Frank J. Lichtanski Administrative Building Board Room, First Floor 19 Upper Ragsdale Dr., Suite 100, Monterey :00 a.m.

Transcription

1 TRANSIT DISTRICT MEMBERS: City of Carmel-by-the Sea City of Del Rey Oaks City of Gonzales City of Greenfield City of King City of Marina City of Monterey City of Pacific Grove City of Salinas City of Sand City City of Seaside City of Soledad County of Monterey Board of Directors Regular Meeting June 11, 2018 Revised with Resolution attached Frank J. Lichtanski Administrative Building Board Room, First Floor 19 Upper Ragsdale Dr., Suite 100, Monterey :00 a.m. TRANSPORTATION: Ride Line 8 from Monterey Transit Plaza (Munras Gate) at 9:15 a.m. or Sand City Station at 9:30 a.m. Request a taxi voucher from MST Customer Service at the board meeting for your return trip or a trip to the destination of your choice up to $ CALL TO ORDER 1-1. Roll Call Pledge of Allegiance Review Highlights of the agenda. (Carl Sedoryk) 2. PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDA Members of the public may address the Board on any matter related to the jurisdiction of MST but not on the agenda. There is a time limit of not more than three minutes for each speaker. The Board will not take action or respond immediately to any public comments presented, but may choose to follow-up at a later time either individually, through staff, or on a subsequent agenda. 3. CONSENT AGENDA These items will be approved by a single motion. Anyone may request that an item be discussed and considered separately.

2 3-1. Adopt Resolution recognizing Marcus Medina as Employee of the Month for June (Sandra Amorim)(Page 5) 3-2. Minutes of the regular meeting of May 14, (Jeanette Alegar-Rocha) (Page 7) 3-3. Minutes of the Finance Committee May 14, (Jeanette Alegar-Rocha) (Page 9) 3-4. Financial Report April (Lori Lee)(Page 15) 3-5. Disposal of Property left aboard buses. (Sonia Wills)(Page 23) 3-6. Claim Rejection- Leina Sarabia. (Ben Newman)(Page 25) End of Consent Agenda 4. RECOGNITION AND SPECIAL PRESENTATIONS 4-1. June Employee of the Month Marcus Medina. (Sandra Amorim) 5. PUBLIC HEARINGS 5-1. Revised Program of Projects FY (Michelle Overmeyer)(Page 27) 6. ACTION ITEMS 6-1. Receive and adopt proposed FY 2019 Operating & Capital Budget, Action Plan, and Staffing Levels, and authorize grant applications and funding requests. (Hunter Harvath)(Enclosure)(Page 29) 6-2. Authorize staff to execute a two (2) year contract extension, projected at $9,424,276, with MV Public Transportation, Inc. for the operation of MST RIDES ADA and Special Transportation (ST) Paratransit Services, and Other Dial-A- Ride, and Fixed Route Transit Services. (Robert Weber)(Enclosure)(Page 69) 7. REPORTS & INFORMATION ITEMS The Board will receive and file these reports, which do not require action by the Board General Manager/CEO Report April (Page 79) 7-2. Washington, D.C. Lobby Report May (Page 105) 7-3. State Legislative Update May (Page 107) 7-4. Staff Trip Reports (Page )

3 7-5. Correspondence (Page 115) 8. BOARD REPORTS, COMMENTS, AND REFERRALS 8-1. Reports on meetings attended by board members at MST expense (AB 1234) 8-2. Board member comments and announcements. a) The California Transit Association (CTA) - 53rd Annual Fall Conference and Expo will be in Long Beach, CA from October 24-26, b) Recommend RTA Nominating Committee to nominate chair and vice chair Board member referrals for future agendas. 9. CLOSED SESSION Members of the public may address the Board on any matter related to Closed Session. There is a time limit of not more than three minutes for each speaker. The Board will not take action or respond immediately to any public comments presented, but may choose to follow-up at a later time individually, through staff, or on a subsequent agenda. As permitted by Government Code et seq. of the State of California, the Board of Directors may adjourn to Closed Session to consider specific matters dealing with personnel and/or pending possible litigation and/or conferring with the Board's Meyers-Milias-Brown Act representative Conference with Labor Negotiators Gov. Code Amalgamated Transit Union (ATU), and MST. (D. Laredo, K. Halcon) (Enclosure) 11. ATTACHMENTS The detailed monthly Performance Statistics and Disbursement Journal for April 2018 can be viewed online within the GM Report at ADJOURN Immediately followed by the Monterey Bay Operations and Maintenance Facility Ribbon Cutting Ceremony at One Ryan Ranch Road. NEXT MEETING DATE: July 10, Upper Ragsdale Dr., Monterey, Suite 100

4 NEXT AGENDA DEADLINE: June 22, 2018 *Dates and times are subject to change. Please contact MST for accurate meeting date and times or check online at Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Monterey-Salinas Transit Administration Building at 19 Upper Ragsdale Dr., Suite 200, Monterey, CA during normal business hours. Upon request, Monterey-Salinas Transit will provide written materials in appropriate alternative formats, including disability-related modifications or accommodations, auxiliary aids, or services to enable individuals with disabilities to participate in public meetings. Please send a written request, including your name, mailing address, phone number, description of the requested materials, and preferred alternative format or auxiliary aid or service at least three working days prior to the meeting. Requests should be sent to MST c/o Clerk to the Board, 19 Upper Ragsdale Dr., Suite 200, Monterey, CA or clerk@mst.org / Free language assistance / Asistencia de Lenguaje Gratuito / Libreng tulong para sa wika / Hỗ trợ ngôn ngữ miễn phí / 무료언어지원

5 Marcus medina june 2018 EMPLOYEE OF THE MONTH Agenda # 3-1 June 12, 2017 Meeting WHEREAS, each month Monterey-Salinas Transit recognizes an outstanding employee as Employee of the Month; and WHEREAS, the Employee of the Month is recognized for their positive contribution to MST and to the entire community; and WHEREAS, Marcus Medina started his career with Monterey-Salinas Transit District as an Inventory Clerk in April of His daily duties include overseeing the parts storeroom operation that helps support MST s fleet; and WHEREAS, Marcus Medina has developed a strong relationship with the Maintenance Supervisors and the mechanics. He does an excellent job of keeping the parts room in Salinas organized, stocked and ready for the mechanics; and WHEREAS, Marcus Medina has taken the lead in managing the parts room warranty return process, which has resulted in thousands of dollars in savings for MST. He recently found a credit in the amount of $115, with Gillig. This discovery can help to pay for frequently used parts used in preventive maintenance on our fleet; and THEREFORE BE IT RESOLVED that the Board of Directors of Monterey-Salinas Transit District recognizes Marcus Medina as Employee of the Month for June 2018; and BE IT FurTHER resolved that Marcus Medina is to be congratulated for his excellent work at Monterey-Salinas Transit District. THE BOARD OF directors OF MONTEREY-SALinas TransiT Passed and ADOPTED resolution this 11 th day of June Tony Barrera Chairperson Carl G. Sedoryk Secretary MST AGENDA / JUNE 11, 2018 MEETING / PAGE 5

6 Blank Page MST AGENDA / JUNE 11, 2018 MEETING / PAGE 6

7 Finance Committee 19 Upper Ragsdale Drive, Suite 200 Monterey, CA Minutes May 8, :00 a.m. Agenda # 3-2 June 12, 2017 Meeting Present: Directors: Barrera(Chair), Alejo, Velazquez Absent: Directors: O Connell, Martinez Staff: Carl Sedoryk, General Manager/CEO; Hunter Harvath, Asst. GM and Director of Finance and Administration; Andrea Williams, General Accounting & Budget Manager; Kelly Halcon, Director of Human Resources and Risk Management; Lisa Rheinheimer, Director of Planning and Marketing; Michelle Overmeyer, Grants Analyst; Dave Laredo, General Counsel; Jeanette Alegar-Rocha, Executive Assistant to the GM/CEO and Clerk to the Board. Public: Jaime Gomez, County of Monterey 1. Call to Order. Chairperson Barrera called the meeting to order as a committee of whole at 9:00 a.m. Director Alejo arrived at 9:06 a.m to form a quorum. 2. Public Comment on Matters Not on the Agenda. None 3. Closed session. As permitted by Government Code et seq. of the State of California, the Board of Directors may adjourn to Closed Session to consider specific matters dealing with personnel and/or pending possible litigation and/or conferring with the Board's Meyers- Milias-Brown Act representative Conference with Legal Counsel Anticipated Litigation, Gov. Code (b): AECOM 3-2. Conference with Legal Counsel Anticipated Litigation, Gov. Code (b): BlueScope MST AGENDA / JUNE 11, 2018 MEETING / PAGE 7

8 4. Return to open session 4-1. Report on closed session and possible action. Dave Laredo, reported that staff provided a status report on closed session items 3-1 and 3-2 however no reportable action was taken. 5. Reviewed FY 2018 year to date financials. Mr. Harvath presented the FY 2018 year to date financials to the committee. 6. Reviewed FY 2019 draft budget and provide recommendation to the board. Mr. Harvath presented the draft FY 2019 draft Operating and Capital Budgets to the committee. Director Alejo made a motion to recommend to the board and was seconded by Director Velazquez. 7. Staff and Committee Member Comments, Questions, or Referrals. None 8. Adjourn. There being no further business, the meeting was adjourned at 9:53 a.m. Prepared by: Jeanette Alegar-Rocha Clerk to the Board Reviewed by: Carl G. Sedoryk General Manager/ CEO MST AGENDA / JUNE 11, 2018 MEETING / PAGE 8

9 1. CALL TO ORDER 1-1. Roll Call. Agenda # 3-3 June 11, 2018 Meeting MST BOARD OF DIRECTORS Frank J. Lichtanski Administrative Building 19 Upper Ragsdale Dr., Suite 100, Monterey Pledge of Allegiance. MINUTES May 14, 2018 Chair Barrera called the meeting to order at 10:00 a.m. The pledge of allegiance was led by Ruben Cano Jr Review Highlights of the agenda. Mr. Sedoryk reviewed the highlights of the agenda. Present: Carolyn Hardy City of Carmel-by-the-Sea Kristin Clark City of Del Rey Oaks Robert Bonincontri City of Gonzales Mike LeBarre City of King Dan Albert City of Monterey Ken Cuneo City of Pacific Grove Tony Barrera City of Salinas Mary Ann Carbone City of Sand City Dave Pacheco City of Seaside Anna Velazquez City of Soledad Luis Alejo County of Monterey Absent: Yanely Martinez City of Greenfield Frank O Connell City of Marina Staff: Carl Sedoryk General Manager/CEO Hunter Harvath Assistant General Manager Robert Weber Chief Operating Officer Norman Tuatavuki Deputy Chief Operating Officer Kelly Halcon Directory of HR and Risk Management Lisa Rheinheimer Director of Planning and Marketing Mark Eccles Director of Information Technology MST AGENDA / JUNE 11, 2018 MEETING / PAGE 9

10 Jeanette Alegar-Rocha Executive Assistant /Clerk to the Board Deanna Smith Compliance Analyst Andrea Williams Accountant and Budget Manager Beronica Carriedo Community Relations Coordinator Edwin Marticorena Mobility Coordinator Michelle Overmeyer Grants Analyst Elena Grigorichina Operations Analyst Carl Wulf Facilities and Capital Projects Manager Dave Laredo De Lay & Laredo Heidi Quinn De Lay & Laredo Ruben Cano, Jr. Coach Operator Janet Madler Maintenance Supervisor Public: Don Parslow MV Trans Javier Gomez County of Monterey Apology is made for any misspelling of a name. 2. PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDA Public Comment None. 3. CONSENT AGENDA 3-1. Adopt Resolution recognizing Ruben Cano, Jr., as Employee of the Month for May (Robert Weber) 3-2. Minutes of the August 22, 2017, Measure Q Oversight Committee Meeting. (Jeanette Alegar-Rocha) 3-3. Minutes of the MST Board Meeting on April 9, (Jeanette Alegar-Rocha 3-4. Financial Report March (Lori Lee) 3-5. Appoint FY 2019 MST Board Nominating Committee. (Carl Sedoryk) 3-6. Solicit interest for MST subcommittees. (Carl Sedoryk) 3-7. Disposal of Property left aboard buses. (Sonia Wills) 3-8. Approve Purchase of Barracuda Backup Software in the amount not to exceed $60,000. (Mark Eccles) 3-9. Approve expenditure of $93,750 for Graniterock Construction to resurface pavement at One Ryan Ranch Road operations and maintenance facility MST AGENDA / JUNE 11, 2018 MEETING / PAGE 10

11 that was not impacted by the current construction project. (Hunter Harvath) Approve Grant easement to PG&E at MST Bus Facility at 440 Victor Way in Salinas to accommodate electric bus charging infrastructure. (Hunter Harvath) End of Consent Agenda Public Comment None Director Cuneo made the motion to approve all items on the consent agenda and was seconded by director Clark. The motion passed unanimously. 4. RECOGNITION AND SPECIAL PRESENTATIONS Public Comment None 4-1. Employee of the Month, May Ruben Cano, Jr. Coach Operator. Norman Tuitavuki, Deputy Chief Operating Officer, recognized Ruben Cano Jr., for his outstanding service to MST and the entire community Years of Service- George Alvarez, Coach Operator. George Alvarez was not present at the board meeting and Chair Barrera requested that he be presented his award at the June 11 meeting Years of Service- Janet Madler, Maintenance Supervisor. Norman Tuitavuki, Deputy Chief Operating Officer, recognized Janet Madler for her outstanding service to MST and the entire community Receive update on Summer Youth Go Pass promotional efforts. Beronica Carriedo, Community Relations Coordinator provided an update on the Summer Youth Go Pass promotional efforts. Hunter Harvath, Assistant General Manager provided clarification to the board of directors regarding the criteria of disadvantaged communities in order to qualify for the program Update on Risk and Liability Statistics. Kelly Halcon, Director of Risk and Human Resources provided an updated on MST risk and liability statistics. 5. PUBLIC HEARINGS 5-1. Program of Projects FY Public Comment None MST AGENDA / JUNE 11, 2018 MEETING / PAGE 11

12 Director Alejo made the motion to conduct a public hearing for FY2018 Program of Projects, adopt the FY2018 Program of Projects and authorize the filing of the appropriate grant applications with the Federal Transit Administration and CalTrans and was seconded by Director LeBarre. The motion passed unanimously. 6. ACTION ITEMS 6-1. Consider the Measure Q committee s recommendation to extend the veteran s half-fare discount to spouses and caregivers. Public Comment None Director Clark made the motion to approve and was seconded by director Albert. The motion passed unanimously Appoint Jessica McKillip, Executive Director for the ITN Monterey County; Aimee Cuda, Community Relations Manager for the Central Coast Senior Services, and María Magaña, Community Advocate for the Central Coast Center for Independent Living as new members on the Mobility Advisory Committee. Public Comment None Director Cuneo made the motion to approve and was seconded by director Albert. The motion passed unanimously Authorize staff to renew lease for the temporary MST bus facility on Joe Lloyd Way on the former Fort Ord for a term not to exceed 18 months at a cost of $8,305 per month. Public Comment- None Director Albert made the motion to approve and was seconded by director Hardy. The motion passed unanimously. 7. REPORTS & INFORMATION ITEMS The Board will receive and file these reports, which do not require action by the Board General Manager/CEO Report. March Washington, D.C. Lobby Report. April State Legislative Advocacy Update. March Staff Trip Reports Correspondence. 8. BOARD REPORTS, COMMENTS, AND REFERRALS MST AGENDA / JUNE 11, 2018 MEETING / PAGE 12

13 8-1. Reports on meetings attended by board members at MST expense. (AB 1234) 8-2. Board member comments and announcements. a) Results of Federal and State Funding Applications 8-3. Board member referrals for future agendas. 9. CLOSED SESSION Members of the public may address the Board on any matter related to Closed Session. There is a time limit of not more than three minutes for each speaker. The Board will not take action or respond immediately to any public comments presented, but may choose to follow-up at a later time individually, through staff, or on a subsequent agenda. As permitted by Government Code et seq. of the State of California, the Board of Directors may adjourn to Closed Session to consider specific matters dealing with personnel and/or pending possible litigation and/or conferring with the Board's Meyers-Milias-Brown Act representative 9-1. Conference with Legal Counsel Existing Litigation ( ) State Of California, et al., v. United States Department of Labor, et al Conference with Labor Negotiators Gov. Code Amalgamated Transit Union (ATU), and MST Conference with Legal Counsel Anticipated Litigation, Gov. Code (b): AECOM 9-4. Conference with Legal Counsel Anticipated Litigation, Gov. Code (b): BlueScope Public Comment None 10. RETURN TO OPEN SESSION 10-1 Report on Closed Session and possible action. Dave Laredo reported that staff provided updates on all close session items with no reportable action Revise contingency budget for Monterey Bay Operations and Maintenance Facility construction project. Director Cuneo made the motion to approve and was seconded by director Carbone. The motion passed unanimously. MST AGENDA / JUNE 11, 2018 MEETING / PAGE 13

14 11. ATTACHMENTS The detailed monthly Performance Statistics and Disbursement Journal for February 2018 can be viewed online within the GM Report at ADJOURN There being no further business, Chair Barrera adjourned the meeting at 11:39 a.m. followed by a site visit by the Board members to One Ryan Ranch Road. Prepared by: Jeanette Alegar-Rocha Clerk to the Board Reviewed by: Carl G. Sedoryk General Manager/ CEO MST AGENDA / JUNE 11, 2018 MEETING / PAGE 14

15 Agenda # 3-4 June 11, 2018 Meeting To: From: Board of Directors Lori Lee Subject: Financial Reports April 2018 RECOMMENDATION: 1. Accept report of April 2018 cash flow presented in Attachment #1 2. Approve April 2018 disbursements listed in Attachment #2 3. Accept report of April 2018 treasury transactions listed in Attachment #3 FISCAL IMPACT: The cash flow for April is summarized below and is detailed in Attachment #1. Beginning balance April 1, 2018 $10,348, Revenues 4,291, Disbursements <6,203,413.21> Ending balance April 30, 2018 $8,436, POLICY IMPLICATIONS: Disbursements are approved by your Board each month and are shown in Attachment #2. Treasury transactions are reported to your Board each month, and are shown in Attachment #3. DISCUSSION: At the end of April, the District continues to manage its expenses, resulting with a year-to-date surplus of $2,552,252 on the fixed-route side of the budget. MST RIDES is also showing a positive variance on revenues, but is experiencing higher than budgeted expenses, resulting in a $70,868 deficit year to date. This negative variance can be attributed to increased demand for paratransit services on weekends in Salinas, which must be provided for free in association with our Free 40 s promotion for fixed-route MST AGENDA / JUNE 11, 2018 MEETING / PAGE 15

16 buses in Salinas on weekends. Under the federal Americans with Disabilities Act regulations, when free fares are offered on fixed-route buses, comparable ADA paratransit trips must also be free. When originally developed, the FY 2018 RIDES budget did not take that into account. As the free fare promotion is being continued in FY 2019, staff will take those budgetary impacts into consideration for next year s RIDES budget. The following fixed-route expenses have negative variances of greater than 5% or have a monetary value greater than $5,000 as seen in the April Budget vs. Actual reports contained in Attachment #4: 1. Supplies This 18.9% negative variance is due in large part to the April service change, which required a significant number of new signage at bus stops as well as the printing of the Rider s Guide. As these major service changes only happen twice a year, during the months they occur, major expenditures are made, while the annual budget for this category is spread evenly over 12 months. In that regard, for the year-to-date, expenditures in this category are actually 16.9% under budget. 2. Insurance This 161.2% negative variance relates to the costs of ongoing litigation regarding non-employee liability cases still pending. Staff is working with its insurers on an ongoing basis regarding this category and has increased the accrual rates in the FY 2019 draft budget. 3. Interest Expense The 96.0% negative variance in this category can be attributed to the $3 million line of credit that the District has to help maintain cash flow as reimbursements from Caltrans are slow to be processed for the $10 million state grant that is funding almost half of the construction project at One Ryan Ranch Road. A detail of disbursements can be viewed within the GM Report at PREPARED BY: REVIEWED BY: Lori Lee Carl G. Sedoryk MST AGENDA / JUNE 11, 2018 MEETING / PAGE 16

17 ATTACHMENT 1 (REVENUES & DISBURSEMENTS) CASH FLOW Beginning balance 04/01/18 10,348, Revenues Disbursements Passenger Revenue 365, DOD Revenue 443, LTF / STA / , Sales Tax 491, Grants 2,018, Line of Credit 925, Interest Income 1, Non Transit Revenue 27, Total Revenues 4,291, Operations (See Attachment #2) 4,808, Capital 1,395, Total Disbursements (6,203,413.21) Ending balance 04/30/18 8,436, MST AGENDA / JUNE 11, 2018 MEETING / PAGE 17

18 ATTACHMENT 2 Page 1 PAYROLL ACCOUNT April 13 Payroll & Related Expenses 617, April 27 Payroll & Related Expenses 599, PERS & , Garnishments 6, PERS Health Insurance 354, ,799, ,799, GENERAL ACCOUNT Disbursements on Attached Summary 2,406, Paydown loan 13, LOC Paydown 1,925, Workers Comp. Disbursements 28, Interest expense 14, Bank Service Charge 15, ,404, ,404, Total Disbursements 6,203, Less Capital Disbursements & Transfers (1,395,207.24) Operating Disbursements 4,808, MST AGENDA / JUNE 11, 2018 MEETING / PAGE 18

19 DISBURSEMENTS SUMMARY GENERAL ACCOUNT DISBURSEMENTS FOR April 01, April 30, 2018 ATTACHMENT 2 Page 2 VENDOR / DESCRIPTION CHECKS AMOUNT Accounts Payable 04/06/ , Accounts Payable 04/09/ , Accounts Payable 04/10/ , Accounts Payable 04/20/ , Accounts Payable 04/26/ , Accounts Payable 04/27/ , TOTAL 2,406, CHECKS $100,000 AND OVER BOARD CHECK CHECK VENDOR / DESCRIPTION APPROVED NUMBER DATE AMOUNT CALTIP Recurring Expense /20/18 130, BLUESCOPE CONSTRUCTION TDA Rehab September 19, /10/18 925, PBI TDA Furniture January 8, /20/18 152, PACIFIC MATERIAL HANDLING SOLUTION Forklifts September 11, /26/18 109, FREEWAY TOYOTA OF HANFORD Toyota Prius Vehicles July 10, /6/18 126, MST AGENDA / JUNE 11, 2018 MEETING / PAGE 19

20 ATTACHMENT 3 TREASURY TRANSACTIONS FOR APRIL 2018 LAIF ACCOUNT Date Account Bank Deposit Withdrawal Balance Balance Forward at 04/01/18 2,386, ,386, Local Agency Investment Fund: Quarterly interest earned -.92% - 2,386, LAIF Treasury Balance at 04/30/18 2,386, RABOBANK MM ACCOUNT Date Account Bank Deposit Withdrawal Balance Balance Forward at 04/01/18 3,300, /02/ FOR A 1,000, ,300, /05/ to AP/LOC Paydown 688, ,612, /06/ Military Vending 350, ,962, /12/ to AP/Payroll 730, ,232, /25/ FOR A 1,000, ,232, /26/ to AP/Payroll 1,150, ,082, /27/ Credit Card sales 77, ,159, /30/ % ,159, RABO MM Balance at 04/30/18 1,159, MST AGENDA / JUNE 11, 2018 MEETING / PAGE 20

21 ATTACHMENT 4 Page 1 MST AGENDA / JUNE 11, 2018 MEETING / PAGE 21

22 ATTACHMENT 4 Page 2 MST AGENDA / JUNE 11, 2018 MEETING / PAGE 22

23 Agenda # 3-5 June 11, 2018 Meeting To: From: Subject: Board of Directors Sonia Wills, Customer Service Supervisor Disposal of unclaimed property left on bus Per MST s Disposal of Lost and Found Property Policy adopted on November 13, 2017, lost items listed below which are left on buses, bus benches, at transit centers, at bus stops, and/or which have been turned into Bus or RIDES Operators, Customer Service Representatives, or any MST employee will be held at one of MST s Customer Service locations for a three (3) month period. MST makes an attempt to contact the owners of Lost and Found items. The items listed below are unclaimed after 90 days and will be auctioned off per Policy: Electronic devices: (cell phones, laptops, ipods, ipads, tablets, etc) 17 Cellphones 1 Cellphone with case Wallets/purses and Driver s License or Identification Cards: 8 wallet, 5 Identification card Keys, glasses, jewelry, credit cards, cash: 9 Pair of sunglasses 13 Pair prescription eyeglasses 13 Set of keys 10 US debit card 1 Bracelet Musical instruments: Umbrellas:1 Bicycles, bike helmets, and locks: Briefcases, portfolios, books and backpacks: To be retained: $4 MST AGENDA / JUNE 11, 2018 MEETING / PAGE 23

24 PREPARED BY: REVIEWED BY: Sonia Wills Carl G. Sedoryk MST AGENDA / JUNE 11, 2018 MEETING / PAGE 24

25 Agenda # 3-6 June 12, 2017 Meeting To: From: Subject: Board of Directors Ben Newman, Risk Manager Liability Claim Rejection RECOMMENDATION: Reject claim by the claimant below. FISCAL IMPACT: None Noted POLICY IMPLICATIONS: None DISCUSSION: The claim was submitted on May 25, 2018 from the Law Offices of Nathan Amerberg, representing Leina Sarabia, regarding an alleged fall at a bus stop shelter causing injury to her back. After conducting a preliminary investigation into this matter, it is determined that Monterey-Salinas Transit has no liability in this claim and recommends that it be rejected in its entirety. The above claim is under investigation. If any Board member desires further information on this claim, they may request it be discussed in closed session. PREPARED BY: APPROVED BY: Ben Newman Carl G. Sedoryk MST AGENDA / JUNE 11, 2018 MEETING / PAGE 25

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27 Agenda # 5-1 June 11, 2018 Meeting To: From: Subject: Board of Directors Michelle Muller Overmeyer, Grants Analyst Conduct public hearing and adopt Revised FY 2018 Program of Projects RECOMMENDATION: 1. Conduct public hearing for Revised FY 2018 Program of Projects 2. Adopt the Revised FY 2018 Program of Projects FISCAL IMPACT: None. POLICY IMPLICATIONS: Your Board must conduct a public hearing and approve MST s Revised Program of Projects to comply with federal regulations. DISCUSSION: The Program of Projects (POP) allocates federal funds to specific projects each fiscal year. The POP becomes part of MST s application for federal grant funding that is submitted to the Federal Transit Administration (FTA) via the Association of Monterey Bay Area Governments (AMBAG). According to federal regulations, MST is required to develop, publish and afford an opportunity for a public hearing on and submit for approval a POP. In addition, the projects listed in the POP are submitted to AMBAG for inclusion in the Metropolitan Transportation Improvement Program (MTIP). In May 2018, your board held a public hearing on the FTA s Section 5307 estimated full year allocation to MST for fiscal year (FY) The estimated amount was $7,364,000. Just before that meeting, and after the notice of public hearing was circulated, the actual full year allocation was announced, and MST will receive $8,010,742, a total of $646,742 more than originally planned. These funds would be used for fixed-route bus planning and operations. It is appropriate for your Board to conduct a public hearing to receive comments on the revised POP and then consider its adoption. With the exception of the budget MST AGENDA / JUNE 11, 2018 MEETING / PAGE 27

28 increase, no changes to the project are proposed. Hearing notices were published in the Californian and El Sol on May 12 th and in the Herald on May 21 st. MST AGENDA / JUNE 11, 2018 MEETING / PAGE 28

29 Agenda # 6-1 June 11, 2018 Meeting To: From: Subject: Board of Directors Hunter Harvath, Assistant General Manager Finance & Administration Approve FY 2019 Operating and Capital Budgets RECOMMENDATION: As recommended by the Finance Committee: 1. Approve the FY 2019 Operating & Capital Budget (Attachment 1) 2. Approve the FY 2019 Action Plan (Attachment 2) 3. Approve the FY 2019 Staffing Levels (Attachment 3) 4. Approve Resolution Authorizing Federal Grant Applications (Attachment 4) 5. Authorize staff to apply to the Transportation Agency for Monterey County for Transportation Development Act Local Transportation Funds and State Transit Assistance for FY FISCAL IMPACT: The FY 2019 operating budget is $49,560,852, which is an increase of 6.5% over the FY 2018 budget of $46,541,112. This budget includes $9,339,984 in sales tax revenue generated by Measure Q the 1/8-cent sales tax approved by the voters on the November 2014 ballot. The overall budget is comprised of two service centers: Fixed Route Bus and MST RIDES (paratransit). The FY 2019 operating budget reflects an overall revenue increase that is virtually the same as the prior fiscal year increase of 6.8% because of higher local transportation funds generated by ¼ percent of the state sales tax as well as Measure Q local sales taxes and new State Transit Assistance revenues generated by the recently enacted SB1 Transportation Legislation. A slight decrease in projected fare revenue is partially offset by a state Cap & Trade grant that is reimbursing MST for offering free fares within the city of Salinas on weekends and holidays as well as 600 free summer youth passes eligible for distribution throughout the county. Other minor decreases in revenues were identified in the Interest Income and Federal 5303 planning funds categories, as capital and planning expenditures were completed during FY All other categories of revenues are budgeted to remain stable or increase MST AGENDA / JUNE 11, 2018 MEETING / PAGE 29

30 over last year. Overall, Fixed-Route Bus service FY 2019 revenue reflects a $2,113,008 increase over the FY 2018 budget The MST RIDES service center portion of the operating budget reflects an increase of $906,732 or 19.7%, in comparison to FY This increase in program costs is necessary to maintain existing service levels to an expanding client base as required by the federal Americans with Disabilities Act. In addition, MV Transportation, Inc., which has operated the RIDES program on behalf of MST for the last 14 years, is at the end of a 5-year contract. MST and MV have negotiated a two-year extension, which reflects higher hourly rates for its paratransit activities. (This proposed contract extension will be considered by your Board under item 6-2 of this meeting.) While MST attempts to control costs in the MST RIDES program, this service is an unfunded mandate from the federal government. As such, all demand for services by ADAeligible clients must be accommodated with zero trip denials permitted. In addition, your Board reduced fares by half during FY 2018 and eliminated fares within the city of Salinas entirely on weekends and holidays, which also has increased demand. Fortunately, all MST RIDES activities are eligible to be covered by Measure Q funds, thereby maintaining a balanced budget. MST s FY 2019 capital budget reflects a planned decrease of 46.8% from FY 2018 levels. This significant decrease can mostly be attributed the completion of the remodel of the TDA building and the replacement of 26 buses in FY Where possible, MST seeks special grant funds to support its capital expenditures. In that regard, only 3.7% of MST s FY 2019 total capital budget of $16,434,905 represents non-grant funded expenditures. This amount of non-grantfunded capital spending would be funded through MST s general fund capital reserve. Beyond that, MST staff has identified an additional $1.8 million in capital needs, which currently have no source of funding. Throughout the year, staff will continue to search for grants or other funds to meet these other capital projects. Fixed Route BUS FY 2018 ($) FY 2019 ($) % Change Operating 41,944,476 44,057, % Capital 30,472,226 15,454, % Sub-Total 72,416,702 59,512, % MST RIDES Operating 4,596,636 5,503, % Capital 420, , % Sub-Total 5,016,636 6,483, % Overall Total 77,433,338 65,995, % MST AGENDA / JUNE 11, 2018 MEETING / PAGE 30

31 COMBINED Operating 46,541,112 49,560, % Capital 30,892,226 16,434, % Overall Total 77,433,338 65,995, % POLICY IMPLICATIONS: Each fiscal year, your Board adopts annual operating and capital budgets for MST s two service centers: Fixed Route Bus and MST RIDES (paratransit). In addition, your Board adopts a capital budget for vehicle, infrastructure, and technology expenditures which generally exceed $1,000. DISCUSSION: The entire budget, including each of these sub-budgets, is balanced. It is anticipated that excess revenues from previous fiscal years would be available to fund vehicle purchases and other capital projects as identified in the capital budget. In addition, per the direction of your Board, a 15% reserve fund has been identified to help address short-term spikes in costs and/or reductions in revenues to ensure fiscal stability of the agency. At this time, staff is still reconciling capital expenditures on the nearly $25 million TDA renovation project as well as the purchase of nearly 30 new transit buses totaling approximately $15 million. Once those capital projects have been completed, staff will consult with MST s external auditors to recalculate any remaining capital and/or operating reserves and will report back to your Board. Fixed-Route Bus MST s fixed-route services fall into two categories: those that are supported primarily by dedicated or restricted funds and those that are supported by the MST general fund. Approximately half of the agency s nearly 60 routes are funded through special grants, partnerships, contracts, or other outside funding mechanisms. The other half of the routes have no dedicated funding sources and rely on increasingly unpredictable and/or undependable state and federal revenues that flow into MST s general fund. This bifurcated funding pattern has caused reductions in service in previous fiscal years on core routes that do not have dedicated funding sources, but has also enabled the agency to introduce new bus services (e.g., Line 85 Fort Hunter Liggett-Templeton, Line 61 Salinas-VA/DOD Clinic) that are supported by dedicated grant sources or are eligible for Measure Q funding. A relatively new source of restricted grant funding is the state s Cap and Trade program, which has been designed to help reduce greenhouse gas emissions, especially in disadvantaged communities. In that regard, MST will continue to utilize its formula share of these funds to provide free fares on weekends on MST AGENDA / JUNE 11, 2018 MEETING / PAGE 31

32 bus lines that operate within the city limits of Salinas, free summer youth passes, as well as reserving funds for a future electric bus purchase. In a handful of cases, staff has been successful in reconfiguring and repurposing existing core services into new, grant-eligible routes. However, with the ongoing Congressional gridlock in Washington, DC, and a federal gas tax that has not been increased in two decades, these long-standing, core bus routes may continue to be left vulnerable to further service reductions in the coming years. In addition, new state funding under the recently enacted SB-1 is at risk of being overturned via referendum on the November 2018 ballot. If the citizens of California vote to cut these new transportation revenues, MST would most likely have to consider significant service reductions and/or fare increases to absorb this multi-million dollar elimination of funding. As your Board is aware, the statewide pension reform issue (PEPRA) remains unresolved and is still in court. It appears that the US Department of Labor (DOL) is not blocking MST s federal funds at this time. However, staff continues to monitor developments with the court case between the State of California and the US Department of Labor and remains an active participant in this issue. If conditions change and the US DOL begins blocking federal funds during this fiscal year, staff may be forced to return to your Board for additional direction and a potential mid-year budget revision. MST RIDES The MST RIDES FY 2019 operating budget reflects the new cost structure that is proposed through the two-year contract extension negotiated between staff and MV Transportation, Inc., MST s paratransit provider. (Your Board will consider this proposed extension under item 6-2 of this meeting s agenda.) The new contract includes an hourly rate increase of 17.6% from $48.24 to $ This $5,503,368 operating budget is a 19.7% increase from FY 2018 and allows MST to comply with ADA-mandated paratransit service levels. This budget also includes funding for the popular taxi vouchers for RIDES-eligible clients. MST RIDES also provides paratransit service beyond the ADA requirements to individuals with severe disabilities who live in many unincorporated rural areas of northern Monterey County, along the Highway 101 corridor in the Salinas Valley, and southward to the Monterey County line. These increased operating costs are 100% eligible for Measure Q funding. In addition, staff will continue its mobility management activities (travel training, senior shuttles, Navigator assistance, and taxi vouchers) to attempt to encourage RIDES clients who are able to utilize less expensive fixed-route buses or taxis. On the capital side, Caltrans awarded MST enough grant funding to purchase 14 replacement vehicles for the RIDES fleet. Staff anticipates the cost of those vehicles at $980,000. No local match would be required. Attachments: 1. Proposed FY 2019 Budget 2. Proposed FY 2019 Action Plan MST AGENDA / JUNE 11, 2018 MEETING / PAGE 32

33 3. Proposed FY 2019 Staffing Levels 4. Resolution MST AGENDA / JUNE 11, 2018 MEETING / PAGE 33

34 Blank Page MST AGENDA / JUNE 11, 2018 MEETING / PAGE 34

35 ATTACHMENT 1 Monterey-Salinas Transit District FY 2019 BUDGET PROPOSED July 1, 2018 June 30, 2019 Board of Directors Tony Barrera, Chair, City of Salinas Mike LeBarre, Vice-Chair, City of King City Luis Alejo, County of Monterey Carolyn Hardy, City of Carmel-by-the-Sea Kristin Clark, City of Del Rey Oaks Robert Bonincontri, City of Gonzales Yanely Martinez, City of Greenfield Frank O Connell, City of Marina Dan Albert, City of Monterey Ken Cuneo, City of Pacific Grove Mary Ann Carbone, City of Sand City David Pacheco, City of Seaside Anna Velazquez, City of Soledad MST Staff Carl G. Sedoryk, General Manager/CEO Hunter Harvath, AICP, Assistant General Manager Andrea Williams, Accounting & Budget Manager MST AGENDA / JUNE 11, 2018 MEETING / PAGE 35

36 Blank Page MST AGENDA / JUNE 11, 2018 MEETING / PAGE 36

37 FY 2019 BUDGET SUMMARY MST AGENDA / JUNE 11, 2018 MEETING / PAGE 37

38 Summary General Overview Keeping in mind the primary mission, key business drivers and objectives for FY 2019, management has approached this budget cycle with the intention of providing your Board with a quality-driven, programmatic budget. As a reminder these criteria are listed below for your reference. MISSION STATEMENT Advocating and delivering quality transportation as a leader within our community and industry. KEY BUSINESS DRIVERS Key Business Driver #1 - Operate safely, efficiently and effectively Key Business Driver #2 Increase customer satisfaction Key Business Driver #3 - Strengthen employee development and satisfaction Key Business Driver #4 - Enhance support by MST members and other stakeholders STRATEGIC GOALS, OBJECTIVES AND ACTION PLAN The FY Draft Strategic Goals and Objectives are summarized as follows, and the FY 2019 Draft Project Action Plan and Ongoing and Recurring Action Items are outlined at the end of the budget document. 1. To develop and maintain adequate and stable long-term revenues. 2. To provide quality transit and mobility management services. 3. To maintain effective board protocols and best practices to achieve effective and efficient board operations and board meeting management. 4. To promote policies and practices that encourage environmental sustainability and resource conservation. 5. To educate the public on MST services through promotion, communication, and advocacy. MST AGENDA / JUNE 11, 2018 MEETING / PAGE 38

39 6. To promote organizational values to maintain high-quality relationships with MST employees, contractors, vendors, and community stakeholders. 7. To maintain industry leadership for like-sized agencies within California and the United States. General Budget Structure The MST budget is divided into two service centers: Fixed Route BUS provides for operation of buses on fixed routes and the MST On Call general public dial-a-ride services. MST RIDES provides for paratransit operation of small buses and vans and complies with the Americans with Disabilities Act. Each service center budget is balanced; that is, revenues equal expenditures. Each service center has an operating budget and a capital budget. The operating budget covers day-to-day expenses associated with operating transit services. It is funded primarily with passenger fares, federal grants, state transit assistance, local transportation funds (generated by 1/4% of the state sales tax), special third party contracts (colleges, Department of Defense installations, trolleys, etc.) and advertising revenue. Measure Q funding is being added to the fixed-route and paratransit budgets to support MST s services for seniors, veterans and persons with disabilities. The capital budget provides for purchases of accountable, non-consumable property. This primarily includes vehicle purchases, facilities improvements, and equipment. MST continuously applies for federal and state sources of capital funding. FY 2019 Budget Characteristics The FY 2019 budget assumes a successful resolution to the pension reform dispute between the Amalgamated Transit Union and the state of California and the continuation of expanded funding generated by SB1. It contemplates no increases to the MST fare structure, with only minor core service expansions if sufficient coach operators are on staff and expansions for special grant-funded and Measure Q-funded bus lines -- also dependent upon availability of grants and coach operators on staff. The budget also assumes stability of the agency s public/private and public/public partnerships in particular the continuation of the current federal transit benefit levels through the end of the fiscal year. All current contractual relationships will be honored. MST AGENDA / JUNE 11, 2018 MEETING / PAGE 39

40 Fixed Route BUS FY 2018 ($) FY 2019($) % Change Operating 41,944,476 44,057, % Capital 30,472,226 15,454, % Sub-Total 72,416,702 59,512, % MST RIDES Operating 4,596,636 5,503, % Capital 420, , % Sub-Total 5,016,636 6,483, % Overall Total 77,433,338 65,995, % COMBINED Operating 46,541,112 49,560, % Capital 30,892,226 16,434, % Overall Total 77,433,338 65,995, % MST AGENDA / JUNE 11, 2018 MEETING / PAGE 40

41 ATTACHMENT 2 FY GOALS, OBJECTIVES AND ACTION PLANS The following are the seven strategic priorities that MST will pursue over the next three years. Each goal includes specific objectives to be met during FY to support these goals along with tactics to be used to achieve each objective. 1. Develop and Maintain Adequate and Stable Long Term Revenues Objectives/Outcomes: Maintain public/private and public/public partnerships, fare-pricing strategies and revenue generation from the use of MST assets as a means to generate the revenue required to construct needed capital facilities, purchase vehicles, sustain current and future transit services, and maximize the value of MST services to the community. Through education and advocacy, encourage policymakers and the general public to enact legislation at local, state, and federal levels to provide sustained funding sources that will support the future growth of Monterey County s public transportation system. Indicators of Success: Maximize opportunities to leverage local funds with Federal, State, and private sources to support transit projects maximized. Public/private funding agreements executed. Adequate funding in place to support operating and capital needs. Increased local funding support through developer fees, sales tax and other funding initiatives as appropriate. Menu of Tactics: a. Adopt and execute annual state and federal legislative programs. b. Utilize debt financing from bonds, private financing, and other sources as appropriate. c. Identify additional partnerships to fund transit services outside of traditional tax sources. d. Maintain adequate cash reserves to support a state of good repair for assets. MST AGENDA / JUNE 11, 2018 MEETING / PAGE 41

42 e. Identify grant opportunities to leverage local funds for transit projects. 2. Provide Quality Transit and Mobility Management Services Objectives/Outcomes: Develop and implement services, infrastructure, and technologies to meet and exceed the expectations of customers and maximize the value of MST in the community. Continue to explore and implement new technologies and practices that enhance the overall customer experience, improve safety and sustainability, reduce costs, attract new customers, retain existing customers, and motivate employees. Indicators of Success: Passenger boarding growth rate that supports employment and population growth trends. Increased customer and stakeholder satisfaction. Business conducted within approved budget and performance indicators including safety, efficiency, effectiveness, on-time performance, customer satisfaction, employee satisfaction, and stakeholder satisfaction. Menu of Tactics: a. Continuation of programs that reward safe behavior. b. Fine tune existing service to improve convenience and on-time performance. c. Monitor operating, maintenance, and financial performance statistics on a monthly basis and implement programs to support continuous improvement. d. Develop comprehensive service plan to focus limited resources on highest priority transit needs. e. Establish MST customer service presence where demand is highest. f. Continue participation in Fort Ord multi-modal and other transportation corridor studies. g. Continue to monitor autonomous vehicle technology and implement as appropriate. MST AGENDA / JUNE 11, 2018 MEETING / PAGE 42

43 h. Develop and improve workforce development plans to sustain service levels. i. Continue planning activities for Hwy 1 corridor transit improvements. j. Maintain MST Trolley contract with City of Monterey. k. Upgrade and enhance technologies to improve customer experience. l. Continue planning a comprehensive regional BRT plan and apply for funding, as appropriate. m. Identify funding for additional on-street passenger amenities. n. Maintain and develop partnership with alternative mobility providers, including taxis, van pool and TNC (transportation network company) to improve mobility options. o. Plan for a South County operations and maintenance facility. p. Determine appropriate level of contracted transit services to provide highest value services to communities served. 3. Maintain board protocols and best practices to achieve effective and efficient board operations and board meeting management. Objectives/Outcomes: Offer training and orientation for board members and provide concise reports that result in a well-informed, well- satisfied, participatory policy governance board. Indicators of Success: Satisfied, involved fully-integrated, well informed, and well-functioning Board of Directors. Residents of member jurisdictions feeling well represented. Menu of Tactics: a. Continue board member training and orientation programs. b. Continue board committee structures to support decision making. c. Monitor board reporting practices to make better use of limited time available for board meetings. MST AGENDA / JUNE 11, 2018 MEETING / PAGE 43

44 4. Promote Policies and Practices that Encourage Environmental Sustainability and Resource Conservation Objective: Implement economically sound and environmentally-friendly resource conservation policies that reduce dependence on scarce natural resources and the potential for negative impacts on our environment. Indicators of Success: Compliance with EPA and California Air Resources Board mandates Reduced consumption and related costs of utilities including water, natural gas, and electricity. Reduced consumption of fossil and non-renewable fuels. Increased investment in zero-emission technology. Recognition for efforts to reduce greenhouse gas emissions. Menu of Tactics: a. Participate in national, state, and regional transit conferences, meetings and alternative fuel forums, user groups, etc., that identify and outline changes to federal and California Air Resources Board (CARB) emission requirements. b. Maintain a dialogue with CARB staff regarding emission requirements and emission reduction strategies. c. Adopt Leadership in Energy and Environmental Design (LEED) principles as appropriate in the design and construction of MST facilities. d. Identify opportunities for energy, water, gas, and other resource conservation programs. e. Implement alternative fuel and zero-emission bus technologies. f. Monitor emerging technologies and determine cost-effective sustainable technologies and implement as appropriate. 5. Educate the Public on MST Services through Promotion, Communication and Advocacy. Attract new riders and improve support for MST by utilizing effective marketing, promotion, and communication techniques and by applying greater focus in meeting individual community and stakeholder needs. Indicators of Success: MST AGENDA / JUNE 11, 2018 MEETING / PAGE 44

45 Increased awareness of MST transportation and mobility services and the value they provide. Increased patronage and usage MST website and tools provided. Increased positive media coverage of MST. Menu of Tactics: a. Implement and develop coordinated, multi-media, bilingual media communications and advertising programs and include special emphasis on providing relevant messaging to young people. b. Improve MST online and social media presence, and utilize new and emerging technologies to communicate with new markets. c. Encourage transit-friendly land-use planning through further dissemination of the Designing for Transit manual. d. Implement targeted marketing education and promotional efforts designed towards major employers, students, tourists, senior groups, hospitality industry, and non-traditional customers. e. Develop educational materials that explain the necessity for continued subsidizing for transit services. 6. Promote Organizational Values to Maintain High Quality Relationships with MST Employees, Customers, Contractors, Vendors, and Community Stakeholders. Promote individual and organizational safety, efficiency and effectiveness and enhance the satisfaction of our customers, employees, partners, board members and other key stakeholders. Indicators of Success: High levels of employee, customer, and stakeholder satisfaction. Improved relationships with represented labor workforce. Increased utilization of employee development programs. Improved safety performance and reductions in injuries. Menu of Tactics: a. Recognize and celebrate individual and group achievements in support of MST s mission, vision, values, goals, and objectives. MST AGENDA / JUNE 11, 2018 MEETING / PAGE 45

46 b. Conduct attitude and opinion surveys to gauge satisfaction of riders, nonriders, employees, and stakeholders. c. Improve communication with all employees and the Amalgamated Transit Union leadership. d. Monitor employment contract with Amalgamated Transit Union and Monterey-Salinas Transit Employee Association agreements. e. Develop and implement targeted marketing and promotional efforts designed towards major employers, students, senior groups, hospitality industry, tourists, and non-traditional riders will also assist in growing ridership. f. Develop and implement workforce recruitment, training, development, and succession plans to ensure a proper staff structure is in place that supports the mission, vision, and values to meet strategic goals and objectives. g. Monitor implementation of new marijuana laws to ensure safety of MST workforce and customers. 7. Maintain industry leadership for like-sized agencies within California and the United States. Develop and implement programs and practices that distinguish Monterey- Salinas Transit as a leader with the public transit industry. Indicators of Success: Participate in a leadership role in industry trade associations. Receive recognition and acknowledgement for innovative programs and practices. Menu of Tactics: a. Seek appointment to leadership positions within appropriate national, state, and local trade, business and community associations and committees. a. Develop and implement innovative programs and that enhance the overall customer experience, improve safety and sustainability, reduce costs, attract new customers, retain existing customers, motivate employees, and reflect well on Monterey-Salinas Transit and the public transit industry in general. b. Implement targeted marketing, educating and promotional efforts designed towards major employers, students, tourists, senior groups, hospitality industry, and non-traditional customers. MST AGENDA / JUNE 11, 2018 MEETING / PAGE 46

47 FY 2019 Budget DETAILED BUDGET MST AGENDA / JUNE 11, 2018 MEETING / PAGE 47

48 Blank Page MST AGENDA / JUNE 11, 2018 MEETING / PAGE 48

49 Monterey - Salinas Transit Draft Budget FY2019 VEHICLE REVENUE HOURS (PROJECTED) FY2018 FY2019 FY2019 FY2019 FY2019 VARIANCE TOTAL TOTAL YEAR TOTAL YEAR TOTAL YEAR TOTAL YEAR OVER/ BUDGET FIXED ROUTE RIDES MEASURE Q- FR COMBINED (UNDER) 346, ,549 83, ,649 20,432 REVENUE CASH REVENUE PASSENGER FARES (4,441,356) (3,794,988) (278,052) - (4,073,040) (368,316) TROLLEY (329,628) (750,000) - - (750,000) 420,372 OTHER LOCAL, SC, REVENUE - DOD (5,003,832) (5,429,736) - - (5,429,736) 425,904 SPECIAL FARES - OTHER (679,992) (679,992) - - (679,992) - ADVERTISING (259,512) (315,060) - - (315,060) 55,548 OTHER AUXILIARY REVENUE (1,884) (1,884) - - (1,884) - INVESTMENT INCOME (56,844) (12,000) - - (12,000) (44,844) TAXI LEASE REVENUE OTHER NON-TRANSPORTATION (4,992) (30,000) - - (30,000) 25,008 TOTAL REVENUE (10,778,040) (11,013,660) (278,052) - (11,291,712) 513, LTF OPERATING FUNDS (14,755,380) (15,279,684) - - (15,279,684) 524,304 LTF/RSTP SWAP FUNDS APCD FUNDS CAP AND TRADE (307,968) (205,344) - - (205,344) (102,624) OTHER LOCAL FUNDS (120,060) (158,436) - - (158,436) 38,376 SALES TAX (8,536,572) - (5,225,316) (4,114,668) (9,339,984) 803,412 STATE OPERATING FUNDS (3,800,760) (4,074,792) - - (4,074,792) 274,032 FEDERAL 5307 FORMULA FUNDS (6,952,752) (8,010,744) - - (8,010,744) 1,057,992 FEDERAL 5311 RURAL FUNDS (601,284) (624,204) - - (624,204) 22,920 FEDERAL 5311F INTERCITY FUNDS (557,952) (557,952) - - (557,952) - FEDERAL 5316 JARC FUNDS FEDERAL 5303 FUNDS (123,240) (123,240) FEDERAL 5313B FUNDS FEDERAL 5317 FUNDS - NF OTHER FEDERAL FUNDS (7,104) (18,000) - - (18,000) 10,896 CASH GRANTS & REIMBURSEMENT (35,763,072) (28,929,156) (5,225,316) (4,114,668) (38,269,140) 2,506, TOTAL REVENUE (46,541,112) (39,942,816) (5,503,368) (4,114,668) (49,560,852) 3,019,740 1 MST AGENDA / JUNE 11, 2018 MEETING / PAGE 49

50 Monterey - Salinas Transit Draft Budget FY2019 FY2018 FY2019 FY2019 FY2019 FY2019 VARIANCE TOTAL TOTAL YEAR TOTAL YEAR TOTAL YEAR TOTAL YEAR OVER/ BUDGET FIXED ROUTE RIDES MEASURE Q- FR COMBINED (UNDER) - - EXPENSES - - LABOR - - COACH OPERATORS WAGES 7,266,384 7,438, ,438, ,636 COACH OPERATOR OVERTIME 1,151,964 1,151, ,151,964 - OTHER WAGES 7,558,740 7,272, , ,788 7,715, ,636 OTHER OVERTIME 224, , ,268 - TOTAL LABOR 16,201,356 16,087, , ,788 16,529, , BENEFITS - - PERS 1,456,140 2,226,024 10,740 27,060 2,263, ,684 INSURANCE 3,805,464 4,112,100 31,272 78,180 4,221, ,088 IN LIEU INSURANCE 153, ,400-4, ,200 9,600 OTHER FRINGE BENEFITS 19,920 23, ,652 3,732 PAYROLL TAXES 342, ,696 2,496 6, ,468 11,952 WORKERS COMPENSATION EXPENSE 1,050, ,052 7,944 20, ,000 (300,000) HOLIDAYS 820, ,692 6,144 15, ,352 37,020 PERSONAL LEAVE 1,762,200 1,815,012 8,148 18,036 1,841,196 78,996 UNIFORMS 84,996 87, ,320 3,324 AUTO ALLOWANCE 28,800 29, , TUITION REIMBURSEMENT 5,256 5, , SAFETY AWARD & EE RECOGNITION 50,004 51, ,780 1,776 TOTAL BENEFITS 9,579,228 10,413,312 66, ,580 10,650,636 1,071, ADVERTISING & MARKETING - - MARKETING SERVICES 56,520 65,700 5,004 18,504 89,208 32,688 TROLLEY MARKETING 2,508 5, ,004 2,496 TOTAL ADVERTISING & MARKETING 59,028 70,704 5,004 18,504 94,212 35, PROFESSIONAL & TECHNICAL - - PHYSICAL EXAMS 12,504 12, ,504 - BANK SERVICES 210, , ,000 12,000 AUDITORS 34,008 34, ,008 - ARMORED CAR 48,492 71, ,148 22,656 LEGAL SERVICES 80,004 80, ,004 - CONTRACT NEGOTIATION 4,992 20, ,004 15,012 DIRECTORS FEES 14,304 14, ,304 - BROCHURE DELIVERY 1,500 1, ,500 - HEARING COSTS CONSULTING 268, ,000 5,004 55, ,012 (28,500) RECRUITING SERVICES 25,008 6, ,000 (19,008) INSPECTION 10,008 10, ,008 - DRUG TESTING 9,000 9, ,000 - OTHER PROFESSIONAL 15,000 10, ,008 (4,992) CONSULTING - GRANT FUNDED 151, , ,008 15,000 TOTAL PROFESSIONAL & TECHNICAL 885, ,492 5,004 55, ,504 12,168 2 MST AGENDA / JUNE 11, 2018 MEETING / PAGE 50

51 Monterey - Salinas Transit Draft Budget FY2019 FY2018 FY2019 FY2019 FY2019 FY2019 VARIANCE TOTAL TOTAL YEAR TOTAL YEAR TOTAL YEAR TOTAL YEAR OVER/ BUDGET FIXED ROUTE RIDES MEASURE Q- FR COMBINED (UNDER) - - OUTSIDE LABOR - - CUSTODIAL SERVICES 264, , ,004 10,008 SECURITY SERVICES 156, , ,004 13,488 BUS PAINTING 9,504 37, ,500 27,996 HAZARDOUS WASTE DISPOSAL 65,004 65, ,004 - LAUNDRY 73,008 96, ,000 22,992 SHOP EQUIPMENT REPAIR 15,000 10, ,008 (4,992) SUPPORT VEHICLES REPAIR 42,000 40, ,176 (1,824) TOWING 22,008 22, , BUS WASHER MAINTENANCE 7,500 7, ,500 - ELECTRICAL, PLUMBING, ROOFING 60,000 50, ,004 (9,996) COPIER & OFFICE EQUIP REPAIR 12,372 9,864-2,508 12,372 - COMPUTER MAINTENANCE 630, , ,500 2, , ,556 SEAT REPAIRS 3,204 6, ,504 3,300 BUILDING AND EQUIPMENT MAINT 100, , ,008 - TELEPHONE EQUIPMENT REPAIR 1,008 1, ,008 - PARTS CLEANING 15,900 5, ,808 (10,092) RADIO REPAIRS 75,000 45, ,000 (30,000) OTHER OUTSIDE LABOR 150, , ,000 (24,000) MAINTENANCE SHOP 25,260 25, ,260 - GROUNDS MAINTENANCE 36,000 36, ,000 - PEST CONTROL 4,800 4, ,800 - TEST UNDERGROUND TANKS 9,204 9, ,204 - FIRE EXTINGUISHER SERVICE 3,708 6, ,852 3,144 TOTAL OUTSIDE LABOR 1,782,408 1,932, ,500 4,908 2,037, , FUEL, GAS AND TIRES - - DIESEL - REVENUE 2,633,340 2,800, ,800, ,668 LUBRICANTS - REVENUE 202, , ,000 7,572 ELECTRICITY - REVENUE - 26, ,208 26,208 GAS 51,492 65, ,003 13,511 FUEL PURCHASES - MV 1,196, , ,840 48,888 1,050,000 (146,400) TIRES & TUBES 250, , ,000 (10,008) TOTAL FUEL & LUBRICANTS 4,333,668 3,885, ,840 48,888 4,391,219 57,551 3 MST AGENDA / JUNE 11, 2018 MEETING / PAGE 51

52 Monterey - Salinas Transit Draft Budget FY2019 FY2018 FY2019 FY2019 FY2019 FY2019 VARIANCE TOTAL TOTAL YEAR TOTAL YEAR TOTAL YEAR TOTAL YEAR OVER/ BUDGET FIXED ROUTE RIDES MEASURE Q- FR COMBINED (UNDER) - - MATERIALS AND SUPPLIES - - MARKETING SUPPLIES 34,512 25,008-2,508 27,516 (6,996) BUS ADVERTISING EXPENSE PRINTING 54,912 40,008 8,004 6,504 54,516 (396) RIDERS GUIDES 50,004 40, ,008 (9,996) MAPS 13,008 4, ,008 (9,000) TICKETS 6,000-4,008-4,008 (1,992) PASSES 40,008 50, ,004 9,996 BROCHURES 24,516 20,004 1,008 3,504 24,516 - TRANSFERS MISC MARKETING 23,004 25,008-3,000 28,008 5,004 HAZARDOUS MATERIAL CONTAINMENT 13,500 12, ,000 (1,500) COMPUTER SUPPLIES 110,004 77, ,004 (33,000) SAFETY & PROTECTIVE SUPPLIES 15,000 37,404-1,800 39,204 24,204 TROLLEY SUPPLIES 7,500 5, ,004 (2,496) BUILDING CLEANING SUPPLIES 66,996 66, ,996 - TRANSIT CENTER/PLAZA SUPPLIES 13,896 6, ,000 (7,896) SHELTER & BUS STOP SUPPLIES 72, , ,008 28,008 OTHER SUPPLIES 40,008 40,008 5,004 50,004 95,016 55,008 SHOP SUPPLIES 109, , ,332 (660) OFFICE SUPPLIES 87,012 80,004 1,008 6,000 87,012 - POSTAGE & EXPRESS SERVICE 18,168 13,164 4,452 1,056 18, COPY MACHINE PAPER 3,096 3, ,096 - REVENUE VEHICLE PARTS 1,078, , ,996 (318,996) SUPPORT VEHICLE PARTS 15,000 15, ,000 - FAREBOX PARTS 25,008 32, ,184 7,176 BUS WASHER SUPPLIES 8,004 13, ,008 5,004 WARRANTY LABOR & PARTS PARTS CLEANING - 5, ,004 5,004 FUEL IS./DISPENSER PARTS 5,004 5, ,004 - TOTAL MATERIALS AND SUPPLIES 1,935,144 1,584,264 23,484 74,376 1,682,124 (253,020) - - UTILITIES - - WATER & FIRE PROTECTION 33,504 40, ,008 6,504 TELEPHONE LINE SERVICE 118, , ,996 11,988 PG&E 249, , ,976 (7,020) ALARM SERVICE 32,376 32, ,376 - DISPOSAL & SEWER 45,396 45, ,396 - CELLULAR PHONES/PAGERS 57,000 69,996-2,400 72,396 15,396 TOTAL UTILITIES 536, ,748-2, ,148 26,868 4 MST AGENDA / JUNE 11, 2018 MEETING / PAGE 52

53 Monterey - Salinas Transit Draft Budget FY2019 FY2018 FY2019 FY2019 FY2019 FY2019 VARIANCE TOTAL TOTAL YEAR TOTAL YEAR TOTAL YEAR TOTAL YEAR OVER/ BUDGET FIXED ROUTE RIDES MEASURE Q- FR COMBINED (UNDER) - - INSURANCE - - PHYSICAL DAMAGE EXPENSE 65,964 59, ,784 (6,180) RECOVERIES PHYSICAL DAMAGES LIABILITY EXPENSE 615, , , ,188 OTHER INSURANCE PREMIUMS 51,804 60, ,684 8,880 TOTAL INSURANCE 732, , , , TAXES - - PROPERTY TAX 7,584 7, ,584 - VEHICLE LICENSE & REGISTRATION DIESEL SALES TAX 175, , ,008 - DIESEL FUEL USE TAX 7,800 8, , GASOLINE TAX 1,584 1, , OTHER TAXES 16,500 18, ,000 1,500 TOTAL TAXES 208, , ,596 2, PURCHASED TRANSPORTATION - - PURCHASED TRANSPORTATION 8,100,780 4,391,844 4,303, ,060 9,463,776 1,362,996 TAXI VOUCHERS/PILOT TRAVEL REIMB 770, , , ,012 (157,992) TOTAL PURCHASED TRANSPORTATION 8,870,784 4,391,844 4,493,880 1,190,064 10,075,788 1,205, MISCELLANEOUS EXPENSES - - SUBSCRIPTIONS 9,744 20, ,004 10,260 APTA DUES 34,992 35, , CTA DUES 14,736 15, , CHAMBER AND OTHER DUES 55,008 37, ,008 (18,000) CAL ACT DUES 1,740 1, ,740 - STAFF TRAVEL 100, ,652-6, ,652 28,644 STAFF TRAINING 35,016 25,008 3,000 8,004 36, BOARD TRAVEL 15,000 25, ,008 10,008 AD & PROMOTION MEDIA 45,000 45, ,000 - LEGAL ANNOUNCEMENTS 15,072 10, ,008 (5,064) AD MEDIA RECRUITING 5,004 4, ,008 (996) PERMITS 10,500 12, ,504 2,004 SALES TAX REVENUE EXPENSE 507, , , ,468 (101,736) OTHER MISC. EXPENSE 12,132 13, , INTERFUND TRANSFERS - (1,914,612) - 1,914, TOTAL MISCELLANEOUS EXPENSES 861,156 (1,548,000) 226,236 2,110, ,084 (72,072) 5 MST AGENDA / JUNE 11, 2018 MEETING / PAGE 53

54 Monterey - Salinas Transit Draft Budget FY2019 FY2018 FY2019 FY2019 FY2019 FY2019 VARIANCE TOTAL TOTAL YEAR TOTAL YEAR TOTAL YEAR TOTAL YEAR OVER/ BUDGET FIXED ROUTE RIDES MEASURE Q- FR COMBINED (UNDER) - - OTHER AGENCY EXPENSES - - PASS THROUGH/BEHALF OF OTHERS 8, (8,604) TOTAL OTHER AGENCY EXPENSES 8, (8,604) - - INTEREST EXPENSE - - INTEREST EXPENSE 111, , ,004 89,004 TOTAL INTEREST EXPENSE 111, , ,004 89, LEASES & RENTALS - - ANTENNA/ SATELLITE RENTAL 29,508 30, , RESTROOM - MONTEREY 110,004 50, ,005 (60,000) EQUIPMENT RENTALS 45,504 52, ,500 6,996 POSTAGE METER RENTAL 10,728 10, ,008 (720) BUILDING RENT 239, , , ,540 93,696 TOTAL LEASES & RENTALS 435, , , ,557 40, TOTAL OPERATING EXPENSES 46,541,112 39,942,816 5,503,368 4,114,668 49,560,852 3,019, OPERATING (SURPLUS) DEFICIT MST AGENDA / JUNE 11, 2018 MEETING / PAGE 54

55 FY2019 BUDGET Part A. Fixed Route Operating Budget REVENUES FY2018 Proposed FY2019 Passenger Revenues 4,207,908 3,794,988 Farebox and pass sales Special Local Fares 6,013,452 6,859,728 Contracts/Partnerships (Department of Defense, Colleges, Trolleys, Amtrak, VTA, etc.) Associated Transit Revenues 259, ,060 Advertising Non-Transportation Revenues 63,720 43,884 Interest income, Other Auxiliary Revenue Local Cash Grants 14,755,380 15,279,684 Local Transportation Funds (LTF), Reserves, Mandated Set-asides Other Local Funds 120, ,436 Calif. Department of Transporation HWY 101 planning study APCD Funds - - APCD Funds Cap and Trade Funds 307, ,344 Cap and Trade Funds Sales Tax - - Sales Tax Measure Q State Cash Grants 3,800,760 4,074,792 State Transit Assistance Federal Cash Grants 8,242,332 9,210,900 Includes Federal Transit Administration Section 5307, Section 5311, Section 5311(f), Other Federal Funds TOTAL REVENUES $ 37,771,092 $ 39,942,816 MST AGENDA / JUNE 11, 2018 MEETING / PAGE 55

56 FY2019 BUDGET Part A. Fixed Route Operating Budget EXPENSES FY2018 Proposed FY2019 Salaries and Wages 15,756,948 16,087,164 Wage increase due to Amalgamated Transit Union Local No and MSTEA contractual agreements, and increased staffing proposed for FY19. Fringe Benefits 9,350,256 10,413,312 Increase in wages causes personal leave and holiday benefits to increase. Services 2,588,340 2,840,364 Security services, outside labor, computer maintenance, marketing, auditors, armored car, consulting, and other services Fuel, Gas and Tires 3,757,428 3,885,491 Cost stability expected to continue for diesel, unleaded, lubricants and tires. Slight increase due to projected expansion of bus services. Materials and Supplies 1,880,208 1,584,264 Vehicle maintenance parts, cleaning and office supplies, postage and printed materials Utilities 536, ,748 Telephone, power, gas, water/sewer and alarm services Insurance 732, ,776 Liability, property and other insurance Taxes 208, ,596 Fuel, sales and property taxes Purchased Transportation 4,040,040 4,391,844 Purchased transportation contracts for MV Transportation for fixed-route, On Call and trolley services Pass Through Expense 8,604 - Pass through on behalf of others Miscellaneous (2,486,184) (1,347,996) Training, travel, ad media, dues, subscriptions, permits, sales tax revenue expense, interest expense, and interfund tranfser to Measure Q Leases and Rentals 367, ,253 MST's radio antenna site, Watsonville Transit Center, 19 Upper Ragsdale Assoc. Fees, JLW, Restroom facilities lease, and Storage unit rental TOTAL EXPENSES $ 36,741,276 $ 39,942,816 FY2019 OPERATING (SURPLUS)/DEFICIT $ (1,029,816) $ - MST AGENDA / JUNE 11, 2018 MEETING / PAGE 56

57 FY2019 BUDGET Part B. MST RIDES Operating Budget REVENUES FY2018 Proposed FY2019 Passenger Revenues 233, ,052 Farebox and ticket book sales Sales Tax 4,363,188 5,225,316 Sales Tax Measure Q State Cash Grants - - State Transit Assistance TOTAL REVENUES $ 4,596,636 $ 5,503,368 EXPENSES FY2018 Proposed FY2019 Salaries and Wages 114, ,676 Two FTE equivalents Fringe Benefits 58,344 66,744 Health, dental, life and vision insurance, PERS retirement benefits, personal leave and workers compensation insurance Services 89, ,508 Professional Services Fuel, Gas and Tires 520, ,840 Unleaded, lubricants and tires Materials and Supplies 24,528 23,484 Vehicle maintenance parts, cleaning and office supplies, postage and printed materials Utilities Telephone, power, gas, water/sewer and alarm services Purchased Transportation 3,547,800 4,493,880 MV Transportation, Inc., taxi vouchers Miscellaneous 241, ,236 Sales tax revenue expense and staff travel and training TOTAL EXPENSES $ 4,596,636 $ 5,503,368 FY2019 OPERATING (SURPLUS)/DEFICIT $ 0 $ 0 MST AGENDA / JUNE 11, 2018 MEETING / PAGE 57

58 FY2019 BUDGET Part C. MST Measure Q Operating Budget REVENUES FY2018 Proposed FY2019 Passenger Revenues - - Farebox and ticket book sales Sales Tax 4,173,384 4,114,668 Sales Tax Measure Q State Cash Grants - - State Transit Assistance TOTAL REVENUES $ 4,173,384 $ 4,114,668 EXPENSES FY2018 Proposed FY2019 Salaries and Wages 329, ,788 Mobility staff Fringe Benefits 170, ,580 Health, dental, life and vision insurance, PERS retirement benefits, personal leave and workers compensation insurance Services 48,924 78,420 Professional Services Fuel, Gas and Tires 55,704 48,888 Unleaded, lubricants and tires Materials and Supplies 30,408 74,376 Vehicle maintenance parts, cleaning and office supplies, postage and printed materials Utilities - 2,400 Telephone, power, gas, water/sewer and alarm services Purchased Transportation 1,282,944 1,190,064 MV Transportation, Inc., taxi vouchers Miscellaneous 3,217,296 2,110,848 Sales tax revenue expense and staff travel and training and Interfund transfer from Fixed Route Leases and Rentals 67, ,304 MST's radio antenna site, and 201 Pearl Street in Monterey, and 15 Lincoln Street Salinas TOTAL EXPENSES $ 5,203,200 $ 4,114,668 FY2019 OPERATING (SURPLUS)/DEFICIT $ 1,029,816 $ - MST AGENDA / JUNE 11, 2018 MEETING / PAGE 58

59 FY 2019 BUDGET CAPITAL MST AGENDA / JUNE 11, 2018 MEETING / PAGE 59

60 Blank Page MST AGENDA / JUNE 11, 2018 MEETING / PAGE 60

61 A medium bus replacements for RIDES $980,000 $980,000 $0 $0 $980,000 A2 medium bus replacements for Fixed Route $772,263 $207,737 $980,000 $0 $0 $980,000 A3 40ft Suburban Gillig for Line 23 $554,600 $554,600 $0 $0 $554,600 A4 1 - Replacement support vehicles: 1 Fleet/Parts truck $0 $0 $45,000 $0 A5 5- Streetcar Hometown Trolleys $2,188,800 $2,188,800 $0 $0 $2,188,800 A6 Replace 8 Prius1 vehicles $0 $0 $200,000 $0 MST Capital Budget Unfunded Total Grant & MST Funded Total Rolling Stock: $0 $0 $0 $2,188,800 $772,263 $0 $207,737 $0 $554,600 $0 $0 $980,000 $4,703,400 $0 $245,000 $4,703,400 B1 Document Management System $25,000 $25,000 $30,000 $0 $55,000 B2 Financial Reporting (Jet Reports) $28,000 $28,000 $0 $0 $28,000 B3 Spare GFI fareboxes (3 short complete sets) $0 $0 $56,250 $0 B4 GFI Garage Computer Servers $0 $0 $25,000 $0 B5 GFI test bench $0 $0 $21,000 $0 B6 Point of Sale System $0 $0 $20,000 $0 B7 Mobile phone ticketing & validators $0 $0 $250,000 $0 B Desktop/peripherals Upgrades $0 $0 $21,000 $0 B Laptops $0 $0 $12,000 $0 B10 IT Components Inc. (Lincoln St Office) $75,000 $75,000 $0 $0 $75,000 MST Capital Budget Unfunded Total Grant & MST Funded FY19 CAPITAL BUDGET - DRAFT Draft: 5/4/2018 A BUS - ROLLING STOCK Prop 1B PTMISEA 5311(f) LCTOP/ TIRCP MST Finance: Bank Loan SB1 P1B CalOES Security (Formerly CalEMA) FORA Measure Q 5339 AB 2766 Measure X 5310 Total Grant, Measure Q, or Loan Funded B BUS SUPPORT EQUIP. & FACILITIES/ ITS Prop 1B PTMISEA 5311(f) LCTOP/ TIRCP MST Finance: Bank Loan SB1 P1B CalOES Security (Formerly CalEMA) FORA Measure Q 5339 AB 2766 Measure X 5310 Total Grant, Measure Q, or Loan Funded MST AGENDA / JUNE 11, 2018 MEETING / PAGE 61 B11 Tire Machine (CJW & TDA) $0 $0 $60,000 $0 B12 Geenie Lift Z-boom40 $0 $0 $50,000 $0 B13 2- On-vehicle Brake Lathe $0 $0 $45,000 $0 B14 Manual Wheelchair & Power Scooter $2,500 $2,500 $0 $0 $2,500 B15 Automatic Passenger Counters $0 $150,000 $600,000 $150,000 B16 Unforeseen facility improvements $0 $100,000 $0 $100,000 C COMMUNICATIONS/RADIO EQUIPMENT Total Bus Support & Equip: $53,000 $0 $0 $0 $0 $0 $0 $77,500 $0 $0 $0 $0 $130,500 $280,000 $1,160,250 $410,500 Prop 1B PTMISEA 5311(f) LCTOP/ TIRCP MST Finance: Bank Loan SB1 P1B CalOES Security (Formerly CalEMA) FORA Measure Q 5339 AB 2766 Measure X 5310 C1 850 MHz Portable Radios w/ Chargers & Batteries (5) $0 $0 $11,000 $0 C2 Fleet radio replacement for AVL (up to 40 units) $0 $0 $40,000 $0 Total Grant, Measure Q, or Loan Funded Total Comm. & Radio Equip: $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $51,000 $0 MST Capital Budget Unfunded Total Grant & MST Funded

62 Total Safety & Security: $0 $0 $0 $0 $0 $75,000 $0 $0 $0 $0 $0 $0 $75,000 $0 $0 $75,000 E1 Fleet - Major components $0 $50,000 $100,000 $50,000 E2 Shop tools and equipment $0 $25,000 $25,000 $25,000 Total Preventative Maint: $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $75,000 $125,000 $75,000 F1 BRT stop camera system upgrades $50,000 $50,000 $0 $0 $50,000 F2 Bus station repairs/improvements $0 $0 $35,000 $0 F3 Bus stops, repairs/improvements/ada $20,000 $20,000 $50,000 $20,000 Total Bus Stations/Stops: $0 $0 $0 $0 $0 $50,000 $0 $20,000 $0 $0 $0 $0 $70,000 $0 $85,000 $70,000 MST Capital Budget MST Capital Budget MST Capital Budget Unfunded Unfunded Unfunded Total Grant & MST Funded Total Grant & MST Funded Total Grant & MST Funded D SAFETY & SECURITY Prop 1B PTMISEA 5311(f) LCTOP/ TIRCP MST Finance: Bank Loan SB1 P1B CalOES Security (Formerly CalEMA) FORA Measure Q 5339 AB 2766 Measure X 5310 D1 Security Cameras $75,000 $75,000 $0 0 $75,000 D2 $0 $0 Total Grant, Measure Q, or Loan Funded MST Capital Budget Unfunded Total Grant & MST Funded E PREVENTIVE MAINTENANCE Prop 1B PTMISEA 5311(f) LCTOP/ TIRCP MST Finance: Bank Loan SB1 P1B CalOES Security (Formerly CalEMA) FORA Measure Q 5339 AB 2766 Measure X 5310 Total Grant, Measure Q, or Loan Funded F BUS STATION/STOPS Prop 1B PTMISEA 5311(f) LCTOP/ TIRCP MST Finance: Bank Loan SB1 P1B CalOES Security (Formerly CalEMA) FORA Measure Q 5339 AB 2766 Measure X 5310 Total Grant, Measure Q, or Loan Funded G MAJOR FACILITIES EXPANSION / REHAB Prop 1B PTMISEA 5311(f) LCTOP/ TIRCP MST Finance: Bank Loan SB1 P1B CalOES Security (Formerly CalEMA) FORA Measure Q 5339 AB 2766 Measure X 5310 Total Grant, Measure Q, or Loan Funded MST AGENDA / JUNE 11, 2018 MEETING / PAGE 62 G1 South County Maintenance Facility $493,000 $5,000,000 $4,119,172 $838,833 $10,451,005 $0 $0 $10,451,005 G2 STC Renovation $250,000 $250,000 $250,000 $0 $500,000 G3 Generator & improvements - 19 Upper Ragsdale $0 $0 $110,000 $0 G4 15 Lincoln Mobility Training Room $150,000 $150,000 $0 $0 $150,000 Total Major Facilites: $743,000 $0 $0 $5,000,000 $0 $0 $0 $150,000 $4,119,172 $0 $838,833 $0 $10,851,005 $250,000 $110,000 $11,101,005 Prop 1B PTMISEA 5311(f) LCTOP/ TIRCP MST Finance: Bank Loan SB1 P1B CalOES Security (Formerly CalEMA) FORA Measure Q 5339 AB 2766 Measure X 5310 Total Grant, Measure Q, or Loan Funded Total Grants & MST Capital Budget: $796,000 $0 $0 $7,188,800 $772,263 $125,000 $207,737 $247,500 $4,673,772 $0 $838,833 $980,000 $15,829,905 $605,000 $1,776,250 $16,434,905 MST Capital Budget Unfunded Total Grant & MST Funded

63 FY 2019 Draft Project Action Plan 1. Begin transition of fixed route services to Monterey Bay Operations and Maintenance Facility and begin operations. May Complete negotiations of outstanding labor contract issues. September Permit and procurement design/build, and start construction of South County maintenance facility. March Implement new Measure Q projects including transition of Intelligent Voice Response systems to "cloud-based" servers, ADA emergency rapid response module, and complete Salinas Mobility Center training area. June Accept delivery and place into service new buses, trolleys, mini buses, service and support vehicles.ongoing. 6. Procure design and environmental services for Phase 2 Bus Rapid Transit (SURF!). June Complete Salinas Valley express transit corridor planning study. June Implement Maintenance Apprenticeship program with Hartnell College. January Complete rehabilitation of Salinas Transit Center public restrooms and employee break areas. June Develop and begin implementation of a comprehensive marketing plan to increase passenger boardings and improve customer and stakeholder satisfaction with MST services January Procure and install automated passenger counting technology to support National Transit Database reporting requirements. June Begin environmental and project scoping for rehabilitation of Salinas Operations and Maintenance Facility and develop a project funding/financing plan. March Begin development of zero-emission bus transition plan as required by Air Resources Board regulations. June Transition internal hosted Microsoft Office Exchange to external Microsoft 365 system. March Complete a comprehensive review of Information Technology policies, practices and staffing. March 2019 MST AGENDA / JUNE 11, 2018 MEETING / PAGE 63

64 FY 2019 DRAFT Ongoing and Recurring Action Items 1. Continue efforts to ensure passenger and employee safety and security. 2. Continue transit activities within board adopted operational and financial performance standards. 3. Continue efforts to achieve a state of good repair for MST fleet and facilities 4. Maintain ongoing community partnerships and seek new opportunities as appropriate. 5. Develop and implement service levels, facilities, polices, and procedures appropriate to funding availability and community requirements. 6. Actively participate in state and national trade associations to support issues of local concern. 7. Continue employee training and development opportunities through partnerships with local colleges, universities, and vendors. 8. Provide administrative support in service to Monterey County Regional Taxi Authority and Monterey-Salinas Transit Corporation. 9. Ensure compliance with federal, state, and local regulations, and conduct regular review of policies and practices. 10. Adopt and execute federal and state legislative programs. 11. Continue marketing and community outreach programs to promote MST services and educate the communities we serve regarding the benefits of public transportation. 12. Continue board development activities including educational and policy reviews. 13. Continue to adopt policies and adapt practices to ensure safety and cyber security of MST data and telecommunications systems, networks, and programs. MST AGENDA / JUNE 11, 2018 MEETING / PAGE 64

65 Monterey-Salinas Transit Personnel Staffing - Fiscal Year 2019 ATTACHMENT 3 Proposed FY 2019 Staffing Levels FY2018 Budget Net Additions (Reductions) FY2019 Budget Operations: Assistant General Manager/Chief Operating Officer - - Coach Operators - Full Time* Coach Operators - Full Time Extra Board - - Coach Operators - Occupational Injuries* 1 1 Coach Operators - Part Time (Limited Duty) - - Director of Transportation Services - - Chief Operating Officer 1 1 Deputy Chief Operating Officer 1 1 Operations Manager - - Senior Operations Supervisor 2 2 Operations Supervisor 7 7 Operations Analyst Communications System Manager 1 1 Communications System Specialists ITS Technician 2 2 Schedule/Planning Analyst 1 1 Scheduling Assistant *** 2 (1) 1 Transit Scheduler 1 1 Associate Scheduler - - Contract Transportation Supervisor 1 1 CTSA Manager - - Mobility Services Manager 1 1 Mobility Services Coordinator 1 1 Mobility Specialist 5 5 Mobility Assistant - - Mobility Trainer - - Safety/Training Officer - - Trainer 2 2 Total Operations Vehicle Maintenance: Fleet Manager - - Maintenance Superintendent Maintenance Manager 1 (1) - Maintenance Supervisor 5 (2) 3 Maintenance Analyst 1 (1) - Mechanics Mechanic - Revenue Equipment - - Electronic Technician 3 (1) 2 Shop Helper 1 (1) - Utility Service Worker Inventory Control Specialist - - Inventory Analyst 1 1 Inventory Clerk 3 3 Total Vehicle Maintenance 46 (2) 44 Facilities: Facilities Capital Projects Manager 1 1 Facilities Supervisor 1 1 Facilities Technician III 1 1 Facilities Technician II 1 1 Facilities Technician I 4 4 Total Facilities 8-8 MST AGENDA / JUNE 11, 2018 MEETING / PAGE 65

66 Monterey-Salinas Transit Personnel Staffing - Fiscal Year 2019 FY2018 Budget Net Additions (Reductions) FY2019 Budget Administration: General Manager/CEO 1 1 Assistant General Manager for Finance & Administration 1 1 Director of Information Technology 1 1 Director of Human Resources/Risk Management 1 1 Director of Planning/Development 1 1 General Accounting & Budget Manager 1 1 Business Development/Transit Planner 1 1 Purchasing Manager 1 1 Marketing and Customer Service Manager 1 1 Risk & Security Manager 1 1 Grants Analyst 1 1 Compliance Analyst 1 1 Executive Assistant to the GM 1 1 Customer Service Supervisor 1 1 Human Resources Manager 1 1 Human Resources Generalist - - Human Resources Administrator - - Human Resources Assistant 2 2 Community Relations Coordinator 1 1 Accountant 2 2 Payroll Specialist 1 1 Information Technology Administrator 1 1 Information Technology Technician 1 1 Customer Service Representative/Spanish Translator 5 5 Customer Service Representative/Greyhound - - Office Administrator 1 1 MST interns - - CSUMB Interns (part-time)** 1 1 Total Administration MST Total Personnel Staffing * As Coach Operators with occupational injuries recover, they return to work as full-time Coach Operators. ** Position funded by CSUMB MST AGENDA / JUNE 11, 2018 MEETING / PAGE 66

67 Monterey-Salinas Transit Personnel Staffing - Fiscal Year 2019 FY2019 Budget Net Additions (Reductions) January 2019 Budget Operations: Assistant General Manager/Chief Operating Officer - - Coach Operators - Full Time* Coach Operators - Full Time Extra Board - - Coach Operators - Occupational Injuries* 1 1 Coach Operators - Part Time (Limited Duty) - - Director of Transportation Services - - Chief Operating Officer 1 1 Deputy Chief Operating Officer 1 1 Operations Manager - - Senior Operations Supervisor 2 2 Operations Supervisor *** Operations Analyst 1 1 Communications System Manager 1 1 Communications System Specialists 6 6 ITS Technician 2 2 Schedule/Planning Analyst 1 1 Scheduling Assistant 1 1 Transit Scheduler 1 1 Associate Scheduler *** Contract Transportation Supervisor 1 1 CTSA Manager - - Mobility Services Manager 1 1 Mobility Services Coordinator 1 1 Mobility Specialist 5 5 Mobility Assistant - - Mobility Trainer - - Safety/Training Officer - - Trainer *** Total Operations Vehicle Maintenance: Fleet Manager - - Maintenance Superintendent 2 2 Maintenance Manager - - Maintenance Supervisor 3 3 Maintenance Analyst - - Mechanics Mechanic - Revenue Equipment - - Electronic Technician 2 2 Shop Helper - - Utility Service Worker Inventory Control Specialist - - Inventory Analyst 1 1 Inventory Clerk 3 3 Total Vehicle Maintenance Facilities: Facilities Capital Projects Manager 1 1 Facilities Supervisor 1 1 Facilities Technician III 1 1 Facilities Technician II 1 1 Facilities Technician I 4 4 Total Facilities 8-8 MST AGENDA / JUNE 11, 2018 MEETING / PAGE 67

68 Monterey-Salinas Transit Personnel Staffing - Fiscal Year 2019 FY2019 Budget Net Additions (Reductions) January 2019 Budget Administration: General Manager/CEO 1 1 Assistant General Manager for Finance & Administration 1 1 Director of Information Technology 1 1 Director of Human Resources/Risk Management 1 1 Director of Planning/Development 1 1 General Accounting & Budget Manager 1 1 Business Development/Transit Planner 1 1 Purchasing Manager 1 1 Marketing and Customer Service Manager 1 1 Risk & Security Manager 1 1 Grants Analyst 1 1 Compliance Analyst 1 1 Executive Assistant to the GM 1 1 Customer Service Supervisor 1 1 Human Resources Manager 1 1 Human Resources Generalist - - Human Resources Administrator - - Human Resources Assistant 2 2 Community Relations Coordinator 1 1 Accountant 2 2 Payroll Specialist 1 1 Information Technology Administrator 1 1 Information Technology Technician 1 1 Customer Service Representative/Spanish Translator 5 5 Customer Service Representative/Greyhound - - Office Administrator 1 1 MST interns - - CSUMB Interns (part-time)** 1 1 Total Administration MST Total Personnel Staffing * As Coach Operators with occupational injuries recover, they return to work as full-time Coach Operators. ** Position funded by CSUMB *** Mid year position additions to be considered pending November election results ref. SB-1 MST AGENDA / JUNE 11, 2018 MEETING / PAGE 68

69 ATTACHMENT 4 Resolution Resolution RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION WITH THE DEPARTMENT OF TRANSPORTATION, UNITED STATES OF AMERICA, FOR A GRANT UNDER THE URBAN MASS TRANSPORTATION ACT OF 1964, AS AMENDED, FOR FINANCIAL ASSISTANCE FY WHEREAS, the Secretary of Transportation is authorized to make grants for mass transportation program of projects and budgets; and WHEREAS, the contract for financial assistance will impose certain obligations upon the applicant, including the provisions by it of the local share of project costs in the program; and WHEREAS, it is required by the U.S. Department of Transportation in accord with the provisions of the Title VI of the Civil Rights Act of 1964, as amended, the applicant give an assurance that it will comply with Title VI of the Civil Rights Act of 1964 and the U.S. Department of Transportation requirements thereunder; and WHEREAS, it is the goal of the applicant that minority business be utilized to the fullest extent possible in connection with this project, and that definitive procedures shall be established and administered to ensure that minority business shall have the maximum opportunity to compete for contracts when procuring construction contracts, supplies, equipment contracts, or consultant and other services; and Now, THEREFORE BE IT RESOLVED that the Board of Directors of Monterey- Salinas Transit: 1. That Carl Sedoryk, General Manager / CEO, is authorized to execute and file an application on behalf of Monterey-Salinas Transit with the U.S. Department of Transportation, to aid in the financing of planning, capital and operating projects pursuant to Section 5208(f), 5304, 5307, 5308, 5309, 5310, 5311, 531l(f), 5313, 5316, 5317, 5318, 5320, 5322, 5339 and 5340 of the Urban Mass Transportation Act of 1964, as amended, as well as Federal Highway Administration (FHWA) Planning (PL) funds. 2. That Carl Sedoryk, General Manager / CEO, is authorized to execute and file with such application an assurance or any other document required by the U.S. Department of Transportation effectuating the purposes of Title VI of the Civil Rights Act of MST AGENDA / JUNE 11, 2018 MEETING / PAGE 68a

70 3. That Carl Sedoryk, General Manager / CEO, is authorized to furnish such additional information as the U.S. Department of Transportation may require in connection with the application for the program of projects and budget. 4. That Carl Sedoryk, General Manager / CEO, is authorized to set forth and execute affirmative minority business policies in connection with the program of projects and budget procurement needs. 5. That Carl Sedoryk, General Manager / CEO, is hereby authorized to execute the grant agreements on behalf of Monterey-Salinas Transit with the U.S. Department of Transportation for aid in the financing of the planning, capital and operating program of projects and budget. Tony Barrera Chairperson Carl G. Sedoryk Secretary PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF MONTEREY- SALINAS TRANSIT this 11th day of June, 2018 by the following vote: AYES: Directors: Albert, Alejo, Barrera, Bonincontri, Carbone, Clark, Cuneo, Hardy, LeBarre, Martinez, Pacheco, O Connell, Velazquez NOES: ABSENT: Board Secretary (Deputy) MST AGENDA / JUNE 11, 2018 MEETING / PAGE 68b

71 Agenda # 6-2 June 12, 2017 Meeting To: From: Subject: MST Board of Directors Robert Weber - Chief Operating Officer Two-Year Contract Extension MV Public Transportation Inc. RECOMMENDATION: Authorize staff to execute a two (2) year contract extension, (attached), with MV Public Transportation, Inc. for the operation of MST RIDES ADA and Special Transportation (ST) Paratransit Services, and Other Dial-A-Ride, and Fixed Route Transit Services. FISCAL IMPACT: Approval of the contract extension will incur the following annual expense for this contract for Fiscal Year These figures are based upon projected annual revenue hours by service type: Service Type Annual Revenue Hours / Trips Hourly Rate Annual Expense RIDES Van 67,000 $56.73 $3,800,910 RIDES Taxi 16,100 (Trips) $31.24 $502,964 Fixed Route 63,172 $61.94 $3,912,874 On-Call Service 14,651 $65.47 $959,201 Trolley 2,711 $91.60 $248,328 Totals 122,494 $9,424,276 This expense represents a 12% static increase over the current fiscal year, and is funded in the FY 2019 operating budget. The cost for year two of the contract extension represents an additional 5% increase over the FY 2019 expense for all services in FY POLICY IMPLICATIONS: Your Board approves all contract awards exceeding $25,000. DISCUSSION: On January 14, 2013, your Board authorized staff to execute an exclusive five (5) year service agreement with MV Public Transportation Inc. (MVTI) to provide the aforementioned services. The contract went into effect on July 18, 2013, and is due to expire on July 17, There is an option within the agreement to extend this contract by mutual agreement for up to (2) two, (2) two-year periods. MST AGENDA / JUNE 11, 2018 MEETING / PAGE 69

72 On October 17, 2017, your Board authorized staff to enter into negotiations with MVTI for the extension of their current contact by two (2) additional years. Staff has been in negotiations with the contractor since October of last year in an effort to identify mutually agreeable terms in which the first two-year option could be exercised. At the request of staff, MVTI submitted five separate cost proposals before they provided their best and final offer. In reviewing MVTI s best and final offer, staff found that 65% of their proposed increase (approximately $635,000) was for wages, benefits, & payroll taxes. This added expense is intended to fund additional drivers, and two (2) new positions in the MST RIDES Reservation Office to meet the increased demand of the RIDES program. Also, one additional Maintenance Technician shall be added to increase staffing due to the increased miles traveled on the revenue fleet. Additionally, this increase in cost would translate into an approximate 7% increase in wages for the Drivers, Mechanics, Dispatchers, and Supervisory personnel to offset the increase in the cost of living and enhance the Contractor s efforts to recruit and retain qualified personnel. The remaining cost increase is driven by increases in vehicle parts / major components, worker s compensation, administrative overhead, and liability and insurance expenses. Also, the proposal assumes a 2.2% profit from earnings from operations. Independent Cost Analysis: Staff conducted an independent cost analysis by surveying several other public transit properties to determine the fair market value for these services. Staff was able to identify four properties that had either awarded contracts or contract extensions to MV and First Transit Inc. within the past twelve months. Agency Name Service Provider Fixed Route $ Per Hour Paratransit $ Per Hour San Luis Obispo City Transit First Transit Inc $67.23 N/A City of Petaluma MV Transportation Inc. $60.12 $58.57 Santa Clara Valley Transportation Authority WestCAT(Hercules, CA) MST MV Transportation Inc MV Transportation Inc MV Transportation Inc $59.51 $59.99 $59.99 $61.94 $56.73 Average $62.32 $58.70 MST AGENDA / JUNE 11, 2018 MEETING / PAGE 70

73 Based on this analysis staff considers MV's proposed rates to be well within other contract rates and reflect the current market value for like services. Staff was not successful in identifying other public transit properties that had recent contract awards for Trolley services or public Dial-A-Ride (On Call); however, those two service modes denote a much smaller volume in hours - representing less that 15% of the overall scope of work. Typically, the industry pays a premium on the hourly rate for these types of services. Other Significant Contract Modifications: With the aim to align the term of the contract extension with MST s fiscal year, the Contractor has agreed to modify the contract term to begin on July 1, 2018 instead of July 18, The contract shall be modified to allow for a transition of the contractor operated fixed route services to MST s directly operated service. A tier-based pricing schedule has been included as an option should MST choose to begin transitioning some of those services to MST s direct operation. All other changes within the contract extension are non-substantive in nature, and are intended to update language where appropriate to better reflect current practices. Approval of this contract extension by your Board will extend the contract with MV Public Transportation Inc from July 1, 2018 to June 30, PREPARED BY: Robert Weber REVIEWED BY: Carl G. Sedoryk Attachments: Draft Amendment No. 5 MST 13-03: Note: MST District Council has not completed its final review of the contract amendments as proposed by MV counsel prior to the board packet being published. MST AGENDA / JUNE 11, 2018 MEETING / PAGE 71

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75 ATTACHMENT 1 ADA / ST & Other Dial-A-Ride & Fixed Route Service Amendment No. 5 MST AMENDMENT No. 5 OF THE CONTRACT BETWEEN MV PUBLIC TRANSPORTATION INC, AND MONTEREY-SALINAS TRANSIT DISTRICT FOR THE OPERATION OF MST RIDES ADA & SPECIAL TRANSPORTATION SERVICES AND OTHER DIAL-A-RIDE AND FIXED-ROUTE TRANSIT SERVICES MST CONTRACT # This Amendment No. 5 of CONTRACT # MST effective July 18, 2013, (hereinafter referred to as the CONTRACT ) between MV Transportation Inc (hereinafter referred to as CONTRACTOR ), and Monterey-Salinas Transit District (hereinafter referred to as MST ) is entered into by and between the CONTRACTOR and MST. R E C I T A L S: WHEREAS, MST and CONTRACTOR desire to exercise the option to extend the CONTRACT as allowed for by Section 10 of the CONTRACT. This document shall extend the CONTRACT by and between MST and CONTRACTOR for the Operations of MST RIDES ADA and Special Transportation (ST) Paratransit Services and Other Dial-A-Ride and Fixed Route Transit Services by two (2) additional years, and, shall modify certain terms and conditions of the CONTRACT. NOW, THEREFORE, the parties hereby extend and modify the CONTRACT as follows: 3.2 TAXI SERVICES: ADD: CONTRACTOR shall ensure each subcontractor taxi driver has a valid MST Taxi ADA Certification Training (TACT) certification before performing any RIDES ADA Paratransit trips Monthly Reporting Requirements: CHANGE TO READ: CONTRACTOR shall submit to MST an accurate summary of the following operating statistics monthly. This report shall be submitted no later than the 15th 12 th calendar day of each month and shall reflect the statistics from the previous month Monthly Reporting Requirements: CHANGE TO READ: CONTRACTOR shall submit to MST an accurate summary of the following operating statistics monthly. This report shall be submitted no later than the 15 th 12 th calendar day of each month and shall reflect the statistics from the previous month. MST AGENDA / JUNE 11, 2018 MEETING / PAGE 73

76 ADA / ST & Other Dial-A-Ride & Fixed Route Service Amendment No. 5 MST MST PROVIDED EQUIPMENT AND ADMINISTRATIVE OVERSIGHT: CHANGE TO READ: Video Surveillance: Equipment: MST shall purchase, install, and maintain SEON GE/Kalatel mobile digital video recording (DVR) systems for all MST owned vehicles. The system consists of eight surveillance cameras five mounted in the passenger compartment and three exterior mounted cameras. MST shall provide to CONTRACTOR a DVR reader capable of viewing/saving images captured by the system. MST shall also provide CONTRACTOR with adequate spare DVR units, which can be switched out while the vehicle is in revenue service. Elements of Compensation & Service Levels: CHANGE TO READ: MST reserves the right to order an increase or decrease in the overall quantity of scheduled VSH(s) with thirty (30) days written notice to CONTRACTOR. MST reserves the right to reduce overall VSH(s) by up to 25%. Such reduction shall not be considered a change in the Scope of Work under the CONTRACT. MST reserves the right to add additional VSH(s) by up to 25%. Such addition shall not be considered a change in the Scope of Work under the contract LIQUIDATED DAMAGES: All applicable and appropriate liquidated damages shall be assessed to the CONTRACTOR quarterly for the previous quarter as follows: ADD: LIQUIDATED DAMAGES & VIOLATIONS: $1,000 Per Incident CONTRACTORS subcontractor is unqualified (non-tact or RTA Permitted) and performs an ADA Paratransit Trip. ADD: Applicable to Service Model A: Applicable to Service Model B: Failure of CONTRACTOR to staff newly added positions: CONTRACTOR has agreed to add two (2) full time Dispatcher positions and one (1) full time Maintenance Technician position during the term of this agreement (for a total of 8 dispatchers and 7 technicians). Should CONTRACTOR fail to hire and retain these added personnel, CONTRACTOR may be assessed $4,000 in liquidated damages for each of vacant position for each full month in which the position(s) remain vacant after the first 60 days. One (1) full time Maintenance Technician shall be removed when the quarterly fixed route vehicle revenue hours are reduced between 13,501 & 9,633 as shown in Attachment 1-A. Notwithstanding the foregoing, no liquidated damages will be assessed (i) for any position vacant due to any legally MST AGENDA / JUNE 11, 2018 MEETING / PAGE 74

77 ADA / ST & Other Dial-A-Ride & Fixed Route Service Amendment No. 5 MST protected leave of absence, or (ii) when a position is filled on a temporary basis (whether by a Contractor employee from another location or a third-party contractor). 5.2 MAINTENANCE OF ELECTRONIC COMPONENTS: CHANGE TO READ The installation, maintenance and repair of the on-board GE/Kalatel SEON security camera system shall be the responsibility of MST. Upon approval by MST, CONTRACTOR may install other CONTRACTOR owned security or monitoring systems. 8.0 CONTRACT TERM: CHANGE TO READ The term of this Contract is for five years from July 18, 2013 through July 17, 2018, subject to the termination provisions of section 18. The Term of this contract extension is for two (2) years from July 1, 2018 to June 30, 2020, subject to the termination provisions of section 18 of the CONTRACT. 9 CONTRACT COST: Service Model A: DELETE CURRENT TABLES IN THIER ENTIRETY AND REPLACE WITH: Van Services: : Taxi Services: PERIOD COST PER VEHICLE REVENUE HOUR $ $60.08 PERIOD COST PER VEHICLE REVENUE HOUR $ $32.18 Service Model B: DELETE CURRENT TABLES IN THIER ENTIRETY AND REPLACE WITH: PERIOD: Service Type Cost Per Vehicle Revenue Hour Fixed Route $61.94 Trolley $91.60 On Call $65.47 PERIOD: Service Type Cost Per Vehicle Revenue Hour Fixed Route $66.45 MST AGENDA / JUNE 11, 2018 MEETING / PAGE 75

78 ADA / ST & Other Dial-A-Ride & Fixed Route Service Amendment No. 5 MST Trolley $92.93 On Call $68.70 ADD: Elimination of Trolley Services & Reduction of Fixed Route Vehicle Revenue Hours: In the event that MST opts to eliminate all MST Trolley vehicle revenue hours from this scope of work and decrease the annual FIXED ROUTE vehicle revenue hours to the level(s) shown within Attachment 1-A, MST shall reimburse CONTRACTOR for services in accordance with item of this section. CONTRACTOR shall be paid rates per the schedule(s) listed in Attachment 1-A based on vehicle revenue hours of fixed route service rendered. Monthly payments during the quarter shall be paid at rates listed above based on expected quarterly volume. Following the quarter, if the actual rate has changed from the expected rate based on the actual volume, an amended invoice shall be generated and settled within 20 days with an additional amount paid to CONTRACTOR, or credited back to MST. 10. OPTION TERM: CHANGE TO READ: MST shall have the option to extend this contract for the option term commencing July 1 18, 2018 June 30, July 17, MST shall have a second option term from July 1 18, 2020 to June 30, July 17, MST shall retain the sole discretion to exercise the option(s) to extend the contract. Except as provided herein, all other terms and conditions of the CONTRACT and its amendments shall remain the same. A copy of this contract Amendment No 5 shall become part of the CONTRACT. MST AGENDA / JUNE 11, 2018 MEETING / PAGE 76

79 ADA / ST & Other Dial-A-Ride & Fixed Route Service Amendment No. 5 MST IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT: MONTEREY-SALINAS TRANSIT MV TRANSPORTATION SERVICES, INC. By:_ Carl Sedoryk By:_ Title: General Manager / CEO Title: Date: Date: Approved as to form: David C. Laredo MST General Counsel Date: Attachment: 1-A: MST Fixed Route Service Pricing Matrix for Fiscal Years 2019 & 2010 MST AGENDA / JUNE 11, 2018 MEETING / PAGE 77

80 Quarterly fixed VRH(s) Cost Per VRH No Trolley 13,502 to 16,042 9,633 to 13,501 1 to 9,632 0 Fixed Para Route $56.71 $56.88 $58.27 $60.10 $62.78 Fixed Route $64.92 $65.75 $70.86 $81.62 $0.00 Trolley $0.00 $0.00 $0.00 $0.00 $0.00 On Call $67.85 $69.80 $69.80 $70.86 $74.02 Quarterly fixed VRH(s) Cost Per VRH ATTACHMENT 1-A Service Type Approx Quarterly fixed VRH(s) Cost Per VRH Quarterly fixed VRH(s) Contract Year One July 1,2018 to June 30, 2019 Cost Per VRH Quarterly fixed VRH(s) Cost Per VRH Quarterly fixed VRH(s) Cost Per VRH Service Type Approx Quarterly fixed VRH(s) Cost Per VRH Quarterly fixed VRH(s) Contract Year Two July 1,2019 to June 30, 2020 Cost Per VRH Quarterly fixed VRH(s) Cost Per VRH Quarterly fixed VRH(s) Cost Per VRH MST AGENDA / JUNE 11, 2018 MEETING / PAGE 78 No Trolley 13,502 to 16,042 9,633 to 13,501 1 to 9,632 0 Fixed Para Route $59.96 $60.01 $61.53 $63.22 $65.56 Fixed Route $69.26 $70.40 $75.78 $87.80 $0.00 Trolley $0.00 $0.00 $0.00 $0.00 $0.00 On Call $70.87 $71.44 $71.92 $73.32 $77.22

81 Agenda # 7-1 June 11, 2018 Meeting To: From: Board of Directors C. Sedoryk, General Manager/CEO Subject: Monthly Report April 2018 Attached is a summary of monthly performance statistics for the Transportation, Maintenance, and Administration departments for April During the month staff provided MST updates to the Salinas, Seaside, Marina and Pacific Grove city councils. Attachment #1 Dashboard Performance Statistics Attachment #2 Operations Dept. Report April 2018 Attachment #3 Facilities & Maintenance Dept. Report April 2018 Attachment #4 Administration Dept. Report April 2018 A complete detail of Monthly Performance Statistics can be viewed within the GM Report at Prepared by: MST AGENDA / JUNE 11, 2018 MEETING / PAGE 79

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83 ATTACHMENT 1 MST Fixed Route YTD Dashboard Performance Comparative Statistics April 2018 Fiscal Years ,750,000 3,650,000 3,550,000 3,450,000 3,350,000 3,250,000 3,150,000 3,050,000 2,950,000 2,850,000 2,750,000 Ridership 3,666,902 3,550,583 3,516,918 FY 2016 FY 2017 FY 2018 (Total passenger boardings) Goal = 3,516,918 passengers Minimum = 3,341,072 passengers Goal = 20 passengers p/h Passengers Per Hour Minimum = 15 passengers p/h FY 2016 FY 2017 FY 2018 (Passengers per hour of service) On Time Performance 95% 90% Goal = 90% on time 85% 90.3% 89.1% 88.1% Minimum = 75% on time 80% 75% 70% FY 2016 FY 2017 FY 2018 (Percent of passengers within 5 minutes of scheduled arrival) Goal = 99% completed % Percentage of Service Delivered 99.95% 99.91% 99.92% Minimum = 95% completed 95.00% 90.00% FY 2016 FY 2017 FY 2018 (Percentage of scheduled trips completed) MST AGENDA / JUNE 11, 2018 MEETING / PAGE 81

84 MST Fixed Route YTD Dashboard Performance Comparative Statistics April 2018 Fiscal Years Fare Box Recovery Ratio 30% Goal = 25% 25% 20% 24% 27% 27% Minimum= 15% 15% 10% FY 2016 FY 2017 FY 2018 (Ratio of passenger fares to total operating costs) $ Cost Per Revenue Hour Maximum = $ per RH $ $ Goal =$ per RH $ $ $ $ $ $ FY 2016 FY 2017 FY 2018 (Total operating cost per hour of service) 350, , ,000 Miles Between Preventable Collisions 303,810 Goal = 200K Miles 200, , , ,681 Minimum = 100K Miles 100,000 50,000 0 FY 2016 FY 2017 FY 2018 (Total miles travelled between preventable collisions) 25,000 Miles Between Road Calls 23,444 Goal = 15K Miles 20,000 15,000 15,734 18,483 Minimum = 7KMiles 10,000 5,000 FY 2016 FY 2017 FY 2018 (Miles travelled between mechanical failure) MST AGENDA / JUNE 11, 2018 MEETING / PAGE 82

85 MST RIDES YTD Dashboard Performance Comparative Statistics April 2018 FY , ,000 Ridership Goal = 103,570 passengers 110, ,000 90,000 95, , ,458 Maximum =113,927 passengers 80,000 70,000 60,000 FY 2016 FY 2017 FY 2018 (Total cumulative YTD passenger boardings) Goal = 2.0 passengers p/h 3.00 Passengers Per Hour 2.50 Minimum = 1.8 passengers p/h FY 2016 FY 2017 FY 2018 (Passengers per hour of service) 95.0% On Time Performance 90.0% 85.0% 91.3% 90.8% 88.6% Goal = 90%on time Minimum = 80% on time 80.0% 75.0% FY 2016 FY 2017 FY 2018 (Percent of trips within 15 minutes of scheduled arrival) One Way Trips 100,000 Maximum 98,212 one-way trips 95,000 96,482 Goal =89,283 one way trips 90,000 85,000 80,000 75,000 81,610 86,683 70,000 FY 2016 FY 2017 FY 2018 (Total cumulative YTD one-way passenger trips completed) MST AGENDA / JUNE 11, 2018 MEETING / PAGE 83

86 MST RIDES YTD Dashboard Performance Comparative Statistics April 2018 FY Fare Box Recovery Ratio 14.0% Goal = 11% 10.0% 6.0% 12.9% 12.1% 4.4% Measure Q Cash Fares Minimum = 10% 6.4% 2.0% FY 2016 FY 2017 FY 2018 (Ratio of passenger fares to total operating costs) Cost Per Revenue Hour Goal = $71.58 $80.00 $75.00 $76.35 Maximum = $78.74 $70.00 $71.58 $65.00 $60.00 $63.73 $55.00 FY 2016 FY 2017 FY 2018 (Total operating cost per hour of service) Miles Between Preventable Collisions 110, , ,654 Goal = 110K Miles 90,000 80,000 91,268 85,568 Minimum = 100K Miles 70,000 60,000 FY 2016 FY 2017 FY 2018 (Total miles travelled between preventable collisions) 110,000 Miles Between Road Calls Goal = 60,000 miles 90,000 Minimum = 30,000 miles 70,000 50,000 63,537 76,322 65,233 30,000 10,000 FY 2016 FY 2017 FY 2018 (Miles travelled between mechanical failure) MST AGENDA / JUNE 11, 2018 MEETING / PAGE 84

87 MST Fixed Route Financial Performance Comparative Statistics Month of April 2018 Fiscal Year 2018 $36,000,000 MST Fixed Route Total Revenue YTD Actual and Budget $34,000,000 $35,295,746 $34,953,730 $32,000,000 $30,000,000 YTD Actual Minimum 95% YTD Budget $38,000,000 $36,000,000 $34,000,000 MST Fixed Route Total Expenses YTD Actual and Budget Maximum 105% $34,953,730 $32,000,000 $32,743,495 $30,000,000 YTD Actual YTD Budget MST AGENDA / JUNE 11, 2018 MEETING / PAGE 85

88 MST RIDES Financial Performance Comparative Statistics Month of April 2018 Fiscal Year 2018 $4,000,000 MST RIDES Total Revenue YTD Actual and Budget $3,900,000 $3,800,000 $3,700,000 $3,600,000 $3,500,000 $3,887,982 YTD Actual Minimum 95% $3,830,530 YTD Budget $4,100,000 $3,900,000 $3,700,000 MST RIDES Total Expenses YTD Actual and Budget $3,958,850 Maximum 105% $3,830,530 $3,500,000 YTD Actual YTD Budget MST AGENDA / JUNE 11, 2018 MEETING / PAGE 86

89 ATTACHMENT 2 May 25, 2018 To: From: Cc: Carl Sedoryk, General Manager / C.E.O. Robert Weber, Chief Operating Officer MST Board of Directors Subject: Transportation Department Monthly Report April 2018 FIXED ROUTE BUS OPERATIONS: System Wide Service: (Fixed Route & On Call Services): Preliminary boarding statistics indicate that ridership increased by 6.43% in April 2018, (359,574), as compared to April 2017, (337,863). For the Fiscal year passenger boardings have increased by 4.35% as compared to last Fiscal year. Productivity increased slightly from April of last year (14.6) to 15.0 passengers per hour in April of this year. Supplemental / Special Services: April 7: Special services were deployed in support to the Monterey Aquarium s Free to Learn program. Services transported 62 passengers between the City of Santa Cruz and the Monterey Bay Aquarium. System Wide Statistics: Ridership: 359,574 Vehicle Revenue Hours: 23,885 Vehicle Revenue Miles: 389,994 System Productivity: 15.0 Passengers Per Vehicle Revenue Hour One-Way Trips Provided: 33,490 Time Point Adherence: Of 133,851 total time-point crossings sampled for the month of April, the Transit Master system recorded 18,793 delayed arrivals to MST s published time-points system-wide. This denotes that 85.96% of all scheduled arrivals at published time-points were on time. (See MST Fixed-Route Bus ~~ On Time Compliance Chart FY ) MST AGENDA / JUNE 11, 2018 MEETING / PAGE 87

90 Note: Service arriving later than 5 minutes beyond the published time point is considered late. The on-time compliance chart, (attached), reflects system wide ontime performance as a percentage to the total number of reported time-point crossings. Cancelled Trips: As listed below, there were a total of seventeen (17) cancelled trips for the month of April for both directly operated and contracted services: Total Trips Provided: 33,490 Category MST MV % Mechanical % Staffing Shortage % Traffic Totals % Documented Occurrences: MST Coach Operators are required to complete an occurrence report for any unusual incident that occurs during their work day. The information provided within these reports is used to identify trends, which often drive changes in policy or standard operating procedures. The following is a comparative summary of reported incidents for the month(s) of April 2017 and 2018: Occurrence Type April-17 April-18 Collision: MST Involved 6 7 Employee Injury 0 1 Medical Emergency 0 2 Object Hits Coach 0 2 Passenger Conflict 5 4 Passenger Fall 6 5 Passenger Injury 0 0 Other 9 4 Near Miss 1 0 Fuel / fluid Spill 3 1 Unreported Damage 1 0 Totals CONTRACTED TRANSPORTATION SERVICES: MST RIDES ADA / ST Paratransit Program: Preliminary boarding statistics for the MST RIDES program reflect that for the month of April there were 12,523 passenger boardings. This denotes a 24.13% increase in passenger boardings from April of 2017, (10,089). For the Fiscal year passenger boardings have increased by 15.82% as compared to the same period last Fiscal year. MST AGENDA / JUNE 11, 2018 MEETING / PAGE 88

91 Productivity for April of this year was at 1.81 passengers per hour, increasing from 1.78 in April of For the month of April, 89.49% of all scheduled trips for the MST RIDES program arrived on time, decreasing from April of 2017 (91.78%). COMMUNICATIONS CENTER: In April, MST s Communications Center summoned public safety agencies on twenty (20) separate occasions to MST s transit vehicles and facilities: Agency Type Incident Type Number Of Responses Police Passenger Incident / 10 Other EMS Passenger Medical 8 Emergency / Injury Fire Department Active Fire Alarm / Passenger Assistance 2 PREPARED BY: REVIEWED BY: Robert Weber Carl G. Sedoryk MST AGENDA / JUNE 11, 2018 MEETING / PAGE 89

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93 ATTACHMENT 3 May 25, 2018 To: From: Carl Sedoryk, General Manager/CEO Robert Weber, Chief Operating Officer Subject: Monthly Maintenance Operations Report: April 2018 This report summarizes the performance and major activities of the Maintenance Department as well as fuel and operating expenses during the past month. FY18 Fuel Budget: Average Fuel Price April 2018: Average Fuel Price: FY2018 Diesel: $3.10 $2.69 $2.39 Gasoline: $3.20 $3.17 $2.81 Fiscal Year: Revenue Fleet: Operating Cost Per Mile: Revenue Fleet: *Miles Between Major Mechanical Road Calls: April: 2018 $ ,274 YTD: FY 2018 $ ,444 FY 2017 $ ,733 FY 2016 $ ,862 Department Activities/Comments: *Minimum: 7,000 Miles; Goal: 15,000 Miles The MST revenue fleet travelled 23,444 miles between major mechanical road calls during the month of April. The total number of road-call incidents was 18, with 15 for major mechanical failures 1 and 3 for other mechanical 2 issues. The highest number of major mechanical road calls (33%) was attributed to engine cooling failures. Fiscal year to date, average miles traveled between major mechanical road calls has increased by 26.84% from the same period last year. 1 These are failures of a mechanical element of the revenue vehicle that prevents the vehicle from completing a scheduled revenue trip or from starting the next scheduled revenue trip because actual movement is limited or because of safety concerns. 2 These are failures of some other mechanical element of the revenue vehicle that, because of local agency policy, prevents the revenue vehicle from completing a scheduled revenue trip or from starting the next scheduled revenue trip even though the vehicle is physically able to continue in revenue service. MST AGENDA / JUNE 11, 2018 MEETING / PAGE 91

94 The following new 2018 Gillig models were released to revenue service in April: Fleet ID Vehicle Type Received Released to Revenue Service Low floor 3/12/2018 4/5/ Low Floor 3/14/2018 4/6/ Low Floor 3/15/2018 4/10/ Low Floor Suburban 3/16/2018 4/17/ Low Floor Suburban 3/19/2018 4/17/ Low Floor Suburban 3/30/2018 4/19/ Low Floor Suburban 3/21/2018 4/25/2018 In April, three (3) new 40 low floor Gillig buses were delivered. Following final acceptance inspections and testing, staff will begin the installation of all required electronic equipment, and make final preperations to release these new buses to revenue service. During the month of April, MST Maintenance staff and representatives from MV Transporation completed the acceptance process of three (3) new medium duty cut-away buses with Creative Bus Sales in Sacramento. These coaches have been purchased as a fleet expansion for the addition of Veteran and Senior Shuttle routes. Following the installation of the SEON video surveillance system by Creative Bus, the vehicles are scheduled for delivery to MST during the first week in May. Additionally, staff continued the joint inspection process with Caltrans and MV Transporation of six (6) new type II RIDES Paratransit vehicles located at Creative Bus Sales in Sacramento. The final acceptance on this equipment has been substantially delayed due to manufacture defects and the limited availability of Caltrans Inspectors. Recruitment efforts continued in April for a Utilities Services Worker, which shall replace the vacant Shop Helper position. Aside for this recruitment, the Department remains fully staff. MST AGENDA / JUNE 11, 2018 MEETING / PAGE 92

95 ATTACHMENT 4 Date: May 29, 2018 To: From: C. Sedoryk, General Manager/CEO Hunter Harvath, Assistant General Manager; Andrea Williams, General Accounting & Budget Manager; Mark Eccles, Director of Information Technology; Kelly Halcon, Director of Human Resources/Risk Management; Lisa Rheinheimer, Director of Planning and Marketing; Sonia Wills, Customer Service Supervisor; Mike Butler, Marketing Manager. Subject: Administration Department Monthly Report April 2018 The following significant events occurred in Administration work groups for the month of April 2018: Human Resources April 2018 A total employment level for April 2018 is summarized as follows: Positions Budget FY18 Actual Difference Coach Operators F/T Coach Operators Limited Duty CO Occupational Injuries Operations Staff Maintenance & Facilities Administrative (Interns 1 PT) Total *Total budget numbers do not include the C/O on Long Term Leave as those numbers are already reflected in the Coach Operators/Trainees number. April Worker s Compensation Costs Indemnity (paid to employees) $8, Other (includes Legal) $16, Medical includes Case Mgmt,UR, Rx & PT $3, TPA Administration Fee $5, Excess Insurance $8, Total Expenses $42, Reserves $1,925, Excess Reserved ($1,097,018.28) # Ending Open Claims 37 MST AGENDA / JUNE 11, 2018 MEETING / PAGE 93

96 Training Description Attendees Annual Coach Operator Verification of Transit Training 0 Maintenance Safety Training: Fatigue, knee safety and inspections 20 Post Accident/Incident Re-training 2 Coach Operator Return to Work Training 0 Maintenance Safety Training: POM familiarization and route training to include proper gates to enter/exit Bolio and Franklin St. 2 Alliance Career Training: Advanced Business Writing 1 In-Service: 2018 Gillig Model 35 Low Floor Bus 1 Harassment Prevention Training for Transit Employees 18 In-service training: 2018 YALE forklift familiarization training 41 HR 101: Generations in the Workforce 13 Alliance Career Training Solution: Excel Pivot Tables 1 In-Service Training: Pulling In/Out E-Trolley from CARS Station 5 Risk Management April 2018 Preventable April 2017 Preventable Description Yes No Yes No POV Vehicle hits MST Vehicle MST bus hit stationary object TOTAL During the month of April there was one minor occurrence of a bus making contact with a stationary object that was considered preventable. MST AGENDA / JUNE 11, 2018 MEETING / PAGE 94

97 Accident Statistics Non-Preventable Preventable Number of Accidents ,000 Monthly Miles Between Preventable Collisions (MBPC) with 12 Month Rolling Average 400, , , ,000 Miles Between Prev. Collisions MBPC: 12 Month Average 200, , ,000 50,000 Standard = Not more than 1 preventable collision per 100k miles 0 MST AGENDA / JUNE 11, 2018 MEETING / PAGE 95

98 Customer Service Update April 2018 MST Other Provider * # of valid reports % of reports received ** April 2017 % of reports received** ADA Compliance % 0 0.0% Agency Policy % 1 1.4% Bus Stop Amenities % 4 5.7% Carried By % 0 0.0% Discriminatory behavior by employee % 0 0.0% Early Departure % 6 8.6% Employee Other % 5 7.1% Fare / Transfer Dispute % 2 2.9% Full Bus / Left Behind % Harassment by Employee % 0 0.0% Improper Driving % % Improper Employee Conduct % % Inaccurate Public Information % 1 1.4% Late Arrival % 3 4.3% Late Departure % 0 0.0% No Show % 3 4.3% Off Route % 1 1.4% Overcrowding % 0 0.0% Passed By % 5 7.1% Passenger Conduct % 0 0.0% Passenger Injury % 1 1.4% Reasonable Modification % 0 0.0% Request To Add Service % 3 4.3% Request To Reduce Service % 0 0.0% Routing % 0 0.0% Service Animal % 0 0.0% Service Other /2* 22.0% % Service Schedule % 0 0.0% Taxi % 0 0.0% Title VI Complaint % 0 0.0% Unsafe Conditions % 0 0.0% Vehicle Maintenance % 1 1.4% Total reports MST and *Other Provider % % Employee Compliment MST AGENDA / JUNE 11, 2018 MEETING / PAGE 96

99 Service Compliment 2 *Operated by MV Transportation or taxi provider **Numbers may not add up exactly due to rounding Customer Service Call Center Report: During the month of April 2018, MST received a total of 4,112 calls which lasted a total of 94 hours and 14 minutes. The average call duration was one minute and twenty-three seconds (1:23). MST received the most number of calls on Tuesday, April 3 and Monday, April 9 at 197. Of the total number of calls, 751 were routed to RealTime bus arrival information. Call volume was heaviest during the weekdays and lightest during the weekends, although average call duration spikes on the weekends due to the fact that there are no customer service representatives on duty. Rather, customers are attempting to get information from MST s pre-recorded automated system, which appears to take more time. Customer Service Call Center Report April Total Call Duration Average Call Duration Total Number of Calls MST AGENDA / JUNE 11, 2018 MEETING / PAGE 97

100 Finance Update April 2018 General Accounting/Accounts Payable During the month of April, staff processed timely and accurate payments to vendors, recorded appropriate revenues, and prepared monthly financial reporting and analysis. Throughout the month, staff gathered the information necessary to complete the FY19 draft budget compilation for the Finance Committee s May meeting. Payroll First quarter tax returns completed and filed. Routine changes and adjustments to payroll records were maintained along with filing of all federal, state, and retirement reports and payments on a timely basis. Payroll continued to provide hours and earnings reports upon request to MST departments. Grants Staff continued work on the FY19 capital budget. State and Federal quarterly reports were submitted on time by the end of the month. The monthly invoice to Caltrans for reimbursement on TDA Construction activities was prepared and submitted. Purchasing During the month of April, staff worked on a number of procurement and inventory management objectives. Parts staff worked diligently placing orders and managing inventory levels at both CJW and JLW locations. The inventory value for the month of April was $201,737, which was a slight increase over March. MST received approximately 15 of the 25 Gillig buses on order. Approximately 10 were placed into service at month s end. Staff supported the registration process and set up of the assets in our management software. Staff is also working on the transition of the Parts Department to our newly renovated TDA location in mid June. Information Technology Update April 2018 Staff worked with Operations and Maintenance Department personnel in monitoring the Intelligent Transportation Systems (ITS) equipment installed on the vehicles. These include the hardware and software for the Trapeze Group Automatic Vehicle Location system on the fixed route and Paratransit fleets. Staff monitored the Fixed Route Real-Time bus arrival/departure system. Staff replaced vandalized glass on a Real-Time electronic sign. Staff monitored the Trapeze Group Enterprise Asset Management (EAM) vehicle maintenance system. Staff continued to support the users of the Serenic Navision accounting/payroll system. Staff monitored the functionality of the customer service database. Staff monitored and configured the WiFi systems installed on 15 buses used on the commuter routes. Staff worked with Giro and MST staff in the ongoing implementation of the latest modules in the Hastus system. Staff worked with vendors and MST departments in relation to the continuing MST AGENDA / JUNE 11, 2018 MEETING / PAGE 98

101 remodel of the TDA Maintenance/Operations site. Staff liaised with the County of Monterey Information Technology Department and Trapeze Group regarding the maintenance of the radio/data communications in the MST service area. Staff monitored and configured the AT&T-managed Voice Over Internet Protocol (VOIP) telephone system. Staff completed the VOIP telephone system installation at 1 Ryan Ranch Road. Staff liaised with AT&T toward the anticipated June 1, 2019, VOIP and data link turn up at 15 Lincoln Ave. Staff continued to support other MST staff members as needed, proactively ensuring that all were supported fully with their IT requirements. Marketing Update April 2018 RealTime Usage: 2017 Text RealTime Phone CSR Phone App Sessions App Users July+ 177 * 2,364** * * August 3,959 1,332 4,463 70,282 4,552 September 5,297 1,379 4,614 99,289 4,919 October 6,168 1,306 3, ,114 5,381 November 5,805 1,321 4, ,642 4,932 December 5,956 1,212 3,913 86,928 4, January 5,520 1,193 4,013 99,050 4,711 February 5,536 1,290 4, ,088 4,999 March 5, *** 4, ,521 4,994 April 7, , ,201 5,451 Notes: + RealTime was launched July 24, * RealTime phone and Transit App usage is not available for July. ** Due to an AT&T system glitch, there was no phone data recorded from July even though calls were received. *** The number of MST RealTime phone calls received during the month of March was below average. This irregularity was a result of the RealTime phone system being unavailable due to a lost data connection March During these four days, there were no RealTime phone calls received. The average daily number of calls received through the RealTime phone system was 31 during the month of March. Published news stories include the following: Monterey-Salinas Transit service area expanding (King City Rustler, 4/10/2018), The Buzz: Good Week/Bad Week MST AGENDA / JUNE 11, 2018 MEETING / PAGE 99

102 (Monterey County Weekly 4/12/2018), Measure X, SB1 contribute to a Monterey County transportation infrastructure boom (Monterey County Herald, 4/30/2018) Press releases sent include: MST Service Changes Go Into Effect Saturday, April 21, 2018 (4/18/2018) Marketing activities: Staff continued planning the Monterey Bay Operations and Maintenance Facility (TDA) ribbon-cutting event and made a site visit; staff designed and began production of TDA facility signage; staff made updates to the Mobility Services booklet, and began updates to two other brochures; staff created the Free Summer Youth GoPass flyer; staff updated the Title VI notice of language assistance; staff made minor revisions to mst.org and created posts for Facebook, Twitter, and Instagram. Community outreach: staffed information booth at Good Old Days in Pacific Grove; staffed information booth for Earth Day at Monterey Peninsula College; staffed information booth for Earth Day at the Presidio; staffed information booth at the Veteran Treatment Court event in Seaside; staffed information booth at Chinatown Community Resource Fair in Salinas; staffed information booth at the Summer Activity Expo in Salinas; staffed information booth at Salinas Founders Day in Salinas; staffed information booth at the CET 4th Annual Job and Resource Fair in Salinas; staffed information booth at CHP Age Well, Drive Smart workshop in Monterey; staffed information booth at the Community Job Fair in Monterey; staffed information booth at CHOMP Mobile Clinic in Seaside. Presentations: presented to participants attending the CHP Age Well, Drive Smart workshop in Monterey. Collaborative/Committee's: attended HOME Collaborative meeting in Castroville; attended P.A.R.T.S collaborative in Soledad; attended S.C.O.R.E collaboration meeting in Camphora; began to work with schools/ agencies for the FREE Summer Youth GoPasses. MST AGENDA / JUNE 11, 2018 MEETING / PAGE 100

103 Social Media 11% Facebook 1,000 33% 56% Twitter Instagram Overview by Social Media Platform: Twitter Facebook We reached 1,000 fans this month! MST AGENDA / JUNE 11, 2018 MEETING / PAGE 101

104 Instagram Notes: On Twitter, "following" someone means that you will see their tweets (Twitter updates) in your personal timeline. Twitter lets you see who you follow and also who is following you. Followers are people who receive other people's Twitter updates. A Facebook fan is a user who likes a particular Facebook page. Users who like a page are able to receive updates from that page's administrator through status updates, posted content, and event invitations. A list of pages a fan has liked will appear on his or her profile page. Engagement is the sum of likes and comments received by all posts. Traffic is the total number of clicks on all the links posted. Planning Update April 2018 During the month of April, staff continued to monitor the revenues and expenses for the military partnerships and visited the Presidio approximately one day each week to assist with the program. Revenues received from the federal transit benefit have stabilized and increased during recent months so that revenues are matching expenses and have fully made up for previous losses. Staff has been actively advocating for this program during its Congressional visits to ensure that it continues with the comprehensive tax reform bill that was passed in December As such, staff will continue discussions with the Presidio to reevaluate the program with some expansions possible for the future. Staff worked with the Presidio on identifying locations for new bus stop shelters, which have been delivered from the supplier. The Presidio staff is working on the required site work to allow installation of the shelters. As reported in February, only one new shelter had been installed at one of the higher ridership stops. Staff also collected comprehensive ridership information at the request of the Presidio. This information will be used to better deliver transportation throughout the base. In April, staff continued a bi-weekly check-in meeting with the consultant and Santa Cruz METRO for the Bus Operations on Highway 1 Shoulders and the Monterey Branch Line Feasibility Study. Staff reviewed the Administrative Draft Study submitted by the consultant in April and asked MST s funding partners for their feedback as well. MST AGENDA / JUNE 11, 2018 MEETING / PAGE 102

105 Staff continued planning efforts in support of National Environmental Policy Act (NEPA) for the South County Operations and Maintenance Facility. A draft NEPA document was submitted to the US Department of Agriculture (USDA) and Federal Transit Administration (FTA) for review and comment in August Since August, the USDA and FTA have had multiple comments which have required additional work. The federal environmental document submitted was under the category of Categorical Exclusion. As of April, the USDA approved the NEPA documentation while no concurrence was made by FTA. After receiving feedback from King City staff about a January submittal of a conditional use permit application, MST staff submitted additional information to complete the permit application in April. In April, staff continued to gather data in support of the Salinas Valley Express Transit Corridor Study with consultant staff from Fehr and Peers. The study will review options for faster transit service along the US 101 corridor between King City and Salinas. In April, staff met with CSUMB staff to plan for the academic year 2018/19. Every spring, MST and University staffs meet to plan CSUMB routes and appropriate levels of service for the next school year within funding constraints. Throughout the month, staff continued participating in meetings with various local agencies, including the Transportation Agency for Monterey County, Association of Monterey Bay Area Governments, Salinas Valley Chamber of Commerce Government Relations Committee, Monterey County Business Council, and the Fort Ord Reuse Authority. MST AGENDA / JUNE 11, 2018 MEETING / PAGE 103

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107 Agenda# 7-2 June 11, 2018 Meeting Thomas Walters & Associates, Inc. Washington, D.C. May 29, 2018 TO: Carl Sedoryk FROM: Don Gilchrest The following report summarizes actions taken on behalf of Monterey-Salinas Transit in May. Budget The House and Senate Appropriations Committees are focusing on restoring some semblance of regular order to the Federal funding process for FY After conducting hearings throughout the spring on President Trump s FY 2019 Budget Proposal, the Appropriations Committees are moving ahead with drafting their funding bills. In the House, six of the 12 annual spending bills have been reported out of committee and leaders plan to start packaging the measures together in minibuses to expedite consideration and maintain the momentum on funding bills. The Senate Appropriations Committee has also announced a schedule of mark ups for its versions of the funding bills over the coming weeks and Majority Leader McConnell (R-KY) hopes to schedule floor votes this summer. The pace of work in both chambers is a significant improvement compared to recent years when Congress has struggled to get any appropriations bills enacted before the start of the new Federal fiscal year on October 1. Transportation Appropriations The House Appropriations Committee approved its version of the FY 2019 Transportation and Housing and Urban Development Appropriations (THUD) Act on May 23. One of the key issues in the THUD bill is whether Congress will continue the extra funding that was provided for transportation in the FY 2018 Consolidated Appropriations Act. As part of the bipartisan budget agreement earlier this year, Congressional leaders agreed to increase infrastructure spending in FY 2018, resulting in a significant boost to transit and highway programs at DOT. The FY 2019 THUD funding bill that was recently approved by the House Appropriations Committees largely continues and builds on these historic funding levels for transportation. The House bill would fully fund the formula programs established by the FAST Act and would reject the cuts to DOT discretionary grant programs that were proposed in the Trump FY 2019 Budget Proposal. The bill includes: MST AGENDA / JUNE 11, 2018 MEETING / PAGE 105

108 Don Gilchrest May 29, 2018 FTA Formulas fully funded as authorized by the FAST Act with an $800 million supplement from the general fund. Buses within the formula programs, the bus discretionary program would be increased by $300 million and the low-emission/no-emission bus program would be increased by $50 million. New Starts/Capital Investment Grants $2.614 billion, roughly the same as last year, but significantly more than the $1 billion level proposed by the President. Build Grants (formerly the TIGER grant program) - funded at $750 million. This program, which can fund a wide variety of transportation projects, was funded at $1.5 billion in FY However, the Administration had proposed it for elimination and the Senate is expected to fund the program much closer to the $1.5 billion level. The Senate Appropriations Committee will mark up its THUD bill during the first week of June. Rescissions Package On May 8, the Administration proposed a $ billion package of budget rescissions. Under the Budget Act, a Presidential rescission proposal can be considered by Congress under expedited procedures that include an exemption from the filibuster rules in the Senate. The package includes $279 million in rescissions at DOT but does not appear to impact MST s funding. It is not clear when House and Senate leaders will schedule the rescissions package for a vote. Infrastructure Initiative Congress has continued to put President Trump s comprehensive Infrastructure Initiative on hold due to disagreements over the funding mechanism and how project funding would be allotted. However, Speaker Ryan (R-WI) is continuing a piecemeal approach to infrastructure in the House including recent passage of a multi-year airports bill and expected floor consideration of a Water Resources Development Act reauthorization for Army Corps projects and policies. In addition, up to $10 billion of funding for infrastructure could be included in the FY 2019 appropriations bills that are under development, including the THUD bill that funds FTA programs. TPW:dwg 2 MST AGENDA / JUNE 11, 2018 MEETING / PAGE 106

109 Agenda # 7-3 June 11, 2018 Meeting To: From: Subject: Board of Directors Carl Sedoryk, General Manager/CEO State Legislative Update Senate President pro Tem Toni Atkins (D-San Diego) and Assembly Speaker Anthony Rendon (D-Lakewood) announced the appointment of five Senators and five Assembly Members to the Budget Conference Committee. The Conference Committee is charged with working to resolve the differences in the budgets submitted by the two houses of the Legislature. They are expected to begin their work t Wednesday, May 30, before sending a final budget to Governor Jerry Brown for his signature. The Budget must be submitted by June 15. Importantly, the Conference Committee, working with Legislative leadership and the Governor, will finalize the details of the Cap and Trade Expenditure Plan. The Association has requested that the Legislature include $250 million for the Hybrid and Zero-Emission Truck and Bus Voucher Incentive Project, which supports the purchase of zero- and near-zero emission buses and infrastructure, in the Cap and Trade Expenditure Plan. Based on the average voucher amount recorded statewide in Fiscal Year , it is projected that establishing a funding floor for buses of $70 million would support the deployment of approximately 420 zero-emission buses, or about half of the procurements expected to take place in the state. The continued availability of this funding, and the planning certainty that a consistent appropriation level and directive language provides, will support MST staff work to develop a plan for a fully zero-emission bus fleet. Finally, this level of accessible funding will be critical to meeting the California Air Resources Board s goal of a 100% zero-emission bus fleet statewide by Additionally, MST staff through our representatives with the California Transit request that the Legislature include language in the appropriation which allows this incentive funding to be used to meet future regulatory obligations. On May 25, the California Air Resources Board approved the investment of $130 million from the Volkswagen Mitigation Trust in zero-emission buses and charging infrastructure. This investment will allow transit agencies to claim up to $180,000 for the purchase of a new battery electric transit bus and supporting infrastructure and up to $400,000 for purchase a new fuel cell electric transit bus and supporting infrastructure. MST AGENDA / JUNE 11, 2018 MEETING / PAGE 107

110 Transit agencies will have discretion over how to apply these incentives between vehicle purchases and infrastructure investments. Funds will be available to transit agencies on a first-come, first-served basis. At least 50 percent of funding must support investments in disadvantaged communities or low-income communities. On April 30, proponents of the SB 1 repeal campaign submitted approximately 950,000 signatures to the Secretary of State s Office for validation. The Secretary of State has until May 21 to validate the initiative and clear it for the November ballot. The initiative needs 585,000 valid signatures to secure its place on the November ballot. The Coalition to Protect Local Transportation Improvements led by the California Alliance for Jobs, the California State Association of Counties, and the League of California Cities to oppose the repeal effort and promote the benefits of SB 1 throughout California continues to gear up to oppose the SB 1 repeal effort, and has begun a significant fundraising effort. The Coalition is also spearheading the passage of Proposition 69 [ACA 5 (Frazier and Newman)], the constitutional amendment passed by the legislature to protect new SB 1 revenues (and, transit revenues that have been unprotected since the Gas Tax Swap of ), which goes before the voters June 5. Staff continues to monitor legislation through participation on the Legislative and Executive Committees of the California Transit Association and through collaboration and coordination of advocacy efforts with staff of the County of Monterey, City of Salinas, FORA, and TAMC. The following summarizes the specific and highest priority policy goals the California Transit Association with the support of MST staff is pursuing in 2018, SB 1119 (Newman) Low-Carbon Transit Operations Program: This bill would make changes to the LCTOP program to provide relief from disadvantaged community requirements related to discount transit passes for students and the operation of bus service. Status: This bill is on the Senate Floor. Staff Position: Support SB 1434 (Leyva) Electricity Rates: This bill would require the California Public Utilities Commission to begin a proceeding requiring investor owned utilities to propose electricity rate structures to accelerate widespread transit electrification. Status: This bill is in the Senate Appropriations Committee. Staff Position: Support AB 3124 (Bloom) Bike Racks: This bill would authorize the use of three-position bike racks on 60-foot articulated buses subject to the approval of a route review committee. Status: This bill is in the Senate Transportation and Housing Committee. Staff Position: Support MST AGENDA / JUNE 11, 2018 MEETING / PAGE 108

111 AB 3201 (Daly) Zero-Emission Buses: This bill would authorize the Hybrid and Zero- Emission Truck and Bus Voucher Incentive Program to fund large-scale zero-emission bus deployments and infrastructure. Status: This bill is in the Assembly Appropriations Committee. Staff Position: Support Submitted by Carl G. Sedoryk MST AGENDA / JUNE 11, 2018 MEETING / PAGE 109

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113 Agenda # 7-4 June 12, 2017 Meeting To: Carl Sedoryk April 10, 2018 From: Kelly Halcon, Director of HR/Risk Management Subject: TRIP REPORT CalACT Spring Conference April 2018 On behalf of Monterey-Salinas Transit District, I attended the CalACT Spring Conference in Newport Beach, CA from April 4, 2018 until April 6, I was asked to speak at a session titled, Making Headway Against Driver Shortages. Our panel provided an interactive session focused on the challenges the transit industry faces, and on innovative strategies and techniques the industry is using to address the recruitment for drivers in a difficult market. MST s approach to recruiting for drivers has been seen by our peer agencies as innovative and creative. During the session, I provided participants with examples of the multiple techniques MST has used to attract and retain drivers such as; MST s 2017 Annual Report, our driver commercial, using the press to talk about our need, and reframing the talk about our benefits and pay. The session was very well received by those attending session. While not preparing for my session, I was able to attend the expo. During the Expo, I was able to speak with a couple of our vendors and discuss the status of current projects. PREPARED BY: Kelly Halcon REVIEWED BY: Carl G. Sedoryk MST AGENDA / JUNE 11, 2018 MEETING / PAGE 111

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115 Agenda#7-5 June 11, 2018 Meeting May 23, 2018 To: Robert Weber Chief Operating Officer (COO) From: Norman K. Tuitavuki Deputy COO Subject: SCRTTC Annual Board Workshop & Board Meeting May 2018 I attended the Southern California Regional Transit Training Consortium (SCRTTC) Annual Board Workshop & Board Meeting on May 22nd, at Los Angeles Technical Trade College (LATTC). Other Board Members from various locations throughout California attended. Together, we discussed several items regarding the Strategic Plan of the consortium and goals for the upcoming year. The following is a summary of these items: Board Membership Programmatic Support Funding Models and Sources Value and Industry Impact New Program Drivers New Services New and Current Partnerships Leadership and Succession Planning Governance The Board approved a number of resolutions related to the consortium s budget, calendar of events, and management contracts. Additionally, Jannet Malig from Cerritos College received a $1 million dollar grant to administer an electric vehicle grant through the California high school and the community college system. I will connect her with Hartnell to see if there is an opportunity. The next Board meeting is scheduled for August. MST AGENDA / JUNE 11, 2018 MEETING / PAGE 113

116 PREPARED BY: Norman Tuitavuki REVIEWED BY: Carl G. Sedoryk MST AGENDA / JUNE 11, 2018 MEETING / PAGE 114

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