Smart & Skilled Fact Sheet. v1.1. Temporary Visa Holders in Smart & Skilled Offerings 9 August
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1 Smrt & Skilled Fct Sheet Temporry Vis Holders in Smrt & Skilled Offerings v1.1
2 Introduction 1. Purpose This Fct Sheet focuses on the process to enrol lerner on Temporry Vis into Smrt & Skilled Offering. TVH eligiility is not ssessed under the scope of the current relese, hence the provision of this Fct Sheet so tht users re wre of how to mnge enrolments under the scenrios defined. This fct sheet is not n end to end guide. It provides process overview for this cohort of lerners. Refer to the ville Smrt & Skilled instructionl mteril for full detils: Smrt & Skilled Fct Sheet Enrolment Portl Smrt & Skilled QRG Stff Assisted Enrolment Smrt nd Skilled User Guide Stff Assisted Enrolment 3. Scenrios 2. Pre-requisites to enrol TVH Trining Services NSW define the specific eligiility conditions (y vis suclss) for Smrt nd Skilled funding: Vis Informtion for Apprenticeships nd Trineeships. In summry, TVH lerner my enrol nd e eligile for Smrt & Skilled funding where: 1. Lerner hs vlid vis s per Trining Service NSW: Vis Informtion for Apprenticeships nd Trineeships. 2. For Apprenticeships nd Trineeships, the lerner hs otined TCID from Trining Services NSW for the specific qulifiction. 3. Lerner hs provided TAFE documentry evidence of their residency sttus. Ref Scenrio Result Stff Action 1 Course hs Commercil fee nd TVH lerner enrols (online or vi Client) 2 Course hs no Commercil fee nd TVH lerner enrols through enrolment portl 3 Course hs no Commercil fee nd TVH lerner enrolled through Client Commercil fee is ssigned to the lerner Lerner receives messge tht they re not eligile for Smrt nd Skilled susidised course Hrd stop, es Smrt nd Skilled eligiility rules prevent the enrolment eing sved. If eligiility is ssessed for Smrt nd Skilled susidised fee, updte the enrolment s follows: Where lerner is Unpid Delete the Commercil fee from the enrolment nd Add the pproprite fee from the Pyments t. Where lerner is Active: Unmtch the fee from the receipt in Csh Desk Delete the Commercil fee from the enrolment nd Add the pproprite fee from the Pyments t. Process the relloction in Csh Desk. Once eligiility is confirmed, Add fee from the pyments t Refer to pges 5-8 for detiled steps. Enrol the lerner vi the enrolment portl, nd then mnully progress the enrolment through Client. Pge 2
3 Lerner Online Enrolment into Smrt & Skilled Offering (no COMM fee) A lerner who selects An Austrlin Temporry Vis Holder, will lso e prompted to enter their Vis Su Clss nd Vis Expiry Dte. Note there is no vlidtion in es tht the Vis Su Clss selected is on the list of ccepted vis suclsses s pulished y Trining Services NSW. Where the lerner s Vis Expiry Dte is efore the course end dte, the lerner will however receive hrd stop. c Once the lerner hs clicked Continue on the Aout you (step 1of 3) pge, they will receive the following messge if they hve indicted they re n Apprentice or Trinee, nd my continue y clicking here c Pge 3
4 Lerner Online Enrolment into Smrt & Skilled Offering (no COMM fee) TVH lerners (nd those who select Other s their Residency Sttus), regrdless of the Vis Su Clss selected, will e le to complete the online enrolment up to the Pyment Options pge. The lerner will receive the messge elow: Pge 4
5 Stff Assisted: progress lerners where no COMM fee exists ginst the Offering Step 1 Lerner record in Client: View the lerner record nd enrolment in Client to ensure tht they hve met the progrm eligiility rules nd hve provided the necessry documentry evidence. Enrolment record: Pge 5
6 Stff Assisted: progress lerners where no COMM fee exists ginst the Offering Step 2 It is not possile for the Fee to e utomticlly ssigned y the Fee Clcultor ecuse the lerner hs not met the personl eligiility rules in es. Nvigte to the Pyments t, nd click Add Fee from the Pyments rion. c Enter the Product Code nd then select the correct Fee Type sed on n ssessment of the personl nd progrm eligiility rules. Sve the record. c Pge 6
7 Stff Assisted: progress lerners where no COMM fee exists ginst the Offering Step 3 After sving the record t the end of Step 2, the following wrning will pper. If you re stisfied tht the lerner hs met Trining Services NSW personl nd progrm eligiility rules, click Yes to continue the sve. In this exmple, the SmrtAppre fee, which hs een mnully ttched, is now visile in the Pyments t. Pge 7
8 Stff Assisted: progress lerners where no COMM fee exists ginst the Offering Step 4 Mnully chnge the Progress Code to 1.0 Unpid. Mnully dd the STS Region in the Employment/ STS t, nd check tht the Progrm Strem hs een ssigned. Sve Note: Where user, for whtever reson, clicks the Fee Clcultor gin, the error messge longside will disply, however the chnges mde to the enrolment will not e lost. Pge 8
9 Btch Notifiction Process for CID TVH lerners nd their ssocited enrolment; Cn e successfully included in the Input File suject to ll mndtory fields eing included. The Input File cn e uploded vi the Online Provider Clcultor Where Residency Sttus is 0 or 5, n enrolment my e included in Notified File The Results files cn e successfully imported to es with the CID, susidy nd lodings. Pge 9
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