AGENDA REGULAR IRONWOOD CITY COMMISSION MEETING MONDAY, AUGUST 9, 2010 Regular Meeting - 5:30 P.M. LOCATION: COMMISSION CHAMBER MEMORIAL BUILDING

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1 AGENDA REGULAR IRONWOOD CITY COMMISSION MEETING MONDAY, AUGUST 9, 2010 Regular Meeting - 5:30 P.M. LOCATION: COMMISSION CHAMBER MEMORIAL BUILDING A. Regular Meeting Called to Order. Opening Prayer. Pledge of Allegiance. B. Recording of the Roll. C. Approval of the Consent Agenda.* 5:30 P.M. All items with an asterisk (*) are considered to be routine by the City Commission and will be enacted by one motion. There will be no separate discussion of those items unless a Commission member or citizen so requests, in which event the item will be removed from the General Order of Business and considered in its normal sequence on the agenda. *1) Approval of Minutes July 26 th Regular City Commission Meeting. *2) Review and Place on File. a) Ironwood Park & Recreation Committee Meeting Minutes of July 8 th. b) Downtown Ironwood Development Authority Meeting Minutes of July 29 th. c) Pat O Donnell Civic Center Meeting Minutes of July 27 th. d) Ironwood Planning Commission Meeting Minutes of July 7 th. D. Approval of the Agenda. E. Citizens wishing to address the Commission on Items on the Agenda. (Three Minute Limit). OLD BUSINESS F. Consider adopting Ordinance No. 479, Book 4 an Ordinance to amend the Code of Ordinances, City of Ironwood, Michigan, Chapter 9 Cemeteries, Section 9-8 (Entiled Disposition of funds ) and add Section 9-9 (Entitled Perpetual Care Grant Match Fund ), to allow a portion of perpetual care funds to be used as a source for matching grant funds within the City.

2 NEW BUSINESS G. Discuss and Consider approving lowest bid for a new lawn mower (with trade-in of existing lawn mower) for the City Parks Department. H. Discuss and Consider Resolution # in support of a Community Wide Trail System between the City of Hurley and the City of Ironwood. I. Manager s Report. J. Other Matters (Five Minute Limit). K. Citizens wishing to address the Commission on Items not on the Agenda (Five Minute Limit). L. Adjournment.

3 Proceedings of the Ironwood City Commission Meeting July 26, 2010, Page 330 A Regular Meeting of the Ironwood City Commission was held on July 26, 2010 at 5:30 P.M. along with public hearings at 5:20 P.M. in the Commission Chambers, Second Floor of the Municipal Memorial Building in the City of Ironwood, Michigan. 1. Mayor Burchell opened the Public Hearing at 5:20 P.M. 2. Public Hearing: To hear comment on Ordinance No. 479, Book 4 an Ordinance to amend the Code of Ordinances, City of Ironwood, Michigan, Chapter 9 Cemeteries, Section 9-8 (Entiled Disposition of funds ) and add Section 9-9 (Entitled Perpetual Care Grant Match Fund ), to allow a portion of perpetual care funds to be used as a source for matching grant funds within the City. City Manager Erickson addressed the City Commission stating this is the third public hearing on this issue. Essentially there are two (2) sections 9-8 with two items added which were underline and italicized referring you to the new section 9-9 the Perpetual Care Grant Match Fund. He further stated if there is a grant project that has merit in which the City Commission would review and approve using some of the perpetually care fund to act as a grant match fund setting the terms for the use of those funds. City Attorney Cossi noted after talking with the City Treasurer these perpetual care funds are actual city funds in separate accounts. Nothing in the new section shall be construed that there is no requirement of the City not to provide perpetual care. In his opinion the City of Ironwood could repeal the perpetual care fund but still owe perpetual care. Further discussion of this matter took place. LeRoy Johnson addressed the City Commission regarding the ordinance and suggested they remove section 9.9. Mr. Johnson felt and expressed his concerns with the City using perpetual care funds for another purpose. Further comments were received. Mayor Burchell stated he is comfortable with the legal review of this ordinance and is comfortable with the legal opinion. 3. Mayor Burchell closed the Public Hearing at 5:28 P.M A. Mayor Burchell called the Regular Meeting to Order at 5:30 P.M. B. Recording of the Roll. PRESENT: Commissioner Lamb, Semo, and Mayor Burchell. ABSENT: Commissioner Corcoran and Lucius (excused) C. Approval of the Consent Agenda.* *1) Approval of Minutes July 12 th Regular City Commission Meeting. *2) Review and Place on File. a) Ironwood Planning Commission Meeting Minutes of June 2 nd. Motion was made by Lamb, seconded by Semo to approve the Consent Agenda with the corrected July 12 th Regular City Commission Meeting Minutes by changing the word Park to Trail under item E. Unanimously passed by roll call vote. D. Approval of the Agenda. Motion was made by Lamb, seconded by Semo and carried to approve the agenda as presented. E. Citizens wishing to address the Commission on Items on the Agenda. (Three Minute Limit). There were none.

4 July 26, 2010, Page 331 NEW BUSINESS F. Discuss and Consider approving acceptance of the 2009 CDBG Housing Grant agreement in the amount of $243,900 and authorize Mayor to sign appropriate documents. Motion was made by Semo, seconded by Lamb to approve the acceptance of the 2009 CDBG Housing Grant Agreement in the amount of $243,900 and authorize the Mayor to sign the appropriate documents. Unanimously passed by roll call vote. G. Discuss and Consider approving acceptance of the Amendment to Grant #NSP CFR and authorize Mayor to sign appropriate documents. Motion was made by Lamb, seconded by Semo to approve the acceptance of the Amendment to Grant #NSP CFR and authorize the Mayor to sign the appropriate documents. Unanimously passed by roll call vote. H. Discuss and Consider approving acceptance of Michigan Strategic Fund Block Grant (CDBG) in the amount of $500,000 for water transmission main replacement and authorize appropriate signature on the grant agreement. Motion was made by Lamb, seconded by Semo to approve the acceptance of the Michigan Strategic Fund Block Grant (CDBG) in the amount of $500,000 for water transmission main replacement and authorize appropriate signature on the grant agreement. Unanimously passed by roll call vote. I. Receive bids for the Norrie/Jessieville Water/Sewer Project - Phase II (Aurora Utility Project). Motion was made by Lamb, seconded by Semo and carried to receive the bids for the Norrie/Jessieville Water/Sewer Project Phase II (Aurora Utility Project). J. Discuss and Consider declaring designated city property as surplus property and authorize advertisement for bids. Motion was made by Lamb, seconded by Semo to declare designated City Property as surplus property placing on hold parcels #16, #17, and #26 from the map and authorize advertisement for bids. Unanimously passed by roll call vote. K. Mayor s Appointments. Mayor Burchell appointed to the DIDA (Downtown Ironwood Development Authority) Lee-Ann Garske and Eva-Smith-Furgason (term expiring June 30, 2014), and Matthew Weber, and Thomas Williams (term expiring June 30, 2011). Motion was made by Semo, seconded by Lamb and carried to approve the Mayor s appointments of Lee-Ann Garske, Eva-Smith-Furgason (term expiring June 30, 2014), Matthew Weber, and Thomas Williams (term expiring June 30, 2011) to the DIDA. L. Manager s Report. City Manager Scott Erickson verbally gave the Manager s Report noting the following: *Manager Erickson thanked all the organizers for Festival Ironwood including Keith Johnson and Will Corcoran who stepped up to take it over. *Phase I Jessieville/Norrie Water & Sewer Project is out on the City website. A neighborhood meeting took place last week and the project will be starting tomorrow on Mill Street. *City Clerk s Office will be open on Saturday, July 31 st from 8 a.m. to 2 p.m. for Absentee voter ballots for those who can not make it to the poles on Tuesday, August 3, *MDOT has indicated the overlay project was awarded to Mathey Construction for Lake Street from US2 to Margaret at the end of August/early September along with the overlay of US2 through the City at the same time.

5 July 26, 2010, Page 332 M. Other Matters (Five Minute Limit). Commissioner Semo also thanked the organizers of Festival Ironwood for a job well done. Mayor Burchell invited the City Commission to an individual s home that has a problem with the snowmobile/atv Trail. Attorney Cossi cautioned the City Commission stating less than three should attend. City Manager Erickson mentioned to the City Commission Supervisor Joe Magdziak brought over the City of Ironwood s new loader which has a wing attachment and special tires along with the 1 Ton Truck for public viewing. N. Citizens wishing to address the Commission on Items not on the Agenda (Five Minute Limit). Don Maki and Greg Pisani addressed the City Commission expressing their concerns. O. Adjournment. Motion was made by Lamb, seconded by Semo and carried to adjourn the meeting at 6:15 P.M. Robert Burchell, Mayor Karen M. Gullan, City Clerk

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18 ORDINANCE NO. 479, BOOK 4 AN ORDINANCE PROVIDING FOR THE AMENDMENT TO THE CODE OF ORDINANCES, CITY OF IRONWOOD, MICHIGAN, CHAPTER 9 CEMETERIES, ARTICLE I IN GENERAL, BY AMENDING SECTION 9.8 DISPOSITION OF FUNDS AND BY ADDING SECTION 9.9 PERPETUAL CARE GRANT MATCH LOAN FUND. NOW THEREFORE, THE CITY OF IRONWOOD ORDAINS: CHAPTER 9 CEMETERIES Section 9-8, The Code entitled "Disposition of funds" is hereby amended as follows: Any and all sums of money due and which shall become due under and by virtue of this chapter shall be paid to the city treasurer within ninety (90) days after burial, and the treasurer shall issue a receipt therefore. Any and all moneys hereafter received by the treasurer for the perpetual care of cemetery lots shall be kept in a separate and distinct account as a part of the general fund, the income and expense chargeable thereto to be accounted for separately from other City funds by the city treasurer, and shall not be considered by the officials of the city as a surplus fund which is to be deducted by the city commission in determining the amount of money which will be necessary to be raised for each current year to operate the city; except as provided for in Section 9.9. The terms and conditions upon which the funds received for the perpetual care of cemetery lots shall be invested shall be decided and determined by the city commission upon advice and recommendation of the city manager. All perpetual care funds so collected shall first be accumulated until a minimum perpetual care fund of five hundred thousand dollars ($500,000.00) is established and which shall be maintained an which shall not be reduced below five hundred thousand dollars ($500,000.00), except as provided for in Section 9.9. Any expenses chargeable to the perpetual care fund shall only be paid from interest earned by the funds in the perpetual care fund. and add New Section 9.9 to read in full as follows: Sec 9.9. Perpetual Care Grant Match Loan Fund. The City Commission, upon recommendation of the City Manager may borrow use up to, but not to exceed $200,000, from the perpetual care fund to provide a match for grant related projects within the City. Each potential grant project shall be reviewed separately by the City Commission and considered upon its, own merit. If the City Commission authorizes an internal loan from said use of the perpetual care fund for a grant project the terms and conditions of the loan said use shall be clearly established. The interest rate for an internal grant match loan shall be no less than the current prime lending rate at the time the loan is initiated. The term of the loan use shall be as established by the City Commission and after said term has expired the monies shall be returned to the perpetual care fund. Nothing contained herein shall relieve the City of Ironwood of its perpetual care obligation. Adopted and approved by the City Commission of the City of Ironwood, Michigan, this day of, This ordinance shall be effective upon its adoption and publication as required by law. ATTEST: ROBERT BURCHELL, MAYOR KAREN M. GULLAN, CITY CLERK Published in accordance with Act 207, Michigan Public Acts of 1921, and as amended (MCLA et al) and provisions of Chapter 6 of the City Charter, for the City of Ironwood, Michigan on, 2010.

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