ALVIN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES SPECIAL BOARD MEETING July 14, 2016 Official Agenda 7:30 AM

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1 ALVIN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES SPECIAL BOARD MEETING Official Agenda 7:30 AM 1. Call Meeting to Order and Establish Quorum 2. Consent Agenda - Action Items A. Request to Consider Approval of Board Minutes 3 B. Request to Consider Approval of Encroachment Agreement for Kinder Morgan Tejas Pipeline Company at the Brothers Elementary #17 School Site C. Request to Consider Approval for the Dedication of Easement for Brazoria County MUD #39 at the Pomona Elementary #18 School Site 3. Request to Consider Approval of Employment of Personnel - Personnel Action Item Request to Consider Approval of Administrative Appointment(s) - Personnel Action Item A. Assistant Principal / Wilder Elementary 11 B. Assistant Principal / Nolan Ryan Junior High 12 C. Principal / Nolan Ryan Junior High 13 D. Assistant Superintendent of Administrative and Student Services Adjournment If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a closed or executive meeting or session of the Board of Trustees is required, then such closed or executive meeting or session as authorized by the Texas Open Meetings Act, Texas Government Code Section et seq., will be held by the School Board at the date, hour, and place given in this Notice or as soon after the commencement of the meeting or session concerning any and all purposes permitted by the Act, including, but not limited to the following sections and purposes: Texas Government Code Section: Private consultation with the board s attorney Discussing purchase, exchange, lease, or value of real property Discussing negotiated contracts for prospective gifts or donations Discussing personnel or to hear complaints against personnel To confer with employees of the school district to receive information or to ask questions Considering the deployment, specific occasions for, or implementation of, security personnel or devices Considering the discipline of a public school child, or complaint or charge against personnel Considering the standards, guidelines, terms, or conditions the board will follow, or will instruct its representatives to follow, in consultation with representatives of employee groups Excluding witnesses from a hearing. Should any final action, final decision, or final vote be required in the opinion of the School Board with regard to any matter considered in such closed or executive meeting or session, then the final action, final decision, or final vote shall be either: 5 7 (a) (b) In the open meeting covered by the Notice upon the reconvening of the public meeting; or at a subsequent public meeting of the School Board upon notice thereof; as the School Board shall determine.

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3 On June 23, 2016 the Alvin Independent School District Board of Trustees met for a Special Meeting at 7:30 a.m. in the Central Administration Building, AISD, Alvin, Texas, with the following members present: Cheryl Harris, Tiffany Wennerstrom, Earl Humbird andvivian Scheibel. Trustee Pickren arrived at 7:35 a.m. following the votes for Item #2 Consent Agenda & Item #3 Employment of Personnel. Trustee s Metoyer & Tonini were unable to attend the meeting. Superintendent Gilcrease and other administrative staff were in attendance as well. ITEM #1 - CALL TO ORDER President Harris called the meeting to order stating that a quorum of Board members were present, notice was duly posted, and the meeting was called to order in accordance with the Texas Open Meetings Act, Texas Government Code Section ITEM #2 REQUEST TO CONSIDER APPROVAL OF CONSENT AGENDA ITEMS A E. Trustee Wennerstrom made a motion to approve Consent Agenda Items A E. Trustee Scheibel seconded the motion. Motion carried unanimously (4-0). ITEM A REQUEST TO CONSIDER APPROVAL OF BOARD MINUTES The following Board minutes were submitted for approval: June 8, 2016 June 14, 2016 Special Meeting June 23, 2016 ITEM B REQUEST TO CONSIDER APPROVAL OF BUDGET AMENDMENTS #13 - #14 Budget Amendment #13 By realigning fund balance categories, the financial report will more closely represent the financial obligations and considerations of Alvin ISD. Budget Amendment #14 This is the final amendment for fiscal year 2016 to balance the budget within function and revenue areas, to comply with TEA requirements. ITEM C REQUEST TO CONSIDER APPROVAL OF BUDGET CARRY- OVER Director of Finance requested the carryover of purchases that will be unfulfilled b fiscal year end. ITEM D REQUEST TO CONSIDER APPROVAL OF CONTRACTED SERVICE SUBMISSIONS Thirty seven (37) proposals were received for Federal Programs Contract Service (FPCSP) with a one year non-exclusive term contract. Ten (10) proposals were received for other service commodity codes as classified under the Contractor Consultant Services (CCP) for a oneyear non-exclusive award with the option to renew for an additional two years. ITEM E REQUEST TO CONSIDER APPROVAL OF THE ALVIN YOUTH INTERVENTION INITIATIVE RESOLUTION Alvin ISD applied for a continuation grant (Alvin Youth Intervention Initiative) from the Office of the Governor Criminal Justice Division to continue to support a Communities in Schools Program for both Alvin Junior High and Nolan Ryan Junior High for the and school years. Additionally, Alvin ISD has applied for a new grant (Alvin Juvenile 3

4 Page 2 Special / Workshop Meeting June 23, 2016 Intervention Initiative) to support a Communities in Schools Program for both Shadow Creek High School and Manvel Junior High for school years , and Approval from the Superintendent and the School Board is required for grant acceptance. ITEM #3 REQUEST TO CONSIDER EMPLOYMENT OF PERSONNEL As presented. Trustee Wennerstrom made a motion to approve all employments as presented. Trustee Scheibel seconded the motion. Motion carried unanimously (4-0). ITEM # 4 REQUEST TO CONSDIER APPROVAL OF ADMINISTRATIVE APPOINTMENTS Assistant Principal Stevenson Primary Trustee Humbird made a motion to approve Vanessa Ruiz as the Assistant Principal for Stevenson Primary. Trustee Wennerstrom seconded the motion. Motion carried unanimously (5-0). Assistant Principal Walt Disney Elementary Trustee Scheibel made a motion to approve Julie Gray as Assistant Principal at Walt Disney Elementary. Trustee Pickren seconded the motion. Motion carried unanimously (5-0). Assistant Principal Nolan Ryan Junior High Trustee Humbird made a motion to approve Donielle Walters as Assistant Principal for Nolan Ryan Junior High. Trustee Scheibel seconded the motion. Motion carried unanimously (5-0). for Rodeo Palms Junior High. Trustee Pickren seconded the motion. Motion carried unanimously (5-0). Assistant Principal Alvin High School Trustee Humbird made a motion to approve Robert Ford as Assistant Principal for Alvin High School. Trustee Wennerstrom seconded the motion. Motion carried unanimously (5-0). Principal Nolan Ryan Junior High This item was pulled from the agenda. Recommendation will be presented at a later date. ITEM #5 ADJOURNMENT Trustee Humbird made a motion to adjourn the meeting. Trustee Scheibel seconded the motion. Motion carried unanimously (5-0). Meeting was adjourned at 7:40 a.m. Attest: Cheryl Harris, President Regan Metoyer, Secretary Assistant Principal Rodeo Palms Junior High Trustee Wennerstrom made a motion to approve David Brian Christensen as Assistant Principal 4

5 Alvin Independent School District To Agendum Category Resource Personnel Attachments Rationale AISD Board of Trustees Request to Consider Approval of the Encroachment Agreement for Kinder Morgan Tejas Pipeline Company at the Brothers Elementary #17 School Site. Business Patrick Miller, Associate Superintendent Student Learning Environment Memo from Bill Van Wagner, Senior Project Manager of Building Programs In order to proceed with construction services at the future elementary school site in Shadow Creek Ranch, it is necessary that Alvin ISD acknowledge an encroachment agreement to Kinder Morgan. District Goal(s) Budget Implications Recommendation or Proposed Motion Fiscal Responsibility and Growth Needs None That the Board approve the Encroachment Agreement to Kinder Morgan Tejas Pipeline Company and authorize the Superintendent or his designee to execute the final agreement. 5

6 MEMORANDUM DATE: June 23, 2016 TO: FROM: SUBJECT: Patrick Miller Associate Superintendent, Student Learning Environment Bill Van Wagner Senior Project Manager, Building Programs Encroachment Agreement at Shirley Brothers Elementary Kinder Morgan Tejas Pipeline Company, LLC owns rights to a 20 foot pipeline easement extending along the north property line of Brothers Elementary. The driveway for the elementary crosses the pipeline easement and as a result AISD must comply with certain construction and use guidelines and restrictions including execution of an encroachment agreement. The encroachment agreement has no related fee only precautions, protection, and construction methods to be adhered to as a condition of the driveway construction and use. For this reason we are asking authorization to enter into the agreement to be executed on behalf of the District by the Superintendent or his designee. Building Programs Dept Stapp Maxwell Bldg A Alvin, TX

7 Alvin Independent School District To Agendum Category Resource Personnel Attachments Rationale AISD Board of Trustees Request to Consider Approval for the Dedication of Easement for Brazoria County MUD #39 at the Pomona Elementary #18 School Site. Business Patrick Miller, Associate Superintendent, Student Learning Environment Memo from Bill VanWagner, Senior Project Manager, Building Programs Description and Sketch of Easement In order to procure water service to the future elementary school site in the Pomona Subdivision, it is necessary that Alvin ISD grant a utility easement to Brazoria County Municipal Utility District #39. District Goal(s) Budget Implications Recommendation or Proposed Motion Fiscal Responsibility and Growth Needs None That the Board approve the dedication of an easement to Brazoria County Municipal Utility District #39 and authorized the Superintendent or his designee to execute the final easement agreement. 7

8 MEMORANDUM DATE: June 27, 2016 TO: FROM: Patrick Miller Assistant Superintendent, Student Learning Environment Bill VanWagner Senior Project Manager, Building Programs SUBJECT: Water Meter Easement for Brazoria County MUD #39 at Pomona Elementary #18 The Municipal Utility District (MUD #39) has requested an easement from Alvin ISD on which to locate the domestic water meter that will serve Pomona Elementary #18. This easement would include a 12.2 x 24 area around the water meter, which is to be located within the existing 30 wide landscape easement at the street frontage of Pecan Creek Lane on the North side and approximately 248 from the NW corner of the campus property. See site plan indicating the approximate location of the proposed easement. As this easement doesn t adversely affect the Districts ability to use or improve the school site, the Building Programs Department is requesting that the Alvin ISD Board of Trustees grant the dedication of an easement and authorize AISD Administration to execute the final easement documents. Building Programs Department 2200 Stapp Maxwell Bldg A Alvin, TX

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10 Alvin Independent School District To Agendum Category Resource Personnel Attachments Rationale AISD Board of Trustees Request to Consider Personnel Items Requested Personnel Personnel/Action Dr. James Buck Gilcrease, Superintendent Allen Roberts, Associate Superintendent Memo related to personnel Requested personnel actions District Goal(s) Teachers and Staff Budget Implications None Recommendation or Proposed Motion That Board approval be granted for requested personnel items as presented 10

11 Alvin Independent School District To Agendum Category Resource Personnel Attachments Rationale AISD Board of Trustees Request to Consider Personnel Items Administrative Appointments Assistant Principal Wilder Elementary School Personnel/Action Dr. Buck Gilcrease, Superintendent of Schools Allen Roberts, Associate Superintendent of Human Resources Memo related to administrative appointments to be distributed prior to the Board Meeting Replacements due to reassignment of administrators or new positions. District Goal(s) Teachers and Staff Academic Performance Fiscal Responsibility Budget Implications None Recommendation or Proposed Motion That Board approval be granted for Assistant Principal Wilder Elementary School 11

12 Alvin Independent School District To Agendum Category Resource Personnel Attachments Rationale AISD Board of Trustees Request to Consider Personnel Items Administrative Appointments Assistant Principal Nolan Ryan Jr. High School Personnel/Action Dr. Buck Gilcrease, Superintendent of Schools Allen Roberts, Associate Superintendent of Human Resources Memo related to administrative appointments to be distributed prior to the Board Meeting Replacements due to reassignment of administrators or new positions. District Goal(s) Teachers and Staff Academic Performance Fiscal Responsibility Budget Implications None Recommendation or Proposed Motion That Board approval be granted for Assistant Principal Nolan Ryan Jr. High School 12

13 Alvin Independent School District To Agendum Category Resource Personnel Attachments Rationale AISD Board of Trustees Request to Consider Personnel Items Administrative Appointments Principal Nolan Ryan Jr. High School Personnel/Action Dr. Buck Gilcrease, Superintendent of Schools Allen Roberts, Associate Superintendent of Human Resources Memo related to administrative appointments to be distributed prior to the Board Meeting Replacements due to reassignment of administrators or new positions. District Goal(s) Teachers and Staff Academic Performance Fiscal Responsibility Budget Implications None Recommendation or Proposed Motion That Board approval be granted for Principal Nolan Ryan Jr. High School 13

14 Alvin Independent School District To Agendum Category Resource Personnel Attachments Rationale AISD Board of Trustees Request to Consider Personnel Items Administrative Appointments Assistant Superintendent of Administrative and Student Services Personnel/Action Dr. Buck Gilcrease, Superintendent of Schools Allen Roberts, Associate Superintendent of Human Resources Memo related to administrative appointments to be distributed prior to the Board Meeting Replacements due to reassignment of administrators or new positions. District Goal(s) Teachers and Staff Academic Performance Fiscal Responsibility Budget Implications None Recommendation or Proposed Motion That Board approval be granted for Assistant Superintendent of Administrative and Student Services. 14