Regular Meeting of the Board of Education Meeting School District of Lodi Minutes from August 9, 2010

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1 Regular Meeting of the Board of Education Meeting School District of Lodi Minutes from August 9, 2010 Approved by BOE on 9/13/10 Public notice of this meeting was posted at School District Office and Website, All School Buildings, the Lodi Enterprise, the Portage Daily Register, Lodi City Hall, Lodi Town Hall, the Dane Village Hall and Dane Township Hall, West Point Town Hall, Vienna Town Hall, Lodi Public Library, and mailed to clerks at Arlington, Dekorra and Roxbury Townships. Call to Order: President Sue Miller called the meeting to order at 7:00 p.m. Roll Call: Present: Excused: Also Present: Ms. Kutz, Ms. Miller, Ms. Landsverk, Mr. Westphal, Mr. Otto Mr. Hunt, Mr. Wipperfurth Mr. Richter, Mr. Dyb, Ms. Loken, Mr. Hovde, Mr. Breunig and Mr. Hendrickson Approval of Minutes Motion by Landsverk/Westphal to approve minutes from July 12, 2010 regular meeting with two revisions. Motion carries 5-0. Consent Agenda Items President Miller called for any discussion or removal of consent agenda items to be discussed individually and to address them at this time: Ms. Kutz to have F2B 5 th EA for 4K position removed from consent agenda and placed in closed session Ms Landsverk to have 3E and F2C removed from consent agenda. Ms Miller to have F1B removed from consent agenda and placed in closed session There being no objection to any of the remaining items on the consent agenda, they were adopted as listed below. No formal motion/vote required. A. Correspondence: Thank you card from FFA B. Co-Curricular Items/Reports: C. Field Trip Request: D. Fund Raiser Requests: (Documentation is included in board packet) Volleyball Dig Pink Fundraiser for Breast Cancer MS China Exchange Group-Susie Day Vendor-Aug 14, 20 E. Other HS 4 Wednesday Evening Requests for Request for Release of Address for Spanish Speaking Parents for English Class held at PS-Jodi Beers Data Transport Service Agreement - Charter Cable (removed from consent agenda) F. Administrative Personnel Recommendations: (Board members may request that a personnel recommendation may be moved to closed session for discussion if warranted. All personnel recommendations discussed in closed session will be acted upon in open session following the closed session.) 1. Resignations: a. PRIDE Advisor b. 8 th Grade Math Teacher (closed session) c. 4K Teacher 2. Contracts: The following position recommendations are presented for board action: a. Co-Curricular Advisor/Coaching Positions 1

2 b. Regular Staff: HS Special Education Teacher (1.0)-Kathleen Burdy PS Food Service Worker (2.75 Hrs/Day)-Margo Iverson 5 4K Educational Assistants (4 Hrs/Day) Crystal Hoffman, Susan Kearney, Ann Lins, Kristin Tracy, (Pamela Finney removed to closed session to review as material arrived late) 4K Teacher (.50 FTE)-Melissa Brickl c. Other: o Professional Improvement Approval/Reimbursement for MS Principal (removed from consent agenda) o Parent Transportation Contract Communications Committee Reports/Future Meeting Dates: Contract Review Committee: Ms. Kutz reported that the committee had not met since last regular board meeting. Curriculum Committee: Ms. Miller reported the committee had not met. Next meeting on Sept 5:30 pm Facility Committee: Mr. Otto reported the committee had not met since the last board meeting. Next meeting is on August 7:00pm. Finance Committee: Ms. Landsverk stated they had met on August 2 nd. She reported there was no new information on land purchase. At the last meeting the committee members, building principals and Mr. Richter went through line by line on the expenditures. We looked at what we had budgeted and what was spent. We looked at where cuts could be made. Next meeting is on August 5:30 pm. Policy Committee: Mr. Wipperfurth was excused from the meeting, Ms Miller reported they had not met. WASB Correspondent: Ms. Landsverk reported that the Labor Law and Employment seminar is coming up on Sept 17 th. Regional Meeting will be held in Baraboo on Sept 29, 2010 at which time Ms. Landsverk will receive a level 3 award. Gibraltar School Governing Board: Mr. Hunt was excused from this meeting, no report available. CESA 5 Representative: Mr. Wipperfurth was excused and no report was available. Co-curricular Report: Ms. Kutz stated the board had received a thank you note from Cody Endres and Dakota Cable for the athletic passes donated for the pie sale. Their pie brought in $1125. This group of young men raised $5000 for the children s hospital. Board President Report: Ms. Miller reported. They received a request from the police department for a request for parents and students names and information. This will be on the agenda for next month. Lodi School District received an IDEA Preschool mini grant project of $6000. The $6000 has been set aside to fund our mini grant project contingent upon CESA #4 receipt of its grant award from the Wisconsin DPI. The Board Retreat that was planned for Sept 29 th will need to be rescheduled. The consultant called and stated that one board member had a conflict due to WASB. She stated she did not want to do the retreat unless all members could attend. Mr. Shimshak will contact the consultant to find dates that will work for her. He would a survey to all board members to find a date that worked for all. The administrators would be invited to one at a later date this one would be board members only. 2

3 Administrative Reports: (Principals/Directors): Itinerary for China Trip and Cost of Trip Mr. Dyb present the board with the itinerary for the China Trip. The students will be leaving on Oct 18 th. The cost of the trip per person will be $1995 which will be collected from each person attending the trip. Mr. Dyb reported they have booked a Van Galder bus to shuttle them to O Hara Airport. It was a considerable savings over the school bus. Mr. Dyb has been corresponding with their host in China 3-4 times a week. They will be having a parent/ student meeting in September. Mary Klein will help facilitate this meeting. Ms. Klein has extensive oversees traveling experience and will be one of the chaperones on the trip. On the itinerary it states back to hotel by yourself, this means the group will get taxis or hotel shuttle back. They will be doing fund raising at Susie the duck days to help with spending money and many of the outings. There are seven students, 4 girls and 3 boys participating in the trip. They are 7 th and 8 th grade students. Each student that applied needed to get a recommendation from a staff member to go, all that applied are going. Mr Dyb stated that this is a great educational opportunity for the students. Teachers will send some academic work, which are the essential assignments they will miss. They will do presentations when they return. All families were asked on the application form if they would be willing to be a host family in the future, all responded yes and some already have been host families and have stated they would be again. District Administrator Report Community Involvement: Working Susie the Duck Days at dunk tank from 1-4pm. Video Connection with Thailand Schools. Mr. Kohl attempted a conference call with Thailand but encountered technical difficulties. Preapproval for Sunday Special Effects Rehearsals. Mr. Shimshak informed the board he had preapproved all the submitted dates for the Sunday rehearsals. Citizen Input: Financial Report Vouchers The Vouchers are for June and July due to jamming of checks in the printer. Motion Landsverk/Kutz- to approve Payroll checks in the amount of $1, and direct deposits in the amount of $1,333, and payroll checks in the amount of $2, and direct deposits in the amount of $142, Accounts Payable checks & in the amount of $968, and ACH withdrawals in the amount of $395, and Accounts Payable checks in the amount of $577, and ACH withdrawals in the amount of $561, Motion carries 5-0 on roll call. Agenda Items Return to take action on items removed from consent agenda for separate discussion and action. Data Transport Service Agreement: (removed from consent agenda) Ms. Landsverk requested this be removed from consent agenda. Ms Landsverk shared that the agreement with Charter was expiring and we needed to extend it. The agreement was not reviewed by any committee and she asked Mr. Richter to please go over the contract and share what happened in the contract negotiations and update the differences between the 3 and 5 year contract. Ms. Landsverk shared that laying our own fiber optic within the district was talked about previously. Mr. Richter stated that Lori from Charter contacted Mr. Anderson to say our contract was coming due and she would like to meet to go over options. Mr. Richter, Mr. Anderson and Lori from Charter met and after the meeting Lori sent back a bid with the price costs on July 28 th. On August 2 nd Mr. Richter was able to forward the quotes to Mr. Anderson, which made it impossible to bring this to the finance committee in time for the meeting. That is why it is coming to the board instead. We previously had looked into fiber optic but it is expensive and we need to see how our buildings are going to be configured. Lori gave us a 3-year contract at $2400 a month and 5-year at $2355 a month. We do not actually pay this whole amount we get 50% reimbursed to us. Motion by Landsverk/Otto to approve the 5-year Data Transport Service agreement with Charter Communications. Motion carries

4 Professional Improvement/Reimbursement for MS Principal (removed from consent agenda.) Ms. Landsverk stated that she had budgetary issues with this. We haven t passed the budget yet. In the past we budgeted $3000 per building and she is concerned that we are crossing the amount we budgeted. Mr. Shimshak stated it looks high at the annual level but that is not the case every year. I think you need to look at the cost over time in which the administrator is here for. This is a contract issue. The contract states that the board will pay and it would be a liability to decline paying these costs. If you want to renegotiate this then you need to go at this through negotiations. These are 3-year degrees so this will be the extent of the reimbursements when these 3 years are up. We need to look at this over the time in which the administrator is in the district. Mr. Otto asked if there were any guarantee how long the administrator would be in the district. Mr. Shimshak shared that the newer administrator contracts do have a clause in them. If an administrator leaves before a specified time after which they have been reimbursed for educational expense they will need to repay the district. Motion by Kutz/Miller to approve the Professional Improvement/Reimbursement for MS Principal. Motion carries 5-0. Summer Saunters Tabled until next month FFA National Chapter Award and State Fair Tabled until next month Board/Administrative Retreat This was discussed in the Board President s report. Annual Meeting Date The board cannot reset the annual meeting date; they do not have the right. It can be voted on at the annual meeting though to have the date changed and pushed back to October. Mr. Richter shared the reason we are looking at possibly doing this is we do not have the final information from the State of Wisconsin for our final figures until Oct 15. When the meeting is held in August the annual budget gets passed on projected numbers and then the board passes a different budget after the final numbers have come in. The annual meeting is a meeting of the electors and if one of the electors would like to make a motion to move the meeting until October and the electors vote to do so then it is allowed. The electors can also vote to have the board of education set the date of the annual meeting. The annual meeting cannot be held any later than Oct 31 st. Mr. Breunig suggested having the annual meeting now and next year have it in October so you are not doing the work twice this year. Legislative Advocacy Update Tabled until next month due to Mr. Hunt being excused W3 Mr. Shimshak shared that he contacted Mr. Schnell from the LEA and had not heard back from him yet. Each team that participates in this should have at least 3 but not more than 6 people. The team would need to include board members and LEA members. Ms. Landsverk and Mr. Shimshak said they both were willing to be part of team. It was stated that Mr. Hunt expressed an interest last time it was discussed. Mr. Shimshak will check if there can be rotating participation. Motion by Kutz/Landsverk to participate in W3 providing there is representation from the LEA. Motion carries 5-0 Co-Curricular Charter for LHS Art Club Mark Arnold spoke on the LHS Art club co-curricular charter. These are three distinct programs that we put under their own charters. They need to be kept clear and separate for future advisors coming in. Mr. Arnold shared that he currently does these programs now without pay, but would like to establish a charter so when he retires they continue. He presented the cost to the board. Motion by Landsverk/Westphal to approve Art Club, Visual Arts Classic and Lodi Art Sleuth Art co-curricular charters with the cost as recommended. Motion Carries 5-0 The Board thanked Mr. Arnold for his dedication and years of donating his time to this project. 4

5 Policy Reading 1 st Reading (Includes related procedures, if any) Approved by BOE on 9/13/10 Policy Review 2 nd Reading (Procedures require only one reading) Revision of Policy Nondiscrimination in Employment Revision of Policy Pupil Nondiscrimination Revision of Policy 152 Sexual Harassment Policy 153 Non discrimination Bullying and Harassment Eliminate Policy Nondiscrimination in the Implementation of Policies Policy 716 Equal Access to School District Events Motion by Kutz/Otto to approve all revisions to Policy Nondiscrimination in Employment, Policy Pupil Nondiscrimination, Policy 152 Sexual Harassment, approve Policy 153 Non Discrimination Bullying and Harassment and Policy 716 Equal Access to School District Events. Eliminate Policy Nondiscrimination in the Implementation of Policies. Motion carries 5-0 Gifts/Donations Future Agenda Items: Summer Saunters FFA report Legislative Advocacy Release of information to Lodi Police Department Timeline of District Administrator Evaluation calendar of joint task Job Description be revised Software that will allow the board to broadcast their meeting live (as seen through WASB) Report on Strategic Plan Contracts: Action deferred until after discussion in closed session. Motion Kutz/Otto to ADJOURN TO CLOSED SESSION pursuant to Wisconsin Statutes s (1) (c) to consider employment, compensation or performance evaluation data and (1)(f) Considering financial, medical, social or personal histories or disciplinary data of specific persons. Motion carries 5-0 on a roll call vote to adjourn to closed session. Time: 8:45 p.m. Closed Session: Motion Kutz/Miller to adjourn the closed session and reconvene in open session, to take action on the following items. Motion carries 5-0 on a roll call vote. Time: 9:26 pm. Minutes: Minutes of closed session were approved in open session. Administrative Personnel Recommendations: Resignations: All items were adopted during consent agenda except the following: 8 th Grade Teacher Motion by Miller/Kutz to accept and approve the 8 th Grade Teacher resignation. 5

6 Retirements (closed session only) None Contract Recommendations: Co-Curricular Advisor/Coaching Positions These items were adopted as a part of consent agenda or separate agenda items during open session. No discussion or action took place in closed session. Regular Staff: All items were adopted as a part of consent agenda or separate agenda items during open session except for the following: 4K Educational Assistant-Finney Motion by Kutz/Otto to approve 4K Educational Assistant Finney Other: Professional Improvement Approval Reimbursement for MS Principal (adopted in open session) 2010 Parent Transportation Contract. (adopted in consent agenda) District Administrators Evaluation District Administrator Contract Extension Offer District Administrator Compensation Motion by Kutz/Westphal to postpone issues related to Administrator contract extension and compensation. Specifically the self-evaluation to be completed in September, with evaluation, contract extension, and compensation to follow the same timeline and may occur in September as so deemed by the board. 2 Nurses Contracts Motion by Kutz/Landsverk to approve Nursing Contracts for Rodney Barrow and Terry Haag. Occupational Therapist Contract Motion by Westphal/Landsverk to approve Occupational Therapist Contract. Physical Therapist Contract Motion by Landsverk/Kutz to approve the Physical Therapist Contract Rebecca Eller Interscholastic Athletic Sports Agreement Motion by Landsverk/Kutz to approve the Interscholastic Athletic Sports Agreement. Adjourn: Motion Kutz/Westphal to adjourn. Motion carries 5-0 on a voice vote. Time: 9:35p.m. 6