REGULAR MEETING AGENDA OF THE BOARD OF EDUCATION ELMIRA CITY SCHOOL DISTRICT EFA COMMUNITY ROOM, 933 HOFFMAN STREET ELMIRA, NEW YORK 14905

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1 TOGETHER REGULAR MEETING AGENDA OF THE BOARD OF EDUCATION ELMIRA CITY SCHOOL DISTRICT EFA COMMUNITY ROOM, 933 HOFFMAN STREET ELMIRA, NEW YORK :00 PM Meeting July 3, CALL TO ORDER District Clerk, Janet Mustico, called the Organization Meeting of the Board of Education to order at 6:00 p.m. and opened with the Pledge of Allegiance of the Flag. PLEDGE OF ALLEGIANCE 2.0 ROLL CALL BOARD MEMBERS Ed Cleary René Dickens Lynn Grottenthaler Sara Lattin, President Larry McGovern, Jr., Vice President Scott Moore Claude Oliver Randy Reid Jessica STUDENT BOARD REPRESENTATIVES Joseph Allen Corissa Comfort ADMINISTRATORS Joseph Hochreiter, Superintendent Dr. Christine Mecke, Director of Pupil Services Hillary Austin, Director of Administration OTHERS Janet Mustico, District Clerk Conrad Wolan, Esq., School Attorney PRESENT (arr. 6:55 p.m.) ABSENT 1

2 3.0 APPROVAL OF AGENDA Mr. Oliver moved, seconded by Mr. McGovern, that the Board approve the agenda with the following changes: Add Approval of Appointment of and Contract for Thomas Morrell as Director of Physical Education, Health, and Athletics as item #65. Add Approval of Appointment of and Contract for Derek Almy as Director of Pupil Personnel Services as item #66. Add Approval of Audit Committee Member/Dan O Connell as item # OATH OF OFFICE TO THE SUPERINTENDENT The Oath of Office was administered to District Superintendent Joseph Hochreiter at the June 20, 2012 meeting. 5.0 OATH OF OFFICE TO NEW BOARD MEMBERS The Oath of Office was administered to newly elected Board Members, Scott Moore and Randy Reid who were elected at the May 15, 2012, school board election. The Oath of Office was also administered to incumbent Board member Sara Lattin. 6.0 APPOINTMENT OF SCHOOL DISTRICT CLERK Mr. McGovern moved, seconded by Mrs., that the Board approve the following: Resolved, that Janet M. Mustico, presently employed on a permanent basis under the title of Secretary I at Elmira Free Academy be, in addition, designated and appointed the School District Clerk, as provided for in Section 2503 (15) of the Education Law, with powers and duties as provided in said law, the term of such appointment to this additional title to be for the school year An undertaking with acceptable sureties in the amount of $25,000 shall be provided, the cost to be paid by the Board of Education. The stipend for duties performed by the District Clerk will be $13, OATH OF OFFICE FOR DISTRICT CLERK The Oath of Office was administered to District Clerk, Janet M. Mustico. 2

3 8.0 NOMINATION FOR PRESIDENT Mr. McGovern nominated Mrs. Lattin as President of the Board of Education for the school year. Mrs. Lattin accepted the nomination for President of the Board. 9.0 ELECTION OF PRESIDENT Mr. McGovern moved, seconded by Mrs., that the Board appoint Ms. Lattin as President of the Board of Education for the school year NOMINATION FOR VICE PRESIDENT Mr. Oliver nominated Mrs. Dickens as Vice President of the Board of Education for the school year. Mrs. Dickens accepted the nomination as Vice President of the Board of Education for the school year. Mrs. Lattin nominated Mr. McGovern as Vice President of the Board of Education for the school year. Mr. McGovern accepted the nomination as Vice President of the Board of Education for the school year ELECTION OF VICE PRESIDENT Mr. Oliver moved, seconded by Mrs., that the Board appoint Mrs. Dickens as Vice President of the Board for the school year. A roll call was taken and the results are as follows: Motion Failed: Yes: Dickens, Oliver,, No: Cleary, Grottenthaler, Lattin, McGovern, Moore, Reid Mrs. Lattin moved, seconded by Mr. Cleary, that the Board appoint Mr. McGovern Vice President of the Board for the school year. A roll call was taken and the results are as follows: Yes: Cleary, Grottenthaler, Lattin, McGovern, Moore, No: Dickens, Oliver, Reid 3

4 OATH OF OFFICE FOR PRESDIENT AND VICE PRESIDENT The Oath of Office for President of the Board for the school year was administered to Sara Lattin. The Oath of Vice President of the Board for the school year was administered to Larry McGovern, Jr. MOTIONS MADE BY THE BOARD Mr. Oliver moved, seconded by Mrs., that the Board group together and vote on consent items Yes: Cleary, Dickens, Lattin, McGovern, Moore, Oliver, Reid, No: Grottenthaler Mr. Oliver moved, seconded by Mrs., that the Board approve consent items 13-31, tabling consent item 32. Ms. Grottenthaler moved, seconded by Mrs., that the Board rescind Ms. Grottenthaler request to table consent items APPOINTMENT OF SCHOOL DISTRICT TREASURER Resolved, that Joette Traver, be appointed School District Treasurer, as provided in Section 2503 (15) of the Education Law, with powers and duties as provided in said law, the term of such appointment to this additional title to be for the school year An undertaking with acceptable sureties in the amount of $2,000,000 shall be provided, the cost to be paid by the Board of Education APPOINTMENT OF DEPUTY SCHOOL DISTRICT TREASURER Resolved, that Rose Ann Wylie, be designated and appointed as the Deputy to the School District Treasurer, as provided in Section 2503 (15) of the Education Law, with power to act during the temporary absence from duty of the School District Treasurer, the term of such appointment to this additional title to be for the school year An undertaking with acceptable sureties in the amount of $2,000,000 shall be provided, the cost to be paid by the Board of Education.

5 15.0 APPOINTMENT OF SCHOOL DISTRICT TA COLLECTOR Resolved, that Jacquelyn L. French, be designated and appointed School District Tax Collector as provided in Section 2506 (1) of the Education Law, with powers and duties as provided in said law, the term of such appointment to this title to be for the school year An undertaking with acceptable sureties in the amount of $2,000,000 shall be provided, the cost to be paid by the Board of Education APPOINTMENT OF INTERNAL AUDITORS Resolved, that Eldredge, Fox & Poretti, be designated and appointed as Internal Auditors, as provided in Section 2116-b of Education Law with powers and duties as provided in such law, the term of such appointment to be for the school year APPOINTMENT OF INTERNAL CLAIMS AUDITORS Resolved, that Kim Dykes be designated and appointed as Internal Claims Auditor and in addition that Lesa Bussman be designated and appointed as Alternate Internal Claims Auditor as provided in Section 2526 of the Education Law with powers and duties as provided in such law, the term of such appointment to be for the school year APPOINTMENT OF SCHOOL ATTORNEY Resolved that Sayles & Evans, Conrad R. Wolan, Esq., be appointed School Attorney for the school year." 19.0 APPOINTMENT OF BROKER OF RECORD Resolved, that Mark J. Hagan of the firm, Perry & Carroll Inc.be appointed Broker of Record for the school year APPOINTMENT OF PURCHASING MANAGERS & ASSISTANT PURCHASING MANAGER Resolved, that Mark Prutsman be appointed as Assistant Purchasing Manager for the school year ; and Steven Schoonmaker, authorized to act as, Purchasing Manager for the school year for all purchases involving products or services provided by or through GST BOCES APPOINTMENT OF RECORDS RETENTION /DISPOSITION OFFICER Resolved, that Tricia Wise, Coordinator of Management Services, be designated and appointed Records Retention/Disposition Officer as provided in Sections 65a and 87b (iii) of the Public Officers Law with powers and duties as provided in such law, the term of such appointment to this title to be for the school year APPOINTMENT OF RECORDS MANAGEMENT ADVISORY BOARD Resolved, that Steven Schoonmaker, Business Official, Chris Mecke, Director of Pupil Personnel Services, Tricia Wise, Coordinator of Management Services and Joshua Miller, Technology Administrative Assistant, be appointed to the Records Management Advisory Board, the term of such appointment to be for the school year

6 23.0 APPOINTMENT OF PUBLIC RECORDS ACCESS OFFICER Resolved, that Steve Schoomaker, Business Official be, designated and appointed Records Access Officer as provided in Sections 65a and 87b (iii) of the Public Officers Law with powers and duties as provided in such law, the term of such appointment to this title to be for the school year APPOINT TITLE I COMPLIANCE OFFICER Resolved, that Hillary Austin, the Director of Administration, be designated and appointed District Title I Compliance Officer for the school year APPOINT SECTION 504 COMPLIANCE OFFICER Resolved, that Dr. Christine Mecke, Director of Pupil Personnel Services, be designated and appointed District Section 504 Compliance Officer for the school year APPOINT CHIEF SCHOOL PHYSICIAN AND MEDICAL INSPECTOR Resolved, that Kenneth Sobel, M.D./Southern Tier Pediatrics, PC be designated and appointed as the Chief School Physician and Medical Inspector as provided in Section 902 of the Education Law with powers and duties as provided in said law, the term of such appointment to this title to be for the school year and, that the President of the Board of Education be authorized to execute a fee-based agreement with the appointee for the provision of appropriate services APPOINT DISTRICT-WIDE RESCUE COMMITTEE Resolved, that Mike Dunn, Chairman, Tony Lasorte Co-Chairman, ESSAC Union-Rhonda Baran, CMCW Union Bill Hawk, CWA Union-Mary Hughes, ETA Union-Doug Martin, ISEA Union-Bambi Watts (Plus Secretary for the group), Contractors Appointed by Superintendent TBA, Appointed by Superintendent (TBA-Athletic Director), Board Member-Sara Lattin, Parent- Susan Mason & Pat Gilboy, Pam Davis-Webb, SRO Frank Hillman, SRO Dave Holmes, SRO John Allen, SRO Chuck Morrison, Student-EFA BOE Representative, Student- SHS BOE Representative, to be appointed to the District Wide RESCUE Committee, the term of such appointment to be for the school year APPOINT DISTRICT HEALTH & SAFETY COMMITTEE Resolved, that the RESCUE Committee Members, the School Resource Officers and Pam Davis-Webb, EFA Student Council President, SHS Student Council President and be appointed to the District-Wide Health & Safety Committee, the term of such appointment to be for the school year LIAISON FOR HOMELESS CHILDREN & YOUTH Resolved, that Dr. Christine Mecke, the Director of Pupil Personnel Services be designated and appointed as the District Liaison for Homeless Children and Youth for the school year

7 30.0 APPOINT IMPARTIAL HEARING OFFICERS Resolved, that the Board of Education is responsible to approve the following list of Impartial Hearing Officers who have been certified by the Commissioner as Impartial Hearing Officers eligible to conduct hearings pursuant to Education Law, section 4404(I): Joan B. Alexander, Lynn Almeleh, Robert Briglio, Paul Bumbalo, Maryanne Dimeo, Rivona Ehrenreich, Lana S. Flame, Martin Kehoe III, Michael Lazan, Nancy Lederman, Edward Luban, James McKeever, Kenneth S. Ritzenberg, Jerome Schad, Leonard Edward Sienko, Jr., Craig Tessler, Aaron Turetsky, James Walsh, Mindy Wolan, for the school year, and it is further resolved that the President of the Board is authorized and directed to appoint from such list specific hearing officers to serve in accordance with Part 200 of the Regulations of the Commissioner of Education as such appointments are required from time to time APPOINT THE MEMBERSHIP TO THE COMMITTEE ON PRESCHOOL SPECIAL EDUCATION (CPSE) AND THE COMMITTEE ON SPECIAL EDUCATION (CSE) Resolved, that the Board of Education appoint the following individuals as Chairpersons of the District CPSE and CSE Committee in accordance with the provisions of Education Law, Section 4402 and the Regulations of the Commissioner of Education for the school year - Joyce Carr, Katie McDonough, Eileen Paulin and Joy Stanton. The following parent members will be appointed to the CPSE and CSE Committees for the school year-ms. Heather Applebee, Ms. Angela Beschler, Ms. Wendy Davis, Ms. Margaret Hoffman, Ms. Shido Knowles, Ms. Lisa Latterell, Ms. Cynthia Manning, Ms. Christine Mills, Ms. Diana Perron, Ms. Eileen Remec, Ms. Ada Robinson Perez, Ms. Sharon Walburn, Ms. Carleen Webber. The Board of Education also appoints the following school psychologists to the CPSE and CSE Committee for the school year and assigns them to the respective buildings: Gretchen Gower-Robbins-EFA/Elmira Christian Academy (K-12), Michelle Bristol- SHS/Notre Dame Jr./Sr. High, Amy Timofeeff-Broadway Middle School/Southside BOCES MS/HS, Theresa Walsh-Diven/Hendy, Shari Simmons- Pine City/Broadway Elementary/BOCES Elementary, Jill Fuchsassett/Beecher/Holy Family Elementary, Kevin Deery-Riverside/ Coburn, Heather Stanton-Ernie Davis Middle School/Northside BOCES MS/HS 32.0 PROVISION OF ADULT MEDICAL SERVICES Resolved, that the President of the Board of Education be authorized to execute a fee-based agreement with to provide adult medical services for the Elmira City School District for the school year TABLED Ms. Grottenthaler moved, seconded by Mr. Reid, that the Board postpone approval of consent items A roll called was conducted and the results were a 5-4 vote defeating the request to postpone items 33-39; the results are as follows: 7

8 Motion Failed: Yes: Cleary, Grottenthaler, Moore, Reid No: Dickens, Lattin, McGovern, Oliver, Motion to postpone items failed; therefore; each item will be voted on individually APPOINTMENT OF AUDIT COMMITTEE CHAIRPERSON AND TWO BOARD MEMBERS Mr. Oliver moved, seconded by Mrs., that the Board appoint the Audit Committee Chairperson as follows: Resolved, that the Board of Education hereby appoints René Dickens, Chairperson to the District s Audit Committee; the term of such appointment to be for the school year. Yes: Cleary, Dickens, Lattin, McGovern, Moore, Oliver, Reid, No: Grottenthaler 34.0 APPOINTMENT OF POLICY COMMITTEE CHAIRPERSON Mr. McGovern moved, seconded by Mr. Oliver, that the Board appoint the Policy Committee Chairperson as follows: Resolved, that the Board of Education hereby appoints, Sara Lattin, Chairperson to the District s Policy Committee; the term of such appointment to be for the school year. Mr. McGovern moved, seconded by Mr. Oliver, that the Board postpone approval of consent items

9 35.0 APPOINTMENT OF ADVOCACY AND COMMUNITY RELATIONS COMMITTEE CHAIRPERSON-POSTPONED Resolved, that the Board of Education hereby appoints,, Chairperson to the Advocacy and Community Relations Committee. The term of such appointment to be for the school year APPOINTMENT OF FINANCE COMMITTEE CHAIRPERSON POSTPONED Resolved, that the Board of Education hereby appoints Chairperson to the Finance Committee. The term of such appointment to be for the school year APPOINTMENT OF STUDENT ACHIEVEMENT & ACADEMIC COMMITTEE POSTPONED Resolved, that the Board of Education hereby appoints Chairperson to the Student Achievement & Academic Committee. The term of such appointment to be for the school year APPOINTMENT OF FACILITIES COMMITTEE CHAIRPERSONS POSTPONED Resolved, that the Board of Education hereby appoints & Chairpersons to the Facility Committee for the school the school year APPOINT TWO BOARD MEMBERS TO THE ELMIRA CITY SCHOOL DISTRICT SELF-INSURED HEALTH PLAN COMMITTEE Mrs. Dickens moved, seconded by Mr. McGovern, that the Board approve the following resolution: Resolved, that the Board of Education appoint Jessica as its member on the Elmira City School District Self-Insured Health Plan Committee for the school year A roll call was conducted with an 8-1 vote in favor of Mrs. being appointed to the ECSD Self-Insured Health Plan Committee for the school year; the results were as follows: Motion Carried Yes: Cleary, Dickens Lattin, McGovern, Moore, Oliver, Reid,, No: Grottenthaler Mrs. Dickens moved, seconded by Mr. Reid, that the Board approve the following resolution: Resolved, that the Board of Education appoint Scott Moore as its member on the Elmira City School District Self-Insured Health Plan Committee for the school year A roll call was conducted with a 5-4 vote in favor of Mr. Moore being appointed to the ECSD Self-Insured Health Plan Committee for the school year; the results were as follows: 9

10 Motion Carried Yes: Dickens, Lattin, McGovern, Moore, Reid No: Cleary, Grottenthaler, Oliver,, Mr. McGovern moved, seconded by Mr. Oliver that the Board approve consent items 40-64: 40.0 APPOINT PAYROLL CERTIFICATION OFFICER Resolved, that the Business Official, Steven Schoonmaker, be designated and appointed Payroll Certification Officer as provided in Section 100 of the Civil Service Law with powers and duties as provided in said law, the term of such appointment to this additional title to be for the school year APPOINT ASBESTOS COMPLIANCE OFFICER Resolved, that Antonio LaSorte, the Health & Safety Hygienist be designated and appointed as District Asbestos Compliance Officer as provided by Notice 40cfr Park (g) (1) Asbestos-Containing Materials in Schools regulations APPOINTMENT OF ETRACURRICULAR ACTIVITY TREASURERS Resolved, that Nancy Beebe, Erica Doland, TBA, and Charlie Wilson and person to be determined from be appointed as Extracurricular Activity Treasurers ACCEPT LETTERS OF DISCLOSURE OF INTEREST Resolved, that the Board of Education accept letters of disclosure of Interest from Board Members. Section 803 of the General Municipal Law provides that municipal officers will publicly disclose the nature and extent of any interest he/she has in writing and that said statement will be set forth in the record of proceeding (minutes) of the municipality APPOINT SELF-INSURED HEALTH & DENTAL PLAN PRIVACY OFFICER AND SELF-INSURED HEALTH & DENTAL PLAN SECURITY OFFICER Resolved, that Hillary Austin, be appointed as the Elmira City School District s Self-Insured Health & Dental Plan Privacy Officer and that the Supervisor of Instructional Technology be appointed the Elmira City School District s Self- Insured Health & Dental Plan Security Officer APPOINT ATTENDANCE OFFICER Resolved, that Dr. Christine Mecke, Director of Pupil Personnel Services be designated and appointed as Attendance Officer as provided by Ed. Law

11 46.0 DESIGNATE OFFICIAL NEWSPAPER Resolved, that the Elmira Star-Gazette be designated as the District s official newspaper where official District notices will be published for the fiscal year DESIGNATE TWO (2) COMPLAINT OFFICERS Resolved, that Hillary Austin and (TBD) be designated as the District s Complaint Officers for complaints submitted by district students and employees for sexual harassment claims pursuant to policy #3430, Anti- Harassment in the School District DESIGNATING DEPOSITORY AND INVESTMENT OF FUNDS Resolved, that the Chemung Canal Trust Company, Elmira, New York, be and it hereby is designated as sole depository for the General Fund NOW operating checking account of the Elmira City School District of the City of Elmira, New York; and Further, that the Board of Education authorize the use of the following commercial banks, trust companies or municipal investment organizations located and authorized to do business in New York for the deposit of other fund NOW/IMMA checking accounts, savings accounts, and for the placement of temporary investments: a) Chemung Canal Trust Company b) M & T Bank c) Citizens Bank d) HSBC Bank, USA e) Any other commercial banks or trust companies meeting the requirements of the Elmira City School District investment policy, and Further, that the School District Treasurer and the Business Official are authorized, acting jointly, to invest from time to time suitable amounts of each fund in interest-bearing accounts and/or in a manner and to the extent permitted by the laws of the State of New York relative to the handling of School District funds; and Further, that the two designated School District officials are directed to require continued security consisting of Municipal, State or Federal securities to cover all deposited or invested monies as provided in Section 2131 of the Education Law, and such securities must be confirmed in writing to the District Treasurer on the day deposits are made or investment monies transferred PAYROLL PROCEDURES Resolved, that after certification of the payroll by the Business Official as to the services rendered and the amounts due, the District Treasurer be authorized to issue individual payroll checks on a bi-monthly basis, and 11

12 Further, that the Treasurer be ordered and authorized to prepare and file reports and to issue the necessary checks on F.I.C.A., Withholding Taxes, Retirement, Health Insurance, Tax Sheltered Annuities, Disability Insurance, Garnishees, Credit Union, Community Chest, Association Dues, Life Insurance, Health and Accident Insurance, Workers Compensation and United States Savings Bonds WORK SESSIONS, REGULAR AND SPECIAL MEETINGS Resolved, that the existing Rules and Regulations of the Board of Education, pursuant to Section 2504 of the Education Law, as set forth in Board Policies 1510 and 1520, relative to time, place, and procedure covering Work Sessions, Regular and Special meetings be continued for the school year REGULAR BOARD AND WORK SESSION MEETINGS LOCATED IN THE EFA COMMUNITY ROOM DATE DAY TIME MEETING LOCATION PURPOSE July 3, 2012 Tues. 6:00 pm Organization EFA Community Rm Reorganize Meeting July 18, 2012 Wed. 6:00 pm Regular Meeting EFA Community Rm Aug. 1, 2012 Wed. 6:00 pm Regular Meeting EFA Community Rm Aug. 15, 2012 Wed. 6:00 pm Regular Meeting EFA Community Rm Sept. 5, 2012 Wed. 6:00 pm Regular Meeting EFA Community Rm Sept. 19, 2012 Wed. 6:00 pm Regular Meeting EFA Community Rm Oct. 3, 2012 Wed. 6:00 pm Regular Meeting EFA Community Rm Oct. 17, 2012 Wed. 6:00 pm Regular Meeting EFA Community Rm Nov. 7, 2012 Wed 6:00 pm Regular Meeting EFA Community Rm Nov. 28, 2012 Wed. 6:00 pm Regular Meeting EFA Community Rm Dec. 5, 2012 Wed. 6:00 pm Regular Meeting EFA Community Rm Dec. 19, 2012 Wed. 6:00 pm Regular Meeting EFA Community Rm Jan. 9, 2013 Wed. 6:00 pm Regular Meeting EFA Community Rm Jan. 23, 2013 Wed. 6:00 pm Regular Meeting EFA Community Rm Budget Feb. 6, 2013 Wed. 6:00 pm Regular Meeting EFA Community Rm Feb. 20, 2013 Wed. 6:00 pm Regular Meeting EFA Community Rm Mar. 6, 2013 Wed. 6:00 pm Regular Meeting EFA Community Rm Mar. 13, 2013 Wed. 6:00 pm Supt Budget Dev EFA Community Rm Capital Mtg Budget Mar. 14, 2013 Thurs. 6:00 pm Supt Budget Dev EFA Community Rm Administratio Mtg n/boces Mar. 19, 2013 Tues. 6:00 pm Supt Budget Dev EFA Community Rm Instructional Mtg Budget Mar. 20, 2013 Wed. 6:00 pm Regular Meeting EFA Community Rm Mar. 25, 2013 Mon. 6:00 pm Board Work EFA Community Rm Budget Session Mar. 26, 2013 Tues. 6:00 pm Board Work EFA Community Rm Budget Session Apr. 10, 2013 Wed. 6:00 pm Regular Meeting EFA Community Rm Apr. 24, 2013 Wed. 6:00 pm Regular Meeting EFA Community Rm BOCES Budget Vote 12

13 May 1, 2013 Wed. 6:00 pm Regular Meeting EFA Community Rm Budget Hearing May 14, 2013 Tues. 6:00 pm Special Meeting EFA Community Rm Budget Vote & School Board Election d) All monies collected from students for fees, library fines, supplies, scholarship tests or for any other purpose will be turned in to the District Treasurer and accounted for as per Board policy. e) Procedure for Safeguarding, Accounting and Auditing of Extracurricular Activity Funds. The Board of Education hereby adopts Plan II of the State Education 13 Release preliminary vote & election results May 15, 2013 Wed. 6:00 pm Regular Meeting EFA Community Rm Regular Meeting canvass, declare vote & election results June 5, 2013 Wed. 6:00 pm Regular Meeting EFA Community Rm June 19, 2013 Wed. 6:00 pm Regular Meeting EFA Community Rm July 3, 2013 Wed. 6:00 pm Organization & Special Mtg. EFA Community Rm 51.0 MISCELLANEOUS BUSINESS PROCEDURES Resolved, that the following miscellaneous business procedures be reaffirmed for the school year: a) Use of check signer and facsimile signatures. All the depositories approved in Resolution #44 are designated depositories of the Elmira City School District and they are hereby authorized and directed to honor checks, drafts or other orders for the payment of money drawn in the Elmira City School District s name, including those payable to the individual order of any person or persons whose name or names appear thereon as signor or signers thereof, when bearing or purporting to bear the facsimile signature of the Treasurer or Deputy Treasurer of the Elmira City School District. b) Use of check images. That Elmira City School District, pursuant to General Municipal Law 99-b shall receive and retain the Chemung Canal Trust Company or BSB Bank & Trust Company, Elmira City School District s payor banks, check images in lieu of canceled checks drawn on the accounts of Elmira City School District. Such check images shall show both sides of each check. Qualified officers of Elmira City School District are authorized to execute the appropriate documentation to effectuate this resolution. c) In the event of the temporary absence from duty of the Treasurer, checks may be signed by the Deputy Treasurer. Checks issued to pay for services by the Elmira City School District Self-Insured Health Plan may be signed by Robert Pomfrey, President of POMCO, Inc. Reorganize

14 Department Finance Pamphlet II, revised as of 1999, for the safeguarding, accounting and auditing of extracurricular activity funds, including the following as outlined in the Table of Contents: Chapter I. Rules and Regulations of boards of education for the operation 2 of extra classroom activities. Chapter II. Basic principles and certain procedures inherent in any 4 adequate accounting plan for extra classroom activity funds (student funds). Chapter III. A suggested plan for the safeguarding, accounting and 13 auditing of extra classroom activity funds, utilizing a central treasurerbookkeeper (adult) and an independent auditor (adult). Regulations of the Commissioner of Education on financial accounting 32 of extra classroom activity funds in union free school districts and cities having a population of less than one million. And further, that the District Treasurer conducts an audit at least once a year on the extra classroom accounts. f) Resolved, that the Elmira City School District hereby agrees to participate with other school districts of the Board of Cooperative Educational Services, Schuyler- Chemung-Tioga Counties, New York, in the joint bidding of any and all GST BOCES bids to be requested by the school district Purchasing Manager and approved by the Superintendent; and be it further Resolved that the specifications as prepared by a steering committee of participating school districts and presented to this Board of Education will be used and that this Board, if it desires to purchase these bid items, agrees to purchase said commodities at the lowest bid price recommended by the steering committee of the joint school districts; provided, however, that each participating Board of Education, in exercising its legal responsibilities, has the right to reject the recommendation of the Steering Committee in the awarding of the bid; and be it further Resolved that the invitation to bid will be advertised by BOCES in the Star- Gazette in accordance with the provisions of Section 103 of the General Municipal Law. g) Resolved that the Board of Education in accordance with Policy #5250 Sale and Disposal of District Property hereby authorizes the Purchasing Manager to designate items which have no resale value, items whose value is less than $25.00 and also obsolete computers, and dispose of them on an ongoing basis in any manner which he deems Appropriate. All items for which the method of disposal is governed by law shall be disposed of by utilizing a licensed recycler. 14

15 52.0 AUTHORIZE WORKERS COMPENSATION COVERAGE FOR ELECTED AND APPOINTED OFFICERS Resolved, that all elected and appointed officers of the school district are hereby brought within the coverage of the Workers Compensation Law in accordance with the provisions of Section 3, Subdivision 1, Group 19 of such law for the school year AUTHORIZE SUPERINTENDENT TO APPROVE ATTENDANCE AT CONFERENCES Resolved, that the Superintendent of Schools be authorized to approve budgeted conference requests in accordance with School District policy on maximums for the school year AUTHORIZE SUPERINTENDENT TO APPROVE BUDGET TRANSFERS Resolved, that the Superintendent of Schools be authorized to approve budget code transfers for the school year , pursuant to Policy AUTHORIZE SUPERINTENDENT TO APPROVE CAPITAL CONSTRUCTION CHANGE Resolved, that the Superintendent of Schools or Superintendent s Designee be authorized to approve capital construction change orders valued up to $10,000 for the school year AUTHORIZE SUPERINTENDENT TO PREFER CHARGES REGARDING EMPLOYEE DISCIPLINE Resolved, that the Superintendent of Schools be designated and authorized to prefer charges in matters of employee discipline AUTHORIZE SUPERINTENDENT TO SIGN EMPLOYMENT CONTRACTS ON BEHALF OF THE BOARD OF EDUCATION Resolved, that the Superintendent of Schools be authorized to sign employment contracts that have been adopted by resolution by the Board of Education RE-ADOPT BOARD POLICIES, CODE OF ETHICS, CODE OF CONDUCT, REGULATIONS AND PROCEDURES FOR THE ELMIRA CITY SCHOOL DISTRICT Resolved that all board of education policies, code of ethics, code of conduct, regulations and procedures in effect in the Elmira City School District during the school year shall be carried over into the school year REIMBURSE BOARD MEMBERS FOR CONFERENCE ATTENDANCE Resolved, that in fulfillment of Board of Education Policies 2110 and 2320, Board Members shall be reimbursed for attendance at conferences and education-related conventions CREATE ETRA-CLASSROOM ACTIVITIES Resolved that the Elmira Free Academy Class of 2016 and Southside High School Class of 2016, be established as Extra-Classroom Activities. 15

16 61.0 SCHEDULE ANNUAL BUDGET HEARING Resolved, that the Annual Budget Hearing shall be held at the Board of Education Regular Meeting on Wednesday, May 1, 2013 at 6:00 p.m. at the Elmira Free Academy Community Room SCHEDULE THE DATE OF THE DISTRICT BUDGET VOTE AND ELECTION OF BOARD OF EDUCATION MEMBERS AND DATE FOR THE CANVASS OF VOTES Resolved, that the Budget Vote and Election of Board of Education Members shall be held on Tuesday, May 14, 2013 between 8:00 a.m. and 9:00 p.m. and the Canvass of Votes to take place at the Regular Meeting to be held on May 15, 2013 in the EFA Community Room APPOINT BOARD OF REGISTRATION REPRESENTATIVES Resolved, that Mary O Dell and Linda Forrest, Chemung County Board of Elections, be designated an appointed to constitute a Board of Registration for a term of one year beginning July 1, 2012 with powers and duties as provided by Section 2606 of the Education Law APPROVAL OF DIGNITY FOR ALL STUDENTS ACT COORDINATORS Resolved, that the Board of Education designate each building principal as the Dignity Act Coordinator within their school building for the school year. BEECHER ELEMENTARY FASSETT ELEMENTARY DIVEN ELEMENTARY HENDY ELEMENTARY BROADWAY ELEMENTARY PARLEY COBURN ELEMENTARY RIVERSIDE ELEMENTARY PINE CITY ELEMENTARY ERNIE DAVIS MIDDLE SCHOOL BROADWAY MIDDLE SCHOOL ELMIRA FREE ACADEMY SOUTHSIDE HIGH SCHOOL MICHAEL LANNING TBD PAM DAVIS-WEBB BOB BAILEY REBECCA KILEY JASON JOHNSTON CARRIE ROLLINS RHONDA BARAN DEREK ALMY BRIAN LEBARON JOHN WOOD CHRISTOPHER KRANTZ 65.0 APPROVAL OF APPOINTMENT OF AND CONTRACT FOR DIRECTOR OF PHYSICAL EDUCATION, HEALTH, AND ATHLETICS Mr. McGovern moved, seconded by Mr. Reid, that the Board hereby appoints Thomas Morrell as Director of Physical Education, Health, and Athletics, effective July 5, 2012; that the Director be compensated at an annual rate of $90, for the school year; that the President is hereby authorized to execute an employment agreement with the Director in a form substantively identical to existing director positions; that the Superintendent is hereby 16

17 authorized to enter into a shared services agreement with the Horseheads Central School District equally allocating the time of the Director between the two districts; and that the Superintendent and Board President are hereby authorized and directed to take all actions necessary to effectuate the foregoing APPROVAL OF APPOINTMENT OF AND CONTRACT FOR DIRECTOR OF PUPIL PERSONNEL SERVICES Ms. Grottenthaler moved, seconded by Mr. McGovern, that the Board hereby appoints Derek Almy as Director of Pupil Personnel Services, effective August 18, 2012; that the Director be compensated at an annual rate of $107, for the school year; that the President is hereby authorized to execute an employment agreement with the Director in a form substantively identical to existing director positions; that the Superintendent is authorized to reassign Mr. Almy from his current duties (as Principal of Ernie Davis Middle School) as early as August 1, 2012; and that the Superintendent and Board President are hereby authorized and directed to take all actions necessary to effectuate the foregoing APPROVAL OF APPOINTMENT AS COMMUNITY MEMBERS TO THE AUDIT COMMITTEE Mrs. moved, seconded by Mrs. Dickens, that the Board appoint Daniel O Connell as a community member to the audit committee. Mrs. Dickens moved, seconded by Mrs., that the Board amend the agenda and add the approval of Celeste Bohman as community member to the audit committee. Yes: Cleary, Dickens, Grottenthaler, Lattin, McGovern, Moore, Reid, No: Oliver 17

18 Mrs. Dickens moved, seconded by Mrs., that the Board approve the appointment of Celeste Bohman as community member tor the audit committee ADJOURNMENT Mr. McGovern moved, seconded by Mrs., that the meeting be adjourned. (7:24 p.m.) 18