ALVIN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES REGULAR BOARD MEETING August 14, 2018 Official Agenda 7:00 PM

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1 ALVIN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES REGULAR BOARD MEETING August 14, 2018 Official Agenda 7:00 PM 1. Call Meeting to Order and Establish Quorum 2. Invocation 3. Pledge of Allegiance 4. Introduction of Greeters 3 5. Student & Staff Commendations 4 6. Presentation A. Relay for Life 6 7. Open Forum - Information Only 8. Consent Agenda - Action Items A. Request to Consider Approval of Board Minutes 7 B. Request to Consider Approval of Fund Raising Sales 16 C. Request to Consider Approval of Properties in Trust 21 D. Request to Consider Approval of Custodial Supply RFP 68 E. Request to Consider Approval of Contractor Consultant Proposals 94 F. Request to Consider Approval of District Investment Firms and Investment Policy/Training Sources G. Request to Consider Approval of Revisions to Policy FNG/GF (LOCAL) 103 H. Request to Consider Approval of Revisions to Policy DGBA (LOCAL) 119 I. Request to Consider Approval of Application for Optional Flexible School Day Program Request to Consider Naming Delegate and Alternate for the TASA/TASB 2018 Delegate Assembly - Operations Action Item 10. Request to Consider Approval of Construction Risk Contract Delivery Method for High School #4 - Business Action Item 11. Request to Consider Approval of Award of Construction Risk Contract for Junior High School #8 - Business Action Item 12. Request to Consider Approval of Tax Rate for Business Action Item Request to Consider Calling a School District Bond Election and Schedule Election Dates - Business Action Item 14. Request to Consider Calling a Tax Ratification Election and Schedule Election Dates - Business Action Item 15. Request to Consider Approval of Resolution - Business Action Item Request to Consider Approval to Contract with Brazoria County for the General Election - Business Action Item 17. Request to Consider Policy Revisions - DNA (Exhibit) - Personnel Action Item Request to Consider Approval of Employments - Personnel Action Item Superintendent's Report 20. Future Agenda Items 21. Adjournment

2 If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a closed or executive meeting or session of the Board of Trustees is required, then such closed or executive meeting or session as authorized by the Texas Open Meetings Act, Texas Government Code Section et seq., will be held by the School Board at the date, hour, and place given in this Notice or as soon after the commencement of the meeting or session concerning any and all purposes permitted by the Act, including, but not limited to the following sections and purposes: Texas Government Code Section: Private consultation with the board s attorney Discussing purchase, exchange, lease, or value of real property Discussing negotiated contracts for prospective gifts or donations Discussing personnel or to hear complaints against personnel To confer with employees of the school district to receive information or to ask questions Considering the deployment, specific occasions for, or implementation of, security personnel or devices Considering the discipline of a public school child, or complaint or charge against personnel Considering the standards, guidelines, terms, or conditions the board will follow, or will instruct its representatives to follow, in consultation with representatives of employee groups Excluding witnesses from a hearing. Should any final action, final decision, or final vote be required in the opinion of the School Board with regard to any matter considered in such closed or executive meeting or session, then the final action, final decision, or final vote shall be either: (a) (b) In the open meeting covered by the Notice upon the reconvening of the public meeting; or at a subsequent public meeting of the School Board upon notice thereof; as the School Board shall determine.

3 Alvin Independent School District August 14, 2018 To Agendum Category Resource Personnel AISD Board of Trustees Greeters/Presentation Greeters/Presentation Daniel Combs, Communications Attachments Rationale None The Greeters for the evening are members of the Alvin HS Jacketeers. The Alvin HS Jacketeers attended Trend Setters Officer & Leadership Camp in early June. The dance officers and social committee learned how to work as a group, organization and planning methods, teaching techniques as well as numerous dance styles throughout camp. The girls won numerous awards including a perfect score on their final day presentation, Trendsetter award for day 2, and platinum star ranking! Dance officers received an encore award where they were invited to perform in the final showcase, an artistry award for their choreography project, a platinum technique ranking and overall platinum ranking. These ladies represented Alvin High School and Alvin ISD proudly! Dance Officers: Hannah Stuart Aleah Barajas Anna Van Dine Emma Geiman Kelsey Hill Cynthia Keene Social Committee: Joselyn Saenz Bethanie White Ashlynn Moore Laura Poole Madalyn Savage Budget Implications None Recommendation or Proposed Motion None 3

4 Alvin Independent School District August 14, 2018 To Agendum Category AISD Board of Trustees Student & Faculty Commendation Recognition Resource Personnel Dr. Buck Gilcrease, Superintendent Daniel Combs, Communications Attachments None Rationale Student Commendations The Texas Track & Field Coaches Association 2018 High School Girl s Track Athlete of the Year The Texas Track and Field Coaches Association has named Alvin High School s Kynnedy Flannel as the 2018 High School Girl s Track Athlete of the Year. Flannel, a University of Texas signee, captured the 100 and 200-meter titles at the UIL State Championships for the second-consecutive year. Her wind-legal , set at the Region 3-6A meet, is #1 in Texas and #6 in the United States. Kynnedy Flannel Alvin High School Alvin HS Choir: UIL State Solo & Ensemble Contest The Alvin High School Choir had 5 students advance and participate in the UIL Texas State Solo and Ensemble Contest at the University of Texas at Austin. These students each performed an individual solo for a college professor and were judged against UIL performance standards. Camren Lopez, Senior - Rating of 3 Abby Kotz, Freshman - Rating of 2 Ben Miller, Senior - Rating of 1 Noah Bartley, Senior - Rating of 1 Brennan Dahl, Junior - Rating of 1- OUTSTANDING PERFORMER 25,000 students perform at UIL Texas State Solo & Ensemble Contest and about 50 students are recognized as an OUTSTANDING PERFORMER. Directors Kelsy Holt & John Cunningham 4

5 Staff Commendations Alvin ISD Business Office The Association of School Business Officials International has awarded Alvin Independent School District the Meritorious Budget Award for excellence in the preparation and issuance of its school system budget for the 5 th year in a row. This award is given to entities that provide the highest levels of financial transparency. For the past five years, Alvin ISD has been awarded the Certificate of Excellence in Financial Reporting by the Association of School Business Officials International. Also, the Government Finance Officers Association has awarded Alvin ISD the Certificate of Achievement for Excellence in Financial Reporting for the 5 th year in a row. District Goal(s) None Budget Implications Recommendation or Proposed Motion None That a commendation be presented to the students listed above. 5

6 Alvin Independent School District August 14, 2018 To Agendum Category Resource Personnel AISD Board of Trustees Relay for Life Presentation Daniel Combs, Communications Attachments Rationale None Debbie McDonald with the Alvin Relay for Life will make a presentation to the Board of Trustees. Budget Implications None Recommendation or Proposed Motion None 6

7 Regular Board Meeting June 12, 2018 On June 12, 2018 the Alvin Independent School District Board of Trustees met for a Regular Meeting at the Tommy King Administration Building 301 E. House Street Alvin, TX Cheryl Harris, Nicole Tonini, Earl Humbird, Regan Metoyer, Vivian Scheibel, Tiffany Wennerstrom and Julie Pickren were in attendance. Superintendent Gilcrease and other administrative staff were also present. ITEM #1 PUBLIC HEARING DISCUSS ALVIN ISD BUDGET A Public Hearing is required on the budget to provide opportunity for public comment. Budgets Published and Submitted for Approval were as follows: General Fund Following the Public Hearing the Board of Trustees entered into a Regular Meeting at 7:07 p.m. ITEM # 2 - CALL TO ORDER President Tonini called the meeting to order stating that a quorum of Board members were present, notice was duly posted, and the meeting was called to order in accordance with the Texas Open Meetings Act, Texas Government Code Section VISITORS A complete list of registered guests is available in the office of the Superintendent. ITEM #3 ADMINISTER OATH OF OFFICE TO NEWLY ELECTED TRUSTEES On May 5, 2018 an Alvin ISD Board of Trustee election was held. The results of this election were canvassed during a Special Meeting held on May 14, 2018 and the following winners were declared: Revenue $305,886,572 Expenditures $294,066,662 Transfer Out $ 11,819,910 Debt Service Fund: Revenue $38,905,653 Expenditures $50,725,563 Transfer In $11,819,910 Child Nutrition: Revenue $16,644,636 Expenditures $16,644,636 Proposed Tax Rate: M & O $ I & S $ TOTAL: $ (See attachment) President Tonini opened the floor for discussion. No patron chose to address the Board of Trustees. Position One: Julie Pickren Position Two: Regan Metoyer Peterson Position Three: Cheryl Harris Having compiled with all legal and district requirements for filing, Municipal Judge, Mike Merkel, administered the Oath of Office to the newly elected trustees. ITEM #4 CLOSED EXECUTIVE SESSION The Board of Trustees entered into an executive session at 7:15 p.m. under the following legal guidelines: To deliberate on the Officers for the Board of Trustees The Board of Trustees returned into an Open Session at 7:25 p.m. ITEM #5 ELECTION OF BOARD OFFICERS AND REQUEST TO CONSIDER CHECK WRITING AUTHORITY Trustee Wennerstrom made a motion to approve the following slate of officers: 7

8 Page 2 Regular Board Meeting June 12, 2018 President Nicole Tonini Vice President Earl Humbird Secretary Regan Metoyer Trustee Harris seconded the motion. Motion carried unanimously (7-0). Trustee Wennerstrom continued by making a motion to obtain authorization to use the current officer signature plate until a new one is secured. Trustee Pickren seconded the motion. Motion carried unanimously (7-0). ITEM #6,#7 & #8 INVOCATION, PLEDGE AND INTRODUCTION OF GREETERS The invocation and pledge was given and the Alvin ISD Education Foundation was recognized as the Greeters for the evening. ITEM #9 COMMENDATIONS STUDENT COMMENDATIONS The following teams participated in the National SeaPerch Competition at the University of Massachusetts Dartmouth on June 1 June 3, SeaPerch is an innovative underwater robotics program that equips teachers and students with resources they need to build an underwater Remotely Operated Vehicle: Sea Unicorns Marek Elementary Spirit of SeaPerch Award Great Whites NRJH 2 nd Place Middle School Presentation 1 st Place Challenge 1 st Place Middle School Overall Innovous NRJH 2 nd Place Middle School Obstacle Course Liopleurdons Wilder Elemtnary N3 Alvin High School Hydro Gears Rodeo Plams JH Electro Sharks York Elementary Alvin High School JROTC National Champions The AHS JROTC physical fitness teams participated in the National Youth Physical Fitness competition at Fort Indiantown, PA on May 19 th. The female team earned 1 st place, National Championship Honors and the boys earned 4 th place. STAFF COMMENDATIONS Don Jeter Elementary - The Educational Results Partnership Texas Honor Roll School Don Jeter Elementary was honored for its demonstration of consistent high levels of student academic achievement and improvement in achievement levels and a reduction in achievement gaps among student populations. Ranjani Sheshadri Manvel High School MHS teacher, Ranjani Sheshadri, participated in the annual Jeopardy Teachers Tournament on May 11 th. ITEM #10 PRESENTATIONS AISD Education Foundation Year End Evaluation The Alvin ISD Education Foundation is a non-profit educational corporation organized in 1998 for educational and charitable purposes exclusively for the benefit of the Alvin ISD. The Memorandum of Understanding that the Foundation has with the District states: The Foundation shall annually provide a cost-benefit evaluation to the District regarding the Districts investment in the Foundation and the Foundation s use of this investment for educational or public purposes. This evaluation shall be presented annually to the Alvin ISD Board of Trustees at a Public Meeting. Amy Roudbari, the Foundation President, gave the presentation. Citizen s Advisory Committee 8

9 Page 3 Regular Board Meeting June 12, 2018 Following the Board s approval of the Citizens Advisory committee goals, charges and parameters, a group of nearly 100 parents, community members, and business leaders have been working to develop facility recommendations. The Committee finalized their recommendations during the meeting on May 21, The committee s three co-chairs Tammi Niven, David Becker and Travis McGuire presented the following recommending the Board of trustees call for a $480,493,000 million bond election and Tax Ratification Election for the November 6,2018 ballot, with no impact to the overall tax rate to fund the following projects: New Elementary #21 New Elementary #22 New Junior High #8 New Junior High #9 New High School #4 District Wide Safety & Security & Future Land EC Mason Elementary Replacement Alvin Primary Replacement ITEM #11 OPEN FORUM No open forum requests were submitted. ITEM #12 REQUEST TO CONSIDER APPROVAL OF CONSENT AGENDA ITEMS A-L Trustee Metoyer made a motion to approve all Consent Agenda items. Trustee Pickren seconded the motion. Motion carried unanimously (7-0). ITEM A REQUEST TO CONSIDER APROVAL OF BOARD MINUTES The following minutes were submitted to the Board of Trustees for approval: May 8, 2018 May 14, 2018 May 29, 2018 June 6, 2018 ITEM B REQUEST TO CONSIDER APPROVAL OF DONATIONS The following donations were submitted for approval: E.C. Mason Elementary PTO- $12, For installation of playground canopies Duke Elementary PTO - $21, FOr installation of a running track ITEM C REQUEST TO CONSIDER APPROVAL OF FEDERAL PROGRAMS CONTRACT SERVICE & CONTRACTOR CONSULTANT PROPOSALS RFP S Thirty eight proposals were received for Federal Programs Contract Service with a one school year nonexclusive term contract. Eighteen proposals were received for service commodity codes as classified under the Contractor Consultant Proposals for a one year non-exclusive award with the option to renew for an additional two years. For the School Year ITEM D REQUEST TO CONSIDER PROFESSIONAL SERVICE AGREEMENTS The following Professional Services contracts have been negotiated: Adico, LLC Engineered Air Balance Co., Inc. GPD Group, Inc. Kuhn and Associates Inc National Precisionaire LLC Raba Kistner Inc Stantec Architecture Inc. Terracon Consultants Inc. Huckabee ITEM E REQUEST TO CONSIDER APPROVAL OF EMERGENCY PURCHASES RELATED TO DISASTER IF in an emergency, the Superintendent is absent and unavailable by normal communication systems, the Superintendent s designated authority as provided by policy can execute emergency contracts or make emergency purchases up to $500,000. 9

10 Page 4 Regular Board Meeting June 12, 2018 ITEM F REQUEST TO CONSIDER APPROVAL OF TRANSPORTATION ANNUAL REPORTS The transportation report of Annual Activity, Routes Staffing Vehicle Purchasing and Compliance was presented to the Board of Trustees for approval. ITEM G REQUEST TO CONSIDER APPROVAL OF TRANSPORTATION HAZARDOUS ROUTES The Transportation Dept. presented designated identified areas which are within two miles of a campus as hazardous, permitting a continuation of established hazardous bus routes through the 2019 school year. ITEM H REQUEST TO CONSIDER APPROVAL OF TASB UPDATE 100 The first reading of TASB Update 100 was approved at the May 8, 2018 Regular Board Meeting. Request was made for final approval. ITEM I REQUEST TO CONSIDER APPROVAL OF THE ALVIN ISD STUDENT HANDBOOK No deviation to current Student Handbook ITEM J REQUEST TO CONSIDER APPROVAL OF THE ALVIN ISD STUDENT CODE OF CONDUCT No deviation to current Student Code of Conduct ITEM K REQUEST TO CONSIDER APPROVAL OF EXPEDITED STATE WAIVER Staff Development Minutes Waiver General Pursuant to Texas Education Code , for the school, TEA is allowing districts to train staff on various educational strategies designed to improve student performance in lieu of a maximum 2,100 minutes of student instruction. Alvin ISD has two Staff Collaboration Days built in the Academic Calendar (October 12 & February 15) that could be used for staff development waiver. The school calendars for each campus level already exceed the state minimum of 75,600 minutes (elementary -76,515, junior high 76,495, and high school 77,390) and the waivers would only be used for ADA purposes if the district uses the excel minutes for bad weather. This waiver could add an additional 820 minutes (420 minutes per waiver day) if needed. ITEM L REQUEST TO CONSIDER APPROVAL OF GRANTING ACCESS EASEMENT Developers of Yanni Palms, JJ Development company LLC (376 Residential lots adjacent to the south property line of Rodeo Palms Junior High) have requested an access easement onto Alvin ISD property for the purpose of Yanni Palms Construction. Board was asked to authorize the Superintendent or his designee to negotiate and execute the construction easement. ITEM #13 REQUEST TO CONSIDER APPROVAL OF ALTERNATIVE GRADUATION REQUIREMENTS RESOLUTION In accordance with TAC section a district may graduate and give a high school diploma under alternative requirements to individuals who entered the ninth grade before the school year and have met all applicable graduation requirements for the year they entered ninth grade, but have not performed satisfactorily on an assessment instrument or part of an assessment instrument required for graduation. In accordance with TAC section a district may award a diploma to an individual who 1. has met the performance standard on an alternate assessment (TAC ); 10

11 Page 5 Regular Board Meeting June 12, has performed satisfactorily on the applicable subject test of a state-approved high school equivalency exam; 3. provides evidence of attainment of an industryrecognized postsecondary license or certification (TAC ); 4. provides evidence of current active duty service in the armed forces or a general or honorable discharge; 5. has successfully completed college-level course work and earned college credit; OR 6. has met Local Alternative Requirements set forth by the Local Graduation Committee (LGC) Approval of the attached resolution will allow the district to use local alternative requirements to satisfy graduation requirements. (See attached Resolution) Trustee Harris made a motion to approve the resolution as presented. Trustee Scheibel seconded the motion. Motion carried unanimously (7-0). ITEM #14 REQUEST TO CONSIDER APPROVAL OF BUDGET FOR FISCAL YEAR Texas Education Code Section requires that a budget be prepared according to generally accepted accounting principle rules adopted by the State Board of Education and adopted policies of the Board of Trustees The following budget was presented to the Board of Trustees for approval: General Fund Revenue $305,886,572 Expenditures $294,066,662 Transfer Out $ 11,819,910 Debt Service Fund: Revenue $38,905,653 Expenditures $50,725,563 Transfer In $11,819,910 Child Nutrition: Revenue $16,644,636 Expenditures $16,644,636 Proposed Tax Rate: M & O $ I & S $ TOTAL: $ Trustee Harris made a motion to approve the AISD budget as presented. Trustee Pickren seconded the motion. Motion carried unanimously (7-0). ITEM #15 REQUEST TO CONSIDER APPROVAL OF PROPERTY INSURANCE, Property Insurance The annual cost for the Property Insurance last year was $1,308,681 and the submission for the year is $1,399, The District is receiving a premium increase of $91, (7%) due to the increase of $118,934,501 in property value and the effects of Hurricane Harvey and other global disasters on the market. The policy limits are remaining the same. Active Shooter and Malicious Attack Coverage have also been added to the current policy. Administration recommended Victory Insurance for the District s Property Insurance provider. Trustee Scheibel made a motion to approve Victory Insurance as the Districts property insurance provider. Trustee Wennerstrom seconded the motion. Motion carried unanimously (7-0). ITEM #16 REQUEST TO CONSIDER APPROVAL OF EMPLOYMENTS As Presented Trustee Pickren made a motion to approve all employment of personnel as presented. Trustee 11

12 Page 6 Regular Board Meeting June 12, 2018 Wennerstrom seconded the motion. Motion carried unanimously (7-0). ITEM #17 REQUST TO CONSIDER APPROVAL OF ADMINISTRATIVE APPOINTMENT / MCNAIR JR. HIGH ASST. PRINCIPAL Brooke Chang was recommended to serve as Assistant Principal for McNair Jr. High Trustee Harris made a motion to approve Ms. Change as presented. Trustee Pickren seconded the motion. Motion carried unanimously (7-0). ITEM #18 REQUEST TO CONSIDER ADMINISTRATIVE APPOINTMENT / RODEO PALMS ASST. PRINCIPAL Quinton Virgil was recommended to serve as Assistant Principal for Rodeo Palms Jr. High Trustee Humbird made a motion to approve Mr. Virgil as presented. Trustee Scheibel seconded the motion. Motion carried unanimously (7-0). ITEM #19 REQUEST TO CONSIDER ADMINISTRATIVE APPOINTMENT / ALVIN HIGH SCHOOL ASST. PRINCIPAL Aaron Webb was recommended to serve as Assistant Principal for Alvin High School. Trustee Wennerstrom made a motion to approve Mr. Webb as presented. Trustee Metoyer Peterson seconded the motion. Motion carried unanimously (7-0). ITEM #20 - REQUEST TO CONSIDER ADMINISTRATIVE APPOINTMENT / SHADOW CREEK HIGH SCHOOL ASST. PRINCIPAL Toni Acosta was recommended to serve as Assistant principal for Shadow Creek High School Trustee Harris made a motion to approve Ms. Acosta as presented. Trustee Scheibel seconded the motion. Motion carried unanimously (7-0). ITEM #21 SUPERINTENDENT S REPORT Superintendent Gilcrease gave an overview of recent District activities. ITEM #22 FUTURE AGENDA ITEMS No future agenda items were recommended ITEM #23 CLOSED EXECUTIVE SESSION The Board of Trustees entered into a Closed Executive Session at 8:50 p.m. pursuant the following: Discuss Personnel To Consider the Deployment, Specific Occasions for, or Implementation of, Security Personnel or Devices The Board of Trustees returned into an Open Session at 12:15 a.m. ITEM #24 ADJOURNMENT Trustee Humbird made a motion to adjourn with a second given by Trustee Scheibel. Motion carried (7-0) Meeting was adjourned at 12:16 a.m. Attest: Nicole Tonini, President Regan Metoyer Peterson, Secretary 12

13 Special Meeting On June 27, 2018 the Alvin Independent School District Board of Trustees met for a Special Meeting at 7:30 a.m. in the Central Administration Building, AISD, Alvin, Texas, with the following members present: June 27, 2018 ITEM B REQUEST TO CONSIDER APPROVAL OF BUDGET CARRY- OVER Director of Finance requested the carryover of purchases that will be unfulfilled by fiscal year end. Trustees Tonini, Wennerstrom, Metoyer Peterson & Scheibel. Trustees Humbird, Harris and Pickren were unable to attend the meeting. Assistant Superintendent Gesch and other administrative staff were in attendance as well. ITEM #1 - CALL TO ORDER In the absence of President Tonini called the meeting to order stating that a quorum of Board members were present, notice was duly posted, and the meeting was called to order in accordance with the Texas Open Meetings Act, Texas Government Code Section ITEM #2 REQUEST TO CONSIDER APPROVAL OF CONSENT AGENDA ITEMS A B Trustee Scheibel made a motion to approve Consent Agenda Items A B. Trustee Wennerstrom seconded the motion. Motion carried unanimously (4-0). ITEM B REQUEST TO CONSIDER APPROVAL OF BUDGET AMENDMENTS #4 and #5 Budget Amendment #4 By realigning fund balance categories, the financial report will more closely represent the financial obligations and considerations of Alvin ISD. ITEM #3 REQUEST TO CONSIDER EMPLOYMENT OF PERSONNEL As presented. Trustee Metoyer Peterson made a motion to approve all employments as presented. Trustee Wennerstrom seconded the motion. Motion carried unanimously (4-0). seconded the motion. carried unanimously (4-0). Motion ITEM #4 ADJOURNMENT Trustee Scheibel made a motion to adjourn the meeting. Trustee Wennerstrom seconded the motion. Motion carried unanimously (4-0). Meeting was adjourned at 7:34 a.m. Attest: Nicole Tonini, President Regan Metoyer Peterson, Secretary Budget Amendment #5 This is the final amendment for fiscal year 2018 to balance the budget within function and revenue areas, to comply with TEA requirements. (see attached) 13

14 Special Meeting On July 19, 2018 the Alvin Independent School District Board of Trustees met for a Special Meeting at 7:30 p.m. in the Central Administration Building, AISD, Alvin, Texas, with the following members present: Nicole Tonini, Cheryl Harris, Tiffany Wennerstrom, Regan Metoyer, Vivian Scheibel, Earl Humbird and Julie Pickren. Superintendent Gilcrease and other administrative staff were in attendance as well. ITEM #1 - CALL TO ORDER President Tonini called the meeting to order stating that a quorum of Board members were present, notice was duly posted, and the meeting was called to order in accordance with the Texas Open Meetings Act, Texas Government Code Section ITEM #2 REQUEST TO CONSIDER APPROVAL OF EMPLOYMENT OF PERSONNEL As Presented Trustee Harris made a motion to approve Employment of Personnel as presented. Trustee Scheibel seconded the motion. Motion carried unanimously (7-0). ITEM #3 REQUEST TO CONSIDER APPROVAL OF ADMINISTRATIVE APPOINTMENT ASSISTANT PRINCIPAL FOR RODEO PALMS JUNIOR HIGH Joanne Light was recommended to serve in the position for Assistant Principal for Rodeo Palms Jr. High Trustee Pickren made a motion to approve Ms. Light as presented. Trustee Humbird seconded the motion. Motion carried unanimously (7-0). July 19, 2018 ITEM # 4 CLOSED EXECUTIVE SESSION The Board of Trustees entered into a Closed Executive Session at 7:37 p.m. to discuss the following: Private Consultation with the Boards Attorney Discuss Personnel or to Hear Complaints Against Personnel Consider the Deployment, Specific Occasions for, or Implementation of, Security Personnel or Devices The Board of Trustees returned into an Open Session at 10:35 p.m. Trustee Pickren made a motion to allow the Superintendent or his designee to carry out security measures and add security items as discussed in Closed Session. Trustee Metoyer seconded the motion. Motion carried unanimously (7-0). ITEM #5 ADJOURNMENT Trustee Humbird made a motion to adjourn the meeting. Trustee Scheibel gave a second to the motion. Motion carried unanimously (7-0). Meeting was adjourned at 10:40 p.m. Attest: Nicole Tonini, President Vivian Scheibel, Secretary 14

15 Board Workshop August 8, 2018 On August 8, 2018 the Alvin Independent School District Board of Trustees met for a Workshop Meeting at 12:00 noon in the Central Administration Building, AISD, Alvin, Texas, with the following members present: Nicole Tonini, Cheryl Harris, Tiffany Wennerstrom, Regan Metoyer, Earl Humbird, Vivian Scheibel and Julie Pickren. Attest: Nicole Tonini, President Trustee Wennerstrom was unable to attend the meeting. Superintendent Gilcrease and other administrative staff were in attendance as well. Regan Metoyer, Secretary ITEM #1 - CALL TO ORDER President Tonini called the meeting to order stating that a quorum of Board members were present, notice was duly posted, and the meeting was called to order in accordance with the Texas Open Meetings Act, Texas Government Code Section ITEM #2 DISCUSS INFORMATIONAL ITEMS RELATED TO UPCOMING (August 14, 2018) BOARD AGENDA The August 14, 2018 Board agenda was reviewed and discussed. ITEM #3 DISCUSS DISTRICT SECURITY A discussion was held regarding District Security. ITEM #4 ADJOURNMENT Trustee Humbird made a motion to adjourn the meeting. Trustee Scheibel gave a second to the motion. Motion carried unanimously (6-0). Meeting was adjourned at 12:59 p.m. 15

16 Alvin Independent School District August 14, 2018 To Agendum Category Resource Personnel Attachments Rationale AISD Board of Trustees Request to Consider Fund Raising Sales Business/Action Jimmy Adams, Financial Services Manager List of Fund Raising Activities Approval is required for major fund raising activities of $10,000 or more as presented. District Goal(s) Fiscal Responsibility Budget Implications Activity funds will be increased based on the results of each sale. Recommendation or That Board approve major fund-raising activities for the above Proposed Motion mentioned schools for first semester. 16

17 FUNDRASING REQUEST FORM ALL ORGANIZATIONS SUBMITTED FOR APPROVAL - For Goss Sales of $10,000 or More Organization Activity Dates Fund Use Alvin Elementary Catalog Sales Oct - Nov Inflatables for student incentives & end of the year student celebrations Alvin High School 2nd annual Golf TBD Promote pride in spirit at school Tournament May, June or Strengthen community ties & July involvement at AHS. Prom 4/6/2019 Prom expenses Yearbooks July - June Publication & Training classes for staff Jacket Day 2019 TBD - Spring Community events Club Day TBD - Spring Student Activities, Scholarships & letter jackets AHS Booster Clubs Spring Show April Travel, lessons & competitions Appreciation Dinner March/April Travel, lessons & letter jackets AHS Drive Fall/Spring 2 events for band travel & lessons Sports Cards August-October Booster Club expenses, scholarships & equipment Softball Banquet /Auction December Equipment & uniforms Softball Homerun Derby TBD Equipment & uniforms Soccer Banquet & BBQ Sale Dec - Feb Equipment & uniforms Concessions - All sports Aug - May AYBC Funds & scholarships Kick-off Classic Fund. July/August Football equipment & uniforms Golf Tournament June Football scholarships, travel & Registrations Baseball Full Count January Baseball equipment & uniforms fundraiser/banquet/auction Annual Raffle Aug/Oct Equipment & travel Annual Dry Goods Sale September Equipment, travel & registrations Annual Meat Sale February Travel & registrations Bingo TBD Scholarships & equipment Alvin Jr. High Chocolate Bar Sales 8/28-9/11/18 Field trips in May 2019 to Downtown Aquarium, NASA, Pirates Bay Pizza Kits 1/9-1/22/19 Spring Trip to Fiesta Texas Alvin Primary Yankee Candle Sales Sept Student instructional & incentive supplies Tumbler Sales Feb Student instructional & incentive supplies Bill Hasse Cookie Dough/ Sept Student Field Trips - Crocodile Elementary Catalog Sales Encounter, Houston Museum, Houston Zoo, Minute Maid Park, Wild Life Refuge, Moody Gardens & student planners Catalog Sales Mar Same as above Don Jeter World's Finest Chocolate 9/17-10/5/18 Playground shade & carnival supplies Elementary Carnival 4/12 or 4/26/ 19 Playground shade E.C. Mason PTO Fall Catalog Fundraiser 9/11-28/2018 Student Enrichment Spring Carnival Mar Stage Curtain 17

18 Organization FUNDRASING REQUEST FORM ALL ORGANIZATIONS SUBMITTED Activity FOR APPROVAL - For Goss Dates Sales of $10,000 or More Fund Use Fairview Jr. High Butter Braid 10/15-26/18 Field Trips, Schlitterbahn, Crocodile Encounter, Houston Zoo Worlds Finest Chocolate 9/24-10/5/18 Athletic Equipment Nothing Bundt Cakes 9/12-21/18 Field trip to Fiesta Texas and End of year banquet USA Fundraiser 8/28-9/11-18 Dance supplies & Ballet Performance Trip Glenn York Big Kahuna Fundraiser 9/17-10/8 To support student & staff activities Elementary T-Shirt Sale - EPI 9/16-9/28 To support student & staff activities Harby Jr. High Fundraiser Cards TBD End of year trip Chocolate Sale Sept/Oct End of year trip Fundraiser Brochure Sales TBD Dance Materials & EOY trip Harby Jr. High PTO Chocolate Bar Sales TBD UBU Day Hood-Case Fall Fundraiser 9/15-9/29 STAAR Celebration, Campus equipment Elementary Mixed Bag Design & repairs, Field Trips, Moody Gardens, Catalog Sales Houston Zoo, Space Center Houston, George Ranch, Bayou Wildlife Park, Astros BB Tour, & Minute Maid Park Spring Fundraiser 2/14-2/28 STAAR incentives, Rock Wall, Lock-in, Pep Big Kahuna Catalog Sales rally, EOY party & student activities Yearbook Sales 8/15-6/1 Student Activities and Supplies food for parent involvement events Hornet Store 8/24-6/1 Campus & student equipment & supplies End of year Student Council party Laura Ingalls Wilder Spirit Gear, Smencils & 8/1-2/14 School, student & staff supplies Elementary PTO Valentine Grams Fun Run 11/26-12/6 School, student & staff supplies Spring Carnival 4/5/19 School, student, staff supplies & technology, etc. Laura Ingalls Wilder Catalog Sales 9/26-10/10 Student Incentives Elementary Manvel High School Skeet Shoot 12/1/2018 CDE Entries, convention & activities Yearbook Sales 8/2018-5/2019 Publishing of Yearbooks Prom 8/2018-5/2019 Future class proms Sports cards 8/8-8/16 Athletic equipment and attire Manvel Jr. High Chocolate Bar Sales 8/29-9/15 Student incentives, yard signs, awards, trips: Moody Gardens, I-Fly & EOY party Catalog Sales - Popcorn 10/15-10/30 Band uniforms & trips to Fiesta Texas & & Cookie Dough Typhoon Texas Water Park Manvel Jr. High PTO T-Shirts Sales 8/1-5/24 PTO use, Teacher requests, concessions & student incentives Concessions 8/1-5/24 PTO use, Teacher requests, concessions & student incentives Decals 8/1-5/24 PTO use, Teacher requests & student incentives Organization Activity Dates Fund Use 18

19 Mark Twain World's Finest FUNDRASING Chocolate REQUEST 2/4-2/19 FORM ALL ORGANIZATIONS Campus Improvement, incentives & Elementary SUBMITTED FOR APPROVAL - For Goss Sales of projects $10,000 or More Mary Marek Fun Run & Vendor Fair 10/2/2018 Field Trips : Frobergs, Old McDonald Elementary PTO Farm, The Children's Museum, Downtown Aquarium, Main Street Theater, The San Jacinto Monument, & Laptops McNair Jr. High Yankee Candle Fundraiser 9/26-10/9 Band Program needs, Student activities, supplies, food, etc. Spring trip cost World's Finest Chocolate 9/10-9/28 Student Field trips: Moody Gardens, Sales Minute Maid Park, Houston Museum, student supplies and incentives, student planners, & Club Day Meridiana Butter Braid Catalog 11/1-11/15 Sail shades for existing playground & Elementary PTO Sales operating Funds Nolan Ryan Jr. High Yankee Candle Fundraiser 9/26-10/8 Student Programs, Spring Trips for competitions Passmore Cookie Dough Sales 9/4-9/9 Student incentives & supplies Elementary Candy Bar Sales Spring 2019 Cover for the playground Ponoma Fall Festival 10/27 Playground shade, campus presentations Elementary PTO & grade level materials Color Run 3/30 Playground shade, campus presentations & grade level materials School Shirts 8/14-5/31 Playground shade, campus presentations & grade level materials Ponoma AIM Fundraiser 9/11-9/25 Student incentives Elementary Catalog Sales R.L. Stevenson Fun Run 9/26-10/5 Field Trips: Frobergs, Houston Zoo, Elementary Moody Gardens, Museum of Natural Science, classroom supplies and Red Duke Catalog Fundraiser Sept Student & Staff incentives, Parent Elementary PTO involvement activities etc., recess equipment, Buddy Fun day, field trips- GT Austin Town, Mock Trial in Angleton, Christmas Caroling, Choir/Orff ensemble competition & Barnes & Noble Spring Carnival Mar Student & Staff incentives, Parent involvement activities etc., recess equipment, Buddy Fun day, field trips- GT Austin Town, Mock Trial in Angleton, Christmas Caroling, Choir/Orff ensemble competition & Barnes & Noble Organization Activity Dates Fund Use Rodeo Palms Big Kahuna Fundraiser 9/ /2018 Student Field trips: Houston Zoo, Space Jr. High Center Houston, Pleasure Pier & end of year celebration 19

20 Great American FUNDRASING REQUEST 10/ /2018 FORM ALL ORGANIZATIONS Buses & entry fees for spring music Opportunities SUBMITTED Cookie FOR APPROVAL - For Goss Sales of concerts $10,000 or More Dough Sales Savannah Lakes Product Sales/ 9/10-9/24 Technology & supplies Elementary PTO Clubs Choice Shadow Creek High Poinsettia Sale 9/21-10/11 Band and Color Guard Instructional School Boosters resources, equipment & personnel Shadow Creek Showcase 2/28, 5/3 & 5/4 Band and Color Guard Instructional of Sound resources, equipment & personnel Sharks after Dark Fun 4/12 Band and Color Guard Instructional Run resources, equipment & personnel Discount Card Sales Aug - Sept To support programs with equipment needs Shadow Creek Choral April Program support, student activities & Festival scholarships Shirley Brothers Yankee Candle 9/5-9/19 Teacher wish list and technology Elementary PTO Winter Carnival 2/23 Second playground fund Walt Disney Candy Bar Sales 8/27-9/10 Inflatable rentals and supplies for Elementary Buddy Fun Day, Field trips - Main Street Theater, Crocodile Encounter & Houston Zoo 20

21 Alvin Independent School District August 14, 2018 To Agendum Category Resource Personnel Attachments Rationale AISD Board of Trustees Request to Consider Properties in Trust Business/Action Jimmy Adams, Chief Financial Officer Offer and Recommendation Report The Offer and Recommendation Report listing the previous four month s offers for properties in trust is included. A memorandum discussing the procedure of the Brazoria County Property Tax Resale Committee. A listing of all the properties that are being asked to be approved or disapproved. District Goal(s) Budget Implications None Recommendation or Proposed Motion Fiscal Responsibility That Board accept the recommendation of the Brazoria County Property Tax Resale Committee to approve as presented. 21

22 ALVIN INDEPENDENT SCHOOL DISTRICT MEMORANDUM To: From: Buck Gilcrease, Superintendent Board of Trustees Jimmy C. Adams Chief Financial Officer Date: August 1, 2018 Subject: Properties in Trust On June 26, 2018, myself, Robin Bennett, and Adam Flores attended the Property Tax Resale Committee of Brazoria County meeting on June 26, In the meeting the County Judge designee presided over the meeting. Mike Darlow the Delinquent Tax Attorney presented each property that was listed on the agenda. Nicolette Reynolds, Deputy Clerk for Tax Assessor Collector s office was also present. Each County Commissioner arrived at the meeting to act on the properties that were in their precinct. Each property was presented to the committee. Very little discussion about each property. The information that is being presented to our board of trustees was passed around. Mike Darlow, attorney would make a recommendation to the committee and a yes or no vote was taken on each property. Most of the discussion was related to or if the offer being received would cover the outstanding taxes. In most cases this was the case. The next comment was usually at least it will go back on the tax roll and each taxing entity will start receiving taxes again on these properties. There was no discussion that the offer was not at least fair market value. Alvin Independent School District is just required to take a vote to approve or disapprove the recommendation of the Brazoria County Property Tax Resale Committee. 301 E. House St. Alvin, TX Phone Fax

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68 Alvin Independent School District August 14, 2018 To Agendum Category Resource Personnel Attachments Rationale AISD Board of Trustees Request to Consider Request for Proposals (RFP) Business / Action Item Patrick Miller, Associate Superintendent Student Learning Environment Memo and Backup from Budget Managers and Analysis Maintenance Custodial Supply RFP Bid packets were distributed to One Hundred and Fifty vendors for supplies, chemicals and equipment with Ten vendors responding. A non-exclusive award is requested with the option to award for an additional year. District Goal(s) Fiscal Responsibility Budget Implications None Recommendation or Proposed Motion That Board approves Requests for Proposal as presented. 68

69 ALVIN INDEPENDENT SCHOOL DISTRICT July 1, 2018 Ruben Aguirre Operations Manager To: From: Subject: Mickie Dietrich Ruben Aguirre Proposal Analysis for M Non-exclusive bid invitations were extended for supplies; chemicals and equipment for the school year with the option to award for an additional year should the product performance prove advantageous to the district. Invitations were sent out to area vendors, a public notice was posted in the Facts and on the district website. One Hundred and Fifty (150) packets were extended to area vendors with Ten (10) valid responses received. The proposal analysis is included for each line item. Award items were selected based on long-term usage of brand name, reliability, dilution ratios and materials or repair / maintenance cost on items; recommend award to lowest bidder as indicated on the bid analysis. Below is the legend utilized for the award of these line items. This is an extensive line item proposal covering 50 products utilized by the Operations Department. Item 13, 14 & 15 District Standard Floor Finishes and Sealers Proposed award to companies meeting product bid specifications. Products from different manufactures will be tested throughout the year i.e.: Champ Diamond Plus, Flex Sheen, IShine5 and Clarion 25. Product tests will determine durability, slip resistance and removal properties. Recommendation for specified products by Johnson s (Complete, Vectra, High Mileage and Fortify) meeting bid specifications. Alvin ISD, standard has been Johnson s products for the past 26 years and we are very satisfied with its performance. Item 29 & 30 Matting 3M Product, Recommendation for specified 3M Product. Item 49 Paper Products Towel Roll Brown. Products from a different manufactures will not fit into our current towel system. Recommendation for specified products by GP. Request award of M Custodial Supply Bid with the option to renew an additional year should product performance prove advantageous to the district Stapp Maxwell Drive Alvin, TX Office Fax

70 Event Number M Custodial Equipment & SuppliOrganization Alvin Independent School District Event Title M Custodial Equipment & SuppliWorkgroup Purchasing Event Description This is an invitation for your company to subevent Owner Jennifer Ortiz Event Type CSP Issue Date 6/11/ :30:00 PM (CT) Phone 281 (245) 2430 x Close Date 6/25/ :00:00 PM (CT) Fax 281 (585) 4567 x Responding Supplier City State Response Submitted Lines Responded Response Total Genesis II, Inc. Rock Hill SC 6/25/ :56:06 PM (CT) 16 $4, LAst Group Enterprises, Inc. Arlington TX 6/22/ :14:10 PM (CT) 5 $12, AFP Industries, Inc Miami FL 6/25/ :44:26 AM (CT) 18 $21, PYRAMID SCHOOL PRODUCTS (PTAMPA FL 6/22/ :35:53 AM (CT) 24 $22, Ridley's Vacuum & Janitorial SupHouston TX 6/25/ :24:32 PM (CT) 14 $32, BMC Supply (Building MaintenanAlvin TX 6/23/ :22:31 AM (CT) 22 $124, BRAWNER PAPER COMPANY, INCHouston TX 6/25/ :54:36 AM (CT) 37 $219, Gulf Coast Paper Company Clute TX 6/22/ :15:07 PM (CT) 32 $230, Buckeye Cleaning Center-HoustoHouston TX 6/25/ :04:05 AM (CT) 38 $267, Please note: Lines Responded and Response Total only includes responses to specification. No alternate response data is included. 70 M Custodial Equipment Supplies - Page 1

71 71 CUSTODIAL SUPPLY BID - NUMBER M R Categories: Award Alternative Item Submitted Not meeting Bid Specifications 1 CHEMICALS - CLEANER, ALL PURPOSE, CUSTCHEMIC 2324 Min. PACKAGING Supplier QTY UOM Price Supplier Notes / Alternate Description Order LAst Group 1000 Gallons $4.29 Soil Solv All Purpose Cleaner, Dil: 1/2 oz. to 1 gallon 48 4 gallons each case, 48 cases/pallet Gulf Coast Paper 1000 Gallons $5.96 Spartan XCEL1 4/1 GAL 0019 MULTIPURPOSE 1 DILUTION 1-3 OZ PER GAL Brawner 1000 Gallons $6.56 BIG BEAR ALL PURPOSE CLEANER 36 4G/CS36 CS/PLT BMC Supply 1000 Gallons $ / 1 gallon; 36 case pallet Buckeye Cleaning 1000 Gallons $11.04 Blue, All Purpose Cleaner, 52 cases/pallet 0 1:128 Dilution Ratio, $.08/gallon 2 CHEMICALS - CLEANER, DRY POWDER, CUSTCHEMIC 2361 Min. PACKAGING Supplier QTY UOM Price Supplier Notes Order Gulf Coast Paper 25 Cases $23.95 BLJAX CPC14278 AJAX OXYGEN BLEACH CLEANER 24/21 OZ 1 3 CHEMICALS - CLEANER, TOILET BOWL, ACID, CUSTCHEMIC 2399 Min. PACKAGING Supplier QTY UOM Price Supplier Notes / Alternate Description Order Ridley's Vacuum 150 Cases $15.45 Spartan Germicidal 12 p % hcl Gulf Coast Paper 150 Cases $16.00 GERMICIDAL SPARTAN /32 OZ 12 Veritiv 150 Cases $18.40 Reliable V01495 RTU BMC Supply 150 Cases $ / 1 quart; 36 case pallet Brawner 150 Cases $27.00 SUPER CLING THICK ACID BOWL CLEANER 1 12 QT/CS44 /PLT LAst Group 150 Cases $29.53 Bowl Brite cases each pallet Buckeye Cleaning 150 Cases $51.48 Dy-Phase QT 0 12 quarts/case, $51.48/case 4 CHEMICALS - CLEANER, TOILET BOWL, NON-ACID, CUSTCHEMIC 2395 Min. PACKAGING Supplier QTY UOM Price Supplier Notes / Alternate Description Order Ridley's Vacuum 150 Cases $15.90 Spartan NABC Non Acid Bowl Cleaner #sp Veritiv 150 Cases $16.60 Reliable V01410 Gulf Coast Paper 150 Cases $16.80 NABC SPARTAN 7116 NON ACID BOWL CLEANER 12 BMC Supply 150 Cases $ / 1 quart; 36 case pallet Brawner 150 Cases $25.90 SAFE NON-ACID BOWL CLEANER 1 12 QTS/CS44 CS/PLT 5 CHEMICALS - CLEANER, FLOOR, CUSTCHEMIC 3214 Min. Supplier QTY UOM Price Supplier Notes / Alternate Description Order Ridley's Vacuum 144 Gallons $4.16 Champ Pro Lavender Klean 1oz per Gallon 4 LAst Group 144 Gallons $4.51 Mop & Gleem Floor Cleaner, 13144, Dilution: 2 oz. per. 192 Min 192 Gal Ridley's Vacuum 144 Gallons $ Ridley's Vacuum 144 Gallons $4.75 Champ ph7. 1oz per gallon of water 4 BMC Supply 144 Gallons $ Brawner 144 Gallons $4.90 BLUE EASY MOP 4 Gulf Coast Paper 144 Gallons $5.275 DAMP1 SPARTAN 3016 DAMP MOP 4 2oz per gallon M Custodial Equipment Supplies - Page 2

72 Buckeye Cleaning 144 Gallons $9.72 Straight Up, 4x1 Gal/cs, 1:128 Dil, $.07/gal End Use Cost 0 52 case per pallet 6 CHEMICAL - SOLVENT SPOTTER, CUSTCHEMIC 2315 Min. PACKAGING Supplier QTY UOM Price Supplier Notes / Alternate Description Order Veritiv 300 Gallons $6.65 Reliable V01430 Stinger Citrus Cleaner 4 4 GAL/CS LAst Group 300 Gallons $9.32 Nature's Gift 3100, Dil: 2 oz. to 1 gal gal per cs, 48 cs/pal min 192 Brawner 300 Gallons $13.20 ORANGE TOUGH GAL/CS 7 CHEMICALS - GUM FREEZE REMOVER, CUSTCHEMIC 2341 Min. PACKAGING Supplier QTY UOM Price Supplier Notes / Alternate Description Order PYRAMID SCHOOL 144 Cans $2.03 CHASE (SPRAYPAK) # oz NET CANS/CASE Ridley's Vacuum 144 Cans $2.07 Champ Professional 12 12cans per case brand Veritiv 144 Cans $2.13 Reliable Chewing Gum Remover Gulf Coast Paper 144 Cans $3.15 SGUM SPARTAN REMOVER AEROSOL 12 12/12 OZ PER CS PER CASE $37.75 BMC Supply 144 Cans $ / case; 36 case pallet Brawner 144 Cans $4.01 FREEZE-IT GUM REMOVER /12 OZ CANS/CS 8 CHEMICAL - NON-BROWNING CHEMICAL, CUSTCHEMIC 2342 Min. Supplier QTY UOM Price Supplier Notes / Alternate Description Order Ridley's Vacuum 144 Gallons $ Brawner 144 Gallons $6.72 ANTI BROWNING AGENT 4 Buckeye Cleaning 144 Gallons $13.31 Buckeye Stabilize, 4x1 Gallon/case, 52 cases/pallet 0 9 CHEMICALS - CLEANER, WHITE BOARD, CUSTCHEMIC 2358 Min. PACKAGING Supplier QTY UOM Price Supplier Notes Order Gulf Coast Paper 600 Cans $1.50 SIGNOFF SPARTAN /32 OZ PER CASE CRT/PLEXIGLASS 12 CLEANER COST PER CASE $18.00 Veritiv 600 Cans $2.05 Reliable V00479 White Board Cleaner oz NET CANS/CASE Pyramid 600 Cans $2.26 CHASE # **AEROSOL** oz NET CANS/CASE BMC Supply 600 Cans $ / 21 oz.; 36 case pallet 10 CHEMICALS - GRAFFITI REMOVER LIGHT, CUSTCHEMIC 2359 Min. PACKAGING Supplier QTY UOM Price Supplier Notes / Alternate Description Order Veritiv 288 Quarts $1.87 Reliable V Stringer Cleaner / Degreaser 12 Gulf Coast Paper 288 Quarts $2.97 SPF SPITFIRE 12/32 OZ PER CASE 12 PER CASE $35.65 Brawner 288 Quarts $4.20 GRAFFITI REMOVER QTS/CS Buckeye Cleaning 288 Quarts $4.96 Buckeye Workout, 12 quarts/case, 44 cases/pallet 0 BMC Supply 288 Quarts $5.00 Package is 12/ 16 oz. case 24 12/ 16 oz. case; 36 case pallet 11 CHEMICALS - GRAFFITI REMOVER HEAVY, OUTSIDE, CUSTCHEMIC 2362 Min. PACKAGING Supplier QTY UOM Price Supplier Notes Order Veritiv 288 Quarts $1.87 Reliable V Stringer Cleaner / Degreaser 12 Gulf Coast Paper 288 Quarts $2.97 SPF SPITFIRE 12/32 OZ PER CASE COST 12 PER CASE $35.65 Buckeye Cleaning 288 Quarts $4.96 Buckeye Workout, 12 quarts/case, 44 cases/pallet 0 BMC Supply 288 Quarts $ / quart; 36 case pallet 12 FLOOR CARE - FLOOR FINISH WAX, * District Standard - Complete, CUSTFLRCARE 3264 Min. PACKAGING Supplier QTY UOM Price Supplier Notes / Alternate Description Order 72 M Custodial Equipment Supplies - Page 3

73 Veritiv 3000 Gallons $9.49 Compete Floor Finish 1 Ridley's Vacuum 3000 Gallons $10.22 Champ Professional High Traffic Diamond Plus 5 25% solids high resistance floor finish Gulf Coast Paper 3000 Gallons $10.42 Compete Comp $52.10 PER 5 GALLON CONTAINER Buckeye Cleaning 3000 Gallons $10.80 Clarion Gal Bag in Box $54.00/Action Pac Brawner 3000 Gallons $11.00 FLEX-SHEEN FLOOR FINISH AND SEALER 4 4 G/CS36 CS/PLT BMC Supply 3000 Gallons $ / 1 gal; 36 case pallet 13 FLOOR CARE - FLOOR FINISH WAX, * District Standard - Vectra CUSTFLRCARE 3265 Min. PACKAGING Supplier QTY UOM Price Supplier Notes / Alternate Description Order Ridley's Vacuum 80 Gallons $10.22 Champ Professional High Traffic Diamond Plus 5 25% solids high resistance floor finish Buckeye Cleaning 80 Gallons $10.80 Clarion Gallon Bag in Box Brawner 80 Gallons $11.00 FLEX-SHEEN FLOOR FINISH AND SEALER 4 4 G/CS36 CS/PLT Veritiv 80 Gallons $11.97 Vectra Floor Finish 1 Gulf Coast Paper 80 Gallons $13.03 Vectra $65.15 COST PER 5 GAL CONTAINER BMC Supply 80 Gallons $ / 1 gal; 36 case pallet 14 FLOOR CARE - FLOOR FINISH WAX, *District Standard - High Mileage, CUSTFLRCARE 3268 Min. PACKAGING Supplier QTY UOM Price Supplier Notes / Alternate Description Order Ridley's Vacuum 1000 Gallons $10.22 Champ Professional High Traffic Diamond Plus 1 25% solids high resistance floor finish Buckeye Cleaning 1000 Gallons $10.80 Clarion 25, 5 Gal Bag, 40 Action Pacs/Pallet $54.00/Action Pac 0 Gulf Coast Paper 1000 Gallons $12.15 ISHINE5 SPARTAN I SHINE 5 GAL CONT COST $ GALLON CONTAINER Veritiv 1000 Gallons $15.26 HIGH5 HIGH MILEAGE Floor Finish 1 Brawner 1000 Gallons $16.00 FLEX-SHEEN 25% FLOOR FINISH AND SEALER 4 4 G/CS36 CS/PLT BMC Supply 1000 Gallons $ gal pail (only); 27 pail on pallet Gulf Coast Paper 1000 Gallons $16.35 HIGH5 HIGH MILEAGE $81.75 PER 5 GALLON CONTAINER 15 FLOOR CARE - FLOOR SEALER, CUSTFLRCARE 3267 Min. PACKAGING Supplier QTY UOM Price Supplier Notes / Alternate Description Order Ridley's Vacuum 1000 Gallons $7.89 Champ Professional 1st Down 5 5gal pail of 1stdown floor tile sealer Brawner 1000 Gallons $11.00 FLEX-SHEEN FLOOR FINISH AND SEALER 4 4 G/CS36 CS/PLT Veritiv 1000 Gallons $13.80 FORTIFY Floor Sealer 1 Gulf Coast Paper 1000 Gallons $15.63 FORTIFY5 5 GALLON CONTAINER 1 $78.15 PER 5 GALLON CONTAINER BMC Supply 1000 Gallons $ gal pail (only); 27 pail on pallet 16 FLOOR CARE - FLOOR STRIPPER, CUSTFLRCARE 3280 Min. PACKAGING Supplier QTY UOM Price Supplier Notes / Alternate Description Order Veritiv 120 Gallons $5.35 Reliable V Floor Stripper 1 BMC Supply 120 Gallons $ / 1 gal; 36 case pallet Gulf Coast Paper 120 Gallons $8.37 BRAVO GALLON CONTAINER COST $ Buckeye Cleaning 120 Gallons $9.40 SWAT NA, 5 Gallon Bag in Box Action Pac, $1.04 Gal RTU 0 40 Pacs/Pal, 1:8 Dil Ratio Gulf Coast Paper 120 Gallons $9.55 STEP5 SPARTAN GALLON CONT $ GALLON CONTAINER Ridley's Vacuum 120 Gallons $10.30 Spartan Step Down 5 Comes in a 5 gallon pail 17 FLOOR CARE - SCREEN DISKS, 20 in. x 60 GRIT CUSTFLRCARE 4182 Min. PACKAGING Supplier QTY UOM Price Supplier Notes / Alternate Description Order 73 M Custodial Equipment Supplies - Page 4

74 Pyramid 25 Cases $51.99 ACS/TRELEONI # EA/CASE Genesis II, Inc. 25 Cases $68.22 FLOOR CARE - SCREEN DISKS, 20 in. x 60 GRIT 5 10/cs Brawner 25 Cases $ X 60 GRIT SCREEN DISC 1 12 SCREENS PER CASE 18 FLOOR CARE - FLOOR PAD, BLACK 20 in., CUSTFLRCARE 4615 Min. PACKAGING Supplier QTY UOM Price Supplier Notes / Alternate Description Order Pyramid 100 Cases $8.69 NORTON #80023** 1 5 EA/CASE Min order $ Ridley's Vacuum 100 Cases $10.40 FLOOR CARE - FLOOR PAD, BLACK 20 in. 1 5 PADS PER CASE / 80 CS PER PALLET Genesis II, Inc. 100 Cases $10.44 FLOOR CARE - FLOOR PAD, BLACK 20 in. 25 5/cs Buckeye Cleaning 100 Cases $ E.BLK20, 5 pads/case, 72 Cases/Pallet Veritiv 100 Cases $12.28 Reliable V / case BMC Supply 100 Cases $ / case Brawner 100 CASE $51.40 HI PRO STRIPPING PADS 1 5/CS 19 FLOOR CARE - FLOOR PAD, COCO 20 in., CUSTFLRCARE 4612 Min. PACKAGING Supplier QTY UOM Price Supplier Notes / Alternate Description Order Pyramid 144 Cases $9.79 TRELEONI # EA/CASE Genesis II, Inc. 144 Cases $10.44 FLOOR CARE - FLOOR PAD, CHAMPAGNE 20 in 25 5/CS Ridley's Vacuum 144 Cases $10.74 FLOOR CARE - FLOOR PAD, COCO 20 in 1 5 PADS PER CS / 80 CS PER PALLET Buckeye Cleaning 144 Cases $12.31 E.NATLIT pads/case, 72 cases/pallet Veritiv 144 Cases $12.77 Reliable V / case BMC Supply 144 Cases $ / case Brawner 144 Case $ AQUA BURNISH PAD 1 5/CS 20 FLOOR CARE - FLOOR PAD, RED 15 in., CUSTFLRCARE 4618 Min. PACKAGING Supplier QTY UOM Price Supplier Notes / Alternate Description Order Pyramid 150 Cases $6.59 NORTON # MINIMUM ORDER IS $ Genesis II, Inc. 150 Cases $7.76 FLOOR CARE - FLOOR PAD, RED 15 in 25 5/cs Buckeye Cleaning 150 Cases $7.80 E.RED20, 5 pads/case, 72 cases/pallet 0 Veritiv 150 Cases $9.72 Americo / case BMC Supply 150 Cases $ / case Brawner 150 Cases $17.40 RED BUFFER PAD 1 5/CS 21 MAJOR EQUIPMENT - FLOOR EQUIPMENT, STAND ON SCRUBBER REV, CUSTEQUIP 5181 Min. Supplier QTY UOM Price Supplier Notes / Alternate Description Order Buckeye Cleaning 4 Each $5, Advance SC1500 # , Wet Batteries 0 Veritiv 4 Each $5, SC150020D REV Model Ridley's Vacuum 4 Each $6, SC1500 REV ORBITAL SCRUBBER AGM 1 Wet Batteries: $5, Brawner 4 Each $7, ADVANCE # / FOUR AH WET BATTERIES 1 BRAWNER PAPER 4 Each $8, SC1500 REV ORBITAL SCRUBBER 1 22 MINOR EQUIPMENT - SAFETY GLASSES, CUSTMINEQUIP 4129 Min. PACKAGING Supplier QTY UOM Price Supplier Notes / Alternate Description Order BMC Supply 144 Each $ / box Brawner 144 Each $2.05 BASERUNNER SAFETY GLASSES 12 1/CS 74 M Custodial Equipment Supplies - Page 5

75 Pyramid 144 Each $2.19 CORDOVA #GDS EA/CASE AFP Industries, Inc. 144 Each $10.34 Hospeco Item: EW-V100C MINOR EQUIPMENT - PUTTY KNIFE, CUSTMINEQUIP 4192 Min. Supplier QTY UOM Price Supplier Notes / Alternate Description Order BMC Supply 144 Each $ Pyramid 144 Each $1.19 TOLCO # Buckeye Cleaning 144 Each $1.37 O-Cedar #93126, 24/case 0 Brawner 144 Each $3.58 PUTTY KNIFE MINOR EQUIPMENT - GUM SCRAPER BLADE, CUSTMINEQUIP 4201 Min. PACKAGING Supplier QTY UOM Price Supplier Notes / Alternate Description Order BMC Supply 144 Each $ / 12 case Brawner 144 Each $2.05 SAFETY SCRAPER /CS Buckeye Cleaning 144 Each $6.93 Continental # MINOR EQUIPMENT - SAFETY SCRAPER BLADE, CUSTMINEQUIP 4128 Min. PACKAGING Supplier QTY UOM Price Supplier Notes / Alternate Description Order BMC Supply 288 Each $ / box Brawner 288 PKG $16.70 SCRAPER BLADE /PKG Buckeye Cleaning 288 Each $ Continental #2557, 50/pack 26 MINOR EQUIPMENT - BAG, CADDY, CUSTMINEQUIP 7201 Min. Supplier QTY UOM Price Supplier Notes / Alternate Description Order Genesis II, Inc. 60 Each $14.38 MINOR EQUIPMENT - BAG, CADDY 12 Veritiv 60 Each $16.55 FG264200YEL BRUTE CADDY BAG 6 Rubbermaid Pyramid 60 Each $16.98 RUBBERMAID #FG Gulf Coast Paper 60 Each $17.00 FG264200YEL BRUTE CADDY BAG 6 Rubbermaid Brawner 60 Each $18.80 RUBBERMAID AFP Industries, Inc. 60 Each $20.69 Carlisle Item: Pack 1 Buckeye Cleaning 60 Each $20.91 Continental #3175, 6/case 0 BMC Supply 60 Each $ MINOR EQUIPMENT - TOWELS, TERRY, 16 in. x 18 in., CUSTMINEQUIP 4165 Min. PACKAGING Supplier QTY UOM Price Supplier Notes Order LAst Group 600 EACH $ Dallas Wiping Materials, #T1720, 17" x 20" White Terry 600 Towels, $4.53 dozen, Min. 50 doz Buckeye Cleaning 600 EACH $19.35 Hospeco # DZBX, Sold in 1 dozen packs 0 5 dozen packs/case 28 MINOR EQUIPMENT - DUST MOP FRAME, 24 in., CUSTMINEQUIP 7031 Min. Supplier QTY UOM Price Supplier Notes / Alternate Description Order Veritiv 84 Each $1.60 Golden Star F24 5 x 24 Metal 12 Gulf Coast Paper 84 Each $1.85 FGM SNAP WIRE FRAME 5 X 24 METAL 12 Rubbermaid Pyramid 84 Each $1.89 ABCO #BH Buckeye Cleaning 84 Each $2.30 O-Cedar #96124, 12/case 0 Genesis II, Inc. 84 Each $2.69 DUST MOP FRAME, 24 in 24 AFP Industries, Inc. 84 Each $3.13 Carlisle Item: Pack: M Custodial Equipment Supplies - Page 6

76 BMC Supply 84 Each $ MINOR EQUIPMENT - MATTING, 3M CARPET, BLACK, 3 X 5, CUSTMINEQUIP 8100 Min. Supplier QTY UOM Price Supplier Notes / Alternate Description Order Genesis II, Inc. 50 Each $18.92 MATTING, 3M CARPET, BLACK, 3 X 5 25 Veritiv 50 Each $ M BK Heavy Traffic Carpet Mat Nomad 1 Direct Ship Buckeye Cleaning 50 Each $ M BK 0 Brawner 50 Each $ MINOR EQUIPMENT- MATTING, 3M CARPET, BLACK, 4 X 6, CUSTMINEQUIP 8103 Min. Supplier QTY UOM Price Supplier Notes / Alternate Description Order Genesis II, Inc. 75 Each $29.88 MATTING, 3M CARPET, BLACK, 4 X 6 25 Veritiv 75 Each $ M BK Heavy Traffic Carpet Mat Nomad 0 Buckeye Cleaning 75 Each $ M BK 0 Brawner 75 Each $ QUOTING 3M MINOR EQUIPMENT - HAND SOAP DISPENSER, CUSTMINEQUIP 2360 Min. PACKAGING Supplier QTY UOM Price Supplier Notes Order Veritiv 80 Each $43.55 BOBRICK #B4112 Surface Mount 36 6/CASE Pyramid 80 Each $43.99 BOBRICK #B /CASE Brawner 80 Each $ /CS 32 MINOR EQUIPMENT - SANITARY NAPKIN RECEPTACLE, CUSTMINEQUIP 7000 Min. PACKAGING Supplier QTY UOM Price Supplier Notes Order Veritiv 80 Each $12.43 Impact 1102 Plastic Sanitary Receptacle White 1 1/CS AFP Industries, Inc. 80 Each $ Buckeye Cleaning 80 Each $16.67 Hospeco HS-6140WP 0 Pyramid 80 Each $17.49 RUBBERMAID # /CASE Gulf Coast Paper 80 Each $18.45 FG614000WHT RUBBERMAID 1 Brawner 80 Each $ /CS Genesis II, Inc. 80 Each $ /cs 33 MINOR EQUIPMENT - ROLL DOLLY, 55 GAL., CUSTMINEQUIP 6071 Min. Supplier QTY UOM Price Supplier Notes / Alternate Description Order Buckeye Cleaning 24 Each $17.90 Impact #7704, 2/case 0 Pyramid 24 Each $18.19 CONTINENTAL (HUSKY) # AFP Industries, Inc. 24 Each $20.57 Carlisle Item: Pack: 1 1 Veritiv 24 Each $25.98 FG264000BLA SF BRUTE DOLLY 2 Rubbermaid Gulf Coast Paper 24 Each $27.95 FG264000BLA SF BRUTE DOLLY 2 Rubbermaid Brawner 24 Each $ GAL DRUM DOLLY 2 34 MINOR EQUIPMENT - TRASH CONTAINER, 1/2 ROUND, 21 GAL., CUSTMINEQUIP 6000 Min. Supplier QTY UOM Price Supplier Notes / Alternate Description Order AFP Industries, Inc. 80 Each $23.23 Carlisle Item: Pack: 1 1 Veritiv 80 Each $24.78 FG352000GRAY HLF RD WASTE BASKED 4 Rubbermaid Gulf Coast Paper 80 Each $38.00 FG352000GRAY HLF RD WASTE BASKED 4 Rubbermaid 76 M Custodial Equipment Supplies - Page 7

77 Brawner 80 Each $40.00 HALF ROUND WASTE BASKET GRAY 4 35 MINOR EQUIPMENT - TRASH CONTAINER, 55 GAL., CUSTMINEQUIP 6004 Min. PACKAGING Supplier QTY UOM Price Supplier Notes / Alternate Description Order Veritiv 24 Each $24.78 FG265500GRAY BRUTE CONTAINER 3 Gulf Coast Paper 24 Each $26.55 FG265500GRAY BRUTE CONTAINER 3 Brawner 24 Each $ G TRASH CONTAINER 3 3/CS AFP Industries, Inc. 24 Each $33.27 Carlisle Item: Pack: Pyramid 24 Each $33.98 RUBBERMAID #FG2655GY** 24 3/CASE Buckeye Cleaning 24 Each $47.29 Impact #7755-3, 2/case 0 36 MINOR EQUIPMENT - TRASH CONTAINER, WASTE BASKET, CLASSROOM, CUSTMINEQUIP 6002 Min. Supplier QTY UOM Price Supplier Notes / Alternate Description Order Veritiv 144 Each $5.68 FG295700BEIG LARGE RECT WASTEBASKET 12 Rubbermaid Buckeye Cleaning 144 Each $5.86 Continental #4114BK, 12/case 0 Pyramid 144 Each $ : 41 qt. 1/4 in. 15 in. I x 11 in, W x 19 7/8 in. H 144 Rubbermaid Brawner 144 Each $ AFP Industries, Inc. 144 Each $29.50 Carlisle Item: Pack: 1 1 Gulf Coast Paper 144 Each $61.00 FG295700BEIG LARGE RECT WASTEBASKET 12 Rubbermaid 37 MINOR EQUIPMENT - SANITARY WAX LINERS, CUSTMINEQUIP 7001 Min. PACKAGING Supplier QTY UOM Price Supplier Notes / Alternate Description Order Pyramid 288 Cases $10.69 HOSPECO #HS /CASE AFP Industries, Inc. 288 Cases $10.95 Hospeco Item: HS-6141Pack: Buckeye Cleaning 288 Cases $10.97 Hospeco #6141, 250/case 9.375" x10.5" x 3.25" 0 Veritiv 288 Cases $13.25 HOSPECO #HS /CASE Gulf Coast Paper 288 Cases $13.74 FG BAGS FOR 6140 SANITARY NAPKIN 1 DISPENSER RUBBERMAID Genesis II, Inc. 288 Cases $14.95 MINOR EQUIPMENT - SANITARY WAX LINERS /cs Brawner 288 Cases $17.90 SANITARY WAX LINERS 1 250/CS 38 MINOR EQUIPMENT - VACUUM CLEANER BAG, CASTEX LITE TRACK, CUSTMINEQUIP 5720 Min. PACKAGING Supplier QTY UOM Price Supplier Notes / Alternate Description Order AFP Industries, Inc Each $0.60 Green Klean Item: GK-LitTrac Pack: 10 / / 10 Genesis II, Inc Each $0.71 MINOR EQUIPMENT - VACUUM CLEANER BAG /pkg, 10 pkg/cs 39 MINOR EQUIPMENT - DUST MOP FRAME, 60 in., CUSTMINEQUIP 7012 Min. Supplier QTY UOM Price Supplier Notes / Alternate Description Order AFP Industries, Inc. 48 Each $4.04 AbcoItem: BH-24560WFPack: 6 6 Pyramid 48 Each $4.79 ABCO #BH Buckeye Cleaning 48 Each $5.08 O-Cedar 96160, 6/case 0 Veritiv 48 Each $5.75 Golden Star FQC60 5 x 60 Metal 0 Genesis II, Inc. 48 Each $7.39 MINOR EQUIPMENT - DUST MOP FRAME, 60 in 12 Gulf Coast Paper 48 Each $9.25 FGM SNAP ON WIRE FRAME 5 X 60 METAL 12 Rubbermaid 40 MINOR EQUIPMENT - MOP, ROUGH SURFACE, CUSTMINEQUIP 4121 Min. Supplier QTY UOM Price Supplier Notes Order 77 M Custodial Equipment Supplies - Page 8

78 Buckeye Cleaning 144 Each $3.38 O-Cedar 97800, 12/case 0 Veritiv 144 Each $3.65 Golden Star 242 LB1W Looped 12 AFP Industries, Inc. 144 Each $4.15 AbcoItem:LM-205MWPack: Pyramid 144 Each $4.98 ABCO #LM205MW MINOR EQUIPMENT - MOP, FINISHING, CUSTMINEQUIP 4127 Min. PACKAGING Supplier QTY UOM Price Supplier Notes / Alternate Description Order AFP Industries, Inc. 144 Each $2.81 AbcoItem: LM-203MCSPack: LM-203MCS Gulf Coast Paper 144 Each $3.35 FGE43600WH00 ALL PRO RAYON 16 OZ WHITE UNIVERSAL 12 Pyramid 144 Each $3.39 ABCO #LM203MCS /CASE Brawner 144 Each $3.50 FINISH MOP 12 12/CS Veritiv 144 Each $3.85 Golden Star 24Z - LR1W 12 12/CS Buckeye Cleaning 144 Each $ O-Cedar #97312, 12/case 42 MINOR EQUIPMENT - MOP, WET, SYNTHETIC, CUSTMINEQUIP 4120 Min. PACKAGING Supplier QTY UOM Price Supplier Notes / Alternate Description Order AFP Industries, Inc. 288 Each $2.80 Abco Item: CLM-303LG Pack: Pyramid 288 Each $3.49 ABCO #CLM303LG /CASE Gulf Coast Paper 288 Each $4.95 FGD21306GR00 SUPER STITCH BLEND LARGE GREEN 6 1" BAND RUBBERMAID Brawner 288 Each $5.20 SUPER STITCH BLEND MOPHEAD GREEN 6 6/CS Buckeye Cleaning 288 Each $ O-Cedar#97493, 12/case Veritiv 288 Each $10.00 Golden Star AST24-BDG-G 0 43 MINOR EQUIPMENT - MATTING, OUTSIDE ROLL, 3 X 20, CUSTMINEQUIP 8000 Min. Supplier QTY UOM Price Supplier Notes Order Veritiv 20 Rolls $ M Nomad Direct Ship 20 Rolls 0 Buckeye Cleaning 20 Rolls $ M Nomad Brawner 20 Rolls $ QUOTING 3M MINOR EQUIPMENT - DUST MOP HEAD, WEDGE, CUSTMINEQUIP 4209 Min. Supplier QTY UOM Price Supplier Notes Order AFP Industries, Inc. 175 Each $1.58 AbcoItem: BH-25002Pack: Pyramid 175 Each $1.99 ABCO #BH Buckeye Cleaning 175 Each $2.21 O-Cedar #96000, 12/case 0 Genesis II, Inc. 175 Each $ Veritiv 175 Each $4.00 FG Wh00 Kut Away 36 Gulf Coast Paper 175 Each $4.20 FGU13000WH00 KUTAWAY WEDGE MOP 12 Wedge White Rubbermaid 45 MINOR EQUIPMENT - DUST MOP HANDLE, WEDGE, CUSTMINEQUIP 4210 Min. Supplier QTY UOM Price Supplier Notes Order Pyramid 175 Each $3.29 ABCO #BH Genesis II, Inc. 175 Each $ Buckeye Cleaning 175 Each $4.29 O-Cedar #96002, 12/case 0 AFP Industries, Inc. 175 Each $5.01 Carlisle Item: Veritiv 175 Each $6.34 FGU HANDLE WOOD W/METAL FRAME 1 78 M Custodial Equipment Supplies - Page 9

79 Gulf Coast Paper 175 Each $6.69 FGU HANDLE WOOD W/METAL FRAME 12 Rubbermaid 46 MINOR EQUIPMENT - DUST MOP HANDLE, CUSTMINEQUIP 4206 Min. PACKAGING Supplier QTY UOM Price Supplier Notes Order Pyramid 288 Each $4.19 ABCO #01406NB 72 12/CASE Buckeye Cleaning 288 Each $4.55 O-Cedar # /CASE Genesis II, Inc. 288 Each $ /cs Veritiv 288 Each $5.70 Golden Star HDW 60in Wood Dustmop Handle 12 12/cs Gulf Coast Paper 288 Each $6.89 FGM SAP ON HANDLE 60" WOOD 12 RUBBERMAID AFP Industries, Inc. 288 Each $7.70 Carlisle Item: Pack: MINOR EQUIPMENT - BUCKET, 10 QT., CUSTMINEQUIP 4019 Min. Supplier QTY UOM Price Supplier Notes / Alternate Description Order AFP Industries, Inc. 144 Each $2.10 Carlisle Item: Pack: 1 1 Pyramid 144 Each $2.69 GREENWOOD # Veritiv 144 Each $3.16 ITEM NUMBER FG296300RED BRUTE BUCKET 12 Rubbermaid Genesis II, Inc. 144 Each $ Gulf Coast Paper 144 Each $3.32 ITEM NUMBER FG296300RED BRUTE BUCKET 12 Rubbermaid Brawner 144 Each $ QT RED BUCKET 12 Buckeye Cleaning 144 Each $3.92 Continental #8110RD, 12/case 0 48 PAPER PRODUCTS - TOILET TISSUE, CUSTPAPER 6102 Min. PACKAGING Supplier QTY UOM Price Supplier Notes Order Veritiv 1404 Cases $28.49 GP19374 TOILET TISSUE GP, DIRECT SHIP 1 Gulf Coast Paper 1404 Cases $28.55 GP19374 TOILET TISSUE GP, DIRECT SHIP 1 Buckeye Cleaning 1404 Cases $28.60 GP Brawner 1404 Cases $33.70 PLEASE ORDER IN MULTIPLES OF 36 CASES 36 18RL/3000 SHT/CS54CS/PLT 49 PAPER PRODUCTS - TOWELS, ROLL, BROWN, CUSTPAPER 6103 Min. PACKAGING Supplier QTY UOM Price Supplier Notes / Alternate Description Order Ridley's Vacuum 2310 Cases $30.00 PAPER PRODUCTS - TOWELS, ROLL, BROWN 1 6 ROLLS PER CASE 1,000 FT. PER ROLL Veritiv 2310 Cases $34.21 GP26480 TOWELS GP, DIRECT SHIP 1 Gulf Coast Paper 2310 Cases $34.30 GP26480 TOWELS GP, DIRECT SHIP 1 Buckeye Cleaning 2310 Cases $ GP26480 Brawner 2310 Cases $40.00 PLEASE ORDER IN MULTIPLES OF 55 CASES 55 6/1000'ROLLS/CS40CS/PLT 50 PAPER PRODUCTS - TOWELS, KITCHEN, CUSTPAPER 6101 Min. Award or Justification Supplier QTY UOM Price Supplier Notes Order Veritiv 192 Cases $18.95 GP27385 KITCHEN ROLL TOWEL GEORGIA PACIFIC 1 Gulf Coast Paper 192 Cases $20.70 GP27385 KITCHEN ROLL TOWEL GEORGIA PACIFIC 1 79 M Custodial Equipment Supplies - Page 10

80 Line # Att # Attribute Name Attribute Note Genesis II, Inc. LAst Group Enterpr AFP Industries, Inc PYRAMID SCHOOL PRidley's Vacuum & Header 1 District Contacts Contact Jennifer Ortiz, at 2 Header 2 To Respond RESPOND ONLINE using th Header 3 Header 4 Header 5 Federal Compliance GuideI have read and understanagreed AGREED AGREED AGREED AGREED Information Regarding AttAttachments to this propo *New* Texas Ethics CommHouse Bill HB1295 effectiv 80 Header 6 Attachments AcknowledgeI understand that failure toagreed Agreed Agreed Agreed Agreed Header 7 Award of Vendor ContractResults will become availa Header 8 Information Regarding ProWhen submitting a propos Header 9 Information Regarding MSOSHA policies are that MS Header 10 Custodial Proposal Specific1. Alvin ISD (the District) s Header 11 Vendor Non-Collusive BiddThe Proposer certifies thatvendor CertificationVendor CertificationVendor CertificationVendor CertificationVendor Certification Header 12 Equal Employment OpportVendors shall not discrimineeo EEO EEO EEO EEO Header 13 Note Regarding Texas SenIF performance of any dut Header 14 Felony Conviction NotificaChoose one answer from tno No No No No Header 15 Felony Conviction ExplanaPlease use this section to e N/A Header 16 Conflict of Interest QuestioVendors are required to renone None None None None Header 17 State of Residency The State of Texas does nonon-resident Texas Resident Non-Resident Non-Resident Texas Resident Header 18 State of Residency (if not lif your company/parent cosouth Carolina PO Box MiamFLORIDA Header 19 Purchase Order Address List your Purchase Order AP. O. Box 11226, RoAdvanced Blending,Same 6510 N 54TH STTAM3700 Reveille St.Hou Header 20 Remit To/Payment AddresList your Remit To/PaymenSame Same Same (SAME) - CANSame Header 21 Electronic Funds Transfer Indicate if your company hyes Yes Yes No Yes Header 22 Company Contact for ElecIf answer to previous queswilliam Cox Marguerite Burton Yes Guy Cordell Jr. M Custodial Equipment Supplies - Page 11

81 Line # Att # Attribute Name Attribute Note Genesis II, Inc. LAst Group Enterpr AFP Industries, Inc PYRAMID SCHOOL PRidley's Vacuum & Header 23 References List a minimum of three (3See attached Alief ISD, Ms. Judy CGwinnett County Pu? 2013 Cooperative Pasadena Independ Header 24 Explanation of Required A***NOTE***Attribute num Header 25 Contact Name List contact name for placiwilliam Cox Marguerite Burton Customer Service ORDERS- CANDY ESTGuy Cordell Jr. Header 26 Phone Number List phone number for pla , Ext (800) Header 27 Fax Number List fax number for placing (813) Header 28 Address Enter contact person's emgenesis2inc1@aol.corders@advancedbsales@afpschoolsuporders - ORDERS@Guy@RidleysOnline Header 29 Minimum Purchase RequirMinimum purchase requir$ varies by manufactuabco $1,525 / CarlisNORTON - $500.00, None Header 30 Freight Terms Choose general freight terfob FOB FOB FOB FOB Header 31 Additional Freight Terms Use this space to identify afreight included in pnone None NONE None Header 32 Delivery Requirements / ADelivery is required within30 days ARO none None NONE None Header 33 Proposal / Quotation NumList any identifying numbem none M M ALVIN None 1 1 MINIMUM ORDER Enter number of cases req 48 1 ALT1 1 MINIMUM ORDER Enter number of cases req 1 2 PACKAGING Verify type of packaging/n packaged 4 gallons e 1 ALT1 2 PACKAGING Verify type of packaging/n 2 1 MINIMUM ORDER Enter number of cases req 2 2 PACKAGING Verify type of packaging/n 3 1 MINIMUM ORDER Enter number of units req ALT1 1 MINIMUM ORDER Enter number of units req 3 2 PACKAGING Verify type of packaging/n 12/1 quarts each ca spartan brand Germ 3 ALT1 2 PACKAGING Verify type of packaging/n 4 1 MINIMUM ORDER Enter number of units req 12 4 ALT1 1 MINIMUM ORDER Enter number of units req 4 2 PACKAGING Verify type of packaging/n spartan brand NABC 4 ALT1 2 PACKAGING Verify type of packaging/n 5 1 MINIMUM ORDER Enter number of units req M Custodial Equipment Supplies - Page 12

82 Line # Att # Attribute Name Attribute Note Genesis II, Inc. LAst Group Enterpr AFP Industries, Inc PYRAMID SCHOOL PRidley's Vacuum & 5 ALT1 1 MINIMUM ORDER Enter number of units req 4 5 ALT2 1 MINIMUM ORDER Enter number of units req MINIMUM ORDER Enter number of units req ALT1 1 MINIMUM ORDER Enter number of units req 6 2 PACKAGING Verify type of packaging/n packaged 4 gallons e 6 ALT1 2 PACKAGING Verify type of packaging/n 7 1 MINIMUM ORDER Enter number of units req ALT1 1 MINIMUM ORDER Enter number of units req 7 2 PACKAGING Verify type of packaging/n 12 6oz NET CANS/CA12cans per casecham 7 ALT1 2 PACKAGING Verify type of packaging/n 8 1 MINIMUM ORDER Enter number of units req -1 8 ALT1 1 MINIMUM ORDER Enter number of units req 9 1 MINIMUM ORDER Enter number of units req PACKAGING Verify type of packaging/n 12 18oz NET CANS/C 10 1 MINIMUM ORDER Enter number of units req 10 ALT1 1 MINIMUM ORDER Enter number of units req 10 2 PACKAGING Verify type of packaging/n 10 ALT1 2 PACKAGING Verify type of packaging/n 11 1 MINIMUM ORDER Enter number of units req 11 2 PACKAGING Verify type of packaging/n 12 1 MINIMUM ORDER Enter number of units req 12 ALT1 1 MINIMUM ORDER Enter number of units req PACKAGING Verify type of packaging/n M Custodial Equipment Supplies - Page 13

83 12 ALT1 2 PACKAGING Verify type of packaging/n 25% solids high resis 13 1 MINIMUM ORDER Enter number of units req 13 ALT1 1 MINIMUM ORDER Enter number of units req PACKAGING Verify type of packaging/n 13 ALT1 2 PACKAGING Verify type of packaging/n 25% solids high resis 14 1 MINIMUM ORDER Enter number of units req 14 ALT1 1 MINIMUM ORDER Enter number of units req PACKAGING Verify type of packaging/n 14 ALT1 2 PACKAGING Verify type of packaging/n 25% solids high resis 15 1 MINIMUM ORDER Enter number of units req 15 ALT1 1 MINIMUM ORDER Enter number of units req PACKAGING Verify type of packaging/n 15 ALT1 2 PACKAGING Verify type of packaging/n 5gal pail of 1stdown 16 1 MINIMUM ORDER Enter number of units req 5 16 ALT1 1 MINIMUM ORDER Enter number of units req 16 2 PACKAGING Verify type of packaging/n price is per gallon. c 16 ALT1 2 PACKAGING Verify type of packaging/n 17 1 MINIMUM ORDER Enter number of units req 5 17 ALT1 1 MINIMUM ORDER Enter number of units req PACKAGING Verify type of packaging/n 10 EA/CASE 17 ALT1 2 PACKAGING Verify type of packaging/n10/cs 18 1 MINIMUM ORDER Enter number of units req 1 18 ALT1 1 MINIMUM ORDER Enter number of units req PACKAGING Verify type of packaging/n 5 EA/CASE 18 ALT1 2 PACKAGING Verify type of packaging/n5/cs 5 PADS PER CASE / MINIMUM ORDER Enter number of units req ALT1 1 MINIMUM ORDER Enter number of units req PACKAGING Verify type of packaging/n 5 EA/CASE 19 ALT1 2 PACKAGING Verify type of packaging/n5/cs 5 PADS PER CASE / MINIMUM ORDER Enter number of units req 1 20 ALT1 1 MINIMUM ORDER Enter number of units req PACKAGING Verify type of packaging/n NORTON #80048**N 20 ALT1 2 PACKAGING Verify type of packaging/n5/cs 21 1 MINIMUM ORDER Enter number of units req 1 21 ALT1 1 MINIMUM ORDER Enter number of units req 22 1 MINIMUM ORDER Enter number of units req Line # Att # Attribute Name Attribute Note Genesis II, Inc. LAst Group Enterpr AFP Industries, Inc PYRAMID SCHOOL PRidley's Vacuum & M Custodial Equipment Supplies - Page 14

84 Line # Att # Attribute Name Attribute Note Genesis II, Inc. LAst Group Enterpr AFP Industries, Inc PYRAMID SCHOOL PRidley's Vacuum & 22 ALT1 1 MINIMUM ORDER Enter number of units req 22 2 PACKAGING Verify type of packaging/n EA/CASE 22 ALT1 2 PACKAGING Verify type of packaging/n 23 1 MINIMUM ORDER Enter number of units req ALT1 1 MINIMUM ORDER Enter number of units req 24 1 MINIMUM ORDER Enter number of units req 24 ALT1 1 MINIMUM ORDER Enter number of units req 24 2 PACKAGING Verify type of packaging/n 24 ALT1 2 PACKAGING Verify type of packaging/n 25 1 MINIMUM ORDER Enter number of units req 25 ALT1 1 MINIMUM ORDER Enter number of units req 25 2 PACKAGING Verify type of packaging/n 25 ALT1 2 PACKAGING Verify type of packaging/n 26 1 MINIMUM ORDER Enter number of units req ALT1 1 MINIMUM ORDER Enter number of units req MINIMUM ORDER Enter number of units req PACKAGING Verify type of packaging/n Dallas Wiping Mater 28 1 MINIMUM ORDER Enter number of units req ALT1 1 MINIMUM ORDER Enter number of units req MINIMUM ORDER Enter number of units req 29 ALT1 1 MINIMUM ORDER Enter number of units req MINIMUM ORDER Enter number of units req 30 ALT1 1 MINIMUM ORDER Enter number of units req MINIMUM ORDER Enter number of units req PACKAGING Verify type of packaging/n 6/CASE 32 1 MINIMUM ORDER Enter number of units req PACKAGING Verify type of packaging/n12/cs 10 6/CASE 33 1 MINIMUM ORDER Enter number of units req ALT1 1 MINIMUM ORDER Enter number of units req 34 1 MINIMUM ORDER Enter number of units req 1 34 ALT1 1 MINIMUM ORDER Enter number of units req 35 1 MINIMUM ORDER Enter number of units req ALT1 1 MINIMUM ORDER Enter number of units req 35 2 PACKAGING Verify type of packaging/n 1 3/CASE 35 ALT1 2 PACKAGING Verify type of packaging/n 36 1 MINIMUM ORDER Enter number of units req 1 36 ALT1 1 MINIMUM ORDER Enter number of units req MINIMUM ORDER Enter number of units req M Custodial Equipment Supplies - Page 15

85 Line # Att # Attribute Name Attribute Note Genesis II, Inc. LAst Group Enterpr AFP Industries, Inc PYRAMID SCHOOL PRidley's Vacuum & 37 ALT1 1 MINIMUM ORDER Enter number of units req PACKAGING Verify type of packaging/n 1 250/CASE 37 ALT1 2 PACKAGING Verify type of packaging/n250/cs 38 1 MINIMUM ORDER Enter number of units req ALT1 1 MINIMUM ORDER Enter number of units req PACKAGING Verify type of packaging/n 10 / ALT1 2 PACKAGING Verify type of packaging/n10/pkg, 10 pkg/cs 39 1 MINIMUM ORDER Enter number of units req ALT1 1 MINIMUM ORDER Enter number of units req MINIMUM ORDER Enter number of units req MINIMUM ORDER Enter number of units req ALT1 1 MINIMUM ORDER Enter number of units req 41 2 PACKAGING Verify type of packaging/n Mfg: AbcoItem: LM12/CASE 41 ALT1 2 PACKAGING Verify type of packaging/n 42 1 MINIMUM ORDER Enter number of units req ALT1 1 MINIMUM ORDER Enter number of units req 42 2 PACKAGING Verify type of packaging/n Mfg: AbcoItem: CLM12/CASE 42 ALT1 2 PACKAGING Verify type of packaging/n 43 1 MINIMUM ORDER Enter number of units req 44 1 MINIMUM ORDER Enter number of units req MINIMUM ORDER Enter number of units req MINIMUM ORDER Enter number of units req PACKAGING Verify type of packaging/n12/cs Mfg: CarlisleItem: 4 12/CASE 47 1 MINIMUM ORDER Enter number of units req ALT1 1 MINIMUM ORDER Enter number of units req 48 1 MINIMUM ORDER Enter number of units req 48 2 PACKAGING Verify type of packaging/n 49 1 MINIMUM ORDER Enter number of units req 49 ALT1 1 MINIMUM ORDER Enter number of units req PACKAGING Verify type of packaging/n 49 ALT1 2 PACKAGING Verify type of packaging/n 6 ROLLS PER CASE MINIMUM ORDER Enter number of units req 50 2 PACKAGING Verify type of packaging/n 85 M Custodial Equipment Supplies - Page 16

86 Line # Att # BMC Supply (BuildinBRAWNER PAPER CGulf Coast Paper CoBuckeye Cleaning Center-Houston Header 1 Header 2 Header 3 AGREED AGREED AGREED AGREED Header 4 Header 5 Header 6 Header 7 Header 8 Header 9 86 Header 10 Header 11 Header 12 Header 13 Header 14 Header 15 Header 16 Header 17 Header 18 Header 19 Header 20 Header 21 Header 22 Agreed Agreed Agreed Agreed Vendor CertificationVendor CertificationVendor CertificationVendor Certification EEO EEO EEO EEO No No No No None None None None Texas Resident Texas Resident Texas Resident Texas Resident P.O. Box 2094, Alvin5702 ARMOUR DRIV437 Commerce AveBuckeye Cleaning Ce P.O. Box 2094, AlvinPO BOX 15272HOUSSame Buckeye Cleaning Ce No Yes Yes No NELL HARRIS Trixie Garcia M Custodial Equipment Supplies - Page 17

87 Line # Att # Header 23 BMC Supply (BuildinBRAWNER PAPER CGulf Coast Paper CoBuckeye Cleaning Center-Houston 1. Pat Centilli- Camp1-HERB SULLINS GHector Gomez, LamClear Creek ISD Ed H Header 24 Header 25 Header 26 Header 27 Header 28 Header 29 Header 30 Header 31 Header 32 Header ALT ALT ALT ALT ALT ALT Ronald J. Keels (713MELANIE SMITH Theresa Stewart Geoff Abbott Cell X N/A bmcsupply@yahoo.msmith@brawnerp gcpstewart@hotmagabbott@buckeyein none NONE No Minimum $0 FOB FOB FOB FOB None. NONE NONE None None NONE NONE None None NONE NONE None / 1 gallon; 36 case ITEM NUMBER XCELBuckeye Blue, All Pu 4G/CS36 CS/PLT ITEM NUMBER BLJA / 1 quart; 36 case ITEM NUMBER GERMBuckeye Dy-Phase, 1 12 QT/CS44 /PLT / 1 quart; 36 case ITEM NUMBER NAB 12 QTS/CS44 CS/PLT M Custodial Equipment Supplies - Page 18

88 Line # Att # 5 ALT1 1 BMC Supply (BuildinBRAWNER PAPER CGulf Coast Paper CoBuckeye Cleaning Center-Houston 4 5 ALT ALT ALT ALT ALT ALT ALT ALT ALT GAL/CS / case; 36 case pa ITEM NUMBER SGU 12 /12 OZ CANS/CS / 21 oz; 36 case p ITEM NUMBER SIGN / 16 oz case; 36 c ITEM NUMBER SPF 9Buckeye Workout, 1 12 QTS/CS / quart; 36 case pa ITEM NUMBER SPF 9Buckeye Workout, / 1 gal; 36 case pal ITEM NUMBER COMBuckeye Clarion 25, M Custodial Equipment Supplies - Page 19

89 Line # Att # 12 ALT ALT ALT ALT ALT ALT ALT ALT ALT ALT ALT ALT ALT ALT ALT ALT ALT ALT BMC Supply (BuildinBRAWNER PAPER CGulf Coast Paper CoBuckeye Cleaning Center-Houston 4 G/CS36 CS/PLT / 1 gal; 36 case pal ITEM NUMBER VECTBuckeye Clarion 25, 4 G/CS36 CS/PLT gal pail (only); 27 p ITEM NUMBER HIGHBuckeye Clarion 25, 4 G/CS36 CS/PLT 5 GALLON CONTAIN gal pail (only); 27 p ITEM NUMBER FORT 4 G/CS36 CS/PLT / 1 gal; 36 case pal ITEM NUMBER BRAVBuckeye SWAT NA, 5 GALLON CONTAIN 1 12 SCREENS PER CA / case E.BLK20, 5 pads/cas 5/CS / case E.NATLIT20, 5 pads/ 5/CS / case E.RED20, 5 pads/cas 5/CS M Custodial Equipment Supplies - Page 20

90 Line # Att # 22 ALT ALT ALT ALT ALT ALT ALT ALT ALT ALT ALT ALT ALT ALT ALT ALT BMC Supply (BuildinBRAWNER PAPER CGulf Coast Paper CoBuckeye Cleaning Center-Houston 12 12/ box (12 box/ cas 1/CS / 12 case Continental # /CS / box Continental #2557, 100/PKG Hospeco # D /CS /CS ITEM NUMBER FG61Hospeco HS-6140W ITEM NUMBER FG26Impact #7755-3, 2/c 3/CS M Custodial Equipment Supplies - Page 21

91 Line # Att # 37 ALT ALT ALT ALT ALT ALT ALT ALT ALT ALT ALT ALT BMC Supply (BuildinBRAWNER PAPER CGulf Coast Paper CoBuckeye Cleaning Center-Houston 1 ITEM NUMBER FG61Hospeco #6141, /CS ITEM NUMBER FGE4O-Cedar #97312, 12 12/CS ITEM NUMBER FGDO-Cedar#97493, 12/ 6/CS ITEM NUMBER FGMO-Cedar #96161, RL/3000 SHT/CS5ITEM NUMBER GP19GP /1000'ROLLS/CS40ITEM NUMBER GP26GP ITEM NUMBER GP27 M Custodial Equipment Supplies - Page 22

92 Responding Supplier Signature Full Name Signature Supplier Notes Genesis II, Inc. William Cox Terms: Net 30 days LAst Group Enterprises, Inc. Marguerite Ann Burton Group Enterprises has been acquired by Advanced Blending, Inc. AFP Industries, Inc Marcel Geffrard Minimum Order:Abco $1,525Carlisle $1,525$2,525 PYRAMID SCHOOL PRODUCTS (PKENNY MILLER, VICE PRES **OUR BID REFERENCE NUMBER IS #M ALVIN. THIS NUMBE Ridley's Vacuum & Janitorial SupGUY CORDELL JR. BMC Supply (Building MaintenanRonald Keels Our physical address has changed. Please use P.O. Box 2094 for all cor BRAWNER PAPER COMPANY, INCCRAIG LEBOURGEOIS Gulf Coast Paper Company Theresa Stewart Thank you for the opportunity, Theresa Buckeye Cleaning Center-HoustoReagan LaPoint 92 M Custodial Equipment Supplies - Page 23

93 93 M Custodial Equipment Supplies - Page 24

94 Alvin Independent School District August 14, 2018 To Agendum Category Resource Personnel Attachments Rationale AISD Board of Trustees Request for Award of Contractor Consultant Proposals Business / Action Item Patrick Miller, Associate Superintendent Student Learning Environment Memo from Mickie Dietrich, Director of Purchasing Thirty-Six (36) proposals were received for service commodity codes as classified under the Contractor Consultant Proposals (CCP) for a one year non-exclusive award with the option to renew for an additional two years. For School Year. District Goal(s) Fiscal Responsibility Budget Implications None Recommendation or Proposed Motion That Board approves the Contracted Services as presented. 94

95 ALVIN INDEPENDENT SCHOOL DISTRICT Mickie Dietrich Director of Purchasing Jennifer Ortiz Contract Specialist July 23, 2018 TO: Patrick Miller FROM: Mickie Dietrich, Jennifer Ortiz RE: August 2018 Contract Submissions for the School Year Contractor Consultant Proposal (CCP) #1808CS RFP Policies and procedures have been established to provide for any and all Service Contract Proposals to be extended monthly for board award due to the total aggregates in any given category being over the $50,000 threshold pursuant of (a) and (f). These are July submissions for award by the board at the August board meeting. All proposals and agreements were extended by fax, and mailed to various vendors meeting the specified commodity code qualifications identified per contracts. The proposals and agreements were also made available on the Alvin ISD Website as well as staff were informed of the proposal process and encouraged to contact vendors. We are requesting all proposals to be awarded as NON-EXCLUSIVE contracts as one by which multiple vendors may be designated as suppliers for the items covered under the terms of the contract for the duration of said contract. Contracted Consultant Proposal (CCP) #1808CS RFP Under the guidance (a) (2), these contracts will be for a one (1) year term beginning the date the RFP is awarded by the board, with the option to renew for an additional two (2) years should all parties be in agreement for a NON-EXCLUSIVE AWARD. Contracted Service Providers will be used on an as needed basis throughout the District. The services and commodity codes included in the CCP are listed below: COMMODITY CODE FAEQUPSRV FACOSTUMES MNTPANTWALL NEWSWRITE STAFCONVO SUB-CATEGORY DESCRIPTION Fine Arts Misc Fine Arts General Supplies/Equipment Repair Services Costumes and Accessories to include Alterations Painting, Maintenance and Repair Services including Caulking Newspapers Publications Advertising, Provide Athletic Reviews; Media Release General Staff Development - Convocations 301 E. House St. Alvin, TX FAX Physical Address: 2200 Stapp Maxwell, Alvin, Texas 95

96 CONSULTADMIN CONSULTOTHR CONSULCHEER CONSULTINSR SERVSECAUDIT CONSULTRAFF TECSERVICES TECTRNSERV SERVASSEMBL STAFMOTIVAT STAFTRAININST INSTTRAIN INSTTRNSGGP BLDGFACDESGN MNTGENEREP SERVCALIBRATE FINAUDIT SPEDVACCIN SERVRECMGMT BLDGINSPCER FAMUSPROD FAACCOMPAMI SERVPERSONHR FATHEATSRV SERVTRANSLA PHOTOGROUP SERVDISCJOC FACLINICIAN Consulting Service - Administrative, Board Training, Facilitate Community Advisory Council, Bond Planning Consulting Services Not Otherwise Classified Consulting and Training for Student Cheer and Team Building Insurance Consulting Safety - Risk Management - Security (Security Audits) Safety Consulting Traffic Consulting - Design Service Data Processing, Computer Programming and Software Services Computer Educational Training Services Assemblies Student Programs; Theatre Groups; Authors Visits; Motivational Speaking; Student Training with Multi Groups in one setting Staff Development Motivational Team Building / Leadership Staff Development - Instructional Based Training/ ChildCare Training/ Instructional Training for Testing /PSAT/SAT/ACT Classroom Instructional Training within a Single group, Video Conference, Kickstart, Communities in Schools Facility Design Services and Consulting - Food Service; Create Student engaging atmosphere; Color schemes; Create better flow for students Generator Maintenance Repairs and Services Equipment Maintenance & repair to include Calibration Accounting Services - Auditing, A/P Auditing Vaccination Program Services Records Management to Include Shredding Inspection & Certification Services as per TDLR and TAS standards; Conduct On Site Inspections Music Production Services Video Streaming/Taping; Writing of Music; Percussion Tech Accompanist Services Personnel Service to Include PEIMS/ HR Consultings/ Principal Services Theatrical Services - Video Taping, Audio Technicians and Recording - Video Tape Meetings, Provide Streaming and Archives Translation Services Photography Services Disc Jockeys/Emcees - Music, uplighting, monogram, lasers, video, DJ services, party/prom set-up, Presentations/Entertainment/Educational Professional Services - Not Otherwise Classified including Clinicians, Private Music Lessons, Clinic Choir; Consult with Directors 301 E. House St. Alvin, TX FAX Physical Address: 2200 Stapp Maxwell, Alvin, Texas 96

97 FAPIANOTUN WASTBIOHAZ SERVMISC FACHOREOGR Piano Tuning Science Waste Disposal; Bio-Hazard Service; Purification Services; Stericycle Misc Services Not Otherwise Classified Choreography Band/Drill/Color Guard, Music Marching Band Visual Design Under the CCP process, we are requesting award for thirty-six (36) qualified responding vendors for services outlined under the following commodity codes: COMPANY NAME CATEGORY COMMODITY CODE Martin Andrada Fine Arts FACLINICIAN Clinician SUB-CATEGORY DESCRIPTION Jim Bates Bates Piano Tuning Fine Arts FAPIANOTUN Piano Tuning Sarah Bennett Fine Arts FACLINICIAN Clinician Thomas Bennett Bennett Band Consulting Fine Arts FACLINICIAN Clinician Kimberly Blaha Fine Arts FACLINICIAN Clinician Adam Brinkman Fine Arts FACLINICIAN Clinician Benchmark Education Company Staff Professional LLC Development STAFTRAININST Development Reynaldo Chapa Fine Arts FACLINICIAN Clinician Darla Cheung Fine Arts FACLINICIAN Clinician Roman Cisneros Fine Arts FACLINICIAN Clinician Stephen Collins Press Releases NEWSWRITE Athletic Reviews Corinne Crowley Fine Arts FACLINICIAN Clinician Educational Robotics Davinci Minds Staff Training STAFTRAININST Curriculm Melanie Davis Fine Arts FACLINICIAN Clinician Sarah Ference Fine Arts FACLINICIAN Clinician Judith Ford Fine Arts FAACCOMPAMI Accompanist Fun Run Time Fundraising SERVMISC Fundraising Annette Garrett Fine Arts FACLINICIAN Clinician Shaina Goodson Fine Arts FACLINICIAN Clinician Ashley Guillott Fine Arts FACLINICIAN Clinician Staff Motivational Staff Hal Bowman Inc Development STAFMOTIVAT Training Brian Kauk Fine Arts FACLINICIAN Clinician Denis Kidwell Fine Arts FACLINICIAN Clinician Jamie Kollar Fine Arts FACLINICIAN Clinician Student Assemblies and Little Scientist dba Mad Science Assemblies SERVASSEMBL Productions Staff Kally Luck Development STAFTRAININST Instructional Training Victoria Lupinek Fine Arts FACLINICIAN Clinician 301 E. House St. Alvin, TX FAX Physical Address: 2200 Stapp Maxwell, Alvin, Texas 97

98 Kathryn Martin Fine Arts FACLINICIAN Clinician Norman Wade Mcdonald Fine Arts FACLINICIAN Clinician Marcia Miglicco Teacher Interns SERVPERSONHR Teacher Intern Training TyeAnn Payne Fine Arts FACLINICIAN Clinician Rodriguez CPR & Safety Group Misc Services SERVMISC CPR Training Susan Scarborough Fine Arts FACLINICIAN Clinician Philip Scoles Fine Arts FACLINICIAN Clinician Waymen Jerome Stover Fine Arts FACLINICIAN Clinician Traffic Consulting Templeton Demographics Traffic Consulting CONSULTRAFF Design Service IN SUMMARY: Contractor Consultant Proposals #1808CS RFP we have received thirty-six(36) qualified responses. Contract Expiration Date: August, Award is requested for the list of vendors meeting specifications outlined under the current Service Contract proposals and for the July, 2018 contract submissions. 301 E. House St. Alvin, TX FAX Physical Address: 2200 Stapp Maxwell, Alvin, Texas 98

99 Alvin Independent School District August 14, 2018 To Agendum Category Resource Personnel Attachments Rationale AISD Board of Trustees Request to Consider District Investment Firms and Investment Policy/Training Sources Business/Action Cheryl L. Ryan, Sr. Director of Finance Memo from Cheryl Ryan Investment Policy, Brokers/Pools/Investment Firms and Training Sources Annually, the Board is required to review the investment policy, brokers/pools/investment firms and investment training sources to be used for the next calendar year. District Goal(s) Budget Implications None The following list of qualified brokers, pools and investment firms that are authorized to engage in investment transactions for the calendar year: Global Financial Services Lone Star/First Public TCG Advisors/TD Ameritrade Texas Class/Public Trust Advisors Texas Term/PFM Asset Management LLC Texpool/Federated TexStar/JP Morgan Wells Fargo Sources for investment training for investment officers. ASBO Association of School Business Officials First Public, LLC / PFM Asset Management GFOA Government Finance Officers Association HCDE Harris County Department of Education Public Trust Advisors Region IV Education Service Center TASA Texas Association of School Administrators TASB Texas Association of School Boards TASBO Texas Association of School Business Officials Texas State University/Texas State University Hobby Center for Public Service University of North Texas Center for Public Management Weaver, LLC WhitleyPenn Certified Public Accountants Fiscal Responsibility 99

100 Recommendation or Proposed Motion That the Board endorse the current investment policy and firms to conduct business and investment training sources for

101 MEMORANDUM To: Jimmy Adams, Chief Financial Officer From: Cheryl L. Ryan, Sr. Director of Finance Date: August 1, 2018 RE: Investment Sources As stated in the Public Funds Investment Act, , the governing body of an investing entity shall, at least annually, review, revise and adopt a list of qualified entities or brokers that are authorized to engage in investment transactions. At this time, I recommend that the following qualified entities, brokers, investment pools and banks be approved: Thank you. Global Financial Services Lone Star / First Public TCG Advisors / TD Ameritrade Texas Class / Public Trust Advisors Texas Term / PFM Asset Management LLC Texpool / Federated TexStar/JP Morgan Wells Fargo 101

102 MEMORANDUM To: Jimmy Adams, Chief Financial Officer From: Cheryl L. Ryan, Sr. Director of Finance Date: August 1, 2018 RE: Investment Policy & Investment Training Sources As stated in the Public Funds Investment Act, section , the governing body of an investing entity shall review its investment policy and investment strategies not less than annually and in section , independent sources for training must be approved by a designated investment committee or governing body. At this time, I recommend that no changes be made to our current Investment Policy and that it be adopted as is. Also, I recommend that the following list be approved as sources for investment training for Alvin ISD investment officers: ASBO Association of School Business Officials First Public, LLC / PFM Asset Management, LLC / Federated GFOA Government Finance Officers Association HCDE Harris County Department of Education Public Trust Advisors Region IV Education Service Center TASA Texas Association of School Administrators TASB Texas Association of School Boards TASBO Texas Association of School Business Officials Texas State University/Texas State University Hobby Center for Public Service University of North Texas Center for Public Management Weaver, LLC WhitleyPenn Certified Public Accountants, Professional Corporation 102

103 Alvin Independent School District August 14, 2018 To AISD Board of Trustees Agendum Request to Consider Personnel Item Policy Revisions FNG/GF (Local) Four Level Grievance for Students & Parents Category Resource Personnel Attachments Rationale Personnel/Action Dr. Buck Gilcrease, Superintendent of Schools Carol Nelson, Associate Superintendent of Human Resources Kim Alvarez, Director of Human Resources FNG (Local) Proposed, Contact for each level GF (Local) Proposed Contact person for each grievance level as follows: Level 1 Principal Level 2 Director Level 3 Associate/Assistant Superintendent (Cabinet Level Panel) Level 4 Board The policy will change from three levels to four levels to give the students and parents an additional opportunity for remediation. We recommend continuing in the school year and beyond that the board approves this revised policy and is effective until the Board revokes such authority by further action. District Goal(s) Teachers and Staff Budget Implications None Recommendation or Proposed Motion That Board approval be granted for Policy Revision FNG/GF (Local) as requested 103

104 Alvin ISD STUDENT RIGHTS AND RESPONSIBILITIES STUDENT AND PARENT COMPLAINTS/GRIEVANCES FNG (LOCAL) PROPOSED REVISIONS Complaints Other Complaint Processes In this policy, the terms complaint and grievance shall have the same meaning. Student or parent complaints shall be filed in accordance with this policy, except as required by the policies listed below. Some of these policies require appeals to be submitted in accordance with FNG after the relevant complaint process: 1. Complaints alleging discrimination or harassment based on race, color, gender, national origin, disability, or religion shall be submitted in accordance with FFH. 2. Complaints concerning dating violence shall be submitted in accordance with FFH. 3. Complaints concerning retaliation related to discrimination and harassment shall be submitted in accordance with FFH. 4. Complaints concerning bullying or retaliation related to bullying shall be submitted in accordance with FFI. 5. Complaints concerning failure to award credit or a final grade on the basis of attendance shall be submitted in accordance with FEC. 6. Complaints concerning expulsion shall be submitted in accordance with FOD and the Student Code of Conduct. 7. Complaints concerning any final decisions of the gifted and talented selection committee regarding selection for or exit from the gifted program shall be submitted in accordance with EHBB. 8. Complaints concerning identification, evaluation, or educational placement of a student with a disability within the scope of Section 504 shall be submitted in accordance with FB and the procedural safeguards handbook. 9. Complaints concerning identification, evaluation, educational placement, or discipline of a student with a disability within the scope of the Individuals with Disabilities Education Act shall be submitted in accordance with EHBAE, FOF, and the procedural safeguards handbook provided to parents of all students referred to special education. 10. Complaints concerning instructional resources shall be submitted in accordance with EF. PROPOSED REVISIONS FNG(L)-B to X of 8

105 Alvin ISD STUDENT RIGHTS AND RESPONSIBILITIES STUDENT AND PARENT COMPLAINTS/GRIEVANCES FNG (LOCAL) 11. Complaints concerning a commissioned peace officer who is an employee of the District shall be submitted in accordance with CKE. 12. Complaints concerning intradistrict transfers or campus assignment shall be submitted in accordance with FDB. 13. Complaints concerning admission, placement, or services provided for a homeless student shall be submitted in accordance with FDC. Notice to Students and Parents Guiding Principles Informal Process Formal Process Freedom from Retaliation General Provisions Filing The District shall inform students and parents of this policy through appropriate District publications. The Board encourages students and parents to discuss their concerns with the appropriate teacher, principal, or other campus administrator who has the authority to address the concerns. Concerns should be expressed as soon as possible to allow early resolution at the lowest possible administrative level. Informal resolution shall be encouraged but shall not extend any deadlines in this policy, except by mutual written consent. A student or parent may initiate the formal process described below by timely filing a written complaint form. Even after initiating the formal complaint process, students and parents are encouraged to seek informal resolution of their concerns. A student or parent whose concerns are resolved may withdraw a formal complaint at any time. The process described in this policy shall not be construed to create new or additional rights beyond those granted by law or Board policy, nor to require a full evidentiary hearing or mini-trial at any level. Neither the Board nor any District employee shall unlawfully retaliate against any student or parent for bringing a concern or complaint. Complaint forms and appeal notices may be filed by hand-delivery, by electronic communication, including and fax, or by U.S. Mail. Hand-delivered filings shall be timely filed if received by the appropriate administrator or designee by the close of business on the deadline. Filings submitted by electronic communication shall be timely filed if they are received by the close of business on the deadline, as indicated by the date/time shown on the electronic communication. Mail filings shall be timely filed if they are postmarked by U.S. Mail on or before the deadline and received by the PROPOSED REVISIONS FNG(L)-B to X of 8

106 Alvin ISD STUDENT RIGHTS AND RESPONSIBILITIES STUDENT AND PARENT COMPLAINTS/GRIEVANCES FNG (LOCAL) appropriate administrator or designated representative no more than three days after the deadline. Scheduling Conferences Response Days Representative Consolidating Complaints Untimely Filings The District shall make reasonable attempts to schedule conferences at a mutually agreeable time. If a student or parent fails to appear at a scheduled conference, the District may hold the conference and issue a decision in the student s or parent s absence. At Levels One, Two, and TwoThree, response shall mean a written communication to the student or parent from the appropriate administrator. Responses may be hand-delivered, sent by electronic communication to the student s or parent s address of record, or sent by U.S. Mail to the student s or parent s mailing address of record. Mailed responses shall be timely if they are postmarked by U.S. Mail on or before the deadline. Days shall mean District business days. In calculating time lines under this policy, the day a document is filed is day zero. The following business day is day one. Representative shall mean any person who or organization that is designated by the student or parent to represent the student or parent in the complaint process. A student may be represented by an adult at any level of the complaint. The student or parent may designate a representative through written notice to the District at any level of this process. If the student or parent designates a representative with fewer than three days notice to the District before a scheduled conference or hearing, the District may reschedule the conference or hearing to a later date, if desired, in order to include the District s counsel. The District may be represented by counsel at any level of the process. Complaints arising out of an event or a series of related events shall be addressed in one complaint. A student or parent shall not file separate or serial complaints arising from any event or series of events that have been or could have been addressed in a previous complaint. All time limits shall be strictly followed unless modified by mutual written consent. If a complaint form or appeal notice is not timely filed, the complaint may be dismissed, on written notice to the student or parent, at any point during the complaint process. The student or parent may appeal the dismissal by seeking review in writing within ten days from the date of the written dismissal notice, starting at the level at which the complaint was dismissed. Such appeal shall be limited to the issue of timeliness. PROPOSED REVISIONS FNG(L)-B to X of 8

107 Alvin ISD STUDENT RIGHTS AND RESPONSIBILITIES STUDENT AND PARENT COMPLAINTS/GRIEVANCES FNG (LOCAL) Costs Incurred Complaint and Appeal Forms Level One Each party shall pay its own costs incurred in the course of the complaint. Complaints and appeals under this policy shall be submitted in writing on a form provided by the District. Copies of any documents that support the complaint should be attached to the complaint form. If the student or parent does not have copies of these documents, copies may be presented at the Level One conference. After the Level One conference, no new documents may be submitted by the student or parent unless the student or parent did not know the documents existed before the Level One conference. A complaint or appeal form that is incomplete in any material aspect may be dismissed but may be refiled with all the required information if the refiling is within the designated time for filing. Complaint forms must be filed: 1. Within 15 days of the date the student or parent first knew, or with reasonable diligence should have known, of the decision or action giving rise to the complaint or grievance; and 2. With the lowest level administrator who has the authority to remedy the alleged problem. In most circumstances, students and parents shall file Level One complaints with the campus principal. If the only administrator who has authority to remedy the alleged problem is the Superintendent or designee, the complaint may begin at Level TwoThree following the procedure, including deadlines, for filing the complaint form at Level One. If the complaint is not filed with the appropriate administrator, the receiving administrator must note the date and time the complaint form was received and immediately forward the complaint form to the appropriate administrator. The appropriate administrator shall investigate as necessary and schedule a conference with the student or parent within ten days after receipt of the written complaint. The administrator may set reasonable time limits for the conference. Absent extenuating circumstances, the administrator shall provide the student or parent a written response within ten days following the conference. The written response shall set forth the basis of the decision. In reaching a decision, the administrator may consider in- PROPOSED REVISIONS FNG(L)-B to X of 8

108 Alvin ISD STUDENT RIGHTS AND RESPONSIBILITIES STUDENT AND PARENT COMPLAINTS/GRIEVANCES FNG (LOCAL) formation provided at the Level One conference and any other relevant documents or information the administrator believes will help resolve the complaint. Level Two If the student or parent did not receive the relief requested at Level One or if the time for a response has expired, the student or parent may request a conference with the Superintendent or designeedirector to appeal the Level One decision. The appeal notice must be filed in writing, on a form provided by the District, within ten days of the date of the written Level One response or, if no response was received, within ten days of the Level One response deadline. After receiving notice of the appeal, the Level One administrator shall prepare and forward a record of the Level One complaint to the Level Two administrator. The student or parent may request a copy of the Level One record. The Level One record shall include: 1. The original complaint form and any attachments. 2. All other documents submitted by the student or parent at Level One. 3. The written response issued at Level One and any attachments. 4. All other documents relied upon by the Level One administrator in reaching the Level One decision. The Superintendent or designeelevel Two administrator shall schedule a conference within ten days after the appeal notice is filed. The conference shall be limited to the issues and documents considered at Level One. At the conference, the student or parent may provide information concerning any documents or information relied upon by the administration for the Level One decision. The Superintendent or designeelevel Two administrator may set reasonable time limits for the conference. The Superintendent or designeelevel Two administrator shall provide the student or parent a written response within ten days following the conference. The written response shall set forth the basis of the decision. In reaching a decision, the Superintendent or designeelevel Two administrator may consider the Level One record, information provided at the Level Two conference, and any other relevant documents or information the Superintendent or designeelevel Two administrator believes will help resolve the complaint. PROPOSED REVISIONS FNG(L)-B to X of 8

109 Alvin ISD STUDENT RIGHTS AND RESPONSIBILITIES STUDENT AND PARENT COMPLAINTS/GRIEVANCES FNG (LOCAL) Recordings of the Level One and Level Two conferences, if any, shall be maintained with the Level One and Level Two records. Level Three If the student or parent did not receive the relief requested at Level Two or if the time for a response has expired, the student or parent may request a conference with the Superintendent or designee to appeal the Level Two decision to the Board. The appeal notice must be filed in writing, on a form provided by the District, within ten days of the date of the written Level Two response or, if no response was received, within ten days of the Level Two response deadline. After receiving notice of the appeal, the Level Two administrator shall prepare and forward a record of the Level Two appeal to the Level Three administrator.the Superintendent or designee shall inform the student or parent of the date, time, and place of the Board meeting at which the complaint will be on the agenda for presentation to the Board. The Superintendent or designee shall provide the Board the record of the Level Two appeal. The student or parent may request a copy of the Level Two record. The Level Two record shall include: 1. The Level One record. 2. The notice of appeal from Level One to Level Two. 3. The written response issued at Level Two and any attachments. 4. All other documents relied upon by the administrationlevel Two administrator in reaching the Level Two decision. The Level Three administrator shall schedule a conference within ten days after the appeal notice is filed. The conference shall be limited to the issues and documents considered at Level One and Level Two and identified in the Level Three appeal notice. At the conference, the student or parent may provide information concerning any documents or information relied upon by the administration for the Level Two decision. The Level Three administrator may set reasonable time limits for the conference. The Level Three administrator shall provide the student or parent a written response within ten days following the conference. The written response shall set forth the basis of the decision. In reaching a decision, the Level Three administrator may consider the Level One and Level Two records, information provided at the Level PROPOSED REVISIONS FNG(L)-B to X of 8

110 Alvin ISD STUDENT RIGHTS AND RESPONSIBILITIES STUDENT AND PARENT COMPLAINTS/GRIEVANCES FNG (LOCAL) Three conference, and any other relevant documents or information the Level Three administrator believes will help resolve the complaint. Recordings of the Level One, Level Two, and Level Three conferences, if any, shall be maintained with the Level One, Level Two, and Level Three records. LEVEL Four If the student or parent did not receive the relief requested at Level Three or if the time for a response has expired, the student or parent may appeal the decision to the Board. The appeal notice must be filed in writing, on a form provided by the District, within ten days of the date of the written Level Three response or, if no response was received, within ten days of the Level Three response deadline. The Superintendent or designee shall inform the student or parent of the date, time, and place of the Board meeting at which the complaint will be on the agenda for presentation to the Board. The Superintendent or designee shall provide the Board the record of the Level Three appeal. The student or parent may request a copy of the Level Three record. The Level Three record shall include: 1. The Level One record. 2. The Level Two record. 3. The notice of appeal from Level Two to Level Three. 4. The written response issued at Level Three and any attachments. 5. All other documents relied upon by the administration in reaching the Level Three decision. The appeal shall be limited to the issues and documents considered at Level Three, except that if at the Level ThreeFour hearing the administration intends to rely on evidence not included in the Level TwoThree record, the administration shall provide the student or parent notice of the nature of the evidence at least three days before the hearing. The District shall determine whether the complaint will be presented in open or closed meeting in accordance with the Texas Open Meetings Act and other applicable law. [See BE] PROPOSED REVISIONS FNG(L)-B to X of 8

111 Alvin ISD STUDENT RIGHTS AND RESPONSIBILITIES STUDENT AND PARENT COMPLAINTS/GRIEVANCES FNG (LOCAL) The presiding officer may set reasonable time limits and guidelines for the presentation, including an opportunity for the student or parent and administration to each make a presentation and provide rebuttal and an opportunity for questioning by the Board. The Board shall hear the complaint and may request that the administration provide an explanation for the decisions at the preceding levels. In addition to any other record of the Board meeting required by law, the Board shall prepare a separate record of the Level ThreeFour presentation. The Level ThreeFour presentation, including the presentation by the student or parent or the student s representative, any presentation from the administration, and questions from the Board with responses, shall be recorded by audio recording, video/audio recording, or court reporter. The Board shall then consider the complaint. It may give notice of its decision orally or in writing at any time up to and including the next regularly scheduled Board meeting. If the Board does not make a decision regarding the complaint by the end of the next regularly scheduled meeting, the lack of a response by the Board upholds the administrative decision at Level TwoThree. PROPOSED REVISIONS FNG(L)-B to X of 8

112 Alvin ISD PUBLIC COMPLAINTS GF (LOCAL) PROPOSED REVISIONS Complaints Other Complaint Processes In this policy, the terms complaint and grievance shall have the same meaning. Complaints by members of the public shall be filed in accordance with this policy, except as required by the policies listed below. Some of these policies require appeals to be submitted in accordance with GF after the relevant complaint process: 1. Complaints concerning instructional resources shall be filed in accordance with EF. 2. Complaints concerning a commissioned peace officer who is an employee of the District shall be filed in accordance with CKE. Guiding Principles Informal Process The Board encourages the public to discuss concerns with an appropriate administrator who has the authority to address the concerns. Concerns should be expressed as soon as possible to allow early resolution at the lowest possible administrative level. Informal resolution shall be encouraged but shall not extend any deadlines in this policy, except by mutual written consent. Formal Process An individual may initiate the formal process described below by timely filing a written complaint form. Even after initiating the formal complaint process, individuals are encouraged to seek informal resolution of their concerns. An individual whose concerns are resolved may withdraw a formal complaint at any time. The process described in this policy shall not be construed to create new or additional rights beyond those granted by law or Board policy, nor to require a full evidentiary hearing or mini-trial at any level. Freedom from Retaliation General Provisions Filing Neither the Board nor any District employee shall unlawfully retaliate against any individual for bringing a concern or complaint. Complaint forms and appeal notices may be filed by hand-delivery, by electronic communication, including and fax, or by U.S. Mail. Hand-delivered filings shall be timely filed if received by the appropriate administrator or designee by the close of business on the deadline. Filings submitted by electronic communication shall be timely filed if they are received by the close of business on the deadline, as indicated by the date/time shown on the electronic communication. Mail filings shall be timely filed if they are postmarked by U.S. Mail on or before the deadline and received by the PROPOSED REVISIONS GF(L)-B to X of 7

113 Alvin ISD PUBLIC COMPLAINTS GF (LOCAL) appropriate administrator or designated representative no more than three days after the deadline. Scheduling Conferences Response Days Representative Consolidating Complaints Untimely Filings The District shall make reasonable attempts to schedule conferences at a mutually agreeable time. If the individual fails to appear at a scheduled conference, the District may hold the conference and issue a decision in the individual s absence. At Levels One, Two, and TwoThree, response shall mean a written communication to the individual from the appropriate administrator. Responses may be hand-delivered, sent by electronic communication to the individual s address of record, or sent by U.S. Mail to the individual s mailing address of record. Mailed responses shall be timely if they are postmarked by U.S. Mail on or before the deadline. Days shall mean District business days. In calculating time lines under this policy, the day a document is filed is day zero. The following business day is day one. Representative shall mean any person who or organization that is designated by an individual to represent the individual in the complaint process. The individual may designate a representative through written notice to the District at any level of this process. If the individual designates a representative with fewer than three days notice to the District before a scheduled conference or hearing, the District may reschedule the conference or hearing to a later date, if desired, in order to include the District s counsel. The District may be represented by counsel at any level of the process. Complaints arising out of an event or a series of related events shall be addressed in one complaint. An individual shall not file separate or serial complaints arising from any event or series of events that have been or could have been addressed in a previous complaint. All time limits shall be strictly followed unless modified by mutual written consent. If a complaint form or appeal notice is not timely filed, the complaint may be dismissed, on written notice to the individual, at any point during the complaint process. The individual may appeal the dismissal by seeking review in writing within ten days from the date of the written dismissal notice, starting at the level at which the complaint was dismissed. Such appeal shall be limited to the issue of timeliness. PROPOSED REVISIONS GF(L)-B to X of 7

114 Alvin ISD PUBLIC COMPLAINTS GF (LOCAL) Costs Incurred Complaint and Appeal Forms Level One Level Two Each party shall pay its own costs incurred in the course of the complaint. Complaints and appeals under this policy shall be submitted in writing on a form provided by the District. Copies of any documents that support the complaint should be attached to the complaint form. If the individual does not have copies of these documents, they may be presented at the Level One conference. After the Level One conference, no new documents may be submitted by the individual unless the individual did not know the documents existed before the Level One conference. A complaint or appeal form that is incomplete in any material aspect may be dismissed but may be refiled with all the required information if the refiling is within the designated time for filing. Complaint forms must be filed: 1. Within 15 days of the date the individual first knew, or with reasonable diligence should have known, of the decision or action giving rise to the complaint or grievance; and 2. With the lowest level administrator who has the authority to remedy the alleged problem. If the only administrator who has authority to remedy the alleged problem is the Superintendent or designee, the complaint may begin at Level TwoThree following the procedure, including deadlines, for filing the complaint form at Level One. If the complaint is not filed with the appropriate administrator, the receiving administrator must note the date and time the complaint form was received and immediately forward the complaint form to the appropriate administrator. The appropriate administrator shall investigate as necessary and schedule a conference with the individual within ten days after receipt of the written complaint. The administrator may set reasonable time limits for the conference. Absent extenuating circumstances, the administrator shall provide the individual a written response within ten days following the conference. The written response shall set forth the basis of the decision. In reaching a decision, the administrator may consider information provided at the Level One conference and any other relevant documents or information the administrator believes will help resolve the complaint. If the individual did not receive the relief requested at Level One or if the time for a response has expired, he or she may request a PROPOSED REVISIONS GF(L)-B to X of 7

115 Alvin ISD PUBLIC COMPLAINTS GF (LOCAL) conference with the Superintendent or designeedirector to appeal the Level One decision. The appeal notice must be filed in writing, on a form provided by the District, within ten days of the date of the written Level One response or, if no response was received, within ten days of the Level One response deadline. After receiving notice of the appeal, the Level One administrator shall prepare and forward a record of the Level One complaint to the Level Two administrator. The individual may request a copy of the Level One record. The Level One record shall include: 1. The original complaint form and any attachments. 2. All other documents submitted by the individual at Level One. 3. The written response issued at Level One and any attachments. 4. All other documents relied upon by the Level One administrator in reaching the Level One decision. The Superintendent or designeelevel Two administrator shall schedule a conference within ten days after the appeal notice is filed. The conference shall be limited to the issues and documents considered at Level One. At the conference, the individual may provide information concerning any documents or information relied upon by the administration for the Level One decision. The Superintendent or designeelevel Two administrator may set reasonable time limits for the conference. The Superintendent or designeelevel Two administrator shall provide the individual a written response within ten days following the conference. The written response shall set forth the basis of the decision. In reaching a decision, the Superintendent or designeelevel Two administrator may consider the Level One record, information provided at the Level Two conference, and any other relevant documents or information the Superintendent or designeelevel Two administrator believes will help resolve the complaint. Recordings of the Level One and Level Two conferences, if any, shall be maintained with the Level One and Level Two records. Level Three If the individual did not receive the relief requested at Level Two or if the time for a response has expired, he or she may request a conference with the Superintendent or designee to appeal the Level Two decision to the Board. PROPOSED REVISIONS GF(L)-B to X of 7

116 Alvin ISD PUBLIC COMPLAINTS GF (LOCAL) The appeal notice must be filed in writing, on a form provided by the District, within ten days of the date of the written Level Two response or, if no response was received, within ten days of the Level Two response deadline. After receiving notice of the appeal, the Level Two administrator shall prepare and forward a record of the Level Two appeal to the Level Three administrator. The Superintendent or designee shall inform the individual of the date, time, and place of the Board meeting at which the complaint will be on the agenda for presentation to the Board. The Superintendent or designee shall provide the Board the record of the Level Two appeal. The individual may request a copy of the Level Two record. The Level Two record shall include: 1. The Level One record. 2. The notice of appeal from Level One to Level Two. 3. The written response issued at Level Two and any attachments. 4. All other documents relied upon by the administrationlevel Two administrator in reaching the Level Two decision. The Level Three administrator shall schedule a conference within ten days after the appeal notice is filed. The conference shall be limited to the issues and documents considered at Level Two. At the conference, the individual may provide information concerning any documents or information relied upon by the administration for the Level One and Level Two decisions. The Level Three administrator may set reasonable time limits for the conference. The Level Three administrator shall provide the individual a written response within ten days following the conference. The written response shall set forth the basis of the decision. In reaching a decision, the Superintendent or designee may consider the Level One and Level Two records, information provided at the Level Three conference, and any other relevant documents or information the Level Three administrator believes will help resolve the complaint. Recordings of the Level One, Level Two, and Level Three conferences, if any, shall be maintained with the Level One, Level Two, and Level Three records. Level Four If the individual did not receive the relief requested at Level Three or if the time for a response has expired, he or she may appeal the decision to the Board. PROPOSED REVISIONS GF(L)-B to X of 7

117 Alvin ISD PUBLIC COMPLAINTS GF (LOCAL) The appeal notice must be filed in writing, on a form provided by the District, within ten days of the date of the written Level Three response or, if no response was received, within ten days of the Level Three response deadline. The Superintendent or designee shall inform the individual of the date, time, and place of the Board meeting at which the complaint will be on the agenda for presentation to the Board. The Superintendent or designee shall provide the Board the record of the Level Three appeal. The individual may request a copy of the Level Three record. The Level Three record shall include: 1. The Level One record. 2. The Level Two record. 3. The notice of appeal from Level Two to Level Three. 4. The written response issued at Level Three and any attachments. 5. All other documents relied upon by the administration in reaching the Level Three decision. The appeal shall be limited to the issues and documents considered at Level Three, except that if at the Level ThreeFour hearing the administration intends to rely on evidence not included in the Level TwoThree record, the administration shall provide the individual notice of the nature of the evidence at least three days before the hearing. The District shall determine whether the complaint will be presented in open or closed meeting in accordance with the Texas Open Meetings Act and other applicable law. [See BE] The presiding officer may set reasonable time limits and guidelines for the presentation, including an opportunity for the individual and administration to each make a presentation and provide rebuttal and an opportunity for questioning by the Board. The Board shall hear the complaint and may request that the administration provide an explanation for the decisions at the preceding levels. In addition to any other record of the Board meeting required by law, the Board shall prepare a separate record of the Level ThreeFour presentation. The Level ThreeFour presentation, including the presentation by the individual or his or her representative, any presentation from the administration, and questions from PROPOSED REVISIONS GF(L)-B to X of 7

118 Alvin ISD PUBLIC COMPLAINTS GF (LOCAL) the Board with responses, shall be recorded by audio recording, video/audio recording, or court reporter. The Board shall then consider the complaint. It may give notice of its decision orally or in writing at any time up to and including the next regularly scheduled Board meeting. If the Board does not make a decision regarding the complaint by the end of the next regularly scheduled meeting, the lack of a response by the Board upholds the administrative decision at Level TwoThree. PROPOSED REVISIONS GF(L)-B to X of 7

119 Alvin Independent School District August 14, 2018 To Agendum Category Resource Personnel Attachments Rationale AISD Board of Trustees Request to Consider Personnel Item Policy Revision DGBA (LOCAL) Four Level Grievance for Employees Personnel/Action Dr. Buck Gilcrease, Superintendent of Schools Carol Nelson, Associate Superintendent of Human Resources Kim Alvarez, Director of Human Resources DGBA (Local) Proposed Contact person for each grievance level as follows: Level 1 Principal Level 2 Director Level 3 Associate/Assistant Superintendent (Cabinet Level Panel) Level 4 Board The policy will change from three levels to four levels to give the employee and supervisors an additional option for remediation. We recommend continuing in the school year and beyond that the board approves this revised policy and is effective until the Board revokes such authority by further action. District Goal(s) Teachers and Staff Budget Implications None Recommendation or Proposed Motion That Board approval be granted for Policy Revision DGBA (LOCAL) as requested 119

120 Alvin ISD PERSONNEL-MANAGEMENT RELATIONS EMPLOYEE COMPLAINTS/GRIEVANCES DGBA (LOCAL) PROPOSED REVISIONS Complaints Other Complaint Processes Notice to Employees Guiding Principles Informal Process In this policy, the terms complaint and grievance shall have the same meaning. Employee complaints shall be filed in accordance with this policy, except as required by the policies listed below. Some of these policies require appeals to be submitted in accordance with DGBA after the relevant complaint process: 1. Complaints alleging discrimination, including violations of Title IX (gender), Title VII (sex, race, color, religion, national origin), ADEA (age), or Section 504 (disability), shall be submitted in accordance with DIA. 2. Complaints alleging certain forms of harassment, including harassment by a supervisor and violation of Title VII, shall be submitted in accordance with DIA. 3. Complaints concerning retaliation relating to discrimination and harassment shall be submitted in accordance with DIA. 4. Complaints concerning instructional resources shall be submitted in accordance with EF. 5. Complaints concerning a commissioned peace officer who is an employee of the District shall be submitted in accordance with CKE. 6. Complaints concerning the proposed nonrenewal of a term contract issued under Chapter 21 of the Education Code shall be submitted in accordance with DFBB. 7. Complaints concerning the proposed termination or suspension without pay of an employee on a probationary, term, or continuing contract issued under Chapter 21 of the Education Code during the contract term shall be submitted in accordance with DFAA, DFBA, or DFCA. The District shall inform employees of this policy through appropriate District publications. The Board encourages employees to discuss their concerns with their supervisor, principal, or other appropriate administrator who has the authority to address the concerns. Concerns should be expressed as soon as possible to allow early resolution at the lowest possible administrative level. Informal resolution shall be encouraged but shall not extend any deadlines in this policy, except by mutual written consent. PROPOSED REVISIONS DGBA(L)-B to X of 8

121 Alvin ISD PERSONNEL-MANAGEMENT RELATIONS EMPLOYEE COMPLAINTS/GRIEVANCES DGBA (LOCAL) Direct Communication with Board Members Formal Process Freedom from Retaliation Whistleblower Complaints Complaints against Supervisors General Provisions Filing Scheduling Conferences Employees shall not be prohibited from communicating with a member of the Board regarding District operations except when communication between an employee and a Board member would be inappropriate because of a pending hearing or appeal related to the employee. An employee may initiate the formal process described below by timely filing a written complaint form. Even after initiating the formal complaint process, employees are encouraged to seek informal resolution of their concerns. An employee whose concerns are resolved may withdraw a formal complaint at any time. The process described in this policy shall not be construed to create new or additional rights beyond those granted by law or Board policy, nor to require a full evidentiary hearing or mini-trial at any level. Neither the Board nor any District employee shall unlawfully retaliate against an employee for bringing a concern or complaint. Whistleblower complaints shall be filed within the time specified by law and may be made to the Superintendent or designee beginning at Level Two. Time lines for the employee and the District set out in this policy may be shortened to allow the Board to make a final decision within 60 calendar days of the initiation of the complaint. [See DG] Complaints alleging a violation of law by a supervisor may be made to the Superintendent or designee. Complaint forms alleging a violation of law by the Superintendent may be submitted directly to the Board or designee. Complaint forms and appeal notices may be filed by hand-delivery, by electronic communication, including and fax, or by U.S. Mail. Hand-delivered filings shall be timely filed if received by the appropriate administrator or designee by the close of business on the deadline. Filings submitted by electronic communication shall be timely filed if they are received by the close of business on the deadline, as indicated by the date/time shown on the electronic communication. Mail filings shall be timely filed if they are postmarked by U.S. Mail on or before the deadline and received by the appropriate administrator or designated representative no more than three days after the deadline. The District shall make reasonable attempts to schedule conferences at a mutually agreeable time. If the employee fails to appear at a scheduled conference, the District may hold the conference and issue a decision in the employee s absence. PROPOSED REVISIONS DGBA(L)-B to X of 8

122 Alvin ISD PERSONNEL-MANAGEMENT RELATIONS EMPLOYEE COMPLAINTS/GRIEVANCES DGBA (LOCAL) Response Days Representative Consolidating Complaints Untimely Filings Costs Incurred At Levels One, Two, and TwoThree, response shall mean a written communication to the employee from the appropriate administrator. Responses may be hand-delivered, sent by electronic communication to the employee s address of record, or sent by U.S. Mail to the employee s mailing address of record. Mailed responses shall be timely if they are postmarked by U.S. Mail on or before the deadline. Days shall mean District business days, unless otherwise noted. In calculating time lines under this policy, the day a document is filed is day zero. The following business day is day one. Representative shall mean any person who or an organization that does not claim the right to strike and is designated by the employee to represent him or her in the complaint process. The employee may designate a representative through written notice to the District at any level of this process. The representative may participate in person or by telephone conference call. If the employee designates a representative with fewer than three days notice to the District before a scheduled conference or hearing, the District may reschedule the conference or hearing to a later date, if desired, in order to include the District s counsel. The District may be represented by counsel at any level of the process. Complaints arising out of an event or a series of related events shall be addressed in one complaint. Employees shall not file separate or serial complaints arising from any event or series of events that have been or could have been addressed in a previous complaint. When two or more complaints are sufficiently similar in nature and remedy sought to permit their resolution through one proceeding, the District may consolidate the complaints. All time limits shall be strictly followed unless modified by mutual written consent. If a complaint form or appeal notice is not timely filed, the complaint may be dismissed, on written notice to the employee, at any point during the complaint process. The employee may appeal the dismissal by seeking review in writing within ten days from the date of the written dismissal notice, starting at the level at which the complaint was dismissed. Such appeal shall be limited to the issue of timeliness. Each party shall pay its own costs incurred in the course of the complaint. PROPOSED REVISIONS DGBA(L)-B to X of 8

123 Alvin ISD PERSONNEL-MANAGEMENT RELATIONS EMPLOYEE COMPLAINTS/GRIEVANCES DGBA (LOCAL) Complaint and Appeal Forms Audio Recording Level One Complaints and appeals under this policy shall be submitted in writing on a form provided by the District. Copies of any documents that support the complaint should be attached to the complaint form. If the employee does not have copies of these documents, they may be presented at the Level One conference. After the Level One conference, no new documents may be submitted by the employee unless the employee did not know the documents existed before the Level One conference. A complaint or appeal form that is incomplete in any material aspect may be dismissed but may be refiled with all the required information if the refiling is within the designated time for filing. As provided by law, an employee shall be permitted to make an audio recording of a conference or hearing under this policy at which the substance of the employee s complaint is discussed. The employee shall notify all attendees present that an audio recording is taking place. Complaint forms must be filed: 1. Within 15 days of the date the employee first knew, or with reasonable diligence should have known, of the decision or action giving rise to the complaint or grievance; and 2. With the lowest level administrator who has the authority to remedy the alleged problem. In most circumstances, employees on a school campus shall file Level One complaints with the campus principal; other District employees shall file Level One complaints with their immediate supervisor. If the only administrator who has authority to remedy the alleged problem is the Superintendent or designee, the complaint may begin at Level TwoThree following the procedure, including deadlines, for filing the complaint form at Level One. If the complaint is not filed with the appropriate administrator, the receiving administrator must note the date and time the complaint form was received and immediately forward the complaint form to the appropriate administrator. The appropriate administrator shall investigate as necessary and schedule a conference with the employee within ten days after receipt of the written complaint. The administrator may set reasonable time limits for the conference. PROPOSED REVISIONS DGBA(L)-B to X of 8

124 Alvin ISD PERSONNEL-MANAGEMENT RELATIONS EMPLOYEE COMPLAINTS/GRIEVANCES DGBA (LOCAL) Absent extenuating circumstances, the administrator shall provide the employee a written response within ten days following the conference. The written response shall set forth the basis of the decision. In reaching a decision, the administrator may consider information provided at the Level One conference and any other relevant documents or information the administrator believes will help resolve the complaint. Level Two If the employee did not receive the relief requested at Level One or if the time for a response has expired, the employee may request a conference with the Superintendent or designeedirector to appeal the Level One decision. The appeal notice must be filed in writing, on a form provided by the District, within ten days of the date of the written Level One response or, if no response was received, within ten days of the Level One response deadline. After receiving notice of the appeal, the Level One administrator shall prepare and forward a record of the Level One complaint to the Level Two administrator. The employee may request a copy of the Level One record. The Level One record shall include: 1. The original complaint form and any attachments. 2. All other documents submitted by the employee at Level One. 3. The written response issued at Level One and any attachments. 4. All other documents relied upon by the Level One administrator in reaching the Level One decision. The Superintendent or designeelevel Two administrator shall schedule a conference within ten days after the appeal notice is filed. The conference shall be limited to the issues and documents considered at Level One. At the conference, the employee may provide information concerning any documents or information relied upon by the administration for the Level One decision. The Superintendent or designeelevel Two administrator may set reasonable time limits for the conference. The Superintendent or designeelevel Two administrator shall provide the employee a written response within ten days following the conference. The written response shall set forth the basis of the decision. In reaching a decision, the Superintendent or designeelevel Two administrator may consider the Level One record, information provided at the Level Two conference, and any other PROPOSED REVISIONS DGBA(L)-B to X of 8

125 Alvin ISD PERSONNEL-MANAGEMENT RELATIONS EMPLOYEE COMPLAINTS/GRIEVANCES DGBA (LOCAL) relevant documents or information the Superintendent or designeelevel Two administrator believes will help resolve the complaint. Recordings of the Level One and Level Two conferences, if any, shall be maintained with the Level One and Level Two records. Level Three If the employee did not receive the relief requested at Level Two or if the time for a response has expired, the employee may request a conference with the Superintendent or designee to appeal the Level Two decision to the Board. The appeal notice must be filed in writing, on a form provided by the District, within ten days of the date of the written Level Two response or, if no response was received, within ten days of the Level Two response deadline. After receiving notice of the appeal, the Level Two administrator shall prepare and forward a record of the Level Two appeal to the Level Three administrator. The employee may request a copy of the Level Two record. The Level Two record shall include: 1. The Level One record. 2. The notice of appeal from Level One to Level Two. 3. The written response issued at Level Two and any attachments. 4. All other documents relied upon by the Level Two administrator in reaching the Level Two decision. The Level Three administrator shall schedule a conference within ten days after the appeal notice is filed. The conference shall be limited to the issues and documents considered at Level Two. At the conference, the employee may provide information concerning any documents or information relied upon by the administration for the Level One and Level Two decisions. The Level Three administrator may set reasonable time limits for the conference. The Level Three administrator shall provide the employee a written response within ten days following the conference. The written response shall set forth the basis of the decision. In reaching a decision, the Level Three administrator may consider the Level One and Level Two records, information provided at the Level Three conference, and any other relevant documents or information the Level Three administrator believes will help resolve the complaint. PROPOSED REVISIONS DGBA(L)-B to X of 8

126 Alvin ISD PERSONNEL-MANAGEMENT RELATIONS EMPLOYEE COMPLAINTS/GRIEVANCES DGBA (LOCAL) Recordings of the Level One, Level Two, and Level Three conferences, if any, shall be maintained with the Level One, Level Two, and Level Three records. Level Four If the employee did not receive the relief requested at Level Three or if the time for a response has expired, the employee may appeal the decision to the Board. The appeal notice must be filed in writing, on a form provided by the District, within ten days of the date of the written Level Three response or, if no response was received, within ten days of the Level Three response deadline. The Superintendent or designee shall inform the employee of the date, time, and place of the Board meeting at which the complaint will be on the agenda for presentation to the Board. The Superintendent or designee shall provide the Board the record of the Level TwoThree appeal. The employee may request a copy of the Level TwoThree record. The Level TwoThree record shall include: 1. The Level One record The notice of appeal from Level One to Level Two The written response issued at Level Two and any attachments. 2. The Level Two record. 3. The notice of appeal from Level Two to Level Three. 4. The written response issued at Level Three and any attachments All other documents relied upon by the administration in reaching the Level TwoThree decision. The appeal shall be limited to the issues and documents considered at Level TwoThree, except that if at the Level ThreeFour hearing the administration intends to rely on evidence not included in the Level TwoThree record, the administration shall provide the employee notice of the nature of the evidence at least three days before the hearing. The District shall determine whether the complaint will be presented in open or closed meeting in accordance with the Texas Open Meetings Act and other applicable law. [See BE] PROPOSED REVISIONS DGBA(L)-B to X of 8

127 Alvin ISD PERSONNEL-MANAGEMENT RELATIONS EMPLOYEE COMPLAINTS/GRIEVANCES DGBA (LOCAL) The presiding officer may set reasonable time limits and guidelines for the presentation, including an opportunity for the employee and administration to each make a presentation and provide rebuttal and an opportunity for questioning by the Board. The Board shall hear the complaint and may request that the administration provide an explanation for the decisions at the preceding levels. In addition to any other record of the Board meeting required by law, the Board shall prepare a separate record of the Level ThreeFour presentation. The Level ThreeFour presentation, including the presentation by the employee or the employee s representative, any presentation from the administration, and questions from the Board with responses, shall be recorded by audio recording, video/audio recording, or court reporter. The Board shall then consider the complaint. It may give notice of its decision orally or in writing at any time up to and including the next regularly scheduled Board meeting. If the Board does not make a decision regarding the complaint by the end of the next regularly scheduled meeting, the lack of a response by the Board upholds the administrative decision at Level TwoThree. PROPOSED REVISIONS DGBA(L)-B to X of 8

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144 Alvin Independent School District August 14, 2018 To Agendum Category Resource Personnel AISD Board of Trustees Request to Consider Naming Delegate and Alternate for the TASA/TASB 2018 Delegate Assembly Operations/Action Item Buck Gilcrease, Superintendent of Schools Attachments Rationale None The Board annually approves a delegate and alternate to represent AISD at the TASB Fall Conference. The TASA/TASB Fall Conference will be held in Austin, Sept , District Goal(s) NA Budget Implications None Recommendation or Proposed Motion That the Board approve a delegate and alternate to represent Alvin ISD at the TASB Fall Conference. 144

145 Alvin Independent School District August 14, 2018 To AISD Board of Trustees Agendum Category Request to Consider Approval of Construction Risk Contract Delivery Method for New High School #4 Business / Action Item Resource Personnel Patrick Miller, Associate Superintendent Student Learning Environment Attachments Rationale Memo from Bill Van Wagner, Director Building Programs The Competitive Sealed Proposal contract delivery method is the Board approved standard for new construction projects in the District. The Board must approve any alternative delivery method. Construction timelines and the market place dictate that a change to use the Construction Manager at Risk contract delivery method for future High School #4 is the best value for Alvin I.S.D. Funding for land and partial design of High School #4 was provided by the community during the 2015 Bond Election. These funds cover the approval of the Construction Manager at Risk, as outlined in this recommendation. District Goal(s) Budget Implications Recommendation or Proposed Motion Fiscal Responsibility Best Value to the District That the Board approve the Construction Risk contract delivery method for High School #4. 145

146 Memo Date: July 23, 2018 To: Patrick Miller, Associate Superintendent Student Learning Environment From: Bill Van Wagner, Director of Building Programs RE: Approval to use the Construction Risk Contract Delivery Method for New High School #4 In positioning Alvin I.S.D. for response to the recommendation and approval of the Citizen s Advisory Committee, the Board of Trustees, and voters for meeting High School capacity needs, the Construction Manager at Risk (CM@R) contracting method provides the best value to the District for High School #4. The CM@R contractor becomes a team member earlier in the project and is responsible for keeping the project in budget and on schedule. The CM@R contractor will advertise and solicit competitive bids from subcontractors for all phases of the work. AISD s Building Programs staff will be present when subcontractor bids are received and will assist with review and direction for selecting competitive and qualified subcontractors. Based on proposed time lines and the current construction market, the Building Programs Department is requesting that the Board approve the use of the Construction Risk contracting method for New High School #4. The approval of funding and award of the CM@R contract for this project will be brought before the Board for approval at a later date. Page 1 146

147 Alvin Independent School District August 14, 2018 To Agendum Category Resource Personnel Attachments Rationale AISD Board of Trustees Request to Consider Approval for Award of Construction Risk Contract for the Junior High School #8 Business / Action Item Patrick Miller, Associate Superintendent Student Learning Environment Memo From Bill Van Wagner, Director of Building Programs The Construction Manager at Risk method of Construction requires the contractors to submit qualifications for the District to evaluate and score. After review and evaluation by the Building Programs Department and the Project Architect, Gamma Construction has satisfied the evaluation criteria and submitted pricing that offers the best value to the District. Funding for land and partial design of Jr. High School #8 was provided by the community during the 2015 Bond Election. These funds cover the approval of the Construction Manager at Risk, as outlined in this recommendation. Budget Implications Recommendation or Proposed Motion Best Value to the District That Board approve Gamma Construction as the Construction Manager at Risk for the Junior High School #8 and authorizes the Superintendent or his designee to review and execute the final negotiated contract. 147

148 Memo Date: July 23, 2018 To: Patrick Miller, Associate Superintendent Student Learning Environment From: Bill Van Wagner, Director of Building Programs RE: Award of Construction Risk for New Junior High #8 The Construction Risk (CM@Risk) contract delivery method was recently approved by the Board for use on the New Junior High # 8. Legal advertisements were placed in accordance with State law, and on July 12th, nine general contractors responded with Competitive Sealed Proposals. The Contractors and their proposals have been ranked using evaluation criteria as prescribed in the project specifications, consistent with the CM@Risk process. As defined in the specifications, Contractors must score 85% or greater on their ranking criteria to be further considered. CM@Risk ranking criteria includes but is not limited to: Past performance on similar projects for other Districts Ability to contribute to the owner/design team Client satisfaction references of other ISD s and architects References and resume of the CM@R s project team assigned to Alvin ISD Past performance with Alvin ISD on major projects Of the contractors who met the evaluation criteria, Gamma Construction s proposed fee schedule offers the best value to the District for this project. The Bid Tab showing proposed fee schedules has been attached for your review. Building Programs is requesting the Board of Trustees approve the award of the CM@R contract for the New Junior High #8 and authorize the Superintendent of Schools or his designee to review and execute the final negotiated contract with Gamma Construction. Board approval for a Guaranteed Maximum Price (GMP) for construction services will be requested at a future date. Page 1 148