1. CALL TO ORDER Mr. Ryan Brault. 2. FLAG SALUTE McLoughlin Middle School Principal Dominique Dennis

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1 PASCO SCHOOL DISTRICT NO. 1 Board of Directors Regular Meeting Tuesday, November 10, 2015, 6:30 p.m. C. L. Booth Education Service Center, 1215 W. Lewis Street, Pasco, WA A G E N D A STUDY SESSION 4:30 P.M. Legislative Priorities Mr. Steve Christensen/Ms. Marie Sullivan 1. CALL TO ORDER Mr. Ryan Brault 2. FLAG SALUTE McLoughlin Middle School Principal Dominique Dennis 3. ROLL CALL Ryan Brault Steve Christensen Sherry Lancon Scott Lehrman Amy Phillips Carson Bergstrom Abraham Mendoza Juan Mojica 4. SPECIAL RECOGNITION School Psychologists/Farewell to Ryan Brault Ms. Leslee Caul 5. APPROVAL OF MINUTES Regular Meeting of October 27, AGENDA REVIEW 7. AUDIENCE COMMENTS 8. COMMUNICATIONS 9. REPORTS/DISCUSSION A. Curriculum Review Committees Update Ms. Michelle Whitney B. ipal Online Learning Program Update Mr. Brian Leavitt/Ms. Deb Thurston C. Student Travel Procedures Ms. Glenda Cloud 10. ACTION ITEMS A. Resolution 909: Replacement of Expiring Maintenance and Operation Levy Mr. Howard Roberts, Jr. B. Resolution 910: Appointment of Agents Ms. Sarah Thornton C. Resolution 911: WSSDA Annual Conference Attendance Ms. Sarah Thornton D. Pasco School District Board of Directors 2016 Legislative Priorities Mr. Steve Christensen 11. CONSENT AGENDA A. Personnel Ms. Robin Hay B. Warrant Approval Mr. Howard Roberts, Jr. C. 2 nd Reading Policies: Update and Consolidation of Policies 2120, 2121, Ms. Sarah Thornton 2310, and 2311 D. Acceptance of the Pasco Facility Task Force Report Mr. Randy Nunamaker E. Overnight Student Travel-Chiawana High School Speech and Debate Club to Ms. Glenda Cloud the Central Valley Bear Brawl Competition in Spokane, WA 12. FUTURE AGENDA ITEMS 13. EXECUTIVE SESSION RCW ADJOURNMENT

2 PASCO SCHOOL DISTRICT NO. 1 Agenda Item Summary AGENDA ITEM NO. : 4 BOARD MEETING DATE: Nov. 10, 2015 TOPIC: Special Recognition School Psychologists/Farewell to Ryan Brault CABINET ADMINISTRATOR: Leslee Caul PRESENTER: Leslee Caul X REPORT 1 ST READING DISCUSSION 2 ND READING ACTION REQUIRED OBJECTIVE: To recognize PSD s school psychologists, listed below. To thank Board President Ryan Brault for his service to the students and employees of the Pasco School District and to our community through his volunteer service. BACKGROUND: (Pertinent past action/events) Nov is School Psychologist Week. Geanette Brumbaugh Judy Cushman Eli Fernandez Duane Franks Lora Fritz Dawn Heinecke Pedro Gonzalez Leland Graham Valerie Herron Justin Kelly Stella Leatham Gene Lemmon Jo Marr-Coles Gloria Matz Lori Olberding Erin Ransdell Darren Hansen Alex Moss Nov. 10 will be Mr. Brault s last meeting as a member of the board. POSSIBLE ALTERNATIVES: N/A PROJECTED COSTS: N/A SUGGESTED MOTION: N/A BUDGET CODE: N/A NEXT STEPS: N/A Revised

3 Pasco School District No. 1 Board of Directors Regular Meeting Tuesday, October 27, 2015, 6:30 p.m. C. L. Booth Education Service Center, 1215 West Lewis Street, Pasco, WA M I N U T E S STUDY SESSION 4:30 P.M. Pasco Facility Task Force Report Mr. Randy Nunamaker CALL TO ORDER Mr. Brault called the meeting to order at 6:30 p.m. FLAG SALUTE Mr. Brault introduced Longfellow Elementary Principal Claudia Serrano who introduced students Brayan Ayala Cervantes, Annie Ramirez, Ernee Martinez, John Gonzalez and Julietta Villegas. These students are currently featured artists in the community. Ms. Serrano also introduced elementary art teacher Wendy Weber who helped inspire these artists and the families of the students who were present. The students then led the flag salute. Student Representatives Carson, Mendoza and Mojica presented each student with a Pride of Pasco pin. Mr. Brault made his opening statement on policy and procedure. PRESENT Board of Directors Ryan Brault, President Scott Lehrman, Vice President Steve Christensen, Member Sherry Lancon, Member Amy Phillips, Member Carson Bergstrom, Student Representative Abraham Mendoza, Student Representative Juan Mojica, Student Representative Administrators Saundra Hill, Superintendent Glenda Cloud, Deputy Superintendent Liz Flynn, Assistant Superintendent Sarah Thornton, Assistant Superintendent Michelle Whitney, Deputy Superintendent Audience Mark Rudeen Leslee Caul Claudia Serrano Sheri Mitchell Richard Job Lance Dever Randy Hayden Jamie Southworth Steve Allen Heidi Redfield Kim Marsh Brian Ace Elvira Ramirez Randy Nunamaker Marie Yim Ernee Martinez Marie Martinez Ernee Martinez, Sr. Angelo Martinez Matilda Fiqueres Eligio Gonzalez John Gonzalez Adacila Cervantes Eleaza Ayala Brayah Ayala Cristian Ayala Jennifer Ayala Victor Meyas Alma Duran John Weisenfeld Raul Sital Megan Nelson Debbie Kibling Kristi Docken Tim Sullivan Duke Mitchell Jamie Bacon Jennifer Collins Susan Sparks Josette Mendoza Kathy Wright LeAnn Nunamaker Mike Miller Valerie Aragon Meredith Taylor William Stillwell Wendi Manthei Diana Cissne Megan French Gregory Olson Natallie Howard Board Meeting Minutes October 27,

4 Desiree Hall Cynthia Morris Dora Noble Julietta Villegas Annie Ramirez APPROVAL OF MINUTES Ms. Lancon moved to approve the minutes of the special meeting of October 23 and regular meeting of October 13, 2015 as presented. Mr. Christensen seconded the motion; a roll call vote was taken as follows; the motion carried. Mr. Brault Yes Ms. Lancon Yes Ms. Phillips Yes Mr. Christensen Yes Mr. Lehrman Yes AGENDA REVIEW Ms. Hill stated that the executive session should be corrected to RCW (1)(i) and (1)(g). AUDIENCE COMMENTS John Weisenfeld thanked staff for making it possible for middle and high schools to get things printed from home, however, is in hopes that elementary teachers can also be given the means to do the same. Lance Dever thanked the board on behalf of the PHS Boosters and marching band for the reconsideration of their overnight trip last week. It is greatly appreciated. COMMUNICATIONS All board members and student representatives attended the Curie Elementary dedication and had high praise for students and staff involved in the event. Ms. Phillips and Ms. Lancon shared their support for the PHS band trip this past weekend at the Everett Festival of Bands and their gratitude for our music program. Mr. Christensen participated in Mock Interviews at PHS this past week and will be doing the same Thursday morning at CHS. Mr. Mojica was a Mustang Roundup volunteer and helped by giving out candy to elementary students. He invited everyone to the upcoming Gravel Pit game between PHS and CHS and the cross country event in Spokane this coming weekend. Mr. Mendoza has been meeting with Natural Helpers on how to decrease bullying in his school. He thanked teachers, especially Ms. Barrett, for helping him so much with his college essay. Mr. Bergstrom is finalizing applications for college and completed his Cornell application. He had the opportunity to speak to several of PHS students regarding the band trip that was reconsidered and appreciated getting their feedback on the topic as they made their position clear. He then shared that information with the board in the special meeting where the trip was reconsidered. He was able to take the ACT with Juan this week and is excited for the game on Friday. Mr. Lehrman visited Chess classrooms, focusing on the deaf education program. Students and staff were friendly and engaging. He thanked Ms. Noble for her flexibility. He also participated in the Twain Harvest Festival by judging decorated cakes and helped decorate for the haunted hallway. Mr. Brault also judged cakes at Twain. He expressed his appreciation to the students for their s and feedback that the board reconsider student travel for the PHS marching band and color guard. He Board Meeting Minutes October 27,

5 noted that the students communicated very respectfully and thanked Carson for sharing the students perspective. Ms. Hill reminded the board of the upcoming McClintock Dedication on Thursday, October 29. Mr. Christensen excused himself from the open meeting at 6:50 p.m. for personal reasons and returned at 7:21 p.m. at the close of the STEM Update. REPORTS/DISCUSSION 1 st Reading Policies: Update and Consolidation of Policy 2120, 2121, 2310, and 2311 Ms. Thornton reported that in April 2015, WSSDA issued a comprehensive update to the policy formerly titled Curriculum Development. The updated policy recognized that the curriculum is now the state standards and that the focus has shifted from curriculum design to selection of instructional materials and course design to support the standards. The policy language and procedures in the standing need to be updated in relation to the new standards. Therefore, the following changes are recommended for the board s consideration: Policy 2120 Curriculum Development is re-titled Course Design, Selection, and Adoption of Instructional Materials. The language is modified consistent with the WSSDA model policy. Language regarding the role of the Instructional Materials Committee (IMC) is more detailed than the model policy. Procedures will also be re-titled and updated. Policies 2121 Curriculum Adoption and 2311 Selection, Adoption, and Deletion of Instructional Materials are being deleted. Necessary language is either consolidated into 2120 or procedures to Policy 2310 Instructional Resources is retitled Library Media Centers consistent with the WSSDA model policy. There are minor revisions to the policy language. Capital Projects Update Mr. Nunamaker gave an overview of the Capital Projects Department activities and projects to meet the needs of Pasco School District students. He also gave a progress update on the 2013 bond projects that have been completed and are yet to be done. He thanked Mr. Marsh for his hard work in getting three new schools built and 22 portable classrooms in place for the school year. Discussion followed. Mr. Lehrman requested an update on how the lease agreement is going for New Horizons High School and how the Twain parking area is looking. STEM Update Ms. Nelson reported that on October 14, 2014 the board was given a STEM presentation in regards to the Why, What and What s happening in our district around STEM. This report was an update of the many current STEM instructional initiatives as well as upcoming initiatives. Student Travel Protocols Ms. Cloud reported that Policy 3700, Student Travel, requires that travel which takes students out of state or is planned to keep students out of district overnight must be approved in advance by the Board of Directors. Information on the policy and reasons for student travel was shared. The board was asked to provide direction to staff to develop student travel protocols that will provide clear guidance to school and district staff involved in student travel opportunities. Mr. Lehrman suggested that some kind of limit on a day trip be set for the safety of the students and drivers. For example, a trip becomes an overnight trip if the students do not get home by a certain time. Mr. Christensen and Ms. Phillips expressed a preference that their children be home for Sunday activities with family and therefore would like to see Sunday travel eliminated as much as possible, but realize that it is not always possible. More discussion followed. Ms. Hill stated that they will summarize what has been heard, get the feedback of students, administrators and principals and bring it back to see if the intent of the board was captured. Board Meeting Minutes October 27,

6 ACTION ITEMS 2016 Maintenance and Operation Levy Mr. Howard Roberts reported that the mission tonight is to finalize the levy amount and advertised estimated levy rate and to instruct bond counsel to prepare a ballot for the February 9, 2016 replacement levy. Mr. Roberts conducted a study session on levy scenarios in early October. Tonight s presentation is a follow up on the previous presentation with a request for direction from the board for next steps and instructions to prepare the ballot resolution accordingly. Mr. Roberts introduced Jim McNeil, bond counsel for the district who gave a brief overview of the legal requirements of a levy election, i.e. purpose of the levy, call for a special election, and set the amount to be collected per assessed value. Discussion followed on whether the levy rate should remain the same or be increased to accommodate the new PAE contract pay requirements. Mr. Christensen wanted it on record that while he is opposed to raising taxes, he is not sure that cutting other programs to pay for the contract is appropriate. With the commitments that have been made for salaries and benefits, he has a concern with whether or not there will be adequate funding for other functions. Mr. Roberts emphasized that if local voters pass the levy, the district will also collect approximately $15M in state levy equalization money to compensate for Pasco s low per pupil assessed value. If the local levy fails, the district also loses the state dollars. Sixty-five percent of levy and levy equalization funds go for teaching and learning, including employee compensation, 27% goes to support services, such as utilities, transportation and school security, and 8% goes to academic and athletic teams and clubs. Mr. Lehrman moved to direct staff to prepare a levy election based on Scenario 1 collecting $23,950,000 in 2017 and $24,800,000 in 2018 at an estimated rate of $4.50 per thousand dollars of assessed value. Ms. Phillips seconded the motion; a roll call vote was taken as follows; the motion carried. Mr. Brault Yes Ms. Lancon Yes Ms. Phillips Yes Mr. Christensen Yes Mr. Lehrman Yes CONSENT AGENDA Ms. Lancon moved to approve the Consent Agenda as presented. Mr. Lehrman seconded the motion. A roll call vote was taken as follows; the motion carried. Mr. Brault Yes Ms. Lancon Yes Ms. Phillips Yes Mr. Christensen Yes Mr. Lehrman Yes Approved Consent Agenda items include: Personnel approval of routine personnel items as amended Warrants Warrant Date: October 6, 2015 General Fund warrants numbered and in the amount of $698, Capital Projects Fund warrants numbered in the amount of $278, Associated Student Body Fund warrants numbered in the amount of $2, Warrant Date: October 7, 2015 General Fund warrants numbered in the amount of $623, Capital Projects Fund warrants numbered in the amount of $7, Associated Student Body Fund warrants numbered in the amount of $22, Warrant Date: October 30, 2015 Payroll Fund warrants numbered in the amount of $39, Board Meeting Minutes October 27,

7 Warrant Date: October 9, 2015 General Fund warrants numbered in the amount of $336, Capital Projects Fund warrants numbered in the amount of $441, Associated Student Body Fund warrants numbered in the amount of $59, Warrant Date: October 16, 2015 General Fund warrants numbered in the amount of $1,166, Capital Projects Fund warrants numbered in the amount of $386, Associated Student Body Fund warrants numbered in the amount of $24, Interagency Agreement for School Resource Officer Between Pasco School District and Franklin County Sheriff s Office Portables 2015 Change Order No. 3 Contract with CKJT for the Stevens Site Improvements Phase II Pasco School District Bus Barn Expansion Change Order No. 1 Architect and Engineering Recommendation for Twain Elementary Parking Improvements McClintock STEM Elementary School Change Order No. 6 Delta High School Change Order No School Calendar Negotiated Revision Out of State Student Travel Chiawana High School Students to Eastern Oregon University Preview Day in La Grande, OR Overnight Student Travel McLoughlin Middle School FCCLA State Officer meeting in Kennewick, WA Overnight Student Travel Chiawana, Pasco and Delta High School Students to Washington State School Directors Association (WSSDA) 2015 Annual Conference in Bellevue, WA Overnight Student Travel Ochoa Middle School Natural Helpers to National Prevention Network Conference in Seattle, WA Overnight Student Travel Chiawana High School Ambassadors of Lakeview Achieving Success (ALAS) Students to the 2015 Annual National Prevention Network Conference in Seattle, WA Out of State Overnight Student Travel Chiawana High School Movimiento Estudiantil Chicano de Aztlan (MEChA ) Club to the 2015 Washington State University Children of Aztlan Sharing Higher Education (CASHE) Conference in Pullman, WA FUTURE AGENDA ITEMS Ms. Hill stated the next meeting is scheduled for November 10 and will include a visit to the Battelle Science Center at 4:30 p.m. A bus will be reserved to transport or we can carpool. She invited anyone who wants to participate to be here about 4:15. The regular meeting will include updates on curriculum and ipad, a resolution for the levy, student travel protocols and acceptance of the PFTF recommendations. We will also address legislative priorities. EXECUTIVE SESSION The board went into executive session at 9:02 p.m. according to RCW (1)(i) and (1)(g). The session is expected to take approximately 15 minutes and will include no action. General Counsel Sarah Thornton was in attendance. ADJOURNMENT The Board of Directors adjourned at 9:12 p.m. President of the Board Secretary of the Board Board Meeting Minutes October 27,

8 PASCO SCHOOL DISTRICT NO. 1 Agenda Item Summary AGENDA ITEM NO. : 9A BOARD MEETING DATE: November 10, 2015 TOPIC: Curriculum Review Committees Update CABINET ADMINISTRATOR: Michelle Whitney PRESENTER: Michelle Whitney REPORT 1 ST READING DISCUSSION 2 ND READING ACTION REQUIRED OBJECTIVE: Provide an update of the ongoing work of the ELA and Mathematics Curriculum Review Committees. BACKGROUND: (Pertinent past action/events) Pasco School District has identified curriculum review and adoption as a priority. In addition, the PSD/PAE contract language outlines a timeline for reviewing K-12 ELA and Mathematics during the school year with remaining subject areas review and adoption commencing during the school year. This contractual obligation fits into a large systemic interest of implementing a comprehensive curriculum management system. POSSIBLE ALTERNATIVES: PROJECTED COSTS: SUGGESTED MOTION: BUDGET CODE: NEXT STEPS:

9 Curriculum Review Committees Update November 10, 2015 Michelle Whitney, Deputy Superintendent Putting students first to make learning last a lifetime Celebrating academics, diversity, and innovation

10 Setting the Purpose and Establishing Procedures Setting the Purpose Purpose Deadlines Co-developed Meeting Schedule Communication Protocol Top 3 Questions and Answers Points of Contact

11 Common Language of Instruction Training WSU Professors Dr. Amy Roth McDuffie Dr. Sara Newcomer

12 Developing the Filters Identify the components of each curriculum area Narrowing the Focus System wide expectations Values Criteria Instructional Materials Analysis Tool

13 Needs Assessment Teacher Perception Survey Parent Perception Survey Principal Perception Survey External Review Phi Delta Kappa

14 Alignment/Scope and Sequence Recommendation of the Curriculum Committees Short Term Long Term

15 Questions?

16 PASCO SCHOOL DISTRICT NO. 1 Agenda Item Summary AGENDA ITEM NO. : 9B BOARD MEETING DATE: November 10, 2015 TOPIC: ipal Online Learning Program Update CABINET ADMINISTRATOR: Michelle Whitney PRESENTER: Deb Thurston REPORT 1 ST READING DISCUSSION 2 ND READING ACTION REQUIRED OBJECTIVE: Provide an update of the K-12 Online Internet Pasco Academy of Learning (ipal). BACKGROUND: (Pertinent past action/events) Pasco School District School Board approved the expansion of the online program last May. The program was serving students from grades 6-12, with expansion to K-12. Beginning this fall, ipal hired a K-8 teacher and moved the program to the McLoughlin campus in a larger facility previously known as the Blue Gym. This expansion provides another public school option for Pasco families. POSSIBLE ALTERNATIVES: PROJECTED COSTS: SUGGESTED MOTION: BUDGET CODE: NEXT STEPS:

17 ipal Online Learning Program Update NOVEMBER 10, 2015

18 ipal on McLoughlin Campus

19 Program Overview Lab Hours: 8:00 AM 5:00 PM Staffing: 2.9 Certificated,.5 Classified K-12 FuelEd Curriculum Promotion of program to Homeschoolers and online families

20 ipal Enrollment Data Internet Pasco Academy of Learning 6-12 Student enrollments K-5 Student enrollments Jan June SY SY To date S2 S1 S2 S1 S2 S1 S

21 ipal Current Enrollment ipal K 1 1ST 1 2ND 1 3RD 4TH 5TH 1 6TH Elementary TOTALS 4 ipal CHS PHS NHHS MMS OMS SMS 7TH 3 8TH 3 9TH TH TH th Secondary TOTALS

22 ipal Overall Enrollment Current Enrollment Dropped or Withdrawn Total Enrolled YTD CHS PHS NHHS MMS OMS - 0 SMS - 0 ipal

23 ipal Classrooms at MMS Secondary Space Elementary Space

24 ipal Future Outlook Explore expansion of online providers i.e. APEX Explore options for blended programs, including parent partnerships Continue to reach out to Pasco students not yet enrolled Collaborate with others to expand innovative ideas around online, competency-based, and project-based possibilities

25 Questions?

26 PASCO SCHOOL DISTRICT NO. 1 Agenda Item Summary AGENDA ITEM NO. : 9C BOARD MEETING DATE: November 10, 2015 TOPIC: Student Travel Procedures CABINET ADMINISTRATOR: Glenda Cloud PRESENTER: Glenda Cloud REPORT 1 ST READING DISCUSSION 2 ND READING ACTION REQUIRED OBJECTIVE: At the October 27, 2015 board meeting information regarding student travel protocols related to weekend trips was presented. Input from the board at that meeting was used to develop the procedures that are being presented. BACKGROUND: (Pertinent past action/events) Board Policy 3700, Student Travel, requires that travel which takes students out of state or is planned to keep students out of district overnight must be approved in advance by the Board of Directors. Procedures are being recommended that will be used in the future. POSSIBLE ALTERNATIVES: PROJECTED COSTS: SUGGESTED MOTION: BUDGET CODE: NEXT STEPS: Revised

27 STUDENTS Student Travel PASCO SCHOOL DISTRICT NO P School administration will consider the following components to determine whether to submit student trips for board approval for extra-curricular activities. 1. Time out of school a. Protecting instructional time is a primary district priority 2. Duration of the event a. Activities scheduled as a part of the event on more than one day 3. End time of the event 4. Type of event a. Academic b. Athletics c. Extra-curricular 5. Consideration of events where there are similar or comparable events that are geographically closer. 6. Time of year 7. Location a. Distance from the school and the ability to provide additional support for emergencies or unexpected circumstances 8. Transportation (flight, rental, car, bus, or other) 9. Housing arrangements/accommodations 10. Age and maturity level of students including behavior, academic, and attendance history 11. Fit within the risk parameters covered by district insurance 12. Budget source and available dollars 13. Field trips a. Integration with the curriculum and coordinated with classroom activities that enhance its usefulness b. Provides learning experiences in an environment beyond the classroom School administration will consider the advantages, disadvantages, and benefits to the students of returning students back to Pasco on a schedule that allows for at least one full day at home on a weekend within the above considerations and any other circumstances that might apply to a specific situation. Students should return home from an event on the same day especially if arrival in Pasco is scheduled prior to midnight. The staff member proposing the overnight trip must meet with the school principal or designee to describe the purpose and circumstances of the trip and request approval prior to discussion with

28 students or parents. Requests to extend a stay beyond when the event concludes or depart for a trip early should be justified by an educational purpose, experience or opportunity. It is the school administrator s responsibility to determine the submission to the board for approval. Each student participating in a field trip must return a permission slip signed by his/her parent/guardian prior to participating in the trip.

29 PASCO SCHOOL DISTRICT NO. 1 Agenda Item Summary AGENDA ITEM NO. : 10A BOARD MEETING DATE: November 10, 2015 TOPIC: Resolution No. 909: Replacement of Expiring Maintenance and Operation Levy CABINET ADMINISTRATOR: Howard Roberts, Jr. PRESENTER: Howard Roberts, Jr. REPORT 1 ST READING DISCUSSION 2 ND READING ACTION REQUIRED OBJECTIVE: To obtain board approval of Resolution No. 909 to submit to the voters on February 9, 2016, a proposition for a replacement maintenance and operations levy. The proposition authorizes tax collections of $23,950,000 in 2017 and $24,800,000 in 2018 at an estimated rate of $4.50 per thousand dollars of assessed value, the same advertised rate as the 2014 levy. BACKGROUND: (Pertinent past action/events) At its October 27, 2015 meeting the Board directed staff and special counsel to prepare a replacement levy resolution using the above levy collection amounts and estimated levy rate. POSSIBLE ALTERNATIVES: PROJECTED COSTS: BUDGET CODE: SUGGESTED MOTION: I move to approve Resolution No. 909, Replacement of Expiring Maintenance and Operation Levy, as presented. NEXT STEPS: Upon approval the resolution, including ballot language, will be filed with the Franklin County Elections Office for the election of February 9, Revised

30 PASCO SCHOOL DISTRICT NO. 1 FRANKLIN COUNTY, WASHINGTON REPLACEMENT OF EXPIRING MAINTENANCE AND OPERATION LEVY RESOLUTION NO. 909 A RESOLUTION of the Board of Directors of Pasco School District No. 1, Franklin County, Washington, providing for the submission to the voters of the District at a special election to be held therein on February 9, 2016, of a proposition authorizing a tax levy to be made annually for two years commencing in 2016 for collection in 2017 on all of the taxable property within the District of $23,950,000, the estimated dollar rate of tax levy required to produce such an amount being $4.50 per $1,000 of assessed value (such assessed value representing 100% of true and fair value unless specifically provided otherwise by law), and in 2017 for collection in 2018 of $24,800,000, the estimated dollar rate of tax levy required to produce such an amount being $4.50 per $1,000 of assessed value, all in excess of the maximum tax levy specified by law for school districts without voter approval, for the District s General Fund, the proceeds of such levies to be used to pay part of the essential expenses of maintenance and operation, all as more particularly set forth herein; designating the District s Executive Director of Fiscal Services and special counsel to receive notice of the ballot title from the Auditor of Franklin County, Washington; and providing for other matters properly related thereto, all as more particularly set forth herein. ADOPTED: NOVEMBER 10, 2015 This document prepared by: FOSTER PEPPER PLLC West 422 Riverside Avenue, Suite 1310 Spokane, Washington (509)

31 PASCO SCHOOL DISTRICT NO. 1 FRANKLIN COUNTY, WASHINGTON RESOLUTION NO. 909 A RESOLUTION of the Board of Directors of Pasco School District No. 1, Franklin County, Washington, providing for the submission to the voters of the District at a special election to be held therein on February 9, 2016, of a proposition authorizing a tax levy to be made annually for two years commencing in 2016 for collection in 2017 on all of the taxable property within the District of $23,950,000, the estimated dollar rate of tax levy required to produce such an amount being $4.50 per $1,000 of assessed value (such assessed value representing 100% of true and fair value unless specifically provided otherwise by law), and in 2017 for collection in 2018 of $24,800,000, the estimated dollar rate of tax levy required to produce such an amount being $4.50 per $1,000 of assessed value, all in excess of the maximum tax levy specified by law for school districts without voter approval, for the District s General Fund, the proceeds of such levies to be used to pay part of the essential expenses of maintenance and operation, all as more particularly set forth herein; designating the District s Executive Director of Fiscal Services and special counsel to receive notice of the ballot title from the Auditor of Franklin County, Washington; and providing for other matters properly related thereto, all as more particularly set forth herein. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF PASCO SCHOOL DISTRICT NO. 1, FRANKLIN COUNTY, WASHINGTON, as follows: Section 1. Findings and Determinations. The Board of Directors (the Board ) of Pasco School District No. 1, Franklin County, Washington (the District ), takes note of the following facts and hereby makes the following findings and determinations: (a) Calendar year 2016 is the last year of collection of the District s current two-year General Fund maintenance and operation tax levy, which was authorized pursuant to Resolution No. 869, adopted by the Board on October 22, 2013, and a special election held and conducted within the District on February 11, (b) With the expiration of the District s current two-year General Fund maintenance and operation tax levy, it appears certain that the money which will be available for the General Fund for the school years , and will be insufficient to permit the District to meet the educational needs of its students and pay essential expenses of maintenance and operation support thereof not funded by the State of Washington, including, but not limited to, educational programs, student services and operations, all as more particularly set forth in Section 3 of this resolution, during such school years, and that it is necessary that a replacement excess tax levy of $23,950,000 be made in 2016 for collection in 2017, and $24,800,000 be made in 2017 for collection in 2018 for the District s General Fund to provide the money required to meet those expenses

32 (c) The District s proposed two-year General Fund maintenance and operation tax levy authorized in this resolution provides for approximately the same purpose as the District s expiring two-year General Fund maintenance and operation tax levy. (d) The District is authorized pursuant to Article VII, Section 2(a) of the Washington Constitution and Revised Code of Washington ( RCW ) to submit to the District s voters at a special election, for their approval or rejection, the proposition of whether the District shall levy excess property taxes for support of the District s essential maintenance and operation expenses. Section 2. Calling of Election. The Auditor of Franklin County, Washington, as ex officio Supervisor of Elections (the Auditor ), is requested to call and conduct a special election in the District in the manner provided by law to be held therein on February 9, 2016, for the purpose of submitting to the District s voters, for their approval or rejection, the proposition of whether a replacement General Fund maintenance and operation tax levy shall be made annually for two years commencing in 2016 for collection in 2017 on all of the taxable property within the District of $23,950,000, the estimated dollar rate of tax levy required to produce such an amount being $4.50 per $1,000 of assessed value (such assessed value representing 100% of true and fair value unless specifically provided otherwise by law), and in 2017 for collection in 2018 of $24,800,000, the estimated dollar rate of tax levy required to produce such an amount being $4.50 per $1,000 of assessed value, all in excess of the maximum tax levy specified by law for school districts without voter approval. The exact tax levy rate may be adjusted based upon the actual assessed value of the taxable property within the District at the time of the levy. Section 3. Use of Levy Proceeds. If the proposition authorized by this resolution is approved by the requisite numbers of voters, the District will be authorized to levy excess property taxes and use the proceeds of such levies to meet the educational needs of its students and pay essential expenses of maintenance and operation support thereof not funded by the State of Washington, including, but not limited to, educational programs, student services and operations, during the school years , and , all as may be authorized by law and deemed necessary by the Board. Pending the receipt of those taxes, the District may issue shortterm obligations pursuant to chapter RCW or contract indebtedness pursuant to RCW 28A Upon receipt, the District may use those taxes to repay such short-term obligations or indebtedness, all as may be authorized by law and deemed necessary and advisable by the Board. [ Remainder of page intentionally left blank ] -2-

33 Section 4. Form of Ballot Title. Pursuant to RCW 29A , the Franklin County Prosecuting Attorney is requested to prepare the concise description of the aforesaid proposition for the ballot title in substantially the following form: PROPOSITION 1 PASCO SCHOOL DISTRICT NO. 1 REPLACEMENT OF EXPIRING MAINTENANCE AND OPERATION LEVY The Board of Directors of Pasco School District No. 1 adopted Resolution No. 909, concerning a proposition to finance educational programs and operations. This proposition would authorize the District to meet the educational needs of its students by levying the following excess taxes, in place of an expiring levy, on all taxable property within the District, for essential maintenance and operation expenses not funded by the State of Washington, including educational programs, student services and operations: Collection Year Approximate Levy Rate/$1,000 Assessed Value Levy Amount 2017 $4.50 $23,950, $4.50 $24,800,000 all as provided in Resolution No Should this proposition be approved? LEVY... YES LEVY... NO Section 5. Authorization to Deliver Resolution to Auditor and Perform Other Necessary Duties. The Secretary to the Board (the Secretary ) or her designee is directed to: (a) present a certified copy of this resolution to the Auditor no later than December 11, 2015; and (b) perform such other duties as are necessary or required by law to submit to the District s voters at the aforesaid special election, for their approval or rejection, the proposition of whether the District shall levy excess property taxes for support of the District s essential maintenance and operation expenses. Section 6. Notices Relating to Ballot Title. For purposes of receiving notice of the exact language of the ballot title required by RCW 29A , the Board hereby designates the (a) District s Executive Director of Fiscal Services (Howard Roberts), telephone: ; fax: ; hroberts@psd1.org; and (b) special counsel, Foster Pepper PLLC (Jim McNeill), telephone: ; fax ; mcnej@foster.com, as the individuals to whom the Auditor shall provide such notice. The Secretary is authorized to approve changes to the ballot title, if any, deemed necessary by the Auditor or the Franklin County Prosecuting Attorney. -3-

34 Section 7. General Authorization and Ratification. The Secretary, the District s Executive Director of Fiscal Services, the President of the Board, other appropriate officers of the District and special counsel, Foster Pepper PLLC, are severally authorized and directed to take such actions and to execute such documents as in their judgment may be necessary or desirable to effectuate the provisions of this resolution. All actions taken prior to the effective date of this resolution in furtherance of and not inconsistent with the provisions of this resolution are hereby ratified and confirmed in all respects. Section 8. Severability. If any provision of this resolution shall be declared by any court of competent jurisdiction to be invalid, then such provision shall be null and void and shall be separable from the remaining provisions of this resolution and shall in no way affect the validity of the other provisions of this resolution, or of the levy or collection of excess property taxes authorized herein. Section 9. adoption. Effective Date. This resolution shall become effective immediately upon its ADOPTED by the Board of Directors of Pasco School District No. 1, Franklin County, Washington, at a regular open public meeting thereof, held this 10 th day of November, 2015, the following Directors being present and voting in favor of the resolution. PASCO SCHOOL DISTRICT NO. 1 FRANKLIN COUNTY, WASHINGTON President and Director Vice President and Director Director Director ATTEST: Director Saundra L. Hill Secretary to the Board of Directors -4-

35 CERTIFICATION I, SAUNDRA L. HILL, Secretary to the Board of Directors of Pasco School District No. 1, Franklin County, Washington (the District ), hereby certify as follows: 1. The foregoing Resolution No. 909 (the Resolution ) is a full, true and correct copy of the Resolution duly adopted at a regular meeting of the Board of Directors of the District (the Board ) held at the regular meeting place thereof on November 10, 2015, as that Resolution appears on the minute book of the District, and the Resolution is now in full force and effect; and 2. A quorum of the members of the Board was present throughout the meeting and a sufficient number of members of the Board present voted in the proper manner for the adoption of the Resolution. IN WITNESS WHEREOF, I have hereunto set my hand this 10 th day of November, PASCO SCHOOL DISTRICT NO. 1 FRANKLIN COUNTY, WASHINGTON SAUNDRA L. HILL Secretary to the Board of Directors

36 PASCO SCHOOL DISTRICT NO. 1 Agenda Item Summary AGENDA ITEM NO. : 10B BOARD MEETING DATE: November 10, 2015 TOPIC: Resolution 910: Appointment of Agent CABINET ADMINISTRATOR: Sarah Thornton PRESENTER: Sarah Thornton REPORT 1 ST READING DISCUSSION 2 ND READING ACTION REQUIRED OBJECTIVE: To update the district s appointment of agents authorized to receive notices of claims for damages. BACKGROUND: RCW requires the governing body of each local government entity to appoint an agent to receive any tort claim for damages. The district is also required to post a standard tort claim form on its website. The appointment of agents needs to be updated to reflect the roles of current district staff. POSSIBLE ALTERNATIVES: PROJECTED COSTS: BUDGET CODE: SUGGESTED MOTION: I move to approve Resolution 910 as presented, appointing Saundra Hill, Michelle Whitney, and Glenda Cloud as agents authorized to receive notice of claims for damages. NEXT STEPS: Revised

37 PASCO SCHOOL DISTRICT NO. 1 Resolution No. 910 Appointment of Agents WHEREAS, RCW requires the Board to appoint an agent for purposes of receiving notice of claims of damages; and WHEREAS, The Board has selected Saundra L. Hill, Superintendent of Pasco School District No. 1 to assume the role of agent for purposes of receiving notice of claims of damages; and WHEREAS, The Board has selected Michelle Whitney, Deputy Superintendent of Pasco School District No. 1 and Glenda Cloud, Deputy Superintendent of Pasco School District No. 1 to assume the role of agents in the alternative for purposes of receiving notice of claims of damages in cases where the superintendent is not available to receive service; and THEREFORE, BE IT RESOLVED, that the Board of Directors of Pasco School District No. 1, hereby appoints to act on behalf of the Board as agent for receiving notice of claims of damages: Or in the alternative: Saundra L. Hill Michelle Whitney Superintendent Deputy Superintendent C.L. Booth Education Service Center or Glenda Cloud 1215 W. Lewis Street Deputy Superintendent Pasco, WA C.L. Booth Education Service Center 1215 W. Lewis Street Pasco, WA BE IT FURTHER RESOLVED that the name and address of these agents appointed above shall be recorded with the Franklin County Auditor. Adopted this 10th day of November, 2015 at a regular meeting of the Board of Directors of Pasco School District No. 1. BOARD OF DIRECTORS Ryan Brault, President ATTEST: Saundra L. Hill, Superintendent and Secretary of the Board Scott Lehrman, Vice President Steve Christensen, Member Sherry Lancon, Member Amy Phillips, Member

38 PASCO SCHOOL DISTRICT NO. 1 Agenda Item Summary AGENDA ITEM NO. : 10C BOARD MEETING DATE: November 10, 2015 TOPIC: Resolution 911: WSSDA Annual Conference Attendance CABINET ADMINISTRATOR: Sarah Thornton PRESENTER: Sarah Thornton REPORT 1 ST READING DISCUSSION 2 ND READING ACTION REQUIRED OBJECTIVE: To authorize newly elected board members to attend the upcoming 2015 WSSDA Annual conference. BACKGROUND: This authorizes newly elected school board members to attend the upcoming WSSDA conference, and that expenses of the representatives will be covered by the district. POSSIBLE ALTERNATIVES: PROJECTED COSTS: SUGGESTED MOTION: I move to approve Resolution 911 as presented. BUDGET CODE: NEXT STEPS: Revised

39 RESOLUTION NO. 911 WSSDA Annual Conference Attendance WHEREAS school directors are elected before but take office after the Annual Conference of the Washington State School Directors Association; and WHEREAS it is to the advantage of the District to have its directors and directors-elect attend the workshops and orientation programs at the Conference and to exchange ideas with school directors from elsewhere in the state; THEREFORE, BE IT RESOLVED that those persons newly elected in November of each election year to the Pasco School District board of directors are hereinafter designated to attend the Annual Conference of the Washington State School Directors Association as representatives of the district; and BE IT ALSO RESOLVED that expenses of the representatives shall be paid by the district in amounts and in the manner permitted by the law, and the directors and representatives shall make a conference report to the Board at a future regular board meeting. ADOPTED this 10 th day of November, BOARD OF DIRECTORS: Ryan Brault, President Scott Lehrman, Vice President Steve Christensen, Member Sherry Lancon, Member Amy Phillips, Member ATTEST: Saundra L. Hill, Superintendent and Secretary of the Board Resolution No. 910 WSSDA Annual Conference Attendance, November 10, 2015

40 PASCO SCHOOL DISTRICT NO. 1 Agenda Item Summary AGENDA ITEM NO. : 10D BOARD MEETING DATE: November 10, 2015 TOPIC: Pasco School District Board of Directors 2016 Legislative Priorities CABINET ADMINISTRATOR: Saundra Hill PRESENTER: Steve Christensen, Legislative Representative REPORT 1 ST READING DISCUSSION ACTION REQUIRED OBJECTIVE: Review and approve Pasco School District Board of Directors 2016 legislative priorities as discussed with Marie Sullivan, Legislative Advocate. BACKGROUND: (Pertinent past action/events) POSSIBLE ALTERNATIVES: PROJECTED COSTS: NA BUDGET CODE: NA SUGGESTED MOTION: I move to approve the 2016 legislative priorities as presented. NEXT STEPS: Revised

41 PASCO SCHOOL DISTRICT NO. 1 Agenda Item Summary AGENDA ITEM NO. : 11A BOARD MEETING DATE: November 10, 2015 TOPIC: Personnel Actions CABINET ADMINISTRATOR: Glenda Cloud PRESENTER: Glenda Cloud/Robin Hay REPORT 1 ST READING DISCUSSION 2 ND READING X ACTION REQUIRED OBJECTIVE: Board approval of personnel actions as presented in the packet. BACKGROUND: (Pertinent past action/events) POSSIBLE ALTERNATIVES: PROJECTED COSTS: BUDGET CODE: SUGGESTED MOTION: I move to approve the personnel actions as presented in the packet. NEXT STEPS:

42 PASCO SCHOOL DISTRICT NO. 1 REPORT FOR BOARD OF DIRECTORS November 10, 2015 CERTIFICATED-ADMINISTRATIVE-COACHING PERSONNEL ACTIONS 10/23/15 11/5/15 Request Board approval of the following personnel actions. All salary amounts are based on the negotiated agreement between the Pasco School District and the Pasco Association of Educators. NAME POSITION ACTION TAKEN EFFECTIVE DATE Allen, Brad Assistant Coach Hired 10/19/15 Bowling (coaching contract) Stevens Baie, Chanda Business/Marketing Leave of absence 11/2/15 11/9/15 Chiawana extended Bennett, James Assistant Coach Hired 10/19/15 Athletic Club (coaching contract) McLoughlin Carrasco, Joe Assistant Coach Hired 10/19/15 Basketball (coaching contract) McLoughlin Chavez, Patricia 2 nd Grade Leave of absence 10/26/15 11/6/15 Frost Daos, Bernard Co-Head Coach Hired 10/19/15 Basketball (coaching contract) McLoughlin Davis, Marilyn 3 rd Grade Leave of absence 2015/16 SY Longfellow extended Derousie, Susan Special Education Leave of absence 10/29/15-1/29/16 McLoughlin Fraser, Paul Assistant Coach Hired 10/19/15 Basketball (coaching contract) Ochoa Garcia, Tiffany Assistant Coach Hired 10/19/15 Dance (coaching contract) McLoughlin Garza, Emilyesteli Assistant Coach Hired 10/28/15 Dance (coaching contract) McLoughlin Goodban, Jamie Special Education Leave of absence 11/2/15 11/13/15 Livingston extended Guajardo, Vince Assistant Coach Hired 10/30/15 Athletic Club (coaching contract) McLoughlin Gutierrez, Mary Counselor Leave of absence 10/20/15 2/1/15 Chiawana

43 NAME POSITION ACTION TAKEN EFFECTIVE DATE Hyslop, Ruthie Head Coach Hired 10/19/15 Dance (coaching contract) Ochoa Ivey, Drew Assistant Coach Hired 10/19/15 Athletic Club (coaching contract) McLoughlin Kopp, Kyle Assistant Coach Hired 10/30/15 Athletic Club (coaching contract) McLoughlin Mattson, Ryan Co-Head Coach Hired 10/19/15 Basketball (coaching contract) McLoughlin McGann, Cynthia Special Education Resigned 10/30/15 Chess McKeown, Julie Head Coach Hired 10/19/15 Bowling (coaching contract) McLoughlin Mendez, Gilbert Assistant Coach Hired 10/19/15 Boys Basketball (coaching contract) Stevens Mendoza, Juana Technology Hired 10/27/15 Chess (noncontinuing contract) Mercer, Darlene Head Coach Hired 10/30/15 Dance (coaching contract) McLoughlin Murguia, Oscar Assistant Coach Hired 10/19/15 Basketball (coaching contract) Ochoa Paredes, Thomas Assistant Coach Hired 10/19/15 Boys Basketball (coaching contract) Stevens Perez, Gabriel Assistant Coach Hired 10/19/15 Dance (coaching contract) Ochoa Piper, Mark Head Coach Hired 10/19/15 Bowling (coaching contract) Ochoa Pixler, Lisa Assistant Coach Hired 10/19/15 Dance (coaching contract) Stevens Prado, Maria 3 rd Grade Leave of absence 2/7/16 5/9/16 Frost Price, Dave Assistant Coach Hired 10/19/15 Basketball (coaching contract) McLoughlin

44 NAME POSITION ACTION TAKEN EFFECTIVE DATE Riojas, Bethany Special Education Hired 10/19/15 Longfellow/Twain (noncontinuing contract) Rojas, Rogelio Assistant Coach Hired 10/19/15 Basketball (coaching contract) Ochoa Sparks, Leslie Special Education Hired 10/20/15 Longfellow (noncontinuing contract) Spaur, Jeffery Head Coach Hired 10/19/15 Basketball (coaching contract) Ochoa Trejo, Juan Assistant Coach Hired 10/19/15 Bowling (coaching contract) McLoughlin Vallejo, Marisela Kindergarten Leave of absence 11/25/15 3/2/16 Whittier Whitehead, Matt Head Coach Hired 10/19/15 Bowling (coaching contract) Stevens Whitemarsh, Eric Head Coach Hired 10/19/15 Boys Basketball (coaching contract) Stevens Woehle, Brittany SLP Hired 10/19/15 Booth (noncontinuing contract)

45 PASCO SCHOOL DISTRICT NO. 1 REPORT FOR THE BOARD OF DIRECTORS November 10, 2015 CLASSIFIED PERSONNEL ACTIONS October 23, 2015 November 4, 2015 Request Board approval of the following personnel actions: NAME POSITION ACTION TAKEN EFFECTIVE DATE Artiomov, Antonina Atwood, Rini Contreras, Jessica Cruz Rico, Angela Hatfield, Diana Hernandez, Shantal Alexa Johnson, Joseph Mendoza, Adriana Moerdyk, Kristen Murillo, Daniela Pacheco, Francisca Perales, Janette Ramirez, Monica Sanborn, Martha Serna, Chau Valdivia-Alcaraz, Deicy Villa, Ivone Paraeducator, Special Services Frost Nutrition Services Rover Various Paraeducator, Special Services Curie Paraeducator, Bilingual, Special Services Whittier Paraeducator, Special Services Chiawana Nutrition Services Cashier McLoughlin Bus Driver Transportation Paraeducator, Bilingual Emerson Intern Public Affairs Paraeducator, Bilingual Chess Paraeducator, Bilingual Chess Paraeducator, Special Services Robinson Paraeducator, Bilingual Robinson Nutrition Services Unit Manager McGee Elementary Nutrition Services Helper Frost Paraeducator, Bilingual Gray Paraeducator, Bilingual Whittier Hired 10/12/15 Resigned 11/9/15 Hired 10/23/15 Hired 11/2/15 Hired 10/26/15 Resigned 11/17/15 Resigned 9/30/15 Resigned 11/13/15 Resigned 9/11/15 Hired 10/21/15 Hired 11/2/15 Hired 11/4/15 Hired 11/2/15 Resigned 10/22/15 Hired 10/26/15 Hired 10/27/15 Hired 11/2/15

46 Zambrano, Alma Student Achievement Specialist Chiawana Resigned 11/17/15

47 PASCO SCHOOL DISTRICT NO. 1 Agenda Item Summary AGENDA ITEM NO. : 11B BOARD MEETING DATE: November 10, 2015 TOPIC: Approval of Warrants CABINET ADMINISTRATOR: Howard Roberts, Jr. PRESENTER: Howard Roberts, Jr. REPORT 1 ST READING DISCUSSION 2 ND READING ACTION REQUIRED OBJECTIVE: Obtain board approval of accounts payable warrants for General, Capital Project, Associated Student Body, and Transportation Vehicle funds. BACKGROUND: (Pertinent past action/events) All district warrants are subject to board approval. Policy 7322 allows the district to issue accounts payable warrants in advance of board approval. In the event any claim is disapproved, the auditing officer and superintendent will cause the claim to be recognized as a receivable and pursue collection until the funds are collected or until the board approves the claim. POSSIBLE ALTERNATIVES: N/A PROJECTED COSTS: N/A BUDGET CODE: N/A SUGGESTED MOTION: I move the following District payments be approved: Warrant Date: October 23, 2015 General Fund warrants numbered in the amount of $840, Capital Projects Fund warrants numbered in the amount of $215, Associated Student Body Fund warrants numbered in the amount of $78, Warrant Date: October 30, 2015 Payroll Fund warrants numbered in the amount of $119, Warrant Date: October 30, 2015 General Fund warrants numbered in the amount of $7,365, Capital Projects Fund warrants numbered in the amount of $32, Associated Student Body Fund warrants numbered in the amount of $15, NEXT STEPS: Revised