BOARD MEETING MINUTES. February 3, 2003

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1 BOARD MEETING MINUTES February 3, 2003 Call to Order The regular board meeting of the Shoreline Board of Directors was called to order at 7:00 p.m. in the Board Room of the Administrative Offices at the Shoreline Center by President Patti Giboney on February 3, 2003 followed by the flag salute. Roll Cal Present: Patti Giboney, President; Mike Jacobs, Vice President; and Steve Robinson, member. Excused Mr. Herb Bryce, member; and Mrs. Judy Parsons, member. * * * * * * * Mrs. Giboney announced that a 15-minute executive session would be taken to discuss personnel matters. The meeting was recessed at 7:15 p.m. Executive Session The board met in executive session at 7:15 p.m. to discuss personnel matters and reconvened at 7:30 p.m. * * * * * * Minutes The minutes of the January 13 regular board meeting and January 21 and January 29 Committee of the Whole meetings were approved as submitted. Adoption of Consent Agenda The following consent agenda was presented for approval: a. Adoption of District Instructional Materials Committee b. Approval of field trips c. Personnel 1) Election of certificated staff 2) Election of classified staff 3) Leave of absence, classified staff 4) Supplemental contract (extended service or activity service) 5) Authority for base contract adjustment & reissuance, certificated staff 6) Salary adjustment for supplemental/professional contracts, certificated staff 7) Leave of absence for temporary disability, certificated staff

2 Minutes - February 3, Adoption of consent agenda (continued) d. Approval of payroll and vouchers Vouchers audited and certified by the auditing officer as required by RCW , and those expense reimbursement claims certified as required by RCW , have been recorded on a listing that has been made available to the board. As of February 3, 2003, the board, by an unanimous vote, approved for payment those vouchers described as follows: (Reconciliation of Warrants between December 19 and January 23, 2003) General Fund Vouchers # in the amount of $467,327.45; Payroll Warrants # and electronic transfers dated December 30 (two) and January 2 in the amount of $5,396,705; Capital Projects Vouchers # in the amount of $137,102.81; Debt Service Fund Vouchers #30035 in the amount of $480.91; Student Body Fund Vouchers # in the amount of $143, for a total of $6,144, Mrs. Giboney asked if any board member had any question or would like any item removed from the consent agenda. It was the recommendation of the superintendent that the board approve the attached consent agenda as presented. MOTION NO. 19: Mr. Jacobs moved that the board approve the consent agenda, which is attached hereto and becomes a part hereof. The motion was seconded by Mr. Robinson and carried unanimously. Comments from the Community Ms. Lanita Wacker spoke on the need to reform Washington s State taxing structure and referenced a recent proposal suggesting various changes. Ms. Kerry Quinn, Meridian Park Technology Teacher, thanked that board for listening to the students on the math tech pilot project as part of the technology presentation last week; the students found it very meaningful. She expressed her appreciation to the district staff that worked very hard on the implementation of this project. The district is fortunate to have such talented people with technical expertise to support these types of programs. She especially thanked Terry Rose, Teacher Specialist for Mathematics, and Jim Golubich, Director of Professional Development and Instructional Technology, for their expertise and contributions. Ms. Mary Jo Heller, Einstein Librarian, thanked Dr. Welsh for not renewing the contract with C&M Technology. She hoped that a vision would be developed in the area of technology. Mr. Vince Santo Pietro, Shorecrest teacher, seconded her comments. He referred to a letter drafted by the tech communicators expressing their concerns. He was concerned with the amount of money paid to C&M Technology and the product provided to the district. He, too, expressed his appreciation for the work and support provided by Ms. Rose and Mr. Golubich.

3 Minutes - February 3, Communications Dr. Welsh related that it is a compliment to produce these types of products with local talent. Integration of technology to enhance student learning and save time and money is a priority in this district and steps need to be taken to support this priority as quickly as possible. As technology is ever changing, it is difficult to predict your final destination; you just want to keep moving ahead. Bill Gates, Microsoft, indicated that even he couldn t predict where they may be in three years from now. They also just keep moving ahead. There is a lot of passion and expertise in this district in the area of technology in this district and this is what will keep the vision ignited. Presentations and Recommendations Approval of preliminary design and authorization to proceed with final design - Spartan Gym Phase II project Mr. Paul Flemming, District Comptroller; Ms. Wendy Barry, City of Shoreline Parks Recreation and Cultural Services Directors; and Mr. Bill Chaput, Hutteball & Oremus Architecture, Inc., presented and reviewed the preliminary design and authorization to proceed with the final design for Phase II of the Spartan Gym project. In August 2000, the Shoreline School District and the City of Shoreline entered into a Joint Use Agreement for facilities with a vision to maximize public use of public facilities while maintaining them as sustainable assets. In September 2001, the District and City executed an addendum to the Joint Use Agreement for the Spartan Gym. This addendum outlines roles and responsibilities regarding the joint operation and reinvestment in the Spartan Gym. Specifically, the City commits to pay the District up to $650,000 for additional improvements to the building for multi-purpose rooms and related support facilities. The City is contracting with the School District to provide design, project management, and construction of this project. The Shoreline City Council reviewed the Spartan Gym Phase II Preliminary Design on December 9, 2002 and gave their consensus to proceed. City staff will return to the City s Parks, Recreation and Cultural Services Advisory Committee and City Council, at approximately 60% design, for final review. The target date for the bidding phase is July Construction is expected to take 22 weeks and be completed by the end of March in The joint intent is to utilize remaining funds to reimburse the School District for Phase I improvements that benefited the City s programmed areas (locker rooms). Original discussions estimated this amount at $121,000, which may vary depending on actual bids and construction costs for Spartan Gym Phase II improvements. City and School District staff are collaborating to ensure that the Phase II improvements meet project goals and are completed within budget. It was the recommendation of the Superintendent that the School Board approve the Spartan Gym Phase II Preliminary Design as presented and direct the architect to develop final design and specifications. MOTION NO. 20: Mr. Robinson moved that the board approve the attached Spartan Gym Phase II Preliminary Design, which is attached hereto and becomes a part hereof, as presented and direct the architect to develop final design and specifications. The motion was seconded by Mr. Jacobs and carried unanimously.

4 Minutes - February 3, Approval of preliminary design and authorization to proceed with final design - visual art Shoreline Center Mr. Flemming, Ms. Barry, and Mr. Chaput also presented and reviewed the preliminary design and authorization to proceed with final design for a visual art classroom at the Shoreline Center. The Shoreline School District and the Shoreline/Lake Forest Park Art Council initiated a design to modernize the existing (unused) boiler room at the Shoreline Center for use as a visual arts classroom. The classroom will be designed to accommodate a variety of two dimensional visual arts activities for use by the School District and the Shoreline/Lake Forest Park Art Council. The proposed modernization to create the visual art classroom is intended to maximize public recreation opportunities and increase use at this facility. The proposed work includes removal of the existing boilers, asbestos abatement, and structural improvements for accessibility of the building. The proposed design includes an accessible toilet room, and plumbing for sinks and floor drains. New heating, ventilation, and lighting will be provided for comfort of the occupants. Cabinetry and furnishings are not included in the current scope of work. The current schematic design incorporates input from district staff, the Shoreline/Lake Forest Park Art Council, and a group of local artists. The target date for the bidding phase is July Construction is expected to take 22 weeks and be completed by the end of March in It was noted that this project is contingent upon the City of Shoreline s reimbursement for the school district s contribution to Phase I construction of Spartan Gym It was the recommendation of the superintendent that the board approve the attached preliminary design for the visual art classroom at the Shoreline Center as presented and authorize the project architect to develop the final design and specifications. MOTION NO. 21: Mr. Jacobs moved that the board approve the attached preliminary design for the visual art classroom at the Shoreline Center, which is attached hereto and becomes a part hereof, as presented and authorize the project architect to develop the final design and specifications. The motion was seconded by Mr. Robinson and carried unanimously. First Reading of Policy #2160, Education of Students with Disabilities under Section 504 Ms. Sue Walker, Executive Director of Student Services, stated that Policy #2160, Education of Students with Disabilities under Section 504, is a new policy contained in the instruction section of the district s policy manual. The policy was developed in consultation with the Office of Civil Rights (OCR). This policy is being presented for first reading and will be presented for adoption at the March 3 regular board meeting. The administrative procedures and handbook will be developed and submitted at a later date. Presentation of FY budget book Mr. John Scudder, Executive Director of Finance and Operations, and Mr. Paul Flemming, District Comptroller, presented and provided an overview of the budget book.

5 Minutes - February 3, Adjournment: 9:15 p.m. * * * * * * * Attest: March 3, 2003 Mrs. Patti Giboney, President Dr. James M. Welsh, Secretary Shoreline Board of Directors All documents referenced in the minutes may be viewed in the office of the Clerk of the Board during normal business hours.

6 Minutes - February 3,