MACON COUNTY R-1 BOARD OF EDUCATION MEETING MINUTES REGULAR SESSION THURSDAY, JANUARY 20, 2000

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1 MACON COUNTY R-1 BOARD OF EDUCATION MEETING MINUTES REGULAR SESSION THURSDAY, JANUARY 20, 2000 The Macon County R-I Board of Education met in regular session on Thursday, January 20, 2000, at 5:00 p.m. Board members present were Kathy McElwain, John Walker, David Hamilton, Jim Cerva, Toni Riekeberg, and Don Kinkhorst. President Kathy McElwain called the meeting to order and welcomed everyone. Wayne Noyes, Chairperson of the North Central Missouri Safety Council presented Kathy McElwain a plaque as a token of the Council s appreciation for everything that the school does to promote safety. The school has been involved with various programs on safety, such as bicycle safety, drunk driving programs, and promoting the use of seatbelts. unanimously to amend the consent agenda by pulling out items (d) revenue and expenditure comparison, and item (e) treasurer s report of current month accounting transactions, and to add item (H) MCIP on Superintendent s report to the Board, and item (H) Amend calendars under New Business. A motion was made by John Walker, seconded by Jim Cerva and passed unanimously to accept the minutes of previous meeting, attendance report, and monthly bills. A motion was made by David Hamilton, seconded by Don Kinkhorst and passed unanimously to approve the revenue and expenditure comparison for the first six months of the school year to the first six months of the school year. Superintendent Brown noted that revenues are 1% greater than expenses. A motion was made by Jim Cerva, seconded by John Walker and passed unanimously to approve the treasurer s report. Superintendent Brown noted the banners on display made by the middle school and also the elementary school students honoring the School Board Members for School Board Recognition Week. Board members will be publicly recognized during half-time intermission of the girls varsity championship basketball game of the Macon Tournament on Saturday night, January 22, at 7:00. The mayor tonight in recognition of the week was also signing a proclamation at the city council meeting. Superintendent Brown reported that school board candidate filing for the April 4, 2000 board election closes at 5:00 p.m. on Thursday, January 18. Two persons have declared their candidacy thus far, John Walker and Vern Kincheloe. Superintendent Brown noted that MSBA s School Board Teleconference is scheduled for February 24, 2000 from 6:30 to 9:00 p.m., at Macon County R-IV School District in New Cambria.

2 Page 2 Superintendent Brown noted that January 25, 2000 is Legislative Day at the Capitol. This day is designated annually as a time when administrators and board members can visit with their senators and representatives about educational issues that are scheduled for discussion during this legislative session. David Hamilton and Jim Cerva will be attending this year. Superintendent Brown reviewed the 1999 Building Annual Performance Report received from DESE on the elementary, middle, and high schools. The principals and Mr. Brown are working together to resolve the areas of concern. Superintendent Brown reported that Mr. Schoenfelt had received a letter of congratulations today from Commissioner Bartman regarding the Macon High School math scores. They had ranked 6 th in the schools with students. Superintendent Brown reported that Baccalaureate is scheduled for Sunday afternoon, May 14, 2000 at 5:00 in the middle school auditorium. The Macon Ministerial Alliance with the school s cooperation and assistance sponsors this activity. Commencement is scheduled for the following Sunday, May 21, 2000 at 2:00 p.m. in Hugh Dunn Stadium. In case of rain, graduation will be held in the high school gym. Superintendent Brown noted that the last day of school is scheduled for May 17, since one day of school was missed for the funeral of the elementary counselor. Superintendent Brown reported that the school district has received a gift of $25,000 from the Doris Walkup estate. It was the desire of the benefactor that this money be used for establishing a yearly scholarship for a student who is pursuing a home economics degree in a post-secondary school. The money has been invested in a 36-month certificate of deposit with Citizens Bank, with an interest rate of 6.45% apy. The interest earnings during a twelve-month period will amount to approximately $1,600. The scholarship will be awarded in the spring of Superintendent Brown reported that the MCIP review had to be delayed one week. New dates for the review were scheduled for February 12, 2001 for them to meet with the board, and February for the teacher interviews. OLD BUSINESS: Superintendent Brown advised the board of the letter he had wrote to DESE responding to their review of the food service program. The most significant concern was the counting of the free meals and the overpayment received by the school due to erroneous programming of the lunch registers. The Microcheck Company has corrected this programming error. The school is awaiting instructions from DESE on how they want the money to be reimbursed.

3 Page 3 Superintendent Brown reported that the invoice received for the district s comprehensive property and casualty insurance from Public Entity Risk Managers was higher than the renewal quotes approved at last months board meeting. The actual premium invoiced by State Farm Insurance for fleet insurance was billed at $12, The premium quoted was $11,854. The increase was due to the addition of a bus last year. Superintendent Brown also reported that the workers compensation insurance is expected to be $21,484, per a letter received from PERM. The premium was quoted at $21,510. The school is still awaiting the actual invoice for workers compensation insurance. A motion was made by Jim Cerva, seconded by Toni Riekeberg and passed with a vote of 5-0 to approve the new amounts billed on the property and casualty insurance and also the workers compensation insurance. David Hamilton abstained from the vote. The selection committee for the 2000 commencement speaker had no report at this time. NEW BUSINESS: Superintendent Brown asked for the board s continued support of the A+ program. A motion was made by Toni Riekeberg, seconded by David Hamilton and passed unanimously to sustain the A+ schools concept through planning, implementation, and evaluation efforts. All board members pledging their support to the A+ Schools Program signed a commitment statement. A motion was made by John Walker, seconded by Don Kinhorst and passed unanimously to approve the comprehensive model guidance curriculum for K-12. A motion was made by Jim Cerva, seconded by David Hamilton and passed unanimously to approve the physical education/health curriculum for K-12. A motion was made by John Walker, seconded by Toni Riekeberg and passed unanimously to approve the fine arts curriculum for K-12. Superintendent Brown and Principal Williams asked the Board s permission to apply for match-free Incentive Grants for the school year. A motion was made by Don Kinkhorst, seconded by Toni Riekeberg and passed unanimously to give them permission to apply for match-free Incentive Grants for the school year. unanimously to nominate Nisha Mangalat for the John T. Belcher Memorial Scholarship. Superintendent Brown noted that each board member had received a copy of a proposed addendum to Board Policy IIA-R, entitled Instructional Materials Textbook Selection

4 Page 4 and Adoption. Superintendent Brown asked each member to study the addendum and will ask for approval in the February board meeting. A motion was made by Toni Riekeberg, seconded by Jim Cerva and passed unanimously to accept the request of Mary Alice Davis to be released from her extra-curricular duty of directing the after-school childcare program, Cool Cats. A motion was made by Jim Cerva, seconded by Toni Riekeberg and passed unanimously to accept the resignation of Viki Cody, who was employed on a part-time basis as an aid. unanimously to accept the resignation of Cayla Viers, who was employed on a part-time basis as an aid. A motion was made by Don Kinhorst, seconded by Toni Riekeberg and passed unanimously to appoint Principal Williams as interim director of Cool Cats. A motion was made by Jim Cerva, seconded by Toni Riekeberg and passed unamimously to amend the school calendar due to the missed day of school for Mr. Pauley s funeral. The last day of school is now May 17, President McElwain read the following thank you s received: From Macon Elementary Faculty and Staff to thank the board for their service. Dorothy Henry thanks. Richard Pauley family for the kindness shown them. Superintendent Brown reported that the Wal-Mart Foundation is working with the Macon FFA on a grant in the amount of $300 to be used to put lights in front of the Welcome to Macon signs that the Agriculture Program built. Superintendent Brown recognized the following students and staff: Rose Harris involvement with the Concerned Citizens Group and sponsoring the Martin Luther King breakfast and ceremonies. Dianne King, and students Amanda Inskip, and Krysten Miller among first in state to receive Microsoft User Specialist Certificates. Varsity cheerleaders for the program they provided for the Rotary and welcoming the new foreign exchange student from South Africa. Jessica Cook for her outstanding job as the school s mascot, Mac. Varsity boys basketball team for their 1 st place finish in the South Shelby Tournament. John Walker moved that the Macon R-1 Board of Education enter into executive session as provided by Missouri Law, Section , for the purpose of discussing personnel, specifically employment of certificated and non-certificated personnel. Macon R-1 Board Policy BC, Section 3, states that The Board reserves the right, as provided by law, to conduct closed meetings, including any records or votes, to the extent

5 Page 5 that they relate to: actions relating to the hiring, firing, disciplining or promotion of particular district employees. Toni Riekeberg seconded the motion. Those voting yea John Walker, Jim Cerva, David Hamilton, Toni Riekeberg, Don Kinkhorst, and Kathy McElwain. Those voting nay- none. Motion passed. Kathy McElwain, President Deborah Baker, Secretary