ALVIN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES SPECIAL MEETING November 16, 2015 Official Agenda 7:30 AM

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1 ALVIN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES SPECIAL MEETING November 16, 2015 Official Agenda 7:30 AM 1. Call Meeting to Order and Establish Quorum 2. Request to Canvass November 3, 2015 Alvin ISD Bond Election Returns and Certify Election Results - Business Action Item 3. Adjournment 2 If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a closed or executive meeting or session of the Board of Trustees is required, then such closed or executive meeting or session as authorized by the Texas Open Meetings Act, Texas Government Code Section et seq., will be held by the School Board at the date, hour, and place given in this Notice or as soon after the commencement of the meeting or session concerning any and all purposes permitted by the Act, including, but not limited to the following sections and purposes: Texas Government Code Section: Private consultation with the board s attorney Discussing purchase, exchange, lease, or value of real property Discussing negotiated contracts for prospective gifts or donations Discussing personnel or to hear complaints against personnel To confer with employees of the school district to receive information or to ask questions Considering the deployment, specific occasions for, or implementation of, security personnel or devices Considering the discipline of a public school child, or complaint or charge against personnel Considering the standards, guidelines, terms, or conditions the board will follow, or will instruct its representatives to follow, in consultation with representatives of employee groups Excluding witnesses from a hearing. Should any final action, final decision, or final vote be required in the opinion of the School Board with regard to any matter considered in such closed or executive meeting or session, then the final action, final decision, or final vote shall be either: (a) (b) In the open meeting covered by the Notice upon the reconvening of the public meeting; or at a subsequent public meeting of the School Board upon notice thereof; as the School Board shall determine.

2 Alvin Independent School District November 16, 2015 To Agendum Category Resource Personnel AISD Board of Trustees Request to Canvass November 3, 2015 Alvin ISD Bond Election Returns and Certify Election Results Business/Action Buck Gilcrease, Superintendent Attachments Rationale Election Results Certificate for Order of Canvassing Returns and Declaring Order Canvassing Returns and Declaring Results of Election The Official Results of the Alvin ISD Bond Election held November 3, 2015 are as follows: THE ISSUANCE OF $245,000,000 SCHOOL BUILDING BONDS FOR THE CONSTRUCTION, ACQUISITION AND EQUIPMENT OF SCHOOL BUILDINGS IN THE DISTRICT (INCLUDING THE REHABILITATION, RENOVATION, EXPANSION AND IMPROVEMENT THEREOF), AND THE PURCHASE OF THE NECESSARY SITES FOR SCHOOL BUILDINGS, INCLUDING WITHOUT LIMITATION, FOR ELEMENTARY #17, ELEMENTARY #18, JUNIOR HIGH SCHOOL #7, REPLACEMENT ELEMENTARY SCHOOL #19, NEW CAREER & TECHNOLOGY EDUCATION (CTE) CENTER, NEW ELEMENTARY SCHOOL #20, ALVIN HIGH SCHOOL AUDITORIUM UPGRADES, CENTRAL DISTRICT STADIUM, MEMORIAL STADIUM UPGRADES, PURCHASE OF LAND FOR HIGH SCHOOL #4, DESIGN FOR JUNIOR HIGH SCHOOL #8, SATELLITE TRANSPORTATION CENTER, AND PURCHASE OF LAND FOR ELEMENTARY SCHOOL #21 AND LEVYING OF THE TAX IN PAYMENT THEREOF FOR: (Early 3,068 / Election Day 1,812) TOTAL 4, % AGAINST: (Early 1,938 / Election Day 1,450) TOTAL 3, % (Attached report notes results are unofficial. Results will become official once they are canvassed and approved by the Board of Trustees.) Recommendation or Proposed Motion That the results of the November 3, 2015 Alvin ISD Bond Election be canvassed and certified as presented. 2

3 Alvin Independent School District Special Bond Election Cumulative Report Unofficial Brazoria County Constitutional Amendment and Joint Election November 03, 2015 Page 1 of 1 11/03/ :22 PM Total Number of Voters : 22,947 of 183,586 = 12.50% Precincts Reporting 63 of 63 = % Number of District Voters: 8,433 of 52,382 = 16.10% District Precincts Reporting 23 of 23 = % Party Candidate Absentee Early Election Proposition, Vote For 1 Total For Against % 3, % 1, % 4, % % 1, % 1, % 3, % Cast Votes: % 5, % 3, % 8, % Over Votes: Under Votes: % % % 2.56% % % % 1.06% 3

4 CERTIFICATE FOR ORDER We, the undersigned officers of the Board of Trustees of Alvin Independent School District (the District ), hereby certify as follows: 1. The Board of Trustees of the District (the Board ) convened in special meeting on the day of November, 2015, at the designated meeting place (the Meeting ), and the roll was called of the duly constituted officers and members of the Board, to-wit: Cheryl Harris Nicole Tonini Regan Metoyer Tiffany Wennerstrom Julie Pickren Earl Humbird Vivian Scheibel President Vice President Secretary Trustee Trustee Trustee Trustee and all of said persons were present, except, thus constituting a quorum. Whereupon, among other business, the following was transacted at the Meeting: a written ORDER CANVASSING ELECTION RETURNS (the Order ) was duly introduced for the consideration of the Board and read in full. It was then duly moved and seconded that the Order be passed; and, after due discussion, said motion, carrying with it the passage of the Order, prevailed and carried by the following votes: AYES: NOES: ABSTENTIONS: 2. A true, full, and correct copy of the Order passed at the Meeting is attached to and follows this Certificate; the Order has been duly recorded in the Board s minutes of the Meeting; the above and foregoing paragraph is a true, full, and correct excerpt from the Board s minutes of the Meeting pertaining to the passage of the Order; the persons named in the above and foregoing paragraph are the duly chosen, qualified, and acting officers and members of the Board as indicated therein; each of the officers and members of the Board was duly and sufficiently notified officially and personally, in advance, of the time, place, and purpose of the Meeting, and that the Order would be introduced and considered for passage at the Meeting, and each of the officers and members consented, in advance, to the holding of the Meeting for such purpose; and the Meeting was open to the public, and public notice of the time, place, and purpose of the Meeting was given all as required by Chapter 551, Texas Government Code, as amended. 4

5 SIGNED AND SEALED this November, _ Secretary, Board of Trustees President, Board of Trustees (DISTRICT SEAL) 5

6 ORDER CANVASSING ELECTION RETURNS WHEREAS, the Board of Trustees of the Alvin Independent School District (the District ) ordered an election to be held in the District on November 3, 2015, on the PROPOSITION hereinafter stated; WHEREAS, the Board of Trustees of the District (the Board ) has investigated all matters pertaining to said election, including the ordering, giving notice, officers, holding, and making returns of said election; and WHEREAS, the election officers who held said election have duly made the returns of the result thereof, and said returns have been duly delivered to the Board. THEREFORE, BE IT ORDERED BY THE BOARD OF TRUSTEES OF ALVIN INDEPENDENT SCHOOL DISTRICT THAT: 1. The Board officially finds, determines, and declares that said election was duly and properly ordered; that proper legal notice of said election was duly given in the English language and the Spanish language (to the extent required by law); that proper election officers were duly appointed prior to said election; that said election was duly and legally held; that all resident, qualified voters of the District were permitted to vote at the election, that the District has complied with the federal Voting Rights Act and the Texas Election Code; that due returns of the result of said election have been made and delivered; and the Board has duly canvassed said returns, all in accordance with law and the Order calling said election. 2. The Board officially finds and determines that the following votes were cast at said election on the submitted PROPOSITIONS by the resident, qualified electors of the District, who voted at the election: PROPOSITIONS VOTES FOR AGAINST PROPOSITION 1 EARLY ELECTION DAY PROVISIONAL TOTAL THE ISSUANCE OF $245,000,000 SCHOOL BUILDING BONDS FOR THE CONSTRUCTION, ACQUISITION AND EQUIPMENT OF SCHOOL BUILDINGS IN THE DISTRICT (INCLUDING THE REHABILITATION, RENOVATION, EXPANSION AND IMPROVEMENT THEREOF), AND THE PURCHASE OF THE NECESSARY SITES FOR SCHOOL BUILDINGS, INCLUDING WITHOUT LIMITATION, FOR ELEMENTARY #17, ELEMENTARY #18, JUNIOR HIGH SCHOOL #7, REPLACEMENT ELEMENTARY SCHOOL #19, NEW 6

7 CAREER & TECHNOLOGY EDUCATION (CTE) CENTER, NEW ELEMENTARY SCHOOL #20, ALVIN HIGH SCHOOL AUDITORIUM UPGRADES, CENTRAL DISTRICT STADIUM, MEMORIAL STADIUM UPGRADES, PURCHASE OF LAND FOR HIGH SCHOOL #4, DESIGN FOR JUNIOR HIGH SCHOOL #8, SATELLITE TRANSPORTATION CENTER, AND PURCHASE OF LAND FOR ELEMENTARY SCHOOL #21 AND LEVYING OF THE TAX IN PAYMENT THEREOF 3. A majority of the resident, qualified voters of the Alvin Independent School District voting in such election, having voted FOR the authorization and issuance of $245,000,000 of bonds and the levy and pledge of the tax in payment thereof as provided in Proposition 1, the Board hereby finds and determines that this Proposition 1 carried at the election, that the election was duly called, that proper notice was given, that the election was held in all aspects in conformity with the law, and that the Board is hereby not authorized to issue the bonds and to levy the tax. * * * 7 2

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