SCHOOL DISTRICT OF COLBY EDUCATION CENTER

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1 SCHOOL DISTRICT OF COLBY EDUCATION CENTER DR. STEVEN KOLDEN, SUPERINTENDENT FINANCIAL AFFAIRS COMMITTEE MEETING MONDAY, AUGUST 15, :00 PM COLBY DISTRICT EDUCATION CENTER OPEN MEETING AGENDA 1) Review Invoices & Receipts Committee Members Include: Donna Krueger, Chair Dennis Engel Todd Schmidt 505 WEST SPENCE ST. P.O. BOX 139 COLBY, WI PHONE FAX

2 S CHOOL D ISTRICT OF C OLBY E DUCATION CENTER STEVEN KOLDEN, SUPERINTENDENT REGULAR SCHOOL BOARD MEETING Monday, August 15, :30 PM Colby District Education Center A G E N D A: 1. CALL TO ORDER / ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. NOTICE OF POSTING 4. PUBLIC PARTICIPATION 5. INFORMATION ITEMS: 5.01 Correspondence (If Any) 5.02 Superintendent s Report Steve Kolden [WASB Employment Law Seminar; Attendance at Clark County Board Forum on August 17; SAGE Update; CESA #10 Annual Meeting Update; EMC Insurance; Unemployment Insurance Assessment; Sale of Neillsville Property Update] 6. CONSENT AGENDA 6.01 Minutes from July 18, 2011 Regular Board Meeting 6.02 Requests for Out-of-State Travel (If Any) 6.03 Staff Resignations/Retirements/Leave Requests (If Any) 6.04 Personnel Transfers / New Hires Marcia Diedrich, High School Principal Mary Klimpke, High School Study Hall/Lunch Supervisor Cathy Lau, High School/Middle School Spanish Teacher Jill Pugh, High School Special Education Teacher Wendy Cihlar, Middle School 5 th Grade Teacher Bryon Graun, Middle School 8 th Grade Math Teacher Daena Garcia, Middle School ELL Paraprofessional Jill Spindler,.8 FTE Elementary Music Teacher (One-year Contract) Shawna Lawcewicz, Little Stars Preschool Paraprofessional Other Transfers / New Hires (If Any) 7. REGULAR BUSINESS CONSIDERATION OF: 7.01 Agenda Items Moved From Consent Agenda 7.02 Recommendation of Finance Committee 8. DISCUSSION INFORMATION 8.01 Consideration of Reports of Board Members Attendance at Seminars and Workshops 8.02 Board Committee Reassignments (Mr. Tesmer) 8.03 Meeting Agreements Discussion/Board Retreat Annual Meeting 8.05 Board of Education Compensation for Meeting Attendance 8.06 Concealed Carry Law Implications for Schools 505 West Spence St. P.O. Box 139 Colby, WI Phone FAX skolden@colby.k12.wi.us

3 9. ACTION INFORMATION 9.01 Health Insurance Committee Proposal 9.02 Transportation Contracts for Approve Milk Bids 9.04 Pupil Non-discrimination Self-evaluation Summary 10. ADJOURN TO CLOSED SESSION PER WISCONSIN STATUTES (1) FOR THE PURPOSES OF: c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. The Board will consider: Agenda Items Moved From Consent Agenda Administrative Contracts Superintendent Evaluation Reconvene in Open Session 11. THE BOARD WILL RECONVENE IN OPEN SESSION IMMEDIATELY UPON COMPLETING THE CLOSED SESSION TO TAKE ACTION, IF NECESSARY, ON SELECTED MATTERS DISCUSSED IN CLOSED SESSION. 12. IDENTIFY ITEMS FOR NEXT AGENDA Schedule Meetings: Finance Committee Meeting September 19, 7 PM Regular Board of Education Meeting September 19, 7:30 PM Annual Meeting September 26, 8 PM Facilities and Transportation Committee Meeting -? Personnel Committee Meeting -? Policy and Curriculum Committee Meeting -? 13. ADJOURNMENT 505 West Spence St. P.O. Box 139 Colby, WI Phone FAX skolden@colby.k12.wi.us

8 REGULAR MEETING MINUTES BOARD OF EDUCATION SCHOOL DISTRICT OF COLBY MONDAY, JULY 18, 2011 COLBY DISTRICT/EDUCATION CENTER The Regular School Board Meeting on July 18, 2011, was called to order at 7:30 p.m. in the Colby District Education Center by Board President, Bill Tesmer. Members present were Dennis Engel, Eric Elmhorst, Ed Haas, Bill Tesmer and Cheryl Ploeckelman. Donna Krueger and Todd Schmidt were absent. Also present were Superintendent Steven Kolden and Chris Thieme. The meeting notice was posted according to the requirements of the open meeting law. Dr. Kolden distributed Updated Board of Education Contact Information. Selected staff are screening the high school principal applications. Interviews are scheduled for Tuesday and Thursday this week. After a selection is made reference checks will be conducted. A district health and dental insurance committee has been formed and will present to the board an insurance plan for The Personnel Committee will meet on Wednesday to set the parameters for the Insurance Committee to work within. The Department of Public Instruction has informed the district that the DPI has reviewed the required information and the Colby School District meets the requirements of Part B of IDEA. Motion by Mrs. Ploeckelman, seconded by Mr. Haas, to approve the Consent Agenda as follows with the exception of Item Voice vote Motion carried. Minutes of June 20, 2011 Regular Board Meeting and June 28, 2011 Special Board Meeting. Resignation of Jamie Holden as Colby Elementary Special Education Teacher Resignation of Karsten Powell as Colby High School Special Education Teacher. New Hire Lisa Westby as Colby Elementary 2 nd Grade Teacher. New Hire Kimberly Goettl as Colby Elementary Kindergarten Teacher. New Hire Kassidy Gustafson as Colby Elementary Kindergarten Teacher. New Hire Rachel Salacinski as Colby Middle School 5 th Grade Teacher. New Hire Christine Olson as Colby Middle School 7 th Grade Teacher. New Hire Kenneth Breu as Colby High School Math Teacher, (.71 FTE). New Hire Cody Meyers as ELL Coordinator (.5 FTE-pending licensure) New Hire Randi Rondorf as Colby Elementary Special Education Teacher. Motion by Mr. Engel, seconded by Mr. Elmhorst, to approve hiring Melissa Ploeckelman as Colby High School Agriculture Teacher. Voice vote Motion carried. Motion by Mr. Engel, seconded by Mr. Elmhorst to approve the revenue and expenses as presented. Voice vote Motion carried. Financial Report June Revenue Receipt # $ 2,638, Mid Wisconsin Bank Wires # , Community Bank Regular Checks # , Direct Deposit # , Advantage Community Bank Checks # , Mid Wisconsin Bank Renovation Fund 41, There were no requests for out-of-state travel. Mrs. Ploeckelman attended the WASB Presidents/Leadership Conference. This conference was full of opportunities to network and gain insights to help fulfill the critical leadership roles of board members. Skill builders that were demonstrated were Keeping It Legal and Promoting Effective Discussion and Deliberation. The dinner competition was focused on the Fundamentals of Wisconsin s Public School System. Mrs. Ploeckelman felt the board needed to set Goals or develop a Strategic Plan with measurable objectives. There were no Committee Meetings to report.

9 The board discussed the process for Youth Options Course Approval. Motion by Mr. Engel, seconded by Mrs. Ploeckelman to designate the Superintendent to approve student requests for participation in the Youth Options Program. Voice vote Motion carried. Motion by Mr. Elmhorst, seconded by Mrs. Ploeckelman, to approve up to an amount of $5, to replace carpet in two middle school classrooms with the Superintendent and Director of Buildings & Grounds to select the highest quality carpet within this fiscal restriction. Voice vote Motion carried. Motion by Mr. Engel, seconded by Mr. Haas to approve a bid from Simplex Grinnell to update the clocks and bell/tone generator in the high school with the amount not to exceed $14, Roll call vote: Yes Mr. Engel, Mr. Haas, Mr. Tesmer; No Mr. Elmhorst, Mrs. Ploeckelman; Motion carried 3-2. Motion by Mr. Engel, seconded by Mrs. Ploeckelman, to approve the bid from Over the Top Roofing & Siding to replace the roof on the house and garage at 300 West Adams Street with the amount not to exceed $10, Roll call vote: Yes Mr. Haas, Mr. Engel, Mr. Tesmer, Mrs. Ploeckelman; Abstain Mr. Elmhorst; Motion carried Motion by Mr. Elmhorst, seconded by Mr. Engel, to approve revisions to the High School Co-Curricular Code as presented. Voice vote Motion carried. Dr. Kolden informed board members of the Administrative Procedure for Grievance Resolution that the district will be using until the procedure can be included in a board approved employee handbook. Motion by Mr. Haas, seconded by Mr. Elmhorst, to designate Mr. Tesmer and Dr. Kolden as individuals for the closing sale of the Riverview School in Neillsville. Voice vote Motion carried. Motion by Mr. Elmhorst, seconded by Mrs. Ploeckelman, to approve in a second reading Board Policies #661 General Fund Balance and #823.1 Records Retention Policy. Voice vote Motion carried. Motion by Mrs. Ploeckelman, seconded by Mr. Elmhorst, to convene in closed session per Wisconsin Statutes (1) c) to consider employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility; Superintendent Evaluation Process and Format for ; Salary Placement Grid; Specialist Contract Discussion; Administrative Contracts. Roll call vote Motion carried 5-0. Motion by Mrs. Ploeckelman, seconded by Mr. Haas, to move from closed session and to reconvene in open session as previously announced. Voice vote - Motion carried. Motion by Mrs. Ploeckelman, seconded by Mr. Elmhorst to approve a 2% salary increase for Specialist s Contracts for Voice vote Motion carried. Meetings Scheduled: Personnel Committee - July 20, :00 p.m. CDEC Facilities & Transportation Committee August 1, :00 p.m. CDEC Policy & Curriculum Committee August 8, :00 p.m. CDEC Regular Board of Education Meeting August 15, :30 p.m. CDEC Finance Committee Meeting August 15, :00 p.m. CDEC Motion by Mr. Elmhorst, seconded by Mrs. Ploeckelman, to adjourn the meeting. Voice vote-motion carried. Meeting adjourned at 9:50 p.m. Respectfully Submitted: Edward Haas, Clerk Chris Thieme, Reporting Secretary

SCHOOL DISTRICT OF COLBY EDUCATION CENTER

SCHOOL DISTRICT OF COLBY EDUCATION CENTER DR. STEVEN KOLDEN, SUPERINTENDENT FINANCIAL AFFAIRS COMMITTEE MEETING MONDAY, MARCH 18, 2013 6:30 PM COLBY DISTRICT EDUCATION CENTER OPEN MEETING AGENDA 1) Review