MADISON SCHOOL DISTRICT 5601 North 16 th Street Phoenix, Arizona MINUTES REGULAR MEETING OF THE GOVERNING BOARD Tuesday, May 21, 2013 (6:00 PM)

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1 MADISON SCHOOL DISTRICT 5601 North 16 th Street Phoenix, Arizona MINUTES REGULAR MEETING OF THE GOVERNING BOARD Tuesday, May 21, 2013 (6:00 PM) ROLL CALL Attendance: Ms. Kendra Tollackson, President Mr. Robin Stamp, Member Ms. Sarah Speer, Member Ms. Sasha Glassman, Member Mr. Scott Holcomb, Clerk Also meeting with the Governing Board: Dr. Tim Ham, Superintendent Ms. Lori Garvey, Assistant Superintendent for Administrative Services Ms. Barbara Marshall, Assistant Superintendent for Educational Services CALL TO ORDER 1.1 Call to Order Upon confirmation of a quorum of Board Members being present, Ms. Kendra Tollackson, Governing Board President, called the Regular Meeting to order at 6:01 p.m. All members were present. INTRODUCTORY ITEMS 2.1 Pledge of Allegiance Mr. Scott Holcomb led the assemblage in the Pledge of Allegiance. 2.2 Approval of Minutes Mr. Stamp moved, Ms. Glassman seconded to approve the motion 'Approval of Minutes for Regular Meeting Study Session/Public Hearing and Regular Board Meeting for May 7, 2013'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion Carried Adoption of Agenda Mr. Stamp moved, Ms. Speer seconded to approve the motion 'Adopt Agenda'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion Carried. 5-0

2 COMMUNICATIONS AND ANNOUNCEMENTS 3.1 Governing Board Member Reports Ms. Glassman attended promotion ceremonies for Madison #1 and Park and expressed pride in all the promoting students. She thanked Board members and administrators who helped her get up to speed with her service on the Governing Board. Mr. Stamp noted the accomplishments of the past year and appreciated the active engagement in keeping legislators apprised of education funding needs. He encouraged continued efforts in that area. Mr. Holcomb attended promotion ceremonies and Camelview s final Terrific Kids program for the year. He also visited Maricopa County Regional School District sites and noted how children there truly want to learn. The visits made him more appreciative of what we have at Madison. Ms. Speer was honored to shake the hands of promoting students at Park and Meadows, and thanked teachers who helped the students achieve that goal. Ms. Tollackson attended two promotion ceremonies and felt it was one of best things Board members were honored to do. Her Board President message for the Madison Scene encouraged the public to stay involved in meeting the challenges of education funding. 3.2 Good News/Presentations/Recognitions Dr. Tim Ham, Superintendent, recognized three employees for their years of service and retirement from the District. Mr. Dennis Rosendahl, Custodian at Heights Mr. Chris Countrymen, TOA Behavior Specialist Ms. Susan Benjamin, Director of Special Education Dr. Ham noted that although the school year ended, training had started for teachers and it was a busy time preparing for the next school year. CALL TO PUBLIC 4.1 Call to Public INFORMATION ITEMS - SUPERINTENDENT INFORMATION ITEMS - EDUCATIONAL SERVICES INFORMATION ITEMS - ADMINISTRATIVE SERVICES 7.1 Bond Program Update and Future Bond Elections Ms. Megan Wienand, Vice President of RBC Capital Markets, LLC, presented information on current and future bonding capacity. She reviewed secondary assessed valuation (SAV) in the District over the past several years and current debt outstanding for the next several years. SAV for was $896,353,066, which will decrease 8.18% in August. Class B Bond capacity had a 5% limitation. Senate Bill 1487 contains legislation which would raise Class B debt capacity to 10%. That would give the District a projected available bond capacity of $34,799,627 for and $41,367,412 for Currently the District would not have 2

3 capacity to pick up debt for a school building until 2020 or later. If the legislation changes, the timing for an election could be in the fall of next year. If it doesn t change, the District would need to call for a bond election for November CONSENT ITEMS - SUPERINTENDENT 8.1 Superintendent 1. Approval of Consent Agenda Items 2. Personnel Matters 9.1 Educational Services 1. Supplemental Literacy Program 10.1 Administrative Services 1. Vouchers 2. Financial Reports 3. Greater Phoenix Educational Management Council (GPEMC) Intergovernmental Agreement (IGA) for Mr. Stamp moved, Mr. Holcomb seconded to approve the motion 'Approval of Consent Agenda Items'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion Carried. 5-0 ACTION ITEMS - SUPERINTENDENT 11.1 Collaboration Agreement with Alhambra Preparatory On May 7, 2013, the Governing Board had a Study Session to discuss a potential high school for Madison School District. Dr. Ham requested authorization to enter into a collaborative agreement with Alhambra Preparatory Academy (name to be changed to Madison Highland Prep) to open a STEM High School. The five-year agreement would be from through , with being a planning year. The school would be located at Madison Park, use 15 classrooms and share common areas. Benefits included a seamless PK- 12 STEM program, strengthened academics for Park and Camelview, additional revenue for Madison, and providing a unique niche for Madison families. There would be some capital costs to implement the school, while many components are already in place. Although the charter high school would have a separate governing board, the District is careful to protect the integrity of the Madison name and would monitor the progress of the school. Dr. Kerry Clark cited college and career success rates for students challenged with AP curriculum and outlined plans to help each student achieve through remediation and use of formative assessment instruction by his highly trained teaching team. The high school would be open to all students in the Madison community. Mr. Stamp moved, Mr. Holcomb seconded to approve the motion 'Approval to authorize Superintendent Dr. Ham to enter into a collaborative agreement with Alhambra Preparatory Academy (name to be changed to Madison Highland Prep) to open a STEM High School to begin school year ' Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 1. The motion Carried. 4-1 Kendra Tollackson No 3

4 Sasha Glassman Scott Holcomb 11.2 Arizona School Boards Association (ASBA) New Delegate Assembly/Political Agenda Process and Submission of Proposed Issues for FY 2014 and Delegate/Alternate At the May 7, 2013 Governing Board Meeting the Board discussed the new process for proposing legislative issues for the ASBA FY14 Political Agenda. The revised list of legislative issues proposed development of a joint group to identify Title 15 regulations to be eliminated, or deregulation of Title 15 with district achievement, listing examples. The preference was for the joint group, with a recommendation to submit the proposal as written to include the examples. The importance of raising the cap on Bond and Capital Overrides was also noted. Mr. Holcomb nominated Ms. Sarah Speer and Ms. Sasha Glassman as the delegate and alternate for the ASBA Delegate Assembly. Mr. Holcomb moved, Mr. Stamp seconded to approve the NEW motion 'Approval of proposed issues for the FY 2014 ASBA Political Agenda as presented and the Delegate/Alternate be Ms. Sarah Speer and Ms. Sasha Glassman.'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion Carried. 5-0 ACTION ITEMS - EDUCATIONAL SERVICES ACTION ITEMS - ADMINISTRATIVE SERVICES School District Proposed Budget and Publication of Notices Ms. Lori Garvey presented the Proposed Budget, which incorporated legislative proposals anticipated to move forward. The adopted budget cannot be higher than the proposed budget, so the proposed needed to capture all budget capacity. Parameters included a 1.8% increase in base support level and an additional 50 ADM for a total M&O budget of $32,269,526. The budget included a 4% salary increase, lane movement, ASRS and health insurance increases, and TOA/Assistant Principal positions. Classroom Site Fund went up to $310 per weighted ADM, for an increase of $535,000 and a budget of $3,183,130. M&O and CSF expenditures by Object showed salaries and benefits of 87.07%, purchased services at 6.79% and supplies at 5.78%. Possible legislation could combine capital outlay and soft capital into one fund called District Additional Assistance. Capital fund parameters included Unrestricted Capital of $2,534,757, voter approved Capital Override of $4,600,000, and Soft Capital of $1,587,816 in case that funding is not eliminated. The District will publish a summary of the proposed budget on May 23, Adoption is scheduled for June 4, Mr. Stamp moved, Ms. Speer seconded to approve the motion 'Approve Proposed Budget and authorize any changes that may be necessitated by legislation; approve publication of Budget Summary and Public Hearing Notice'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion Carried

5 Scott Holcomb CONCLUDING ITEMS 14.1 Concluding Items Next Meeting There will be a Public Hearing at 6:00 p.m. on June 4, 2013, immediately followed by the regular Board meeting, in the boardroom of the administration building, 5601 N. 16 th Street. Future Meetings, Board Calendar The Board reviewed and discussed the projected agenda item list. Dr. Ham noted that June 4 will be the last meeting for this school year, with an Executive Session at 5:00 p.m. for the Superintendent Evaluation. The annual Board Self-Evaluation is scheduled for June 4, as well as a discussion on donations for the Welcome Back event. There was discussion about the date and location of the Welcome Back event and availability of Board members. ADJOURNMENT 15.1 Board Adjourn Meeting Mr. Stamp moved, Ms. Speer seconded to approve the motion 'Adjourn Meeting'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion Carried The meeting adjourned at 7:14 p.m. Approved: June 5,