AGENDA CITY OF HAINES CITY, FLORIDA CITY COMMISSION MEETING September 8, :00 PM

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1 AGENDA CITY OF HAINES CITY, FLORIDA CITY COMMISSION MEETING September 8, :00 PM Mayor Horace West Vice-Mayor Don Mason Commissioner H.L. Roy Tyler Commissioner Kenneth Kipp Commissioner Morris West COMMISSION CHAMBERS 620 E. Main Street, Haines City, FL Phone: Web: hainescity.com 1. CALL TO ORDER 2. INVOCATION 3. PLEDGE OF ALLEGIANCE 4. BUDGET AGENDA 4.1. ORDINANCE NO : AN ORDINANCE OF THE CITY OF HAINES CITY FLORIDA; ADOPTING THE MILLAGE RATE TO PROVIDE SUFFICIENT FUNDS FOR PROJECTED EXPENDITURES OF THE FISCAL YEAR BUDGET OF THE CITY OF HAINES CITY, FLORIDA; AND PROVIDING AN EFFECTIVE DATE. Staff Contact: Shantavia Conner, Finance Director 4.2. ORDINANCE NO : AN ORDINANCE OF THE CITY OF HAINES CITY, FLORIDA; MAKING APPROPRIATIONS OF FUNDS FOR DEFRAYING THE EXPENSES OF THE MUNICIPAL GOVERNMENT OF THE CITY OF HAINES CITY FOR THE FISCAL YEAR, A.D ; ADOPTING THE BUDGET OF THE CITY OF HAINES CITY, FLORIDA, FISCAL YEAR COMMENCING OCTOBER 1, 2016, AS THE OFFICIAL BUDGET OF THE CITY OF HAINES CITY, FLORIDA, FISCAL YEAR A.D ; AND PROVIDING AN EFFECTIVE DATE. Staff Contact: Shantavia Conner, Finance Director City Commission Meeting September 8, 2016 Page 1 of 5

2 5. PRESENTATIONS AND DISCUSSIONS 5.A. HISPANIC HERITAGE MONTH 6. CONSENT AGENDA The action proposed is stated for each item on the Consent Agenda. Unless a City Commissioner removes an item from the Consent Agenda, no discussion on individual items will occur and a single motion will approve all items. 6.A. MINUTES FROM CITY COMMISSION WORKSHOP AUGUST 16, B. MINUTES FROM CITY COMMISSION MEETING AUGUST 16, C. CEMETERY DEEDS 6.D. POLK COUNTY SHERIFF INTERLOCAL AGREEMENT MODIFICATION NO. 3 Staff Contact: Stuart McCutcheon, Acting Fire Chief (863) E. OXIDATION DITCH GEAR BOX AND END BEARING REPLACEMENT Staff Contact: Mike Stripling, Utility Services Director (863) F. VOLUNTARY ANNEXATION AGREEMENT POWERLINE ROAD 6.G. VOLUNTARY ANNEXATION AGREEMENT POSSUM TROT AVENUE 7. PUBLIC COMMENTS - REGARDING ITEMS NOT ON THE AGENDA Public participation is encouraged. If you wish to address the City Commission regarding items not on the agenda, please fill out a Public Comment Card and submit it to the City City Commission Meeting September 8, 2016 Page 2 of 5

3 Clerk. 8. NEW BUSINESS 8.A. ORDINANCE NO : AN ORDINANCE OF THE CITY OF HAINES CITY, FLORIDA, ESTABLISHING A FEE SCHEDULE FOR CHARGES ASSOCIATED WITH DEPARTMENTAL PROCEDURES OR PROCESSES AND GRANTING ADMINISTRATIVE AUTHORITY FOR FUTURE FEE SCHEDULES AND CHARGES TO BE SET AND AMENDED BY RESOLUTION; PROVIDING FOR THE CITY CLERK TO KEEP A COPY OF THE FEE SCHEDULE ON FILE; PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. 8.B. ORDINANCE NO : AN ORDINANCE OF THE CITY OF HAINES CITY, FLORIDA AMENDING THE COMPREHENSIVE PLAN OF THE CITY OF HAINES CITY, FLORIDA, BY AN AMENDMENT TO THE LAND USE MAP BY RECLASSIFYING LAND FROM FUTURE LAND USE CLASSIFICATION PROFESSIONAL OFFICE/INSTITUTIONAL NORTH RIDGE (PCI-NR) TO LOW DENSITY RESIDENTIAL NORTH RIDGE (LDR-NR) LAND USE CLASSIFICATION FOR THE PROPERTY LOCATED EAST OF US HIGHWAY 27, WEST OF HOLLY HILL ROAD, NORTH AND SOUTH OF NORTH BOULEVARD WEST. THE PROPOSED LAND USE MAP AMENDMENT IS TO RE-DEFINE THE LAND USE OF THE PROPERTIES DESCRIBED THEREIN; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR FINDINGS, LEGISLATIVE INTENT AND LEGISLATIVE HISTORY; PROVIDING FOR A LARGE SCALE LAND USE AMENDMENT; PROVIDING FOR A COPY TO BE KEPT OF FILE; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH, PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE. Staff Contact: Richard Greenwood, Development Services Director (863) City Commission Meeting September 8, 2016 Page 3 of 5

4 8.C. ORDINANCE NO : AN ORDINANCE OF THE CITY OF HAINES CITY, FLORIDA; AMENDING CHAPTER 8 (CEMETERIES); DELETING ALL EXISTING SECTIONS IN THEIR ENTIRETY WITH THE INTENT TO ESTABLISH AND ENACT THE FOLLOWING SECTIONS: TITLE; DEFINITIONS; GENERAL ADMINISTRATION, MAINTENANCE, AND ENFORCEMENT; USE; PURCHASE AND TRANSFER OF SPACES; FEE SCHEDULE; PRESUMPTION OF ABANDONMENT; AUTHORIZATION REQUIREMENTS; BURIAL REGULATION; FOUNDATIONS, MARKERS, MEMORIALS, AND MONUMENTS; RULES AND REGULATIONS; AND RIGHTS RESERVED BY THE CITY; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AMENDMENTS; PROVIDING FOR CODIFICATION AND SCRIVENERS ERRORS; PROVIDING FOR SEVERABILITY; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE. 8.D. ORDINANCE NO : AN ORDINANCE OF THE CITY OF HAINES CITY, FLORIDA, ESTABLISHING SECTION 2-9 ELECTED OFFICIALS RETIREMENT SYSTEM OF THE CODE OF ORDINANCES IN CHAPTER 2 ADMINISTRATION, ARTICLE 1 IN GENERAL; FOR THE ESTABLISHMENT OF A NONCONTRIBUTORY RETIREMENT SYSTEM TO PROVIDE RETIREMENT BENEFITS FOR ELECTED OFFICIALS IN ACCORDANCE WITH SECTION , FLORIDA STATUTES; PROVIDING FOR THE QUALIFICATION OF SERVING AT LEAST TWENTY CONSECUTIVE YEARS AS A CITY COMMISSIONER AND A RETIREMENT BENEFIT AMOUNT EQUAL TO ONE-HALF (1/2) OF THE FULL AMOUNT OF THE CURRENT ANNUAL SALARY OF A CITY COMMISSIONER FOR THE REMAINDER OF HIS OR HER NATURAL LIFE; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR CODIFICATION AND SCRIVENERS ERRORS; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. 8.E. RESOLUTION NO : A RESOLUTION OF THE CITY OF HAINES CITY, FLORIDA; GRANTING A FINAL REPLAT AT 1004 COMMERCE AVENUE, HAINES CITY, FLORIDA; SETTING FORTH CONDITIONS; PROVIDING FINDINGS; PROVIDING FOR RECORDING IN THE PUBLIC RECORDS; AND PROVIDING FOR AN EFFECTIVE DATE. Staff Contact: Richard Greenwood, Development Services Director (863) City Commission Meeting September 8, 2016 Page 4 of 5

5 8.F. RESOLUTION NO : A RESOLUTION OF THE CITY OF HAINES CITY, FLORIDA AMENDING SECTION 5.04 HOLIDAYS; OF THE CITY OF HAINES CITY PERSONNEL RULES AND REGULATIONS MANUAL; PROVIDING FOR AUTHORITY; PROVIDING FOR AMENDMENT TO PERSONNEL RULES AND REGULATIONS MANUAL; PROVIDING FOR CONFLICTING RESOLUTIONS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Staff Contact: Kandace Tappen, Human Resources Director (863) G. RESOLUTION NO : A RESOLUTION OF THE CITY OF HAINES CITY, FLORIDA, RELATING TO FIRE PROTECTION SERVICES WITHIN THE CITY; AMENDING RESOLUTION NO ; IDENTIFYING AN ALTERNATIVE SOURCE OF FUNDING FOR COSTS ASSOCIATED WITH THE USE OF THE UNIFORM METHOD OF COLLECTION; ADOPTING AN ASSESSMENT ROLL; AND PROVIDING AN EFFECTIVE DATE. Staff Contact: Richard Sloan, Acting City Manager (863) H. RESOLUTION NO : A RESOLUTION OF THE CITY OF HAINES CITY, FLORIDA, RELATING TO STORMWATER MANAGEMENT WITHIN THE CITY; AMENDING RESOLUTION NO ; IDENTIFYING AN ALTERNATIVE SOURCE OF FUNDING FOR COSTS ASSOCIATED WITH THE USE OF THE UNIFORM METHOD OF COLLECTION; ADOPTING AN ASSESSMENT ROLL; AND PROVIDING AN EFFECTIVE DATE. Staff Contact: Richard Sloan, Acting City Manager (863) CITY MANAGER'S REPORT 10. CITY CLERK'S REPORT 11. CITY ATTORNEY'S REPORT 12. COMMISSION COMMENTS 13. ADJOURNMENT Website Address hainescity.com NOTICE Pursuant to Section of the Florida Statutes, if any person decides to appeal any decision made by the City Commission with respect to any matter considered at this public meeting, such person will need a record of the proceedings and for such purpose, such person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which the appeal is to be based. For special accommodations, please notify the City Clerk s Office at least 72 hours in advance. Phone: Help for the hearing impaired is available through the Assistive Listening System. Receivers can be obtained from the City Clerk s Office. In accordance with the Americans with Disabilities Act (ADA), persons with a disability, such as a vision, hearing or speech impairment, or persons needing other types of assistance, and who wish to attend City Commission meetings or any other board or committee meeting may contact the City Clerk s Office in writing, or may call for information regarding available aids and services. City Commission Meeting September 8, 2016 Page 5 of 5