West Melbourne/Brevard County Joint Community Redevelopment Agency. Agenda. March 6, 2018, 6:00 p.m. City Council Chamber

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1 West Melbourne-Brevard County Joint Community Redevelopment Agency Chairman, Hal J. Rose Vice Chairman, Kristine Isnardi Pat Bentley Adam Gaffney Bill Mettrick Barbara A. Smith John Coach Tice Andrea Young CITY HALL 2240 Minton Road West Melbourne, FL Phone: (321) Fax: (321) West Melbourne/Brevard County Joint Community Redevelopment Agency Agenda March 6, 2018, 6:00 p.m. City Council Chamber 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE AND MOMENT OF SILENT MEDITATION 3. ROLL CALL 4. APPROVAL OF DECEMBER 19, 2017 MINUTES 5. FY COMMUNITY REDEVELOPMENT AGENCY ANNUAL REPORT Recommendation: Receive the filed annual report of the West Melbourne/Brevard County Joint Community Redevelopment Agency. 6. U.S. 192 STREET LIGHTING Recommendation: Approve Resolution No to reserve the September 30, 2017, fund balance for the U.S. 192 Street Lighting Project and to amend the CRA budget. 7. REPORT ON DEVELOPING DRAFT INTERLOCAL AGREEMENT WITH BREVARD COUNTY* 8. PUBLIC COMMENTS 9. ADJOURNMENT All persons wishing to be heard should appear in person at these hearings or send written comments to the City Clerk. All persons and parties are hereby advised that if they should decide to appeal any decision made by the City with respect to any matter considered at the public meeting or hearing described in this notice, they will need a record of the proceedings, and for such purpose, said person or party may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based (Chapter 286, Florida Statutes). In compliance with American with Disabilities Act (ADA), anyone who needs a special accommodation for this meeting should contact the City s ADA coordinator at at least 48 hours in advance of this meeting. * THERE ARE NO ATTACHMENTS OR BACKGROUND INFORMATION ON THESE ITEMS.

2 West Melbourne-Brevard County Joint Community Redevelopment Agency Chairman, Kristine Isnardi Vice Chairman, Hal J. Rose Pat Bentley Adam Gaffney Bill Mettrick Barbara A. Smith John Coach Tice Andrea Young CITY HALL 2240 Minton Road West Melbourne, FL Phone: (321) Fax: (321) West Melbourne/Brevard County Joint Community Redevelopment Agency Minutes December 19, 2017, 6:00 p.m. City Council Chamber 1. CALL TO ORDER Vice Chairman Hal Rose called the meeting to order at 6:00 p.m. 2. PLEDGE OF ALLEGIANCE AND MOMENT OF SILENT MEDITATION Vice Chairman Rose led the Pledge of Allegiance followed by a moment of silent meditation. 3. ROLL CALL Present: Vice Chairman Hal Rose, Members Pat Bentley, Adam Gaffney, Bill Mettrick, Barbara A. Smith, John Coach Tice, and Andrea Young. Also present: City Manager Scott Morgan, City Attorney Morris Richardson, Finance Director Margi Starkey, Planning and Economic Development Director Christy Fischer, Information Technology Director Tom Bradford, Public Works Director Mark Piccirillo, Project Manager Brian Mascher and City Clerk Cynthia Hanscom. Member Young moved to excuse Chairman Kristine Isnardi. Member Mettrick seconded the motion, which passed SELECTION OF CHAIRMAN AND VICE CHAIRMAN FOR 2018 Member Mettrick moved to select Hal Rose as Chairman and Kristine Isnardi as Vice Chairman. Member Young seconded the motion, which passed APPROVAL OF AUGUST 15, 2017 MINUTES Member Young moved to approve the August 15, 2017 minutes, as written. Member Bentley seconded the motion, which passed 7-0. CRA 4-1

3 6. ADVERTISEMENT OF 2018 MEETING SCHEDULE Member Mettrick moved to approve Resolution No setting the 2018 meeting schedule for the Community Redevelopment Agency. Member Young seconded the motion, which passed with a 7-0 vote. 7. STATUS REPORT ON U.S. 192 STREET LIGHTING PROJECT Deputy City Manager Mills updated the Members on the street lighting project from the east side of the U.S. 192/I-95 interchange to Pearl Street. He noted the contract was for $764,000, some of which is paid with grants. He noted that the contract period was 210 days from the Notice to Proceed. He reviewed the four major issues for the project. First, from the survey work that was completed at the Sam s Club location, it was discovered that there was never a dedication of the turn lane. In order to complete the project as designed, the right-of-way would need to be dedicated to the Florida Department of Transportation (DOT). He stated a deed had been signed and was submitted to DOT. Second, at the preconstruction meeting, representatives from DOT reported that a permit would be needed. It was believed that the signed drawings from DOT would be adequate. Since then, the completed application with the signed drawings was submitted and finally approved. Third, the approval of the expenditure for Florida Power & Light (FPL) for relocation of the poles was slowed because of the weather. He noted there were several other users of the poles that needed to be contacted. Fourth, the delivery of the light poles had been delayed twice, which had delayed the project until the first week of January Deputy City Manager Mills stated the contractor had been patient throughout the process and has agreed to the issuance of the notice to proceed in the second week of January. Member Bentley asked there were issues with the grants because of the delays. City Manager Morgan stated they had filed and received an extension. If not completed by March, they could file for another extension. Chair Rose asked about the special permit and why it was not known that a permit was needed. Deputy City Manager Mills noted that they had gone through the appropriate office for approval of the drawings and had assumed that approval of the plans would be adequate. City Manager Morgan noted that the Department of Transportation was very large with many different divisions. Based on information received, they had been operating on the understanding that the approval of the agreement itself would constitute a permit. CRA 4-2

4 Member Young asked if there would be additional costs to Florida Power & Light because of the delays. Deputy City Manager Mills noted he had not received anything further from FLP and the purchase order was issued at the prices that were originally stated. 8. PUBLIC COMMENTS There were no comments received from the public. 9. ADJOURNMENT to March Chair Rose adjourned the meeting at 6:17 p.m. Tuesday, March 6, The next meeting was scheduled for Hal J. Rose, Chairman Cynthia Hanscom, City Clerk CRA 4-3

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