FLORENCE UNIFIED SCHOOL DISTRICT NO. 1 MINUTES OF GOVERNING BOARD WORK SESSION REGULAR BOARD MEETING Wednesday, July 11, 2012

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1 FLORENCE UNIFIED SCHOOL DISTRICT NO. 1 MINUTES OF GOVERNING BOARD WORK SESSION REGULAR BOARD MEETING Wednesday, July 11, 2012 Work Session - Call to Order - 6:00 P.M. The Work Session was called to order by Board President Rose Marie Monks at 6:00 p.m. in the Florence Unified School District Administration Building, 1000 S. Main St., Florence, AZ. Roll Call The following Board Members were present at roll call: President Rose Marie Monks, Vice-President Bob Dailey, Member Jim Thomas, Member Bob Ingulli, and Member Denise Guenther. Also present was Superintendent Dr. Gary Nine. Possible Correction of Past Minutes There were no corrections made to the minutes. Possible Agenda Re-organization There was no reorganization of the agenda. Agenda Item Clarifications 19.2 Changes in cafeteria meal pricing. Ms. Myers explained that with the new pricing requirements set by ADE, the district is required to charge full price students the full amount that we receive for reimbursement of free meals from the state. It is recommended that the following meal prices be put in place for 2012/13 school year: K-8 breakfast $1.35 for full price and $.30 for reduced price; lunch $2.25 for full price and $.40 for reduced price. High School breakfast $1.70 for full price and $.30 for reduced price; lunch $2.75 for full price and $.40 for reduced price. We have been charging at the K-8 schools $1.25 for breakfast and $2.00 for lunch. High School breakfast has been $1.60 with lunch being $2.50. This increase can be spread over 2 years Adoption of the 2013 Annual Expense Budget. By statute, the Governing Board must adopt a proposed budget by July 15th. The proposed budget was presented at the June 13 th meeting and no changes have occurred. Ms. Myers is recommending that it be adopted Approval of IGA between FUSD and Queen Creek Unified School District. According to Ms. Grant, this IGA will allow Queen Creek to take over the parent portion of our Migrant Program. We have 8 students left in our Migrant program and we cannot do the parents justice in providing them services. Queen Creek has a large Migrant Program and they are willing to incorporate our parent program into theirs. They would also do identification and recruitment which is required by law. We would still be responsible for educating our Migrant students as our part of the IGA and they would still attend our schools. July 11, 2012 Minutes Page 1

2 19.7 Acceptable Use Policies. Ms. Steele informed the Board that for E-rate compliancy the District s Acceptable Use Policies must be approved annually. Our current acceptable use policies have been modified to address the new E-rate requirement of educating minors about appropriate online behavior, including interacting with other individuals on social networking websites and in chat rooms, as well as cyberbullying awareness Out of state travel to National Facilities Management Training. Mr. Lamas is requesting approval to attend the National Facilities Management Training, a free conference, in Las Vegas, October 2-3, He will provide his own transportation Adoption of a resolution urging Congress to reauthorize ESEA now. NSBA is asking school boards across the nation to adopt a resolution asking congress to not delay in reauthorizing the Elementary and Secondary Education Act. The current law contains mandates and requirements that are ineffective and costly to local school districts. It has been in the process of being revised for two years but progress is slow; thus the push to reauthorize it now. Other Patient Protection and Affordable Care Act Mr. Jimenez introduced Mark Bagnall, the District s health insurance consultant, who gave an overview of the new law. Starting in 2014, almost everyone will be required to be insured or pay a fine. There are subsidies to help people who can't afford coverage. Most employers, including FUSD, will face fines if they don't offer affordable coverage for their workers. Newly created insurance markets will make it easier for individuals and small businesses to buy affordable coverage, and Medicaid will be expanded to cover more low-income people. Insurers will be prohibited from denying coverage to people with medical problems or charging those people more and they won't be able to charge women more. During the transition to 2014, a special program for people with pre-existing health problems helps these people get coverage. Regular Board Meeting Call to Order Mrs. Monks called the Regular Board Meeting to order at 6:30 p.m. Adoption of the Agenda of the July 11, 2012, Work Study Session/Regular Board Meeting Member Denise Guenther moved; Member Bob Dailey seconded that the Governing Board adopts the Agenda of the July 11, 2012, Work Study Session/Regular Board Meeting. The motion carried 5-0. Pledge of Allegiance to The Flag Mrs. Monks led the Pledge of Allegiance to the Flag. Governing Board Member Reports Mrs. Guenther, along with Mr. Thomas attended the ASBA Delegate Assembly. She hopes everyone is enjoying what is left of their summer and are getting prepared for the new school year which is coming fast. Mrs. Monks congratulated Mr. Lineberry and his staff at Florence Virtual Academy on being recommended for full accreditation by the North Central Association. July 11, 2012 Minutes Page 2

3 She thanked Ms. Steele, Nick Trakas, and Gabe Carrillo for their feedback after attending the International Society of Technology Education Conference. Mrs. Monks is looking forward to attending the district back to school convocation on July 19 th ; she welcomed the new employees, and wishes everyone in the district a productive school year. Superintendent's Report Dr. Nine began his Superintendent s Report with a brief tribute to longtime educator Art Celaya, who passed away on July 8. Mr. Celaya served FUSD for 36 years, first as a teacher and coach, and 16 years as Superintendent. During his career he served on many committees, local and statewide and upon his retirement he served 8 years in the Arizona House of Representatives. He remained active on many committees and boards right up until his death. In closing, Dr. Nine asked for a moment of silence in honor of Mr. Celaya. Staff Recognition Mr. Lamas recognized Classified Employee of the Month Jerry Hopper. In addition to taking care of Magma Ranch, Jerry is in charge of all of the fire alarms and security systems throughout the district. He is a creative thinker and a great benefit to the district. Ms. Steele introduced Jonathan Cochran, Classified Employee of the Month. He has been very instrumental over the past 5 years in all of our technology implementation. He is trustworthy, attends to details and makes sure any job gets done well. He is the resident comedian of the technology department. Dr. Nine acknowledged four new Assistant Principals Ben Armstrong and Bryce Solberg (Circle Cross), Steve Landes (Skyline Ranch), and Jim Bock (Copper Basin). Dr. Nine also acknowledged Dr. Ginni Shuss who, as of July 1 st, is the new President of the Special Education Administrators of Arizona. She, along with Mr. Ingulli and Anita are involved with Project Bridge and they just earned their 501(C)(3) and are the recipients of a $5,000 grant. Project Bridge recently had a wonderful, well attended ribbon cutting ceremony and open house. Dr. Nine asked each of the principals to give an update on their summer activities. They reported on trainings they and their staff attended; they are all excited about the new TAP system and are making preparations for the start of a great new school year. Curriculum Report: D-TAP - Kathy Brown Mrs. Brown gave an update on the TAP System. She and Sarah Baker attended the TAP Summer Institute in June with educators from all across the nation with varying levels of experience with the TAP System. Principals, Assistant Principals, Master Teachers, Mentor Teachers and district personnel attended three day of CORE training and more training is scheduled for August. The main goal of the TAP System is student success. The quality of the teacher is the single most important key to student learning. Support and growth of teachers is the main goal, which ultimately leads to success of the students. Mrs. Brown handed out a rubric which is used for evaluation. The Rubric covers teaching skills, knowledge and responsibilities, and performance standards. July 11, 2012 Minutes Page 3

4 Teachers will be handing out a student survey to get feedback on how students perceive their teachers. Administrative Reports The Board reviewed written Administrative reports from Principals, Instructional Specialists, the Director of Exceptional Student Services, Director of Transportation and Support Services, Director of Construction and Public Relations, Director of Finance, Assistant to the Superintendent for Administrative Services and Athletics, and Assistant Superintendent for Instructional and Bilingual Services. Approval of the Consent Agenda Member Denise Guenther moved; Member Bob Dailey seconded that the Governing Board approves items #2 through #7 on the Consent Agenda. The motion carried 5-0. Minutes of the June 13, 2012, Work Study Session/Regular Board Meeting Monthly Expenditure Budget Report of the District for FY12 Approval of Student Activities and Auxiliary Operations Cash Balance Reports Acceptance of FY12 Vouchers for signing and filing; ratification of vouchers signed since the last regular board meeting Acceptance of Adjusting Journal Entries for Reclassification of Payroll and/or Accounts Payable Expenditures Approval of Human Resources/Personnel Report request for action Unfinished Business Adoption of Board Policies JFAA and Exhibits - Admission of Resident Students, JFAB and Exhibits - Tuition/Admission of Nonresident Students and Board Policies KD - Public Information and Communications and KHC - Distribution - Posting of Promotion Materials Policies JFAA and Exhibits - Admission of Resident Students, JFAB and Exhibits - Tuition/Admission of Nonresident Students and Board Policies KD - Public Information and Communications and KHC - Distribution - Posting of Promotion Materials were presented at the June Board Meeting for first presentation and posting and are recommended for adoption. Member Jim Thomas moved; Member Bob Dailey seconded that the Governing Board adopts the above listed policies. The motion carried 5-0. New Business Acceptance of satisfactory evidence that the Superintendent has met Goal #10 of the Performance Pay Plan for FY The Governing Board believes that the Superintendent has met Goal #10 of the Performance Pay Plan for FY , more specifically, "Under the Superintendent's guidance, while accounting for absences, motivation, and special needs, progress is being made toward our goal of students gaining one year of educational growth each school year. Member Jim Thomas moved; Member Bob Dailey seconded that the Governing Board is in agreement that the Superintendent has met Goal #10 of the Performance Pay Plan for FY The motion carried 5-0. Request to change meal prices Member Bob Ingulli moved; Member Denise Guenther seconded that the Governing Board approves the increased meal prices as recommended. The motion carried 5-0. July 11, 2012 Minutes Page 4

5 Adoption of a resolution urging Congress to Reauthorize ESEA now Member Bob Dailey moved; Member Jim Thomas seconded that the Governing Board adopts the resolution urging Congress to reauthorize ESEA now. The motion carried 5-0. (Resolution attached) Adoption of the 2012/2013 School District Annual Expenditure Budget Member Denise Guenther moved; Member Bob Ingulli seconded that the Governing Board adopts the School District Annual Expenditure Budget as proposed on June 13, 2012, and presented during the public hearing. The motion carried 5-0. Out of State travel to National Facilities Management Training on October 2-3, Las Vegas, NV Member Jim Thomas moved; Member Bob Dailey seconded that the Governing Board approves out-of-state travel for Mark Lamas to attend the National Facilities Management Training in Las Vegas, NV. The motion carried 5-0. Approval of IGA between FUSD and Queen Creek USD for Migrant Program Member Bob Dailey moved; Member Denise Guenther seconded that the Governing Board approves the IGA between Florence USD and Queen Creek USD. The motion carried 5-0. Acceptable Use Policies Member Bob Dailey moved; Member Bob Ingulli seconded that the Governing Board approves the Acceptable Use Policies. The motion carried 5-0. Board approval of Governing Board statement for the M&O Override Election Member Bob Dailey moved; Member Bob Ingulli seconded that the Governing Board approves the pro statement for the M&O Override election. During discussion Dr. Nine requested to change the last two sentences of the statement to show the corrected cost of the override from just over three pennies per day to 10 cents a day or $3.00 per month to the average homeowner. This is needs to be changed to be congruent with the secondary tax rate. Mr. Dailey amended the motion to approve the pro statement with the corrected numbers; Mr. Thomas seconded. The motion carried 5-0. (Statement attached) Call to the Public There were no requests. Informational Items Health Care Reform: Employer Update This item was presented by Mark Bagnall earlier in the meeting. Information from the ASBA Delegate Assembly held on June 30, Jim Thomas and Denise Guenther Mr. Thomas reported that he and Denise representing Florence USD, and Maribel Lopez representing Marana USD, attended the Delegate Assembly. Significant changes were: Proposal to do away with tax credit for public schools. This was not supported by the Legislative Committee and was not voted in. July 11, 2012 Minutes Page 5

6 Proposal to exempt schools from state sales tax. Questions arose what about the county, the city? This was not voted in. Prop 301 Funds there was a proposition to award them on the basis of unweighted student counts vs weighted student counts. A motion was made to delete, which was approved. Proposition to do away with limit of transportation mileage which is currently 20 miles outside of the district. This was not supported. Updated Organizational Chart There were no major changes except taking into account the TAP system. Updated Strategic Plan The Strategic Plan was updated to take into account the TAP system and Common Core Standards. Upcoming Events July 19 Back to School Convocation Florence High School gym. Dr. Nine encouraged all Board members to attend. The guest speaker will be Steve Leinwand July 23 First day of school Information on Healthy Students TeleHealth Program Grant Dr. Fuller provided information on the TeleHealth Program which will provide access to primary care, behavioral health and wellness education services for over 5,600 individuals at the following sites: 1) Anthem K-8 School 2) Walker Butte K-8 School 3) Florence High School in Florence, Arizona; 4) Poston Butte High. The program will increase access to care via tele-medicine, offering routine and sports physicals; screenings for vision, hearing, asthma, diabetes, blood pressure, obesity, and other medical conditions; medical care and treatment for chronic illness and disease, individual and family mental health and substance abuse services; and health education and wellness promotion. Students will be seen by doctors and nurses that come to our campuses. Items for future agendas Mr. Thomas took this opportunity to praise Mark Lamas and his staff on the cleanliness of our schools. He congratulated Mark s staff and everyone who performs those duties. Next Regular Board Meeting The next Regular Board Meeting will be held August 8, 2012, at 6:30 p.m. in the Poston Butte High School CTE Building, N. Gantzel Rd., San Tan Valley, AZ. The work session begins at 6:00 p.m. Adjournment It was moved by Member Bob Dailey and seconded by Member Denise Guenther to adjourn the meeting at 7:58 p.m. The motion carried 5-0. Submitted by: Bob Dailey, Vice-President July 11, 2012 Minutes Page 6