MINUTES OF THE REGULAR COUNCIL MEETING OF THE COUNTY OF STETTLER NO. 6 HELD ON WEDNESDAY, MARCH 12, 2014 AT 10:05 A.M

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1 MINUTES OF THE REGULAR COUNCIL MEETING OF THE COUNTY OF STETTLER NO. 6 HELD ON WEDNESDAY, MARCH 12, 2014 AT 10:05 A.M. IN THE COUNCIL CHAMBERS OF THE COUNTY OF STETTLER NO. 6 ADMINISTRATION BUILDING, STETTLER, ALBERTA PRESENT: Reeve Wayne Nixon Councillor Ernie Gendre Councillor Joe Gendre Councillor Dave Grover Councillor Greggory Jackson Councillor James Nibourg Councillor Les Stulberg Chief Administrative Officer Tim Fox Assistant Chief Administrative Officer Yvette Cassidy Director of Planning & Development Johan van der Bank Director of Communications Nikki Thorsteinsson Director of Technology Services Andrew Brysiuk Executive Assistant Marlene Hanson Stettler Independent Reporter Stacey Lavallie East Central Alberta Review Reporter Lisa Joy Q93.3FM Reporter Landin Chambers CALL TO ORDER The meeting was called to order at 10:05 a.m., Wednesday, March 12, 2014 by Reeve Nixon who passed the Chair to Deputy Reeve Joe Gendre. Quinton Beaumont, Rick Green, Kerry George, Dennis Nelson and Students from the Grade 1 to 9 classes at the Stettler and Area Home Schooling joined the meeting. Introductions were made. AGENDA APPROVAL Moved by Councillor Stulberg that the agenda for the March 12, 2014 Regular County of Stettler No. 6 Council Meeting be approved with the following additions: 1. Delegation 10:30 Tony Chelick, Operations Manager with Alberta Transportation Hanna District 2. Highway Erskine Free Church RE: Development Application 4. Local Authority Pension Plan (LAPP) (moved to Old Business item) 5. Stettler Public Library RE: Donation Request (moved to Old Business item) 6. Erskine East Subdivision Phase 1 as shown on Development Concept 3B. MINUTES APPROVAL Moved by Councillor Nibourg that the February 12, 2014 Regular County of Stettler No. 6 Council Meeting minutes be approved as presented. March 12, 2014 Page 1 of 11

2 DELEGATION Stettler and Area Home Schooling Group: Students from the Grade 1 to 9 classes at the Stettler and Area Home Schooling joined the meeting in order to view the structure and experience a Council Meeting. Award Bid for Excavator: Moved by Reeve Nixon that the County of Stettler No. 6 approve the purchase of an Excavator from Strongco Equipment, Red Deer, Alberta at a purchase price of $287, plus GST. In Favour: Councillors Nibourg, Jackson, Reeve Nixon and E. Gendre Opposed: Councillors Grover, Stulberg and J. Gendre Dennis Nelson, Kerry George and Rick Green left the meeting at 10:21 a.m. NEW BUSINESS Appointment of Members at Large: According to the Libraries Act, members can only be appointed for a three year term, therefore, requiring the following actions to conform and appoint an additional member: Moved by Councillor Grover that the County of Stettler No. 6 rescind resolution that Barb Gano and Jane Skocdopole (and two vacant positions) be appointed as County of Stettler No. 6 Member at Large representatives, for a term ending October, 2017, on the Stettler Public Library Board Committee Moved by Councillor Stulberg that Barb Gano, Jane Skocdopole and Chris Pfeifle (and one vacant position) be appointed as County of Stettler No. 6 Member at Large representatives, for a term ending October 31, 2016, on the Stettler Public Library Board Committee. Rick Green and Dennis Nelson rejoined the meeting at 10:23 a.m. Tony Chelick joined the meeting at 10:31 a.m. Administrative Policy 1.11 Primary Road Dedication and Upgrades and Subdivision Registration: Moved by Councillor Nibourg that the County of Stettler No. 6 directs Administration to bring forward a revised County of Stettler No. 6 Policy and Procedure Manual s Administrative Policy Primary Road and Limited Access Road Dedication and Upgrades and Subdivision Registration, without the option of disregarding road conditions during development permit and subdivision reviews for land where other development already exists on the same road. March 12, 2014 Page 2 of 11

3 DELEGATION Tony Chelick, Operations Manager with Alberta Transportation Hanna District: Tony Chelick joined the meeting to answer questions regarding the highway network. Through discussion the following was determined: - Budget funding remained the same for maintenance, however, there was a reduction for capital projects and highway rehabilitation - Highway 855 this was a 10 year lifespan trial project with a portion not holding up $ ,000 is available to remediate the shoulders this year, but available funding is only $38K per year. This funding level will definitely not be employed yearly. As is stands, when the existing surface can no longer be financially sustained, it will be turned back to gravel. - Highway 835 rock chip concerns especially at highway 835 & 12 intersection. Contractor is responsible for two years (can contact the Contractor or Alberta Transportation Office) then with AB Transportation overseeing maintenance. Tony Chelick to provide contact information to County. - Carillion (highway maintenance) Initially there were a number of concerns and they were penalized for performance. However, services have been greatly improving. Noted last year and this year have required the highest number of plow hours over the last 10 year period due to horrendous winter conditions. Can contact Carillion or AB Transportation office to voice concerns. Teresa Walker joined the meeting at 10:57 a.m. - Erskine overpass Budget is available on a priority basis and consideration will be given to accommodate cables rather than metal guardrails. - Highway 835 and 12 junction illumination. Must be warranted and funding available within the budget before the work being prioritized. - Walking path adjacent to Hwy. 835 requested support. Hanna is in process of reviewing request with County s development officer. - Noxious weeds requested support. County weed inspector to discuss directly with Alberta Transportation. - Linda Hall Road south Highway 850 maintenance. Noted that public must drive according to conditions. All graders have GPS installed. If concerns continue contact AB Transportation. - Paving of Highway 835 Highways are prioritized with the type of traffic making a difference. AADT still major variable. - Access safety on to highways from approaches regarding snow removal. It is Carillion s responsibility to clean approaches and timing may be an issue, unfortunately, the clean-up may not be completed until a storm has ceased as the main travelling lanes are generally the priority. Alberta Transportation will discuss with Carillion. - Highway 12 pot holes and patching. - Highway km of overlay is in the 3 year plan. Tony Chelick indicated that he appreciated the opportunity to discuss issues with Council as it is beneficial to keeping communication open. Tony Chelick, Stettler and Area Home Schooling Students, Quinton Beaumont, Nikki Thorsteinsson, Andrew Brysiuk, Rick Green and Dennis Nelson left the meeting at 11:11 a.m. with Peggy Weinzierl and Christa Cornelssen joining the meeting. March 12, 2014 Page 3 of 11

4 Peggy Weinzierl with Gitzel Krejci Dand Peterson RE: 2013 Financial Statement: Peggy Weinzierl presented and explained the 2013 Financial Statements. Items of notice included a clean management letter and a clean oversight letter. Peggy Weinzierl explained how difficult this is to achieve and praised staff for a job well done Moved by Councillor Grover that the County of Stettler No. 6 approve the 2013 Financial Statements for the year ended December 31, 2013 as prepared and presented by Gitzel Krejci Dand Peterson Chartered Accountants Moved by Councillor Nibourg that the County of Stettler No. 6 appoint Gitzel Krejci Dand Peterson Chartered Accountants as the County of Stettler No. 6 s Auditor for the 2014 year. The meeting recessed at 12:00 Noon The meeting reconvened at 1:00 p.m. with Landin Chambers, Stacey Lavallie, Quinton Beaumont and Rick Green rejoining with Councillor Grover not rejoining Moved by Councillor Stulberg that the County of Stettler No. 6 Council Meeting recess in order to hold a Public Hearing with regard to Bylaw Amend Land Use Bylaw to rezone 25 parcels of land (Plan 6137HW, Plan 2275KS, Plan , and Plan ) within the Anderson Subdivision from Country Residence (CR) to Country Residence Small Lot (CR-SL) Land Use District." PUBLIC HEARING Call To Order: Joe Gendre as Chairperson opened the Public Hearing for Bylaw to amend Land Use Bylaw to rezone 25 parcels of land (Plan 6137HW, Plan 2275KS, Plan , and Plan ) within the Anderson Subdivision from Country Residence (CR) to Country Residence Small Lot (CR-SL) Land Use District at 1:01 p.m. Purpose of Public Hearing: To hold a Public Hearing for Bylaw Amend Land Use Bylaw (Rezone 25 parcels of land within the Anderson Subdivision). Notice of Intention: Bylaw Amend Land Use Bylaw (Rezone 25 parcels of land within the Anderson Subdivision) notice of intention was published in February 26 and March 5, 2014 editions of the Stettler Independent and mailed to adjacent landowners on February 21, Tim Fox read out loud the nature of the proposed amendment as advertised. Chairperson Joe Gendre reviewed the meeting agenda and stated the Rules of Conduct to be followed during the Public Hearing. Written Notice of Intention Responses: In Support: None March 12, 2014 Page 4 of 11

5 In Opposition: None Verbal Presentations: In Support: None In Opposition: None Presentations from Resource Person(s): None Joe Gendre asked if there were any questions from Council. Adjournment: Deputy Reeve J. Gendre declared that the Public Hearing for Bylaw to amend Land Use Bylaw to rezone 25 parcels of land (Plan 6137HW, Plan 2275KS, Plan , and Plan ) within the Anderson Subdivision from Country Residence (CR) to Country Residence Small Lot (CR-SL) Land Use District be adjourned at 1:04 p.m Moved by Councillor Nibourg that the March 12, 2014 County of Stettler No. 6 Council Meeting reconvene at 1:04 p.m." Councillor Grover rejoined the meeting at 1:04 p.m. NEW BUSINESS continued... Strategic Planning : Not discussed during the meeting. Cancellation of Tax Penalty Roll #294300: Councillor E. Gendre explained that the pressure that is coming off the main line is still undetermined and has concerns that the pressure may to too great. Therefore, an additional restricting value has been installed. The penalty was put on due to the debenture payment not being made. Councillor E. Gendre did not vote due to the fact that he is the owner of the described property Moved by Reeve Nixon that the County of Stettler No. 6 approve the cancellation of tax penalty in the amount of $65.30 on Roll # SE W4M. In Favour: Councillors Jackson, Grover, Stulberg, Reeve Nixon and J. Gendre Opposed: Councillor Nibourg Purchase 2014 Kubota 3990 Front Mount Mower: Moved by Councillor Jackson that the County of Stettler No. 6 approve the purchase of a 2014 Kubota 3990 front mount mower from Stettler Future Ag, Stettler, Alberta at a purchase price of $24, plus GST. In Favour: Councillors Jackson, Nibourg, Stulberg, E. Gendre, J. Gendre and Reeve Nixon Opposed: Councillor Grover March 12, 2014 Page 5 of 11

6 Purchase Kubota X110C RTV: Moved by Councillor Stulberg that the County of Stettler No. 6 approve the purchase of a Kubota X1100C RTV from Stettler Future Ag, Stettler, Alberta at a purchase price of $20, plus GST. In Favour: Councillors E. Gendre, Grover, J. Gendre, Nibourg, Stulberg and Reeve Nixon Opposed: Councillor Jackson Moved by Councillor Nibourg that the County of Stettler No. 6 approve the purchase of both the Pro-Tec Spray system for $6, plus GST and the Pro-Tec GPS system for $5,900 plus GST from UNIVAR Environmental Sciences, Calgary, Alberta. In Favour: Councillors E. Gendre, Grover, J. Gendre, Nibourg, Stulberg and Reeve Nixon Opposed: Councillor Jackson EDA 2014 Annual Professional Conference and AGM: Moved by Councillor Nibourg that the County of Stettler No. 6 authorize two Councillors to attend the EDA 2014 Annual Professional Conference and AGM for Elected Officials on April 9 through 11, 2014 at Kananaskis, Alberta. In Favour: Councillors E. Gendre, Grover, J. Gendre, Nibourg, Stulberg and Reeve Nixon Opposed: Councillor Jackson Highway 855: Councillor Stulberg suggested that at the meeting with Alberta Transportation, we should express concerns regarding Highway 855 and request completion of the remaining 10% of the highway. He noted the following: - Complete the Link - Last 24 miles require paving (from Highway 598 south to Highway 9) - Protect the Investment Keep initial investment by completing prior to re-construction point being reached - Valuable Resource Road for Multiple Municipality Use Connects three Municipalities being Special Areas #2, County of Stettler and Paintearth County - Important Link to Closest Service Centre for many communities to participate in various projects, along with serving the Sheerness and Battle River Power Plant - Safety School buses with routes to Hanna, Byemoor and Stettler Dennis Nelson, Randy Grams, Dan Albisser and Darlene Croker joined the meeting at 1:39 p.m Moved by Councillor Stulberg that the County of Stettler No. 6 receive the Highway 855 item for information and to include as a discussion item with the meeting being held with Alberta Transportation during the Spring AAMD&C Convention. March 12, 2014 Page 6 of 11

7 Erskine Free Church RE: Development Application: For information, Johan van der Bank indicated that the Erskine Free Church would like to increase the parking area. They will be requesting that the County consider selling the lane east of the Church property on Main Street and registering an easement in favour of the County. They will also be requesting that the required fees be waived as they are a not-for-profit organization. Other options were discussed Moved by Reeve Nixon that the County of Stettler No. 6 waive the associated Development Permit fees, offer to sell the lane behind Lots 5, 6, 11, 12, 13 and 14, Block 7 Plan RN70, at half the market value and require an easement from the Erskine Free Church. In Favour: Councillors Reeve Nixon, Stulberg and Nibourg Opposed: Councillors Grover, E. Gendre, Jackson and J. Gendre Motion Defeated Moved by Councillor J. Gendre that the County of Stettler No. 6 authorize Administration to schedule a meeting with the Erskine Free Church to discuss options regarding additional parking, including that the church could develop the lane for parking purposes. OLD BUSINESS Public Works Procedures Brushing Requests from Ratepayers to Brush Road Allowances and Brushing Requests for County to Brush Road Allowances with Coordinating Agreements being 1.19, 1.24 and 1.35: Moved by Reeve Nixon that the County of Stettler No. 6 approves the County of Stettler No. 6 Policy and Procedure Manual s Public Works Procedures Brushing Requests from Ratepayers to Brush Road Allowances and Brushing Requests for County to Brush Road Allowances, with an addition being must receive Alberta First Call permission prior to approval, and coordinating Agreements being 1.19, 1.24 and 1.35, as presented, and attached and forming part of these minutes Moved by Councillor J. Gendre that resolution be amended to include may farm the ditch area upon entering into an agreement with the County of Stettler No. 6. In Favour: Councillor E. Gendre Opposed: Councillors Stulberg, E. Gendre, Grover, Jackson, Nibourg and Reeve Nixon Motion Defeated Resolution remained as. Unanimous Yield Signs on Rge. Rd & Twp. Rd and Sign Condition at Intersection Rge. Rd & Twp. Rd. 38-4: Moved by Councillor Jackson that the County of Stettler No. 6 authorize reversing the signage on Rge. Rd 18.0 and Twp. Rd such that Rge. Rd be signed as the thru road for the intersection and yield condition endorsed on east/west traffic Moved by Councillor Nibourg that the County of Stettler No. 6 leave Signage as is at Intersection Rge. Rd & Twp. Rd with Rge Rod having a northbound stop condition at 38-4, Twp. Rd a west bound stop condition, and March 12, 2014 Page 7 of 11

8 Twp. Rd an east bound yield condition to Rge. Rd unrestricted south bound. In Favour: Councillors Jackson, Grover, Nibourg, Stulberg and Reeve Nixon Opposed: Councillors E. Gendre and J. Gendre Nikki Thorsteinsson joined the meeting at 2:29 p.m. Local Authority Pension Plan (LAPP): Councillor Nibourg expressed concern related to the Local Authority Pension Plan changes, financial liability issues and how this affects participants, therefore, suggested that this Council address the issue. Administration noted that we do not have any control over the LAPP and that it is not economical to exit the plan. It was suggested that this be addressed at the Fall AAMD&C Convention Moved by Councillor Nibourg that the County of Stettler No. 6 instruct administration to draft a resolution regarding the Local Authority Pension Plan (LAPP) changes and financial liability, with the intent to forwarded to the Zone/Fall AAMD&C Convention, to be discussed at a future County of Stettler No. 6 Council Meeting. Dennis Nelson, Dan Albisser, Randy Grams and Darlene Croker left at 2:35 p.m. Stettler Public Library RE: Donation Request: Moved by Councillor Nibourg that the County of Stettler No. 6 approve sponsoring $20,000 to furnish the new Annex (alcove) area at the Stettler Public Library, with funding being taken from the Special Recreation Funding account Moved by Councillor J. Gendre that resolution be amendment to increase the sponsored amount to $30,000. In Favour: Councillors E. Gendre, J. Gendre, Nibourg, Stulberg and Reeve Nixon Opposed: Councillor Jackson and Grover Resolution was amended to that the County of Stettler No. 6 approve sponsoring $30,000 to furnish the new Annex (alcove) area at the Stettler Public Library, with funding being taken from the Special Recreation Funding account. AGENDA ITEMS None BYLAW Bylaw Amend Land Use Bylaw (Rezone Lot 1 and Lot 2, Block 1, Plan from the Country Residence Agricultural (CRA) District to the Agricultural (A) District): Moved by Councillor Nibourg that Council gives third reading to Bylaw to amend Land Use Bylaw by rezoning Lot 1 and Lot 2, Block 1, Plan from the Country Residence Agricultural (CRA) District to the Agricultural (A) District. March 12, 2014 Page 8 of 11

9 Bylaw Amend Land Use Bylaw (Rezone 25 Parcels of Land within the Anderson Subdivision): Councillor Grover did not vote due to being absent for the Public Hearing Moved by Councillor Nibourg that Council gives second and third reading to Bylaw to amend Land Use Bylaw by rezoning Lots 1-8 Block 2 Plan 6137HW; Lot 1 Block 3 Plan 6137HW; Lot A Block 2 Plan 2275KS; Lot R Block 3 Plan 2275KS; Lot 12 Block 2 Plan ; Lots 1-5 Block 1 Plan 2275KS; Lot 6A Block 1 Plan ; and Lots Block 1 Plan 6137HW from the County Residence (CR) to the Country Residence Small Lot (CR-SL) District. Bylaw Amend Land Use Bylaw (Rezone Lot 2 Block 1 Plan ): Moved by Reeve Nixon that Council gives first reading to Bylaw amending Land Use Bylaw by rezoning Lot 2 Block 1 Plan from the Industrial District (I) to the Agricultural District (A). Bylaw Amend Land Use Bylaw (Rezone a Portion of Block A Plan ): Moved by Councillor Stulberg that Council gives first reading to Bylaw to amend Land Use Bylaw by rezoning a portion of Block A Plan [new lot number Lot (in two parts) Block Plan 142 ] from the Agricultural District (A) to the Industrial District (I) Moved by Councillor Grover that County of Stettler No. 6 schedule a Public Hearing on April 9, 2014 for Bylaw and Bylaw REPORTS Chief Administrator s Report: Moved by Councillor Grover that the March 12, 2014 Chief Administrator s Report be received for information. Reporter Stacey Lavallie left the meeting at 3:02 p.m. Cheque Register/Direct Debit/Direct Debit Visa/Bank Reconciliation/Year to Date Budget Reports: Moved by Councillor Stulberg that the Cheque Register (cheque to 17155); Direct Debit batch (date 01/31/2014), (date 02/05/2014), (date 02/12/2014), (date 02/12/2014), (date 02/24/2014) (date 02/25/2014) and (date 02/26/2014); Direct Debit Visa batch (date 02/24/2014); the Bank Reconciliation for the period ending January 31, 2014; and the Year To Date Budget for period 1 (ending January 31, 2014), all attached and forming part of these minutes, be approved as presented. March 12, 2014 Page 9 of 11

10 Councillor Fee Sheet Reports: Moved by Reeve Nixon that the Councillor Fee Sheet Reports for the month of February, 2014 be approved as presented. Committee Reports: 1. Parkland Regional Library Board and Stettler Public Library Board: (Les Stulberg) Councillor Stulberg noted a correction being that March 13 the new library will be open to the public. 2. Recreation - County of Stettler Region: (Dave Grover/Les Stulberg) 3. Stettler Town and Country Museum: (Les Stulberg/James Nibourg) Moved by Reeve Nixon that the County of Stettler No. 6 Committee Reports for the March 12, 2014 Council Meeting be received for information. CORRESPONDENCE Moved by Councillor Nibourg that the following County of Stettler No. 6 correspondence for the March 12, 2014 Council Meeting be received for information: 1. Stettler and District Handibus Society RE: 2014 Handibus Budget Funding Allocation 2. Scenic Sands Community Association RE: Access Road at Scenic Sands 3. Village of Big Valley RE: Big Valley Centennial Celebration 4. Paintearth Gas Co-op Ltd. RE: 41 Annual Meeting 5. TransCanada RE: Next Regulatory Steps for Energy East Pipeline Project 6. City of Edmonton RE: Zero 2014 A Conference for a Low Carbon Future 7. AAMDC RE: Member Bulletin AAMDC Perspectives on Budget 2014 and 2014 Budget Analysis 8. Olds College RE: Growing the Legacy Gala Moved by Councillor Nibourg that the County of Stettler No. 6 enter into an in- camera session at 3:25 p.m. to discuss land issues. Quinton Beaumont and Nikki Thorsteinsson left the meeting Moved by Reeve Nixon that the County of Stettler No. 6 Council exit out of in-camera at 3:45 p.m. Erskine East Subdivision Phase 1 as shown on Development Concept 3B: Moved by Councillor Nibourg that the County of Stettler No. 6 directs Administration to proceed with the necessary applications to start phase one of the east Erskine lot development (approximately 20 residential lots plus the Water Truck Fill Station). March 12, 2014 Page 10 of 11

11 COUNCIL INFORMATION None NEXT MEETING The next regular Meeting of County of Stettler No. 6 Council will be held on Wednesday, April 9, 2014 at 10:00 a.m. ADJOURNMENT Moved by Councillor E. Gendre that the County of Stettler No. 6 Regular Meeting of Council be adjourned at 3:48 p.m. Reeve Chief Administrative Officer March 12, 2014 Page 11 of 11

CALL TO ORDER The meeting was called to order at 10:00 a.m., Wednesday, May 14,

CALL TO ORDER The meeting was called to order at 10:00 a.m., Wednesday, May 14, MINUTES OF THE REGULAR COUNCIL MEETING OF THE COUNTY OF STETTLER NO. 6 HELD ON WEDNESDAY, MAY 14, 2014 AT 10:00 A.M. IN THE COUNCIL CHAMBERS OF THE COUNTY OF STETTLER NO. 6 ADMINISTRATION BUILDING, STETTLER,