Where are we located?

Transcription

1 5/2/24 Collier County Migrant ProgramRecruitment and Data Management Strategies Where are we located? Courtney Zmach, Ph.D. Coordinator, Research and Program Evaluation Flavia Mansberger ESEA Program Manager Juan Medina Title I Compliance Specialist Collier County Public Schools Federal and State Grants (FSG) Headquarters in Immokalee Collier Migrant Program Team Administrators Director of Federal and State Grants Coordinator, Research and Program Evaluation ESEA Program Managers for Migrant (2) Program Specialists Federal Staffing Specialist Federal Budget Specialist Title I Compliance Specialists (2) Program Staff Title I Data Entry Clerks (4) Secretary Migrant Home School Liaisons/Recruiters (7)

2 5/2/24 Collier s Migrant Recruitment Team The Will to Act Swift, dramatic action requires an encounter with the brutal facts those awkward, unpleasant truths that organizations prefer not to address or even talk about. You must start with data! Dr. Robert D. Barr (Oregon and Boise State Universities) Commitment to Training Our leadership team invested in our staff to provide technology trainings in the following programs: File Management Microsoft Outlook Microsoft Excel Internet Explorer Microsoft Word TERMS (local MIS program) and others Our team also kicked off a Peer Mentoring program for staff in various job roles to provide peer support. Team Recruitment Goal The migrant team analyzed our historical state survey 5 data - - obvious downward trend. Rather than focus on individual recruiters, we chose to focus on team! The entire ID&R team agreed to 5,5 as the annual goal. Survey 5 Migrant Status B,D,S,X

3 5/2/ Team Recruitment Goal Update Recruitment Events Team Calendar Attenders, Non-attenders, Withdrawals, Under 22 earlier this year = 5,489 (as of 4/25/4) 99.8% toward goal of 55 on our next Survey 5 Count in 24. A week in the life of a Collier Recruiter.. Photo of set up location Health Center Mini- Lessons 3

4 5/2/24 Winter Break Planning Recruiters worked a total of 344 hours during Collier s Winter Break. am 4 pm 5 am 2 pm 5 am 2 pm 8 am 3 pm 7am pm 6 am pm FY4 Winter Break Recruitment Saturday (2/2/3) Recruitment Location # Team # Staff of COEs Reporter Notes Olga Flea Market Numa Numa 2 Tina Flea Market and surrounding area Priscilla Monday (2/23/3) Recruitment Location # Team # Staff of COEs Reporter Notes Juan See Recruitment Location Chart 2 Roy Carlos See Recruitment Location Chart Juan 3 Francis Numa See Recruitment Location Chart Tina Tuesday (2/24/3) Recruitment Location # Team # Staff of COEs Reporter Notes Carlos See Recruitment Location Chart Carlos Roy Team # Staff Recruitment Location # of COEs Reporter Notes Juan One Stop in Naples, Duda Camp Numa Juan English Class Sign Ups and Lipman Villas in Naples Francis Wednesday (2/25/3) Recruitment Location # of Team # Staff COEs Reporter Notes Numa Christmas in the Park Roy Roy Thursday (2/26/3) Recruitment Location # Team # Staff of COEs Reporter Notes Numa Juan Tenative Ag Mart Priscilla Roy 2 Roy See Recruitment Location Chart Tina Collier Recruiters on the move! Immokalee Recruitment Sites We are examining various mapping programs to better understand our local context. Team Recruitment Locations Recruitment Location Chart Team 2 Recruitment Locations ) Main Street ) La Azteca Store (bus drop off) 2) Rio Lerma Store (opens at 4am) 2) La Fiesta Store (bus pick up/drop off) 3) La Mexicana Store across from Popeyes (bus pick up/drop off) 3) Mr. 99 s Store 4) Los Primos Store Plaza (bus pick up/drop off) 4) 423 Taylor Street (Garguilo camp area) (bus pick up/drop off) 5) 7 South st Street camp (bus pick up/drop off) 5) 5 New Market Rd. (bus pick up/drop off) 6) Eden Park area 6) La Tapatia Store across from Los Primos (bus pick up/drop off) 7) Shell station across from the Casino (bus pick up/drop off) 7) Carson Rd extension past Eden Park area 8) Miraham Street area 8) El Paso Trail area 9) Farmer s Market 9) El Taquito II area (bus pick up/drop off) ) Alachua Street (behind Farmers Market) ) Mexican Store on 3 rd Street (bus pick up/drop off) ) Clinic (off Madison Ave) ) Health Department 2) Guadalupe Church soup kitchen during the hours of 2) One Stop (7:3 am) (M F) :am till :pm daily check in with Mrs. Ninfa Drago (Director) (M F) 3) Dulce Café (Mexican bakery on st Street) Check Cashing on Friday 3) Public Library 4

5 5/2/24 Winter Break Recruitment Goal Hours Worked Goal Olga 2 Tina Roy Carlos Frances Juan 7 7 Numa Priscilla The recruiters met before the break and set a winter recruitment target. Migrant ID&R Team Meeting Updates Recruitment Analysis Educating our Schools, Parents, Local Growers, Crew Leaders and the Community Our migrant program staff work to educate the entire community. New flyers, presentations, business cards we are working to be a visible presence. 5

6 5/2/24 Sample Slides from Presentations En español! Pacific Tomato Growers Staff Appreciation Day Health Fair Recruiting and OSY Mini Lessons Our team with one Pacific owner Jon Esformes One Stop Career Center FSU Health Centers Outside the bank 6

7 5/2/24 Crew Leaders Recruiting Workers for Eastern Stream Harvest OSY English Classes A COE has been completed Now what? Collier COE Data Entry Workflow Recruiter finalizes the text on the COE Recruiter researches the family within the district MIS system and MSIX for student number, migrant history, last qualifying move, etc. COE is submitted to the Data Entry. 7

8 5/2/24 Life Cycle of the Migrant Support Service Log and Data Collier s District Support Service Log Support Service Received as of 9/27/3 (Yes/No) School Attender Status HSL Assigned HSL Served Date LAST NAME FIRST NAME Student ID GRADE SCHL BIRTHDAY COE LETTER COE QAD N NonAttenders Olga 5/26/92 B B2235 /2/2 N NonAttenders Frances 4/7/6 Z Z52 8/2/ N Attenders Sainvildor 4/3/5 C C969 6/9/ 3 34 N Attenders Sainvildor 5 34 /5/2 C C969 6/9/ N NonAttenders NonAtt Already 3/22/92 C C9 9/3/3 COE C N Attenders Sainvildor /4/7 C C969 6/9/ 34 N NonAttenders Roy /2/ Z Z949 2/2/ N Attenders Ruben 8/7/99 C C969 6/9/ 8 36 N Attenders Sainvildor 4 34 /2/3 C C969 6/9/ N NonAttenders Olga 6/3/92 A A267 /3/ N NonAttenders Carlos /3/93 B B42 8/5/ Logging of Support Services Two tabs per week. ATTENDANCE DENTAL HEALTH NUTRITION ADVOCACY/OUTREACH AT RISK SOCIAL WORK TRANSPORTATION OSY SURVEY Daily Total REFERRAL * Referral Agency Referral Confirmed Date Primary Roster New Tab for all of the newly identified students and youth 8

9 5/2/24 Keeping track of who is in the area. Confirming Withdrawal Codes COE (New Family/New QAD) Recert/Updated COE Not Eligible(No Move/Expired) COE TOTAL Counter Checked for new QAD COMMENTS WCD WCD_date WCD Definition We confirm whether students have graduated and if they earned a Certificate of Completion or GED. Strategies for Recruitment and Support Service Priorities Data Clerks assisted to design Tip Sheets for recruiters The step-by-step process sheets are a job aid to assist recruiters to use new Excel strategies. Lots of hands on practice How to Filter By Age helps to identify potential OSY nearing their 22 nd birthday How to Filter By QAD helps to identify students whose QAD is approaching expiration 9

10 5/2/24 We contact all New Enrollees into our district as required by law. FY4 Migrant Reporting Timeline Procedure Task Name Responsible Sept Oct Nov Dec Jan Feb Mar Apr Migrant and New Enrollee Flavia 9/3/3 //3 //3 2/2/3 /2/4 2/3/4 3/3/4 4//4 Report Merge Report Luz 9/5/3 /4/3 /4/3 2/3/3 /6/4 2/4/4 3/4/4 4/2/4 Phone dialer message 9 am Luz 9/6/3 /7/3 /6/3 2/9/3 /7/4 2/6/4 3/6/4 4/7/4 New Enrollee Be available to receive the calls Unsuccessful Dialer back (9am 3 pm) Alexandra 9/6/3 /7/3 /6/3 2/9/3 /7/4 2/6/4 3/6/4 4/7/4 Report Phone dialer report reviewed for calls not received Luz 9/6/3 /7/3 /6/3 2/9/3 /7/4 2//4 3/6/4 4/7/4 HSLs contact Migrant families not reached by phone dialer HSLs 9/24/3 /8/3 /7/3 2//3 /8/4 2//4 3//4 4/8/4 ( week) HSLs notify Coordinator and Secretary when complete HSLs /2/3 /5/3 /4/3 2/7/3 /5/4 2/9/4 3/9/4 4/5/4

11 5/2/24 Sometimes it feels like a fishing expedition..but it has proven to be a successful strategy for CCPS. Online Resources Collier s Migrant Education Program website: Automated message sent via telephone and . Closing thoughts Don t be afraid to tackle new technology. It can be a challenge, but the benefits outweigh the challenges. Juan Medina With technology comes deeper insight. It provides organized data that can talk to us; show us where are our challenges, for instance. Ultimately, technology paves our way with a more strategic focus, and empowers us to work toward our highest potential. Embrace technology. Shani Rodriguez