Board of Directors Regular Meeting. Monday, March 8, TRANSPORTATION: Ride Line 8 Ryan Ranch-Edgewater to MST Office

Transcription

1 Board of Directors Regular Meeting Monday, March 8, 2010 MST Conference Room One Ryan Ranch Road, Monterey 10:00 a.m. TRANSPORTATION: Ride Line 8 Ryan Ranch-Edgewater to MST Office 1. CALL TO ORDER 1-1. Roll call Pledge of Allegiance. 2. CONSENT AGENDA 2-1. Review highlights of Agenda. (Carl Sedoryk) These items will be approved by a single motion. Anyone may request that an item be discussed and considered separately Adopt Resolution recognizing Scott Taylor, IT Administrator, as Employee of the Month for March (Mark Eccles) (p. 1) 2-3. Disposal of property left aboard buses. (Danny Avina) (p. 3) 2-4. Minutes of the regular meeting of February 8, (Sonia Bannister) (p. 5) 2-5. Financial Report February (Hunter Harvath) (p. 11) 2-6. Claim Rejection Janis Graham. (Ben Newman) (p. 33) 2-7. Schedule public hearing for federal funded Program of Projects. (Hunter Harvath) (p. 35) End of Consent Agenda

2 3. SPECIAL PRESENTATIONS 3-1. March Employee of the Month Scott Taylor, IT Administrator Paul K. Scott, Retirement after 25 Years of Service. (Michael Hernandez) 4. PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDA Members of the public may address the Board on any matter related to the jurisdiction of MST but not on the agenda. There is a time limit of not more than three minutes for each speaker. The Board will not take action or respond immediately to any public comments presented, but may choose to follow-up at a later time, either individually, through staff, or on a subsequent agenda. 5. COMMITTEE REPORTS No action required unless specifically noted MST Finance Committee Minutes February 8, (Kathy Williams) (p. 37) 5-2. MST Legislative Committee Minutes February 8, (Hunter Harvath) (p. 39) 6. BIDS/PROPOSALS 6-1. Approve the purchase of one suburban bus. (Michael Hernandez) (p. 41) 6-2. Approve the award of project management consulting services for the Fremont/Lighthouse Bus Rapid Transit project to Wilbur-Smith & Associates. (Hunter Harvath) (p. 43) 6-3. Approve the award of design and engineering consulting services for the Fremont/Lighthouse Bus Rapid Transit project to Kimley-Horn & Associates. (Hunter Harvath) (p. 47) 7. PUBLIC HEARINGS 7-1. Conduct public hearing to consider a fare increase of $3 to the taxi voucher fare. (Tom Hicks) (p. 55) 8. UNFINISHED BUSINESS 8-1. Receive report on status of workers compensation cost containment program. (Lyn Owens) (p. 57) 8-2. Approve Financing Resolution and $2 million Line of Credit with Rabobank. (Hunter Harvath) (p. 59)

3 9. NEW BUSINESS 10. REPORTS & INFORMATION ITEMS The Board will receive and file these reports, which do not require any action by the Board General Manager/CEO Report. (p. 65) TAMC Highlights February 24, (p. 104) Washington D. C. Lobbyist report February 23, (p. 107) Staff trip reports. (p. 109) 11. COMMENTS BY BOARD MEMBERS Reports on meetings attended by Board members at MST expense (AB1234). 12. ELECTION OF OFFICERS Receive report from Nominating Committee and conduct election of officers. (Director Clark) 13. ANNOUNCEMENTS 14. CLOSED SESSION As permitted by Government Code et seq. of the State of California, the Board of Directors may adjourn to Closed Session to consider specific matters dealing with personnel and/or pending possible litigation and/or conferring with the Board's Meyers- Milias-Brown Act representative Conference with property negotiators (Parcel # APN , , , , , L.2.1, , L.2.4.2, L.2.2.1, L.2.2.2, L.2.3, L.2.4.1) (No enclosure) (Carl Sedoryk) Conference with property negotiators (Parcel # APN ). (No enclosure) (Carl Sedoryk) 15. RETURN TO OPEN SESSION Report on Closed Session and possible action. 16. ADJOURN

4 NEXT MEETING DATE: April 12, 2010 in MST Conference Room. NEXT AGENDA DEADLINE: March 31, 2010 Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Monterey-Salinas Transit Administration office at 1 Ryan Ranch Road, Monterey, CA during normal business hours. Upon request, MST will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. Please send a written request, including your name, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service at least 5 days before the meeting. Requests should be sent to Sonia Bannister, MST, One Ryan Ranch Road, Monterey, CA or srbannister@mst.org

5 SCOTT TAYLOR MARCH 2010 EMPLOYEE OF THE MONTH WHEREAS, each month Monterey-Salinas Transit recognizes an outstanding employee as Employee of the Month; and WHEREAS, the Employee of the Month is recognized for their positive contribution to MST and to the entire community; and WHEREAS, Scott Taylor began his career as an Information Technology Specialist on September 27, 2006; Scott has demonstrated steady and reliable performance. He has received Awards of Recognition for special projects and was Employee of the Month for December 2007; and WHEREAS, Scott Taylor continues to grow in his technical skills and expertise, his continual growth in his field ensures the safety and reliability of internal information systems hardware for his co-workers; and WHEREAS, Scott has been instrumental in the software configuration of the electronic swipe card system; and WHEREAS, Scott has worked diligently with the vendor to configure the Assetworks Fuel Focus system, to ensure that the fleet can be ready to leave on time for service; and WHEREAS, Scott Taylor continues to be an excellent example to others and a valued asset to our agency; THEREFORE BE IT RESOLVED that the Board of Directors of Monterey-Salinas Transit recognizes Scott Taylor as Employee of the Month for March 2010; and BE IT FURTHER RESOLVED that Scott Taylor is to be congratulated for his excellent work at Monterey-Salinas Transit. THE BOARD OF DIRECTORS OF MONTEREY-SALINAS TRANSIT PASSED AND ADOPTED RESOLUTION this 8 th day of MARCH Fernando Armenta Chairman Carl G. Sedoryk Secretary

6 Agenda # 2-3 March 8, 2010 Meeting To: From: Subject: Board of Directors Danny Avina, Marketing and Customer Service Manager Disposal of unclaimed property left on bus St. Vincent De Paul (Pacific Grove) 2 pairs of sunglasses 1 baby bag 3 pairs of eyeglasses 2 pairs of gloves 2 shirts 1 coin purse 1 purse 1 wallet 1 jacket 2 canes 1 sweatshirt 3 books To be disposed 1 pair of gloves 1 set of gym clothes 2 backpacks 1 Rx medication 2 checkbooks 1 pair of eyeglasses MST makes an attempt to contact the owners of Lost and Found items. If the items are unclaimed after 30 days, they are added to the above list.

7 BOARD OF DIRECTORS REGULAR MEETING MONTEREY-SALINAS TRANSIT February 8, CALL TO ORDER Chair Armenta called the meeting to order at 10:00 a.m. in the MST Conference Room. Present: Karen Sharp City of Carmel-By-The-Sea Kristin Clark City of Del Rey Oaks Libby Downey City of Monterey Alan Cohen City of Pacific Grove Thomas Mancini City of Seaside James Ford City of Marina (10:10) Sergio Sanchez City of Salinas Fernando Armenta County of Monterey Maria Orozco City of Gonzales (Ex-Officio) Absent: None Staff: Carl Sedoryk General Manager/CEO Hunter Harvath Asst. General Manager/Finance & Administration Robert Weber Director of Transportation Services Michael Gallant Planning Manager Sonia Bannister Office Administrator/Marketing & Sales Specialist Mark Eccles Director of IT Lyn Owens Director of Human Resources Michael Hernandez Asst. General Manager/CFO Kathy Williams General Accounting Manager Zoe Shoats Marketing Analyst Tom Hicks CTSA Manager Theo Kosub Planning Intern Others: Dave Laredo DeLay & Laredo Pat Stephens City of Soledad Jim Moore Moore & Associates Heidi Quinn DeLay & Laredo Carmelita Garcia City of Pacific Grove Apology is made for any misspelling of a name.

8 February 8, 2010 Minutes Page 2 of CONSENT AGENDA The consent agenda items consisted of the following: 2-2. Adopt Resolution recognizing Tomas Powell, Coach Operator, as Employee of the Month for January Adopt Resolution recognizing Robert Tadman, Entry Level Mechanic, as Employee of the Month for February Adopt Resolution recognizing Paul K. Scott, Coach Operator, for 25 Years of Service Adopt Resolution recognizing Joseph Fontes, Coach Operator, for 13 Years of Service Disposal of property left aboard buses Minutes of the regular meeting of December 14, Financial Report November/December Audited financial results for FY Authorize Chair to appoint ad-hoc Nominating Committee Board Committee meeting dates Minutes of January 11, 2010 Board workshop Approve donation of mid-size bus to Rotary Club of Salinas Adopt Resolution recognizing Matt Overfield & Boy Scout Troop 90 for cleaning and painting 19 bus stops in the Monterey Peninsula Claim rejection Schedule public hearing for implementation of a $3 taxi voucher fare. Director Mancini moved to approve the items on the consent agenda. Director Downey seconded and the motion carried unanimously. 3. SPECIAL PRESENTATIONS Robert Weber, Director of Transportation Services, introduced Tomas Powell, Coach Operator as Employee of the Month for January Since he began his career

9 February 8, 2010 Minutes Page 3 of 6 almost six years ago, Thomas s passengers have continued to remind us of their appreciation for his thoughtfulness, exceptional customer service, and skill as a safe and professional Coach Operator. Thomas continues to be an excellent ambassador to the communities we serve, and remains a valued asset to our agency. Michael Hernandez, Assistant General Manager/COO, introduced Robert Tadman, Entry Level Mechanic, as Employee of the Month for February Since Bob began his career ten (10) years ago, he has received high performance ratings and many grateful acknowledgements for his participation in assisting MST to provide successful special event service. The MST Board presented Resolution to Matt Overfield from Boy Scout Troop #90, for planning, organizing, and managing an effort that cleaned and painted 19 bus stops in the Monterey Peninsula as he worked towards his Leadership Merit Badge to become an Eagle Boy Scout. Michael Hernandez, Assistant General Manager/COO, presented Robert Pagan, Coach Operator, for 30-Years of Service. Michael Hernandez, Assistant General Manager/COO, presented Tony Lewis, Coach Operator for 25-Years of Service. 4. PUBLIC COMMENT Mr. Fink, Salinas resident, commented that he got thrown out of a seat on line 79. He suggested that all coaches should have seat belts for passenger safety. He also suggested that at CSUMB, there should be a bus stop in front of the library. He commented that there is no bus service between the area from King City to San Miguel/Paso Robles. There should be connector service to South County cities San Ardo, Santa Lucia COMMITTEE MINUTES The Board accepted and filed the MST Facilities Committee Minutes December 14, 2009; and MST Legislative Committee Minutes January 22, BIDS/PROPOSALS None. 7. PUBLIC HEARINGS None.

10 February 8, 2010 Minutes Page 4 of AD-HOC COMMITTEE The purpose of the Strategic Planning Committee is to provide staff with oversight and guidance in the final development and presentation of the Monterey Salinas Transit District Strategic Plan for July 2010 June This committee will cease once the full Board adopts the strategic plan The District Governance Transition Committee will be responsible for providing staff with oversight and guidance in matters related to the transition from the current joint powers agency form of governance to the new transit district form of governance, which will take effect on July 1, This committee will continue to meet until all issues related to transition from the MST Joint Powers Agency to the MST District are completed. The following appointments will serve on both Committees: Fernando Armenta, County of Monterey Kristin Clark, City of Del Rey Oaks Maria Orozco, City of Gonzales Tom Mancini, City of Seaside Sergio Sanchez, City of Salinas Patricia Stephens, City of Soledad Director Downey moved to: 1) authorize the Board Chair to appoint an adhoc Strategic Planning Committee; and 2) authorize the Board Chair to appoint a District Governance Transition Committee. The members of both committees are Directors Armenta, Clark, Mancini, Sanchez, Orozco, and Patricia Stephens from the City of Solead. Director Mancini seconded and the motion carried unanimously DRAFT STRATEGIC PLAN Director Ford moved to adopt the FY Strategic Plan and refer to the Strategic Planning Committee for review. Director Sharp seconded and the motion carried unanimously RIDER AND NON-RIDER PASSENGER SURVEYS There was a brief presentation on the 2009 MST Attitude and Awareness Survey and the 2009 MST On-Board Passenger Survey. Overall, MST received high marks for the quality and frequency of service. Director Sanchez suggested surveying folks under the age of 18. Mr. Fink, Salinas resident, commented that he would like later service in the evenings and on Sundays. He also would like to see less scheduling on holidays and more weekday and evening Sunday service.

11 February 8, 2010 Minutes Page 5 of 6 Director Mancini moved to accept the results on the 2009 MST Attitude and Awareness Survey and the 2009 MST On-Board Passenger Survey. Director Clark seconded and the motion carried with Director Sanchez absent FINANCIAL CONSULTING SERVICES CONTRACT The MST Board previously authorized staff to pursue financing options for the permitting, construction and move-in phases of MST s new Monterey Bay Bus Operations and Maintenance Center. The Financial Consultant would ensure that all possible financing mechanisms are evaluated to find the one that is most cost-effective. In addition, the consultant would develop a long-term financing strategy to identify the timing and funding of future bus purchases along with the Operations and Maintenance facility. Director Mancini moved to approve the contract with Cooperman Associates for financial consulting services. Director Cohen seconded and the motion carried unanimously FORA MULTI-MODAL CORRIDOR MEMORANDUM OF AGREEMENT Mr. Harvath, Assistant General Manager/Finance & Administration reported that the Memorandum of Agreement identifies the location of the new alignment for the multi-modal corridor and grants right of way reservations for the future development of the transit, road, bike and pedestrian facilities that will one day occupy the corridor. This would ensure that current owners of parcels that fall within or partially within the future multi-modal corridor would not be allowed to develop that portion of their land. Rather, this land would be reserved for the construction of the multi-modal corridor. Current discussions point to MST taking the lead in developing the multi-modal corridor, with a Bus Rapid Transit BRT line as its centerpiece. This future BRT line would provide the most direct, least congested route between the Monterey Peninsula and Salinas, as the Highway 68 and Reservation/Blanco corridors are often blocked with congestion, a condition that is expected to worsen in the coming years and decades. The Memorandum of Agreement reserving the right of way would be in effect until December 31, If MST has not by that date started developing the multimodal corridor, then the parties to the Memorandum of Agreement would need to renegotiate a new Agreement continuing the reservation of the corridor right of way. Director Ford moved to authorize staff to sign a Memorandum of Agreement regarding the Fort Ord Resuse Authority Multi-Modal corridor. Director Clark seconded and the motion carried unanimously.

12 REPORTS & INFORMATION ITEMS February 8, 2010 Minutes Page 6 of 6 The reports consisted of the General Manager/CEO Report; TAMC Highlights January 27, 2010; Washington DC Lobbyist Report January 21, 2010; and staff trip reports. 11. COMMENTS BY BOARD MEMBERS 12. ANNOUNCEMENTS None. 15. ADJOURNMENT a.m. There being no further business, Chair Armenta adjourned the meeting at 11:06 Prepared by: Sonia Bannister

13 Agenda # 2-5 March 8, 2010 Meeting To: From: Board of Directors H. Harvath, Assistant General Manager for Finance & Administration Subject: Financial Reports January 2010 RECOMMENDATION: 1. Accept report of January 2010 cash flow presented in Attachment #1 2. Approve January 2010 disbursements listed in Attachment #2 3. Accept report of January 2010 treasury transactions listed in Attachment #3 FISCAL IMPACT: The cash flow for January is summarized below and is detailed in Attachment #1. Beginning balance January 1, 2010 $ 9,221, Revenues 2,481, Disbursements <2,555,446.08> Ending balance January 31, 2010 $ 9,147, POLICY IMPLICATIONS: Disbursements are approved by your Board each month and are shown in Attachment #2. Treasury transactions are reported to your Board each month, and are shown in Attachment #3.

14 Agenda # 2-6 March 8, 2010 Meeting To: From: Subject: Board of Directors Ben Newman, Risk & Security Manager Liability Claim Rejection RECOMMENDATION: Reject claim by the claimant below. FISCAL IMPACT: $20,000. POLICY IMPLICATIONS: None. DISCUSSION: Janis Graham alleges to have injured her arm when the bus she was a passenger of made a sudden stop causing her to fall over in her seat and onto the floor, striking her arm on the armrest. After conducting a preliminary investigation into this matter, it is recommended that this claim be rejected in its entirety. The above claim is under investigation. If any Board member desires further information on this claim, they may request it be discussed in closed session.

15 Agenda # 2-7 March 8, 2010 Meeting To: From: Subject: Board of Directors H. Harvath, Assistant General Manager Finance & Administration FY 2010 Program of Projects RECOMMENDATION: Schedule a public hearing for April 12, 2010, to receive comments on the draft Program of Projects for FY FISCAL IMPACT: None. POLICY IMPLICATIONS: Your Board must conduct a public hearing for and approve MST s Program of Projects to comply with federal regulations. DISCUSSION: The Program of Projects (POP) allocates federal funds to specific projects each fiscal year. The POP becomes part of MST s application for federal grant funding that is submitted to the Federal Transit Administration via AMBAG. According to federal regulations, MST is required to develop, publish and afford an opportunity for a public hearing on and submit for approval a POP. In addition, the projects listed in the POP will be submitted to AMBAG for inclusion in the Metropolitan Transportation Improvement Program (MTIP). It is appropriate for your Board to schedule a public hearing at its April 12 th, meeting to receive comments on the POP and then consider its adoption. Hearing notices will be published in the Herald, the Californian and El Sol in advance of the April 12 th Board meeting.

16 Agenda # 5-1 March 8, 2010 Meeting Finance Committee February 8, 2010 Minutes Present: Absent: Director Armenta Director Ford Director Sharp Carl Sedoryk, General Manager/CEO Hunter Harvath, AICP, Asst General Manager Finance & Administration Mike Hernandez, Asst General Manager, Chief Operating Officer Dave Laredo, General Counsel Kathy Williams, General Accounting & Budget Manager Angela Dawson, Accountant None 1. Call to order Chairman Armenta called the meeting to order at 9:00 a.m. 2. Public comment There were no public comments on matters not on the agenda. 3. Review Comprehensive Annual Financial Report for the Fiscal Year Ending June 30, 2009 Hunter Harvath presented the highlights of the Comprehensive Annual Financial Report (CAFR) to the Board. He stated the CAFR was presented to GFOA (Government Finance Officers Association) for the annual award of excellence. Mr. Harvath discussed the increase in fare revenue for FY2009 and the impact of Central Coast Alliance for Health discontinuing their service for dialysis patients. Director Ford inquired about the farebox recovery on the Rides portion and discussion continued regarding upcoming marketing strategies to attract more diverse ridership. Director Sharp inquired about the sustainability of the revenue for Rides and Mr. Harvath mentioned that other sources of revenue for MST will continue to fund the Rides program. Director Ford inquired about the gasoline tax and a discussion started that was led by Mr. Sedoryk regarding the future of these funds.

17 4. Discuss FY 2010 mid-year budget review Kathy Williams presented a mid year budget review of the financial position of MST at 12/31/2009. Revenues and expenses were under budget for this reporting period. Although revenues were down, they have been stable. A brief analysis of expenditures was discussed. Mr. Hernandez briefly discussed the maintenance and vehicle issues that were raised including maintenance requirements on aging buses. Director Armenta inquired if there were any recommendations from the auditors as a result of the annual audit. Ms. Williams stated that the accounting procedures are being examined and improved from prior practices. 5. Adjourn Chair Armenta adjourned the meeting at 9:46 a.m. Prepared by: Angela Dawson

18 Agenda # 5-2 March 8, 2010 Meeting Legislative Committee February 8, 2010 Minutes Present: Absent: Director Armenta Director Downey (via telephone) Director Sanchez Director Clark Carl Sedoryk, General Manager/CEO Hunter Harvath, AICP, Assistant General Manager Finance & Administration None 1. Call to order Director Armenta called the meeting to order at 11:10 a.m. 2. Public comment There were no public comments on matters not on the agenda. 3. Discuss scope of work for procurement of state legislative advocacy services Mr. Sedoryk reported that for approximately eight years, MST had been using the services of JEA & Associates for state legislative services. When the current contracted ended in October 2009, the option to extend the contract was not exercised. Mr. Harvath presented to the committee a draft scope of services for state legislative advocacy that would be included in a new request for proposals (RFP). Mr. Sedoryk indicated that until the RFP process was completed and a contractor was approved by the Board of Directors, legislative services, if needed in the interim, would be procured through a time and materials arrangement based on MST s procurement policies. Director Downy asked if Mr. Sedoryk had contacted John Arriaga, director of JEA & Associates, after the January 22 nd Legislative Committee. Director Sanchez inquired as to whether Mr. Sedoryk reviewed the performance of JEA with Mr. Arriaga. Mr. Sedoryk confirmed that he had contacted him after the January meeting and communicated with him regarding MST s concerns regarding the challenges that were faced during the efforts to pass AB 644 last year and MST s decision not to extend the current contract.

19 Director Clark inquired as to what the fee was for the extension proposal that JEA had submitted subsequent to the ending of his contract. Mr. Harvath responded that the fee proposed was $2,000 per month, down from $3,000 per month under the previous contract. Director Downy asked if JEA s rates were comparable. Mr. Sedoryk responded that after some initial inquiries with other transit professionals and advocates, JEA s rates did seem comparable. Director Armenta added that JEA may have unique capabilities and relationships that would be beneficial to MST and public transit. Director Sanchez commented that whether or not the pay is hourly vs. salary, performance should be tied to a written log of activities that would be submitted along with invoices. Mr. Sedoryk stated that during the RFP timeline, which should wrap up by May 2010, the California Transit Association should be able to provide adequate legislative support, especially on broad issues like the state budget. Director Downey suggested that reference checks should be made on those firms that submit responses to the RFP. Directors Armenta and Downey added that the Legislative Committee should be given the opportunity to make the recommendation to the full board for the award of the contract. Director Armenta closed by saying that MST s state and federal legislative advocates should be held to the same high standards and expectations in order to ensure that MST is well represented in both Sacramento and Washington, DC. 4. Adjourn Chair Armenta adjourned the meeting at 11:45 a.m.

20 Agenda # 6-1 March 8, 2010 Meeting To: From: Subject: Board of Directors M. Hernandez, Assistant General Manager/Chief Operating Officer Approve the Purchase of One Suburban Coach RECOMMENDATIONS: Authorize MST to purchase one heavy-duty suburban coach through the Yolo County Transportation District s contract with Motor Coach Industries (MCI). FISCAL IMPACT: $504,981 This purchase will be funded through the American Recovery and Reinvestment Act (ARRA) and approximately $8,700 in MST s bus replacement funds. POLICY IMPLICATIONS: Your Board approves purchase over $25,000. DISCUSSION: In December 2009 your Board approved the purchase of two model year 2009 MCI demonstration coaches with approximately 20,000 miles at a price of $454,650 and $482,375 each, a total savings of more than $135,000 off the price of new coaches off the production line. These two MCIs are currently being in-processed and should be in service in April. The additional third MCI will be part of MST s expansion fleet for service to South County/King City. The contract between Yolo County Transportation District and MCI provides a piggyback purchase option for other transit properties. While the option was not exercised with the first two buses; it will be used for this third bus given the funding source requirements. Using a piggyback purchasing option is an FTA approved procurement method and eliminates the need for individual transit properties to develop specifications and manage a lengthy bidding process. MCI has one model year 2010 demonstration bus available with approximately 11,000 miles. The coach price will be reduced by $17,681 from the Yolo contract price. The purchase of this specific coach will also match the engine & emissions system of our recently purchased MCIs. If this specific coach were not currently available MST would have to wait until late summer for production of a coach. After July 1 new coaches will be outfitted with the new 2010 emissions system, which is in the final the

21 development for California buses. Staff s goal is to wait until the new emissions technology has completed extensive in-service use, and refined if needed, prior to buying engines with the new emissions technology. For clarification, MST s fleet currently exceeds the current emissions requirements mandated by the California s Air Resources Board. MCI coaches are used world wide in heavy-duty commuter service and are also standard equipment at many US transit properties for service on long distance routes. The MCI coaches are 45 feet long, extremely durable and have a 57 passenger capacity. A hybrid commuter coach is available from MCI; however the hybrid vehicle is priced at approximately $835,000 significantly higher than the standard commuter coach.

22 Agenda # 6-2 March 8, 2010 Meeting To: From: Subject: Board of Directors H. Harvath, Assistant General Manager Finance & Administration Fremont/Lighthouse Bus Rapid Transit Project Management RECOMMENDATION: Approve the award of a contract for project management services with Wilbur Smith and Associates for the Fremont/Lighthouse Bus Rapid Transit design/engineering phase. FISCAL IMPACT: See attached rate sheet (see Attachment). Total contract value to be determined based on the scope of final design and engineering contract. Wilbur Smith & Associates rates have been determined to be competitive with other consulting firms offering similar services. Costs associated with this project management contract will be paid for with funds from the $2.77 million FY 2010 federal allocation under the Very Small Starts Section 5309 capital program as well as $700,000 in state Proposition 1B bond funds which have been allocated to this project (80% federal / 20% local share). POLICY IMPLICATIONS: Your Board approves expenditures exceeding $25,000. DISCUSSION: MST hosted a nationwide BRT conference here in Monterey on May 11-12, Presented by the National Transit Institute and the Federal Transit Administration (FTA), the BRT conference offered information about the latest BRT technologies and their potential to provide better service, attract more riders, improve efficiency and be an effective lower cost alternative to other transportation mode choices. As compared to ordinary bus service, most BRT systems are designed to offer some combination of decreased travel and wait times, increased passenger comfort and convenience, and increased operating efficiencies. BRT will usually be differentiated from ordinary service by color-coordinated buses that are more comfortable, cleaner, more fuel efficient and quieter. These special buses serve carefully planned routes that may utilize exclusive transit-ways, High-Occupancy- Vehicle lanes, expressways or ordinary streets, and often serve upgraded stops or even rail-like stations that are spaced farther apart than ordinary urban bus stops.

23 Following this conference in September 2006, your Board awarded a contract to Wilbur Smith and Associates (WSA) to conduct a Bus Rapid Transit feasibility study for the Monterey Bay area. Through this study, the Fremont/Lighthouse corridor was identified as the best candidate for development into a low-cost shared-lane BRT line. The end-product of the BRT study was an application to the Federal Transit Administration requesting funds under the Very Small Starts category of the New Starts program, which provides capital funding for new heavy rail (i.e., subways, commuter rail), light rail, streetcar and bus rapid transit projects. MST s Fremont/Lighthouse corridor was selected by FTA to move forward into project development, culminating in the allocation of $2.77 million in federal funds by President Obama in the FY 2010 Budget, which was approved by Congress in December of After MST received FTA s endorsement for the project, WSA continued working on MST s BRT efforts by developing the first draft of the Project Management Plan, a document that is required by FTA. To expedite the progress of the project through the design and engineering phase, MST is seeking approval from your Board to continue the involvement of WSA as MST s contracted project management consultant. It is envisioned that WSA would continue revising the Project Management Plan and would provide day-to-day project oversight of the consultant team that would be selected to perform the final design and engineering of the Fremont/Lighthouse BRT corridor. WSA and the staff members that it would dedicate to this project management role have substantial experience with BRT studies and projects around the country. Their expertise will be essential in monitoring the design and engineering work to ensure that BRT-specific features and components are correctly and accurately included in the resulting construction documents. MST staff does not have the length or breadth of their BRT experience to provide adequate oversight during this design and engineering phase. As such, WSA s extensive involvement throughout MST s BRT program development from inception in 2006 through the FY 2010 $2.77 million federal allocation makes that firm uniquely qualified to act as project manager during this next design and engineering phase. Attachment: Hourly Rate Schedules

24

25 Agenda # 6-3 March 8, 2010 Meeting To: From: Subject: Board of Directors H. Harvath, Assistant General Manager Finance & Administration Fremont/Lighthouse Bus Rapid Transit Final Design and Engineering RECOMMENDATION: Approve the award of a contract for final design and engineering services to Kimley-Horn and Associates, Inc. for the Fremont/Lighthouse Bus Rapid Transit project. FISCAL IMPACT: See attached rate sheets (see Attachment). Total contract value to be determined based on the scope of final design and engineering contract. Kimley-Horn & Associates rates have been determined to be competitive with other consulting firms offering similar services. Costs associated with this design and engineering contract will be paid for with funds from the $2.77 million FY 2010 federal allocation under the Very Small Starts Section 5309 capital program as well as $700,000 in state Proposition 1B bond funds which have been allocated to this project (80% federal / 20% local share). POLICY IMPLICATIONS: Your Board approves expenditures exceeding $25,000. DISCUSSION: As discussed in item 6-2, MST has been actively planning for Bus Rapid Transit (BRT) since The BRT feasibility study performed by Wilbur Smith & Associates included some preliminary planning of stop locations. These preliminary plans have been refined and expanded to include proposed curb and sidewalk adjustments to accommodate the BRT by Graham Carey, a BRT consultant with decades of national and international experience who was most recently project manager for the EmX Bus Rapid Transit line in Eugene/Springfield, Oregon. With the successful BRT application submitted to the Federal Transit Administration in 2008 and the December 2009 award of $2.77 million in federal funds for the Fremont/Lighthouse BRT, MST is prepared to proceed into the final design and engineering phase of the project. To expedite the procurement of design and engineering services, MST utilized the pre-qualified list of firms on the Transportation Agency for Monterey County s (TAMC s) On-Call consultant list. In 2008, TAMC

26 conducted a comprehensive evaluation process that assembled a list of qualified firms that member agencies could utilize for design and engineering services. In late December, staff issued a request for qualifications and hourly rate schedules to the firms on this On-Call list for final design and engineering services for the Fremont/Lighthouse BRT project. Of the six firms on the list, MST received responses from the following five firms: Harris & Associates Kimley-Horn and Associates Nolte Associates URS Corporation Whitson Engineers After examining each of the submittals, staff found that the team assembled by Kimley-Horn and Associates was the strongest with regards to BRT-relevant experience and staffing. Recent and current BRT projects include two in the East Bay, one in Livermore-Amador Valley, and a new service for the city of Fresno. These projects involve Transit Signal Prioirty, queue jump lanes and real time arrival electronic information signs that will also be components of MST s Fremont/Lighthouse BRT line. In addition, Kimley-Horn has assembled a team of sub-consultants who have extensive familiarity with MST and the Monterey area: VBN Architects: designed MST s Marina Transit Exchange Bellinger Foster Steinmetz: designed the landscaping for MST s Marina Transit Exchange and is preparing the North Fremont Streetscape beautification plan for the North Fremont Business Association and the city of Monterey. Whitson Engineers: is working with MST on the new Monterey Bay Bus Operations and Maintenance Facility on the former Fort Ord. Biggs Cardosa Associates: provided structural engineering services for the Marina Transit Exchange. As most of the construction work will be taking place on streets and sidewalks within the jurisdictions of Monterey and Seaside, representatives from the public works departments of these municipalities have endorsed the selection of Kimley-Horn for the BRT final design and engineering. In addition, Graham Carey, MST s BRT consultant, also has supported the selection of Kimley-Horn for this phase of the project. Attachment: Hourly Rate Schedules

27

28

29

30

31

32

33 Agenda # 7-1 March 8, 2010 Meeting To: From: Subject: Board of Directors Tom Hicks, Consolidated Transportation Services Agency Manager A of taxi voucher fare RECOMMENDATION: 1. Conduct public hearing to receive public comment on proposed $3 taxi voucher co-pay. 2. Approve a co-pay of three dollars for taxi voucher trips. FISCAL IMPACT: None. POLICY IMPLICATIONS: Your board approves changes is fares. DISCUSSION: The Pacific Meadows Taxi Voucher Program began in November It was intended to provide access to the nearest MST bus stop at Carmel Rancho via taxi since the stop at the foot of their driveway was removed for safety reasons. The senior program participants are currently given taxi vouchers at no cost to them while MST reimburses the taxi company for 100% of the negotiated fare. The program is currently funded by a Federal Transit Administration (FTA) New Freedom grant. In analyzing program data over the past 14 months, it is clear that very few participants taxied to Carmel Rancho go on to board a MST bus. While it is worthwhile to provide more independence for senior residents of Pacific Meadows, it is difficult to justify MST continuing to pay 100% of the cost. The proposed co-pay will provide fareshare participation by voucher holders and should also cut down on frivolous trips, voucher hoarding, and resistance to sharing rides with fellow residents. The proposed co-pay will bring the program in line with what RIDES customers pay for rides. As the MST taxi voucher program expands beyond Pacific Meadows, the co-pay will apply to those new customers as well.

34 Agenda # 8-1 March 8, 2010 Meeting To: From: Subject: Board of Directors Lyn Owens, Director of Human Resources-Risk Management Worker s Compensation Employer Based Program RECOMMENDATION: Receive presentation from Occlink to update the Board on progress being made in managing Worker s Compensation claims costs. FISCAL IMPACT: Unknown. Improvements in claims management will result in dollar savings to the agency as well as facilitate expeditious treatment for the injured worker resulting in a less stressful overall experience. POLICY IMPLICATIONS: None. Your board approved entering into a contract with Occlink to provide a specialized Employer Based Worker s Compensation Management Program. DISCUSSION: At your August 10 th 2009 meeting, your Board approved an initial one-year contract with Occlink to assist MST in reducing worker s compensation costs, establish a medical provider network and better manage the reserves needed to pay the future costs of claims. A commitment was made in the first year of the contract to assist MST staff in managing the current claims in a manner that assures the best result for the injured worker and at cost savings as well as providing guidance on reserve practices that would provide MST with more operating capital. Occlink and MST staff will provide an update on progress made to date under the contract.

35 Agenda # 8-2 March 8, 2010 Meeting To: From: Subject: Board of Directors H. Harvath, Assistant General Manager Finance & Administration Financing Resolution and Line of Credit RECOMMENDATION: 1. Approve Resolution Declaration of Official Intent Monterey Bay Bus Operations and Maintenance Facility Financing. 2. Approve a line of credit in the amount of $2 million for expenditures related to the development of the Monterey Bay Bus Operations and Maintenance Facility. FISCAL IMPACT: Up to $2 million. POLICY IMPLICATIONS: Your Board approves expenditures exceeding $25,000. DISCUSSION: At the August 10, 2009 meeting of your Board, authorization was given to staff to pursue financing options for the permitting, construction and move-in phases of MST s new Monterey Bay Bus Operations and Maintenance Facility. In anticipation of the need to finance these costs, staff worked with Assemblymember Anna Caballero to introduce legislation (AB 644) that would transform MST from a Joint Powers Agency to a Transit District. As a District, MST would have the authority to issue bonds to fund major expenditures, such as the new Operations and Maintenance facility. In the past, MST has financed major capital expenditures, such as bus purchases in 2002 and 2007, using private lending institutions. Other public and private financing methods are also available with various costs and interest rates. Given that the amount to be financed could reach into the $60 to $75 million range, at its February 8, 2010, meeting your Board approved a contract with financial consultant Cooperman and Associates. This consultant will help ensure that all possible financing mechanisms are evaluated to find the one that is most cost-effective. Mr. Cooperman has advised staff that the MST Board of Directors should adopt

36 Resolution (Attachment 1) so that, if desired, development costs (e.g., acquisition, renovation, planning, design and legal costs) related to the project can be reimbursed once financing is obtained. To date, MST has received a total of $5.5 million in state funds that have been dedicated to this project. These funds have been and continue to be used to pay for design, engineering, environmental work, permits, fees, and other project development items related to securing entitlements for the facility. Most of the project development costs will be covered by the $5.5 million already in the bank for the project. The remainder of the development costs plus the cost of construction and related move-in expenses will be financed utilizing a long-term arrangement to be placed with the guidance of Cooperman and Associates. To act as a bridge between the $5.5 million in secured funds and the long-term project financing, a $2 million line of credit has been offered by Rabobank in the event that short-term financing is needed (see Attachment 2 for terms of the proposed line of credit). With the adoption of Resolution , project development costs paid for with the line of credit would also be eligible for repayment by the long-term financing arrangement. Attachment 1: Resolution Declaration of Official Intent Monterey Bay Bus Operations and Maintenance Facility Financing. Attachment 2: Rabobank Line of Credit Expression of Interest

37 DECLARATION OF OFFICIAL INTENT MONTEREY BAY BUS OPERATIONS AND MAINTENANCE FACILITY FINANCING WHEREAS, Monterey-Salinas Transit (the "Borrower") has determined that there exists a need for expanded administrative, operations and transportation maintenance facility and other facilities; and WHEREAS, the Borrower has determined to address such needs by the acquisition, construction and equipping of new facilities at Intergarrison Road, Marina, CA 93933, resulting in a buildings of approximately 155,000 square feet (the "Project"); and WHEREAS, the Borrower expects to issue, or have a public agency conduit issuer (the "Issuer") on its behalf issue, bonds, notes, or other debt obligations (the "Bonds") and to loan the proceeds of the Bonds to it to provide funds to pay various types of expenditures incurred in connection with the Project; and WHEREAS, (a) more than sixty days preceding the date of this Resolution (the "Official Intent Date") and before the issuance of the Bonds, the Borrower has or may have initially used funds not derived from the proceeds of the Bonds to pay certain preliminary expenditures for architectural, engineering, surveying, soil testing, costs of issuing the Bonds or similar purposes, (b) within the sixty days preceding the Official Intent Date and before the issuance of the Bonds, the Borrower has or may have initially used funds not derived from the proceeds of the Bonds to pay certain acquisition, renovation, planning, design, legal or other costs and expenses incurred by the Borrower in connection with the Project, and (c) the Borrower expects initially to use funds not derived from proceeds of the Bonds to pay on or after the Official Intent Date and before the issuance of the Bonds additional acquisition, renovation, planning, design, legal and other costs and expenses incurred by the Borrower in connection with the Project (collectively, the "Advanced Funds"); and WHEREAS, the Borrower reasonably anticipates that the Advanced Funds will be available to pay expenditures incurred in connection with the Project only for a temporary period and does not reasonably expect to have any funds (other than the proceeds of the Bonds) allocated on a long-term basis, reserved, or otherwise available pursuant to its budgetary or financial policies to pay the expenditures initially to be paid with the Advanced Funds. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Borrower as follows:

38 SECTION 1. Expression of Intent. The Borrower reasonably expects to use the proceeds of the Bonds to be issued by itself or by the Issuer, as the case may be, to reimburse itself for some or all of the expenditures described below made with the Advanced Funds. SECTION 2. Expenditures to be Reimbursed. All of the expenditures initially paid or to be paid with the Advanced Funds and then to be reimbursed from proceeds of the Bonds have been or will be for (i) costs of a type properly chargeable to the capital account of the Project under general income tax principles, (ii) nonrecurring working capital expenditures (that are not customarily payable from current revenues), or (iii) costs of issuing the Bonds. No proceeds of the Bonds will be used to reimburse any expenditures originally paid more than sixty days prior to the Official Intent Date except those expenditures constituting preliminary expenditures. For purposes of this Resolution, preliminary expenditures means expenditures for architectural, engineering, surveying, soil testing, costs of issuing the Bonds, or similar purposes. SECTION 3. Maximum Amount of Debt. The Borrower intends that the principal amount of the Bonds to be issued by the Issuer to provide financing for the Project at the present time is estimated not to exceed $75,000,000. SECTION 4. Declaration of Official Intent. This Resolution constitutes a declaration of the official intent of the Borrower, within the contemplation of Section of the Income Tax Regulations promulgated by the United States Department of the Treasury. THE BOARD OF DIRECTORS OF MONTEREY-SALINAS TRANSIT PASSED AND ADOPTED RESOLUTION this 8th day of March 2010 by the following vote: AYES: NOES: ABSENT: Fernando Armenta Chairman Carl G. Sedoryk Secretary 2

39

40

41 Agenda # 10-1 March 8, 2010 Meeting To: From: Board of Directors C. Sedoryk, General Manager/CEO Subject: Monthly Report January 2010 Attached are the most recent monthly statistics and the reports from the Administration and Operations/Maintenance Departments. On January 12th I attended a meeting of the California Transit Association Executive Committee Meeting in San Diego, CA. On January 28-29, Hunter Harvath and I attended a variety of meetings in Washington D.C. to discuss Transportation Authorization, FY 2011 Appropriations, Jobs Bill, and other MST projects. An itinerary of our meetings is attached. Attachment #1 Operations Department Report Attachment #2 Facilities & Maintenance Department Report Attachment #3 Administration Department Report Attachment# 4 Washington D.C. Meeting Itinerary, January 28 29, 2010 PREPARED BY: Carl G. Sedoryk

42 February 23, 2010 To: From: M. Hernandez, Assistant General Manager / C.O.O. R. Weber, Director of Transportation Services Subject: Transportation Department Monthly Report January 2010 Cc: MST Board of Directors FIXED ROUTE BUS OPERATIONS: System Wide Service: (Fixed Route & DART Services): Preliminary boarding statistics indicate that ridership decreased by 5.64% in January 2010, (280,327), as compared to January 2009, (297,095). Year to date, passenger boardings have decreased by 10.46% as compared to the same period last year. Productivity decreased from passengers per hour (January 2009), to 14.5 PPH in January of this year. Trolley Services: MST Salinas Trolley: carried 648 passengers in January, which represents a 17.03% decrease in passenger boardings from January of 2009 (781). MST Carmel Trolley (Special Holiday Service): carried 143 passengers between 1/1/10 1/3/09. Supplemental / Special Services: None to report. System Wide Statistics: Ridership: 380,327 Vehicle Revenue Hours: 19,277 Vehicle Revenue Miles: 313,866 System Productivity: 14.5 Passengers Per Vehicle Revenue Hour Scheduled One-Way Trips: 28,772 Time Point Adherence: Of 111,629 total time-point crossings sampled for the month of January, the TransitMaster system recorded 10,397 delayed arrivals to MST s published timepoints system-wide. This denotes that 90.69% of all scheduled arrivals at published time-points were on time. (See MST Fixed-Route Bus ~~ On Time Compliance Chart FY 2010.) Service arriving later than 5 minutes beyond the published time point is considered late. The ontime compliance chart (attached) reflects system wide on-time performance as a percentage to the total number of reported time-point crossings. Page 1 of 3

43 Trips With 10 or More Standees: There were twenty seven (27) reported trips with 10 or more standees for the month of January. (See Operations Summary report for further information) Cancelled Trips: There were a total of twenty five (25) cancelled trips for the month of January for both directly operated and contracted services. Reason MST MV Transportation % Of All Missed Inclement Weather 0 4 (Line 22) 16% Mechanical % Operator Error 2 0 8% Scheduling Error 0 13 (Carmel Trolley) 52% Totals 8 17 Documented Occurrences: MST Coach Operators are required to complete an occurrence report for any unusual incident that occurs during their work day. The information provided within theses reports is used to identify trends, which often drive changes in policy or standard operating procedures. The following is a comparative summary of reported incidents for the month(s) of January 2009 and 2010: CONTRACTED SERVICES: MST RIDES ADA / ST Paratransit Program: Occurrence Type January- 09 January- 10 Accident: MST Involved 1 4 Medical Emergency 1 2 Object Coach 2 1 Passenger Conflict 6 3 Passenger Fall 4 2 Passenger Injury 1 0 Employee Injury 0 0 Other 3 4 Near Miss 3 0 Unreported Damage 1 2 Total Occurrences Preliminary boarding statistics for the MST RIDES program reflect that for the month of January there were 7,454 passenger boardings. This represents an 15.28% decrease in passenger boardings from January of 2009, (8,798). Year to date, passenger boardings for this program have decreased by 10.96% as compared to the same period last year. For the month of January, % of all scheduled trips for the MST RIDES Program arrived on time, decreasing slightly from % in January of (See MST RIDES ~~ On Time Compliance Chart FY 2010.) Productivity for January of this year was at 1.88 passengers per hour, increasing slightly from 1.80 in January of Page 2 of 3

44 Paratransit Certification Statistics: For the month of January, 64 applications were reviewed, resulting in 62 approvals and 2 denials. Of the approvals, 46 were new program participants, and 16 were recertifications. Fourteen (14) program participants were marked as inactive in January. As of January 2010, there are 3,887 registered / active program participants. Other: 1/01/10 MV deployed special holiday services for the Carmel Trolley, which operated between 01/01/ /03/2010. Note: On Saturday January 2, 2010, MVTI failed to deploy MST s Carmel Trolley service as scheduled resulting in the assessment of $3,000 in liquated damages. 1/5/10 MV was involved in a preventable collision in coach 9001 resulting in $250 in damages to the coach. There were no injuries reported. 1/29/10 MV was involved in a preventable collision in coach 9002 resulting in $1,537 in damages to the coach. There were no injuries reported. COMMUNICATIONS CENTER: In January, the Communications Center summoned public safety agencies on seven (7) separate occasions to MST s transit vehicles and facilities: Agency Type Incident Type Number Of Responses Police Passenger Incident / Other 6 Emergency Medical Services Medical Emergency 1 ATTACHMENTS: MST Fixed-Route Bus ~~ On Time Compliance FY MST Fixed-Route Bus ~~ Boarding Statistics FY MST Trolley Service ~~ Boarding Statistics FY 2010 MST RIDES ~~ On Time Compliance FY 2010 MST RIDES ~~ Boarding Statistics FY 2010 Robert Weber Page 3 of 3

45 MST FIXED ROUTE ON-TIME COMPLIANCE FY 2010 Jan 2010 Data Sampled: 92.0% FY09 FY10 FY10 FY10 ON-TIME TIME POINT DELAYED ARRIVALS ON-TIME MONTH PERFORMANCE COUNT 5 + MINUTES PERFORMANCE Jul 84.49% 115,333 16, % Aug 81.21% 113,357 19, % Sept 81.42% 111,421 17, % Oct 79.59% 118,700 17, % Nov 83.36% 102,927 13, % Dec 86.24% 110,996 13, % Jan 87.50% 111,629 10, % Feb 86.81% March 86.78% April 84.19% May 84.87% June 85.37% Total N/A 784, ,359 N/A YTD Average 83.40% 112,052 15, % 100% 90% On-Time Compliance FY 2010 Goal 87% 80% 70% On-Time Compliance 60% 50% 40% 30% 20% 10% 0% Jul Aug Sept Oct Nov Dec FY09 Jan FY10 Feb March April May June H:\Sbannister\AGENDA\Fixed Route On Time compliance FY 09 Page 1

46 MST FIXED ROUTE BOARDINGS FY 2010 Monthly Boardings MONTH FY 2008 FY 2009 FY 2010 % CHANGE July 459, , , % Aug 475, , , % Sep 402, , , % Oct 410, , , % Nov 369, , , % Dec 326, , , % Jan 306, , , % Feb 337, ,949 Mar 366, ,001 April 383, ,695 May 403, ,371 June 412, ,296 TOTAL 4,655,574 4,399,711 2,499,401 YTD Avg. 393, , ,057 YTD Comparison 2,752,008 2,791,399 2,499, % Boardings are inclusive of all On Call, Trolley, & Fixed Route Services 550,000 MONTHLY RIDERSHIP 500, , , , , , , , ,000 50,000 0 July Aug Sep Oct Nov Dec Jan Feb Mar April May June FY 2008 FY 2009 FY /24/2010 2:32 PM

47 MST TROLLEY - CARMEL FY 2010 Monthly Boardings Did Not Operate MONTH FY2008 FY2009 FY2010 % CHANGE Jul 871 Aug 1,109 Sep 537 Oct Nov Dec 340 Jan 143 Feb Mar Apr May Jun Total Ridership 3,000 YTD Average 600 YTD Comparison 2,857 5,000 CARMEL TROLLEY MONTHLY RIDERSHIP 4,500 4,000 3,500 3,000 2,500 2,000 1,500 1, Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun FY2008 FY2009 FY2010

48 MST TROLLEY - MONTEREY FY 2010 Monthly Boardings Did Not Operate MONTH FY2008 FY2009 FY2010 % CHANGE Jul 55,989 43,030 46, % Aug 50,281 45,115 45, % Sep 8, , % Oct Nov 2, Dec Jan Feb Mar Apr May 7,528 9,115 Jun 29,810 34,019 Total Ridership YTD Average YTD Comparison 154, , ,936 38,284 29,652 33, ,851 88, , % 60,000 MONTEREY TROLLEY MONTHLY RIDERSHIP 50,000 40,000 30,000 20,000 10,000 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun FY2008 FY2009 FY2010

49 MST TROLLEY - SALINAS FY 2010 Monthly Boardings Did Not Operate MONTH FY2008 FY2009 FY2010 % CHANGE Jul Aug Sep 1, % Oct 1,774 1, % Nov 1,414 1, % Dec 1, % Jan % Feb 1,318 Mar 1,523 Apr 1,610 May 1,233 Jun Total Ridership 12,225 5,436 YTD Average 1,440 1,197 YTD Comparison 5,760 4, % 5,000 SALINAS TROLLEY MONTHLY RIDERSHIP 4,500 4,000 3,500 3,000 2,500 2,000 1,500 1, Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun FY2008 FY2009 FY2010

50 MST RIDES ON TIME COMPLIANCE FY MONTH FY09 FY10 Jul 82.41% 89.49% Aug 82.31% 87.67% Sept 82.42% 86.36% Oct 85.28% 87.03% Nov 89.17% 89.67% Dec 86.48% 87.48% Jan 87.75% 87.53% Feb 86.42% March 84.42% April 87.87% May 86.88% June 86.98% YTD Average 85.12% 87.89% 100% MST RIDES On-Time Compliance FY Goal 90% 90% 80% 70% On-Time Compliance 60% 50% 40% 30% 20% 10% 0% June May April March Feb Jan Dec Nov Oct Sept Aug Jul FY09 FY10 \\mstfiles\users\rweber\operations\on Time Compliance\MST RIDES On Time compliance.xls Page 1

51 MST RIDES Program Monthly Boardings MONTH FY2008 FY2009 FY2010 % CHANGE Jul 6,066 9,681 8, % Aug 6,343 9,636 8, % Sep 6,565 10,203 9, % Oct 7,729 10,793 9, % Nov 6,648 9,100 8, % Dec 5,877 9,231 8, % Jan 6,085 8,798 7, % Feb 7,261 8,827 Mar 7,756 9,875 Apr 8,426 9,528 May 9,882 9,175 Jun 9,389 8,983 Total Ridership YTD Average YTD Comparison 88, ,830 60,050 6,473 9,635 8,579 45,313 67,442 60, % 11,000 MST RIDES MONTHLY RIDERSHIP 10,000 9,000 8,000 7,000 6,000 5,000 4,000 3,000 2,000 1,000 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun FY2008 FY2009 FY2010

52 Revised Monterey-Salinas Transit Operations Summary Report Fixed Route Services July January 2010

53 Fixed Route Operations Summary Report January 2010 Revised Service Delivered Service Quality Ridership 280,327 On-timeTime Points 101,232 Passengers / Vehicle Revenue Hour 14.5 Delayed Time Points 10,397 Revenue Miles 313,866.6 On-time Passenger Boardings 255,768 One-way Trips Scheduled 28,772 Percent On-time Boardings 91.24% Systemwide Service: January boardings for 2010 declined 5.6% compared to January 2009, with revenue hours having increased by 4.8% during the same timeframe. Consequently system productivity, measured in passengers per hour (PPH) dropped from PPH last January to PPH for January A comparision between fiscal years for the period July - January shows a 10.5% decline in ridership (2,791,399 for FY09 versus 2,499,401 for FY 10), reflecting the larger ridership declines that were seen at the start of the fiscal year. Seasonal Service: Line 22-Big Sur reported 125 passengers during the month. The MST Trolley in Salinas reported 648. Service on the MST Trolley Carmel continued its holiday operation, ending on January 3rd, carrying 143 passengers over the three day period of operation. Supplemental Service: None. 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 - Systemwide Ridership 2,752,008 2,791,399 2,499,401 FY 08 FY 09 FY 10 Jul-Jan Jul - Jun 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% 87.0% Jul On Time Passenger Boardings On-time Delayed Target 87% 84.5% 84.3% 84.4% 86.5% 88.5% 91.2% Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Systemwide Pax / Revenue Hour No supplemental service was operated this month FY 08 FY 09 FY 10 YTD

54 Revised Fixed Route Operations Summary Report January 2010 Cancelled Trips by Month - FY10 YTD Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Employee Error 18 Trips 22% Cancelled Trips by Reason - FY10 YTD Mechanical Failure 32 Trips 38% Traffic 15 Trips 18% Other 8 Trips 10% MST Accident 10 Trips 12%

55 Ridership by Line - January 2010 Total Passengers Revised Monterey-Salinas 41-East Alisal - Northridge 10-Fremont-Ord Grove 42-East Alisal - Westridge 9-Fremont-Hilby 29-Watsonville-Salinas 2-Monterey-Pacific Grove 11-Edgewater-Carmel 23-Salinas-King City 16-Monterey-Marina 49-Northridge 1-Monterey-Pacific Grove 43-Memorial Hospital 28-Watsonville-Salinas 5-Monterey-Carmel 45-East Market-Creekbridge 44-Northridge 24-Carmel Valley-Grapevine Express 46-Natividad 55-Monterey-San Jose Express 4-Carmel-Carmel Rancho 7-Monterey-Carmel MST On Call - Marina 72-Presidio-N Salinas Express 74-Presidio-Preston Park Express 21-Monterey-Salinas 27-Watsonville-Marina 3-Ryan Ranch-Monterey 8-Ryan Ranch - Edgewater 48-East Salinas - Airport Business Center 75-Presidio-Marshall Park Express 79-Presidio-San Jose Express 14-Monterey-Dunes 76-Presidio-Stilwell Park Express MST Trolley Salinas 12-Monterey-Dunes 71-Presidio-Marina Express 77-Presidio-Seaside 56-Monterey-Memorial Hospital 78-Presidio-Pacific Grove 73-Presidio-Prunedale Exrpess 69-Cannery Row-Del Monte Center MST Trolley Carmel 22-Big Sur 13-Ryan Ranch-Monterey 13,646 12,894 11,789 10,677 10,517 8,730 7,958 7,251 6,791 5,722 5,220 4,485 4,383 3,436 2,068 1,927 1,607 1,344 1,305 1,208 1,077 1,069 1,051 1,028 1, ,610 21,207 28,329 33,770 39,698-5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000 45,000

56 Productivity by Line - January 2010 Passengers Per Hour Revised Fremont-Ord Grove 43-Memorial Hospital 20-Monterey-Salinas 9-Fremont-Hilby 41-East Alisal - Northridge 49-Northridge 11-Edgewater-Carmel 46-Natividad 42-East Alisal - Westridge 2-Monterey-Pacific Grove 5-Monterey-Carmel 29-Watsonville-Salinas 45-East Market-Creekbridge 44-Northridge 72-Presidio-N Salinas Express 16-Monterey-Marina 7-Monterey-Carmel 1-Monterey-Pacific Grove 69-Cannery Row-Del Monte Center 14-Monterey-Dunes 21-Monterey-Salinas 23-Salinas-King City 28-Watsonville-Salinas 74-Presidio-Preston Park Express MST Trolley Carmel 24-Carmel Valley-Grapevine Express 56-Monterey-Memorial Hospital 4-Carmel-Carmel Rancho 71-Presidio-Marina Express 76-Presidio-Stilwell Park Express 12-Monterey-Dunes 48-East Salinas - Airport Business Center MST Trolley Salinas 79-Presidio-San Jose Express 55-Monterey-San Jose Express 73-Presidio-Prunedale Exrpess 27-Watsonville-Marina 75-Presidio-Marshall Park Express 77-Presidio-Seaside MST On Call - Marina 8-Ryan Ranch - Edgewater 3-Ryan Ranch-Monterey 78-Presidio-Pacific Grove 22-Big Sur 13-Ryan Ranch-Monterey

57 13-Ryan Ranch-Monterey 76-Presidio-Stilwell Park Express MST Trolley Salinas 14-Monterey-Dunes 8-Ryan Ranch - Edgewater 5-Monterey-Carmel 72-Presidio-N Salinas Express 75-Presidio-Marshall Park Express 71-Presidio-Marina Express 78-Presidio-Pacific Grove 12-Monterey-Dunes 77-Presidio-Seaside 42-East Alisal - Westridge 41-East Alisal - Northridge 10-Fremont-Ord Grove 20-Monterey-Salinas 11-Edgewater-Carmel 49-Northridge 69-Cannery Row-Del Monte Center 79-Presidio-San Jose Express 74-Presidio-Preston Park Express 3-Ryan Ranch-Monterey 1-Monterey-Pacific Grove 28-Watsonville-Salinas 16-Monterey-Marina 9-Fremont-Hilby 24-Carmel Valley-Grapevine Express 43-Memorial Hospital 46-Natividad 4-Carmel-Carmel Rancho 29-Watsonville-Salinas 2-Monterey-Pacific Grove 44-Northridge 23-Salinas-King City 21-Monterey-Salinas 7-Monterey-Carmel 73-Presidio-Prunedale Exrpess 22-Big Sur 27-Watsonville-Marina 55-Monterey-San Jose Express 48-East Salinas - Airport Business Center 45-East Market-Creekbridge 56-Monterey-Memorial Hospital Schedule Adherence by Line - January 2010 Percent On-time Timepoints 87.0% 86.9% 86.7% 86.7% 86.6% 86.1% 85.6% 83.8% 82.9% 81.0% 78.7% 77.5% 77.5% 72.0% Revised % 99.0% 98.7% 97.9% 97.7% 97.2% 97.1% 96.8% 96.1% 96.0% 95.4% 95.3% 95.0% 94.3% 94.2% 93.8% 93.5% 92.9% 92.6% 92.5% 92.1% 91.5% 90.8% 90.3% 89.0% 88.5% 88.5% 87.8% 87.2% 0% 20% 40% 60% 80% 100% 87% adherence standard

58 Revised January 2010 Systemwide Ridership: 280,327 Systemwide Revenue Hours: 19277:39 Systemwide Revenue Miles: 313,866.6 Primary Routes Line Ridership VRHrs VRMi Pax/Hr % Riders % Hrs 1-Monterey-Pacific Grove 7, :42 7, % 3.7% 9-Fremont-Hilby 21, :43 9, % 4.8% 10-Fremont-Ord Grove 28, :33 11, % 5.4% 41-East Alisal - Northridge 33, :43 17, % 8.3% 42-East Alisal - Westridge 22, :06 13, % 6.6% Total 113, :47 59, % 28.8% Local Routes Line Ridership VRHrs VRMi Pax/Hr % Riders % Hrs 2-Monterey-Pacific Grove 12, :18 11, % 4.2% 3-Ryan Ranch-Monterey 1, :16 5, % 1.9% 4-Carmel-Carmel Rancho 1, :40 3, % 2.0% 5-Monterey-Carmel 5, :52 4, % 1.9% 7-Monterey-Carmel 1, :43 1, % 0.8% 8-Ryan Ranch - Edgewater 1, :30 5, % 1.8% 11-Edgewater-Carmel 11, :15 8, % 3.1% 13-Ryan Ranch-Monterey 23 14: % 0.1% 16-Monterey-Marina 10, :49 16, % 4.8% 43-Memorial Hospital 7, :48 3, % 1.5% 44-Northridge 4, :42 3, % 1.8% 45-East Market-Creekbridge 5, :27 5, % 2.0% 46-Natividad 3, :24 1, % 0.9% 48-East Salinas - Airport Business Center 1, :52 4, % 1.1% 49-Northridge 8, :45 2, % 2.2% Total 76, :33 79, % 29.8% Regional Routes Line Ridership VRHrs VRMi Pax/Hr % Riders % Hrs 20-Monterey-Salinas 39, :35 34, % 9.0% 21-Monterey-Salinas 1, :05 1, % 0.6% 23-Salinas-King City 10, :14 31, % 5.5% 24-Carmel Valley-Grapevine Express 4, :32 14, % 3.7% 27-Watsonville-Marina 1, :41 7, % 1.4% 28-Watsonville-Salinas 6, :37 19, % 3.6% 29-Watsonville-Salinas 13, :25 15, % 4.8% 55-Monterey-San Jose Express 2, :19 14, % 2.5% 56-Monterey-Memorial Hospital :20 2, % 0.3% Total 79, :48 141, % 31.3%

59 Revised Military Express Routes Line Ridership VRHrs VRMi Pax/Hr % Riders % Hrs 12-Monterey-Dunes :19 2, % 0.6% 14-Monterey-Dunes : % 0.4% 69-Cannery Row-Del Monte Center : % 0.1% 71-Presidio-Marina Express :50 1, % 0.5% 72-Presidio-N Salinas Express 1, :28 2, % 0.6% 73-Presidio-Prunedale Exrpess :30 1, % 0.2% 74-Presidio-Preston Park Express 1, :22 2, % 0.8% 75-Presidio-Marshall Park Express :36 3, % 1.1% 76-Presidio-Stilwell Park Express :19 2, % 0.8% 77-Presidio-Seaside :26 1, % 0.5% 78-Presidio-Pacific Grove : % 0.4% 79-Presidio-San Jose Express :40 6, % 1.0% Total 7, :49 25, % 7.0% Seasonal / Supplemental Service Line Ridership VRHrs VRMi Pax/Hr % Riders % Hrs 22-Big Sur :20 1, % 0.3% MST Trolley Salinas : % 0.7% MST Trolley Carmel : % 0.1% MST On Call - Marina 1, :40 4, % 2.0% Total 2, :42 7, % 3.1%

60 February 23, 2010 To: From: Carl G. Sedoryk, General Manager/CEO Michael Hernandez, Assistant General Manger/Chief Operating Officer Subject: Monthly Maintenance Report for January 2010 This monthly report summarizes details about fuel prices and the activities of the Maintenance/Facilities Departments during the month of January Detailed statistical information is also attached. Fuel Prices: Fleet Status: January January December January % Low High Average Average Change Diesel $1.31 $2.51 $2.24 $ % Gasoline $1.74 $3.03 $2.68 $ % Road Call Rate Goal: 7,000 Miles or More Miles Between Road Calls: Operating Cost Per Mile: January 9,263 January $0.97 Past 12 Months: 11,559 FY10 Year To Date: $0.89 Comments: In January there were a total of 36 road calls of which 31 were maintenance related. The highest road call categories during the month were for electrical and exhaust issues. Cummins, the engine manufacturer for MST s fleet, conducted warranty recalibrations during the month. MST contracted with an independent auditor to evaluate the maintenance program of MST owned vehicles operated by MV during the month of January. On January 25 vandals broke the lock to the storage area and stole a bicycle at the Marina Transit Exchange (MTX). Michael Hernandez

61 Active Fleet Series January 2010 MST Operated Fixed Route Bus Fleet - Summary Information Manufacturer Model/Year Quantity Engine Fuel Type MPG Gillig Average Life To Date Miles Cummins ISM 280 HP Diesel , Gillig Detroit DC Series 50 ERG Diesel , Gillig Low-floor Gillig Low-floor Gillig Low-floor Gillig Suburban Gillig Suburban Gillig Low-floor Cummins ISM 280 HP Diesel ,232 Detroit DC Series 50 ERG Diesel ,339 Detroit DC Series 50 ERG Diesel ,478 Cummins ISM 280 HP Diesel ,629 Detroit DC Series 50 ERG Diesel ,244 Cummins ISM 280 HP Diesel ,913 Historical Fleet Manufacturer Model Quantity Fuel Type 80 To Date Miles Fageol Twin Coach 1948 #80 1 Gasoline N/A 93 GMC TGH #93 1 Gasoline 335,000 Fuel Used Revenue Diesel Fleet Miles Traveled 287,162 28,624 Non-Revenue Fleet Inventory Value *Gallons/ Equivalent 59,684 1,767 Fuel, Coolant, Lubricants $71, Average Miles/Gallon Engine Oil Used (Quarts) Average Miles/Quart Parts/ Supplies $340, ,785 Total Value $412, Repeat Road Calls 4 1

62 MILES BETWEEN MECHANICAL ROAD CALLS January Miles: 287,162 MILES 36,000 33,000 30,000 27,000 24,000 21,000 18,000 15,000 12,000 9,000 6,000 Goal 7,000 Miles 3,000 0 Feb-09 Mar-09 Apr-09 May-09 June-09 July-09 Aug-09 Sep-09 Oct-09 Nov-09 Dec-09 Jan-10 40,000 Fleet Wide Miles Between Roadcalls FY09 vs. FY10 Year to Date Comparison 35,000 30,000 Miles 25,000 20,000 15,000 Goal 7,000 Miles 10,000 5,000 0 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY10 15,068 9,884 10,679 19,935 9,195 8,714 9,263 11,820 FY09 24,043 8,135 5,622 9,530 10,074 12,979 15,206 8,828 15,358 11,402 10,821 9,560 11,797 January Aver. YTD

63 110 All ROAD CALLS - BY CATEGORY FY 2009 & 2010 CUMULATIVE YEAR-TO-DATE OCCURENCES Air Sys. Brakes Exhaust Cooling Doors Electrical Engine Trans Fare box Other Mech. Pass/Sick Radio/ ACS Tire Vandal W/C Lift Total FY FY10 - YTD Jan * "Other" category includes: Fluid leaks, Lights, Windshield Wipers other items. January

64 PREVENTIVE MAINTENANCE INSPECTIONS PAST TWELVE MONTHS % 90% % Goal 80% PM Inspections s Total % 60% 50% 40% 30% 20% % of PM In nspections On-T Time 10% 0 Feb-09 Mar-09 Apr-09 May-09 Jun-09 Jul-09 Aug-09 Sep-09 Oct-09 Nov-09 Dec-09 Jan-10 Total PMIs % On Time 96% 97% 100% 99% 84% 87% 79% 90% 89% 91% 88% 99% 0% January A

65 VANDALISM COSTS - PAST 12 MONTHS $1, $1, $ $ $ $ $0.00 Feb-09 Mar-09 Apr-09 May-09 Jun-09 Jul-09 Aug-09 Sep-09 Oct-09 Nov-09 Dec-09 Jan-10 Buses $82.43 $0.00 $ $ $7.05 $ $26.11 $35.51 $ $ $ $ Bus Stops $ $ $ $ $ $ $ $ $ $ $ $ STC $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $ $36.00 $0.00 $0.00 $24.00 $0.00 MTX $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $ $20.00 $12.00 $0.00 $0.00 January B

66 Diesel Fleet Fleet Series, Year and # of Vehicles Labor Parts Fuel Oil Total Cost Miles Cost Per Mile 1100s ( ) $13, $21, $34, $1, $70, ,542 $ s (2003-8) $4, $4, $14, $ $24, ,355 $ s ( ) $8, $15, $22, $ $47, ,892 $ s ( ) $7, $17, $21, $1, $47, ,059 $ s (2007-5) $3, $6, $5, $ $15, ,381 $ s (2002-4) $4, $2, $12, $ $20, ,842 $ s (2003-4) $3, $3, $10, $ $18, ,710 $ s ( ) $7, $7, $17, $1, $34, ,381 $0.89 Total Jan 2010: $54, $78, $139, $6, $278, ,162 $0.97 Labor Parts Fuel Oil Cost Per Mile Jan Fleet Average: $0.19 $0.27 $0.49 $0.02 $0.97 FY10 Cost Per Mile: $0.18 $0.21 $0.48 $0.02 $0.89 Fleet Cost Per Mile - January 2010 Fleet Miles: 287,162 Average Fleet Cost Per Mile: $ % 2.2% 3.4% 1.8% 2.5% 1.4% 1.5% 3.1% 3.0% 75% 30.5% 18.0% 18.8% 32.5% 35.9% 38.5% 14.6% 23.9% 18.5% 20.8% 22.0% Oil 50% 18.7% 18.4% 16.4% 22.8% 22.0% Parts Labor 25% 48.7% 59.8% 47.3% 45.3% 37.3% 59.9% 57.7% 52.9% Fuel Cost Per Mile: Fleet Series & Model Year 0% $ s (2000) $ s (2003) $ s (2002) $ s (2003) $ s (2007) $ s (2002) $ s (2003) $ s (2007) January