4:30 p.m. STUDY SESSION Visit to Lakeview Community Center 1505 S. Road 40 E #313, Pasco, WA 99301

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1 Pasco School District No. 1 Board of Directors Regular Meeting Tuesday, May 27, 2014, 6:30 p.m. C. L. Booth Education Service Center, 1215 West Lewis Street, Pasco, WA M I N U T E S 4:30 p.m. STUDY SESSION Visit to Lakeview Community Center 1505 S. Road 40 E #313, Pasco, WA CALL TO ORDER President Lancon called the meeting to order at 6:30 p.m. FLAG SALUTE Ms. Lancon introduced Robinson Elementary Principal Megan Nelson who introduced Chess Club Coach of the Year (Awarded at the final Chess tournament at Mark Twain), Robinson Chess Coach Jose Cruz. Mr. Cruz introduced chess club students: 5 th graders Brianna Cardenas and Sabrina Balderas, 4 th graders Paulina Caballero, Jocelyn Neri, and Daniel Piedra and 2 nd grader Cesar Caballero. Mr. Cruz also introduced family members of the students, as well as Chess Club Co-Coaches, Mark Arreola and Gerry Brazington. The students then led the flag salute. Mr. Brault presented each student with a Pride of Pasco pin. Ms. Lancon and Ms. Hill complimented students on their accomplishments and parents for their support and attendance. PRESENT Board of Directors Administrators Sherry Lancon, President Saundra Hill, Superintendent Ryan Brault, Vice President Liz Flynn, Assistant Superintendent Scott Lehrman, Member Glenda Cloud, Assistant Superintendent Steve Christensen, Member (excused) John Morgan, Assistant Superintendent Amy Phillips, Member Ovidio Castillo, Student Representative Neydeen Martinez, Student Representative (excused) Audience Mark Rudeen Sarah Thornton Wendy Manthei Kathy Hayden Brian Leavitt Carla Lobos Tracy Wilson Tim Sullivan Kelly Larsen Kristine Jaquin Waylon Duncan Carlyn Kraft Phil Koestner Randy Nunamaker Kathleen Barton Jose Cruz Sonia J. Ve lez Alma Duran LeAnn Nunamaker Greg Olson Aaron Richardson Susan Sparks Carol King Frankie Hurley Dominique Dennis John Wallwork Jaime Morales Valerie Aragon Jackie Ramirez Heath Lambert Tom Hitt Karee Eliason Deborah Madison Sandra Morgan Mitch Madison Ken Eliason Kim Marsh Cal Bacon Joy Reilly Raul Sital Lisa Muchlinski Sally Munnell Sheri McGraw Blanca Torres-Muse Diane Eayrs Larry and Jean Martin Jacqueline Hanson Susan Sullivan Susan Cannon Brian Lambert Roberta Nance Mel Nance Tyler Howard Cindi McCoskey Roy McCoskey Vickie Bowles Dale Fuller Board Meeting Minutes May 27,

2 Larry and Pam Clark Bruce and Cheryl Whitemarsh Marsh Dunstan Eric and Gabriela Whitemarsh Jody Hughes Brianna Cardenas Sabrina Balderas Paulina Caballero Joselyn Neri Daniel Peidra Cesar Caballero SPECIAL RECOGNITION On behalf of the board Ms. Caul recognized Pasco School District employees who are retiring or have retired during the school year. Thirty four employees have or will retire this year. A brief tribute was read for each employee who was present and each of them received a crystal apple in appreciation of their service. The board took a brief recess at 7:45 p.m. to celebrate the retirees and returned to open session at 8:02 p.m. APPROVAL OF MINUTES Mr. Brault moved to approve the minutes of the regular meeting of May 13, 2014 as presented. Mr. Lehrman seconded the motion; the motion carried. AGENDA REVIEW Ms. Hill stated that there would be a brief executive session. AUDIENCE COMMENTS Dr. Richardson thanked John Morgan for his service to our community as a highly respected coach and teacher. He cited his loyalty and dedication to the district which is reflected in the thousands of students, staff, and community he has come in contact with during his career. COMMUNICATION Several board members expressed their appreciation to the many retirees who were honored and thanked them for their service. Ms. Phillips reported that she has been busy with year-end activities and concerts and was very impressed with the orchestra and how much it has grown. Mr. Lehrman thanked Ochoa Principal Jackie Ramirez for hosting a recent learning session where they talked about students with additional needs. He also visited five or six different classrooms and observed how the school is integrating kids in special education programs into the mainstream and trying to get them back on track. He was inspired by the tour. He thanked volunteers for their efforts at the Twain Frontier Days, noting that he has heard it will be their last. Mr. Castillo reported that he had been part of a few Tierra Villa community meetings and was surprised at the number of people that care and want to get involved. He appreciated their ideas and hopes to help bring those ideas to other communities. He was also pleased with the turnout of the board and administrators for the tour of the Lakeview community with Ambassadors of Lakeview Achieving Success (ALAS) members. Ovidio and several other students spoke about their experiences and showed them around the neighborhood. Mr. Brault attended and spoke at the recent Team Pasco Homes dedication where numerous students received scholarships and got to share their pride in the work they had done. He attended the Hispanic Achievement Awards Program where he and Ms. Flynn shook the hands of many proud scholarship recipients and parents and families gather to recognize the achievements of all the students, despite many challenges. He also attended Pasco High Senior Awards night and complimented the leadership for a job well done. He thanked the students of Lakeview for their courage and sharing their community with them. Board Meeting Minutes May 27,

3 Ms. Lancon attended the Team Pasco Homes dedication, and the PHS senior awards night, where student representative Neydeen Martinez was honored with the Maxine Hancock Achievement Award, the highest award given to a female student athlete. It was an outstanding night for all our Pasco students. She thanked Mr. Sital and staff for a job well done. She also judged CHS senior projects. Ms. Hill thanked Ms. Caul for the excellent job she did recognizing our retirees. Although it is no small feat, it is important to all of us that we recognize our retirees for their many years of service. She also recognized Joy Reilly, Pasco Association of Educations (PAE) President, for their tribute to all those retired PAE members. Ms. Hill introduced the new PAE President, Greg Olson, who is currently the health and fitness teacher at Ochoa. She also recognized the ALAS kids (all former Ochoa Rockets) for their very impressive tour and presentation at the Lakeview Community Center today. REPORTS/DISCUSSION 1 st Reading Policies: Policy 1115, Student Representatives to the Board of Directors Ms. Thornton explained that the suggestion was made to increase the number of student representatives to three. Discussion followed. She then presented Policy 2161, High School Graduation Requirements, and stated that on May 13, 2014 Assistant Superintendent Glenda Cloud presented the board with a detailed update of the changes to Washington graduation requirements. She presented recommendations on changes to district policy supported by the high school administrators. The recommendations contained in this policy revision are (1) revise the Occupational Education requirement to one credit; (2) retain the.5 credit Financial Literacy requirement; and (3) delete the Culminating Project requirement. Language is also being modified to allow for the changes in sequencing for mathematics. At this time language is not being presented that would allow the district to waive two credits or apply for an extension with the State Board of Education. When the state takes final action revising the applicable WACs, the board will be asked to make a decision at that time. Discussion followed. Mr. Lehrman requested to see the commitment to save some of these pieces in writing that commit to continuing the parts of the senior project that have value. It was agreed to return with some plans by the last meeting in June to give them time to put thought into it. Special Education Update Ms. Flynn introduced Ms. Wilson who provided an update and overview of the special education department staff and services. Ms. Wilson also introduced assistant directors, Lisa Muchlinski and Christi Jones. Discussion followed. Ms. Phillips thanked the group for the fantastic job being done with her own children. Financial Analysis Report Ms. Hill introduced Mr. Roberts who shared an analysis of the district s financial position. This is the fourth annual analysis provided in a format originally developed by the State Auditor s Office. Ms. Hill gave kudos to Mr. Roberts citing that we have the highest Moody s rating in the history of Pasco School District due to our financial management and stability through the economic crisis. She noted that the higher rating resulted in a more attractive bond sale, resulting in a lower rate for our taxpayers. ACTION ITEM Resolution 880: McClintock STEM Elementary School Constructability and Recommendations Mr. Morgan reported that a constructability analysis was performed at the 90% level of design for Barbara McClintock STEM Elementary School by Roen Associates. The constructability review is a state requirement for projects receiving state matching funds. Board Meeting Minutes May 27,

4 Constructability refers to a third party review and analysis of the construction drawings produced by the architectural team. The goal of the analysis is to maximize construction funds by identifying and modifying potential omissions/errors that could increase project costs. This is the second third party review of the plans. A number of good suggestions were made and accepted by the design team and district team and will be incorporated into the final construction drawings used to bid the project. District staff recommends board acceptance of the Barbara McClintock STEM Elementary School constructability analysis. A copy of the report was made available in the Superintendent s office. Mr. Lehrman moved to approve Resolution No. 880 accepting the recommendations of the Constructability Analysis Study for Barbara McClintock STEM Elementary School as proposed by Roen Associates, the design team and district staff. Mr. Brault seconded the motion; a roll call vote was taken as follows; the motion carried. Resolution 881: District Authorized Agents for Franklin, Curie and McClintock Schools Mr. Morgan explained that Resolution 881 is required for the state capital construction funding process as outlined by state statute (WAC ) for districts that receive matching funds for school construction projects. The resolution designates district personnel eligible to provide district authorization for Franklin, McClintock and Curie elementary schools. Signature authority is requested for Saundra Hill, Glenda Cloud, and Sarah Thornton. Mr. Brault moved to approve Resolution No. 881, District Authorized Agents, which changes the signature authority for Franklin, Curie, and McClintock schools. Ms. Phillips seconded the motion; a roll call vote was taken as follows; the motion carried. Resolution 882: District Authorized Agents for Delta High School Mr. Morgan explained that Resolution 881 is required for the state capital construction funding process as outlined by state statute (WAC ) for districts that receive matching funds for school construction projects. The resolution designates district personnel eligible to provide district authorization for Delta High School. Signature authority is requested for Saundra Hill, Glenda Cloud, and Sarah Thornton. Mr. Brault moved to approve Resolution No. 882, District Authorized Agents, which changes the signature authority for Delta High School. Mr. Lehrman seconded the motion; a roll call vote was taken as follows; the motion carried. Resolution 883: Survey of Unused or Underutilized School Facilities Mr. Morgan reported that five neighboring school districts (Columbia-Burbank, Kennewick, Kiona-Benton, North Franklin, and Richland) were surveyed to determine if there are facilities available to the Pasco School District which could be utilized in lieu of construction of a new facility. All have indicated no suitable and/or underutilized space is available. This resolution approval is a requirement of the Office of Board Meeting Minutes May 27,

5 Superintendent of Public Instruction (OSPI) in obtaining state match funds for Marie Curie and Barbara McClintock elementary schools. Ms. Phillips moved to approve Resolution No. 883 indicating neighboring school districts do not have suitable and/or underutilized school facilities for use by the Pasco School District. Mr. Brault seconded the motion; a roll call vote was taken as follows; the motion carried. CONSENT AGENDA Mr. Lehrman moved to approve the Consent Agenda as presented. Ms. Phillips seconded the motion; a roll call vote was taken as follows; the motion carried. Approved Consent Agenda items include: Personnel approval of routine personnel items as presented in the board packet Warrants Warrant Date: May 9, 2014 General Fund warrants numbered and in the amount of $203, Capital Projects Fund warrants numbered in the amount of $12, Associated Student Body Fund warrants numbered in the amount of $63, Warrant Date: May 15, 2014 General Fund warrants numbered and in the amount of $576, Capital Projects Fund warrants numbered in the amount of $3,456, Associated Student Body Fund warrants numbered in the amount of $49, Suggested School Meal Price Increase for Overnight Student Travel New Horizons High School Future Farmers of America District 4 Leadership Camp in Goldendale, WA Overnight Student Travel Pasco High School Future Farmers of America District 4 Leadership Camp in Goldendale, WA Out of State Overnight Student Travel Pasco High School Wrestlers to attend the National Wrestling Boot Camp in Mexico, MO Out of State Overnight Student Travel Pasco High School Wrestlers to attend the Buck Bags Summer Duals Wrestling Camp in Kuna, ID Out of State Overnight Student Travel Pasco High School Wrestlers to attend the Flathead Valley Wrestling Camp in Kalispell, Mt Out of State Overnight Student Travel Delta High School National History Day Competition in College Park, MD FUTURE AGENDA ITEMS Ms. Hill stated that the board will meet June 3, 4:30 p.m. for a Study Session with Colleen Miller on a superintendent evaluation pilot. The next regular meeting is scheduled for June 10 and will include a graduation update and 2 nd reading of policy The study session will include a report on 2014 student travel and Sunday travel, as well as the budget as it is set to be approved at the end of June. The June 24 th meeting will include a celebration of our parting student representatives Neydeen Martinez and Ovidio Castillo. This will be their last official meeting. Interviews for student representatives will be held in the next few weeks. Board Meeting Minutes May 27,

6 EXECUTIVE SESSION The board went into executive session at 9:33 p.m. according to RCW (1)(b) and is expected to take approximately 10 minutes. Legal Counsel Sarah Thornton will be joining the board. There will be no action taken. ADJOURNMENT The Board of Directors adjourned at 9:50 p.m. President of the Board Secretary of the Board Board Meeting Minutes May 27,