GLADES COUNTY BOARD OF COUNTY COMMISSIONERS REGULAR MEETING

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1 REGULAR MEETING Tuesday, May 13, :00 A.M. CALL TO ORDER I PRAYER I PLEDGE AGENDA AMENDMENTS Note: Unanimous Board Action ;s required to amend agenda for official vote. PRESENTATIONS I AWARDS Glades County Court Annual Report PUBLIC INPUT ON AGENDA ITEMS PUBLIC HEARINGS 3. CONSENT AGENDA 2. Approve Payment of County Warrants Approve the Minutes of the April 28, 2014 Regular Meeting 4. Bid for ADA Compliance Public Facilities Site Improvements Projects 5. Engineering Contract Amendment BUSINESS AGENDA 6. Approve Resolution Adopting Equal Employment Opportunity Plan Utilization Report 7. Delete Items from Property Records and Dec/are Surplus 8. J.J. Wiggins Litigation - Executive Session CONSTITUTIONAL OFFICERS COUNTY ATTORNEY COUNTY MANAGER PUBLIC INPUT ON NON-AGENDA ITEMS COMMISSIONERS ITEMS AND COMMENTS ADJOURN

2 SUB..IECT: 2013 Glades County Court Annual Report DEPT/DEPT REQUEST: Dawn Oliver BACKGROUND/DETAIL OF REPORT: 2013 Glades County Court Annual Report (see attached). BUDGET IMPACT: Yes / No - If Yes, how much? From where? None COORDINATION WITH: County Staff and Hendry/Glades Court Administration No action was taken on this item. Informational purposes only. REQUEST BY: Dawn Oliver, Administrative Services Manager Meeting Date: May 13, 2014

3 SUBJECT: COUNTY WARRANTS DEPTIDEPT REQUEST: FINANCE BACKGROUNDIDET AIL OF REPORT: COUNTY WARRANTS BUDGET IMPACf: Yes I No -IfYes, how much? From where? COORDINAnON WITH: TIFFANY R. PA TIERSON-FINANCE DIRECTOR ON MOTION of Commissioner Beck seconded by Vice Chairman Stanley the Board approved the Consent Agenda items. Motion carried by 4-0 vote. REQUEST BY: Tiffany R. Patterson Meeting Date: May 8, 2014 Delivered on May 07, 2014 at: 11:30 AM Agenda ## Consent

4 SUBJECT: DEPTIDEPT REQUEST: Approve minutes of the April 28, 2014 Regular Meeting BACKGROUND I DETAlL OF REPORT: A copy of the minutes is attached. BUDGET IMPACT: YeslNo - Jfyes, how much? From where? COORDINAnON WITH: ON MOTION of Commissioner Beck seconded by Vice Chairman Stanley the Board approved the Consent Agenda items. Motion carried by 4-0 vote. REQUEST BY: Court Sandra Brown, Clerk of Meeting Date: May 13, 2014 Agenda # Consent Agenda

5 AGENDA I~M SUMMARY SUBJECT: Bids for ADA Compliance pubnc Facilities Site Improvements Projects DEPT/DEPT REQUEST: Consider awarding bid to the lowest bidder. BACKGROUNDIDETAIL OF REPORT: Bids were received for Public Facilities Site Improvements at (3) Glades County locations. The Request for Bids was advertised March 20, 2014 and April 6, 2014 as well as posted online at One bid was received May 1, 2014 at 4:00 pm. Bid Tabulation and bid attached. Approval is pending with the Department of Economic Opportunity. BUDGET IMPACT: Yes/No - If Yes, how much? From where? Yes, $12, remaining funds of CDBG Grant 12DB-P~2-01-K68. COORDINAnON WITH: Building Department County Manager ON MOTION of Commissioner Beck seconded by Vice Chairman Stanley the Board approved the Consent Agenda items. Motion carried by 4-0 vote. May Meeting Date: 13, 2014

6 SUBJECT: Engineering Contract Amendment DEPT/DEPT REQUEST: County Manager BACKGROUND/DETAIL OF REPORT: Amendment 9 to the Original Standard Agreement with AIM Engineering. Moonshine Marsh (Moore Haven Canal) Project Exhibit 1 - Scope of Services Engineering and Construction services Plan revisions, Preparation of bid documents and specifications and periodic project oversight. Exhibit 2 - Schedule of Fees. (see attached) FOOT Small Cou nty Outreach Program Loop Road resurfacing/reconstruction project. Engineering and project management. FOOT Small County Outreach Program Old Lakeport Road resu rfaci ng/reconstructi on project. Engineering and project management BUDGET IMPACT: Yes I No - If Yes, how much? From where? $110, South Florida Water Management Grant $ FDOT SCOP Loop Road Project $190, FDOT SCOP Old Lakeport Road COORDINATION wrrh: County Manager and County Staff

7 ON MOTION of Commissioner Beck seconded by Vice Chairman Stanley the Board approved the Consent Agenda items. Motion carried by 4-0 vote. REQUEST BY: Paul Car"sle, County Manager Meeting Date: May 13, 2014

8 SUBJECT: Approve Resolution Adopting Equal Employment Opportunity Plan Utilization Report DEPTIDEPT REQUEST: Glades County Board of County Commissioners BACKGROUND/DETAIL OF REPORT: In order to obtain grant funding for the Sheriffs Department's grants, Glades County must have a current Equal Employment Opportunity Plan Utilization Report In' place. This EEOP Utilization Report will be effective from May 13, 2014, through May 12, BUDGET IMPACT: Yes / No - If Yes, how much? From where? None COORDINATION WITH: Florida Department of Law Enforcement ON MOTION of Commissioner Beck seconded by Commissioner Echols the Board adopted Resolution adopting the Equal Employment Opportunity (EEO) Plan and authorized the Chairman to sign. Motion carried by 4-0 vote. REQUEST BY: Mary Ann Whitney, H/R Director Mee~ng Date: May 13,2014

9 SUBJECT: Delete Items from Property Records and Declare Surplus DEPT/DEPT REQUEST: County Manager BACKGROUNDIDETAIL OF REPORT: The following items need to be deleted from the Property Records and Declared as Surplus (see attached lists). The Glades County School Board has expressed the desire to hold their auction in conjunction with the Glades County Board of County Commissioners. None The joint auction will need to be advertised and the Glades County School Board has agreed to cover half of the advertising cost. BUDGET IMPACT: Yes / No...; If Yes, how much? From where? COORDINATION WITH: County Manager, County Staff and the Glades County School Board ON MOTION of Commissioner Echols seconded by Vice Chairman Stanley the Board deleted the attached list of items from the Property Records and declared them surplus to County need and authorized the Glades County School Board to hold their auction in conjunction with the Glades County Board of County Commissioner's auction. Motion carried by 4-0 vote. REQUEST BY: Meeting Date: Paul Carlisle, County Manager M~y 13, _

10 SUBJECT: JJ Wiggins Litigation-Executive Session DEPT/DEPT REQUEST: BACKGROUNDIDETAIL OF ~EPORT: On Tuesday, April 8, 2014, during the County Attorney's Report at the Board of County Commissioners meeting, pursuant to s , Florida Statutes, I advised the Board that I desired advice, in a closed attorney/client meeting, concerning the pending litigation where L.E. Strope, Joseph P. Branch and Etta N. Holbrook (Trustees of the J.J. Wiggins Memorial Trust) have filed litigation against Glades County in Glades County Circuit Court, as Case No CA. The individuals who can attend the closed attorney/client meeting are the four Board members, the County Attorney, the County Manager, and the court reporter. The closed attorney/client meeting has been scheduled for the regular Board meeting day of Tuesday, May 13, 2014, at 1 :30 P.M. and is being listed as an agenda item because the closed attorney/client meeting must begin during a public meeting of the Board in order to satisfy s (8), Florida Statutes. A copy of the Notice of the closed attorney/client meeting that was published on Sunday, May 4, 2014, in the Hendry-Glades Sunday News is attached. I have acquired the services of a court reporter to attend the closed attorney/client meeting to be held at 1 :30 P.M. The process of going into the closed attomey/client meeting is that when the item comes up on the Board meeting agenda, it can be continued to 1 :30 in the afternoon and then when all the other business of the meeting is concluded, the meeting itself can be recessed until 1 :30 in the afternoon. At 1 :30 in the afternoon, the Board can reconvene in the public meeting to consider this one agenda item and then we can proceed to enter into the closed attorney/client meeting, at which time everyone but the four commissioners, the County Attomey, the County Manager, and the court reporter will be removed from the closed attorney/client meeting. A transcript of the entire closed attorney/client meeting will be taken by the court reporter and will be retained, in confidence, until such time as the litigation is "concluded" as described in s (8), Florida Statutes. The purpose of the closed attorney/client meeting is "confined to settlement negotiations or strategy sessions related to litigation expenditures..." as provided in s (8)(b), Florida Statutes. No decision making can occur during the closed meeting session; therefore, the closed meeting session is essentially for me to acquire advice on settlement negotiations and strategies. Any final decision making, including the final approval of a settlement. if one is reached in the future, between the parties will have to be approved in a future public meeting of the Board.

11 BUDGET IMPACT: Yes' No -If Yes, how much? From where? COORDINATION WITH: ON MOTION of Commissioner Beck seconded by Commissioner Echols the Board continued the agenda item (Executive Session) to 1 :30 p.m. on Tuesday, May 13, 2014 for purposes of entering into a closed attorney/client meeting under s (8), Florida Statutes, related to the L.E. Strope, Joseph P. Branch, and Etta N. Holbrook (Trustees of the J.J. Wiggins Memorial Trust) v. Glades County pending litigation case. Motion carried by 4-0 vote. REQUEST BY: County Attorney Meeting Date: Tuesday, May 13, 2014