RURAL MUNICIPALITY OF MOUNT HOPE NO. 279 Minutes of the Regular Meeting of Council of June 13, 2017

Transcription

1 RURAL MUNICIPALITY OF MOUNT HOPE NO. 279 Minutes of the Regular Meeting of Council of June 13, 2017 The Regular Meeting of Council of the Rural Municipality of Mount Hope No. 279 was held on Tuesday, June 13th, 2017 in the Municipal Council Chambers. Those in attendance were: Reeve Bob Digney Division 1 Lyle Davis Division 2 Jason Eckel Division 3 - Brian Jordan Division 4 Bob Schaffer Division 5 - Larry Currall Division 6 Ian McNichol Administrator Cal Shaw Assistant Administrator/MAIP Trainee Ashley Greenshields Reeve Bob Digney called the meeting to order at 7:02 a.m. Approval of Agenda: 183/17 Currall: That the agenda be accepted as presented. Minutes of Regular Meeting May 9, 2017: 184/17 Eckel: That the minutes of the Regular Meeting of Council held May 9, 2017 be accepted as presented. Financial Statements: 185/17 McNichol: That the Financial Statements for the month of May, 2017 attached and forming a part of these minutes, be accepted as presented. Accounts: 186/17 Jordan: That the list of accounts attached and forming a part of these minutes, paid by Cheque Number to Cheque Number inclusive, including electronic payments, and employee direct deposits in the amount of $308,473.98, are hereby approved and ratified for payment. Administrator s Report 187/17 Eckel: That we accept Cal Shaw s Administrator s report as presented. Doug Armbruster entered Council Chambers at 8:30 a.m. Mr. Armbruster discussed a new alert system, Everbridge as a possible option for the R.M. of Mount Hope to cost share with the urban municipalities within the R.M. of Mount Hope boundaries. Program allows the EMO (Mr. Armbruster) and the Administration to send out urgent alerts to our ratepayers. Approximate cost of the program is $7, per year. Doug Armbruster left Council Chambers at 8:59 a.m.

2 Council took a 5 minute break at 8:59 a.m. Reeve Bob Digney resumed the chair at 9:06 a.m. Foremen Craig McClughan and Lyle Dudley entered Council Chambers at 9:14 a.m. Mr. McClughan and Mr. Dudley discussed Installing a yield or stop sign on at the Corner of the Berkan Road Shop Roof requested to just repair the roof and remove the chimney no longer in use by strapping and tinning the roof Driveway culvert at Dwayne Veitch s needs to be replaced Requested to have Sandvic boards put up for tender Requested to send Ray Lamontagne and Kaibry Mountstephen to grader school Requested to remove RM s dust control product out of Troy Hendrickson s shed and move to Craig s Quonset Foremen Craig McClughan and Lyle Dudley left Council Chambers at 10:06 a.m. Gravel Purchase Offer - Fraser: 188/17 Jordan: That we authorize Bob Schaffer to offer $10.00 per yard to purchase approximately 1,000 yards of road gravel from Blair Fraser; AND FURTHERMORE THAT the gravel be scaled as hauled prior to payment. Donation to Raymore Pool: 189/17 Jordan: That we donate $5, to the Raymore Swimming Pool for new play equipment for the pool. Make cheque payable to Town of Raymore. Municipal Newsletter: 190/17 McNichol: That we submit the municipal newsletter written by Reeve Bob Digney to the two local newspapers and post it on the RM of Mount Hope APAS website. Donation to Semans Centennial Committee: 191/17 Currall: That we donate $ to the Semans Centennial Committee. Make cheque payable to Village of Semans. Donation to STARS: 192/17 Digney: That we donate $ to STARS. Quill Lakes Levy: 193/17 Davis: That any funds given to the Quill Lakes Watershed be taken from the uniform mill rate. Yancoal Position: 194/17 McNichol: That we postpone discussions of the position of the R.M. of Mount Hope with respect to Yancoal Canada until a response is received from the R.M. of Longlaketon Council. Carried.

3 Tridem Trailer: 195/17 Schaffer: That we authorize Wayne Hicks to purchase a Tridem Low Boy Drop Deck Trailer from the Ritchie Brothers sale in Edmonton, AB on June 13 th, 2017 for up to $50, Lunch: 196/17 Eckel: That we adjourn for lunch at 11:54 a.m. Reeve Bob Digney resumed the chair at 12:35 p.m Capital Budget Amendment: 197/17 Jordan: That we amend and accept the new 2017 Capital Budget as attached and forming a part of these minutes Work Projects: 198/17 Davis: That the road committee meet again at 9:00 a.m. Wednesday, June 14, 2017 to reprioritize the 2017 work project list. Semans Shop Roof: 199/17 Eckel: That the Reeve and Administrator be authorized to request invitational quotes with a closing date of June 30 th, 2017, to strap and tin the Semans shop roof and remove the chimney no longer in use; AND FURTHERMORE THAT the Reeve and Administrator be authorized to open and award the RFQ after June 30 th, Nokomis Airstrip Lease: 200/17 Eckel: That Councillor McNichol be authorized to share the lease with Paul O Carroll for the purpose of attempting to enter a lease for agricultural air services. Bylaw No. 4/2017 A Bylaw of the R.M. of Mount Hope No. 279 to Provide for the Establishment of an Emergency Management Organization be introduced First Reading: 201/17 Schaffer: That Bylaw No. 4/2017 A Bylaw of the R.M. of Mount Hope No. 279 to Provide for the Establishment of an Emergency Management Organization be introduced and read a first time. Bylaw No. 4/2017 Second Reading: 202/17 Jordan: That Bylaw No. 4/2017 be read a second time. Bylaw No. 4/2017 Three Readings: 203/17 Currall: That Bylaw No. 4/2017 be given all three readings at this meeting. Bylaw No. 4/2017 Third Reading: 204/17 McNichol: That Bylaw No. 4/2017 A Bylaw of the R.M. of Mount Hope No. 279 to Provide for the Establishment of an Emergency Management Organization be read a third time and be hereby adopted.

4 Emergency Plan: 205/17 Schaffer: That pursuant to Bylaw No. 4/2017 we adopt the Emergency Plan for the R.M. of Mount Hope No Council Indemnity: 206/17 Eckel: That whereas proper notice was given to review Council Indemnities; be it resolved that we amend our indemnity rates effective May 1 st, 2017 as follows: $ per Council Meeting $ per Committee Meeting $ per day while at Convention/Seminar $25.00 per hour Public Works Supervision $25.00 per hour Office Supervision Mileage $.60 per km AND FURTHERMORE THAT cellular phone allowance amounting $20.00 per month be paid to each member of Council providing the municipality with their cellular number enabling contact from staff or ratepayers; AND FURTHER MORE THAT Resolution No. 237/13 be hereby rescinded. Closed Session: 207/17 Digney: That we enter closed session at 1:45 p.m. Reeve Bob Digney resumed the chair and returned to regular session at 1:53 p.m. Letter to Samantha Chamberlin: 208/17 Schaffer: That Administration prepare a letter to Samantha Chamberlin in response to the formal complaint received Tuesday, June 13 th, Council took a 5 minute break at 1:54 p.m. Reeve Bob Digney resumed the chair at 2:00 p.m. Proposed Residential Subdivision SW W2: 209/17 Currall: That we have no objections to and approve the proposed residential subdivision on land described as SW W2. Beaver Tail Payments: 210/17 Davis: That we pay Harvey Lawrence for 37 beaver tails and Logan Fendelet for 7 beaver tails both at $30.00 per tail Children Caution Signage Policy: 211/17 McNichol: That we accept and approve the Children Caution Signage Policy.

5 Firewall and Document Storage System: 212/17 Digney: That we purchase a subscription to RMAA Disaster Prevention System for $ per month. Carpe Diem Express Courier Services: 213/17 Currall: That we authorize Administration to enter into a contract with Carpe Diem Express to provide courier services for the R.M. of Mount Hope No High Speed Scanner: 214/17 Davis: That we purchase the DM 5460i high speed scanner for $2, plus taxes from Xerox. Expropriation of Land - Chamberlin: 215/17 McNichol: That the Administrator of the R.M. of Mount Hope No. 279, being unable to acquire the land by agreement with the landowner(s) who are Mylyn Chamberlin and Samantha Chamberlin, proceed under the provisions of The Municipal Expropriation Act to acquire the parcel of land measuring 40m x 155m that is immediately North of Block A Plan Ext. 3 of Source Quarter Section SW W2. Carried. Bylaw No. 5/2017 A Bylaw to Authorize the Expropriation of Land First Reading: 216/17 Eckel: That Bylaw No. 5/2017 A Bylaw to Authorize the Expropriation of Land, be introduced and read a first time. Bylaw No. 5/2017 Second Reading: 217/17 McNichol: That Bylaw No. 5/2017 be read a second time. Bylaw No. 5/2017 Three Readings: 218/17 Jordan: That Bylaw No. 5/2017 be given all three readings at this meeting. Bylaw No. 5/2017 Third Reading: 219/17 Schaffer: That Bylaw No. 5/2017 A Bylaw to Authorize the Expropriation of Land, be read a third time, and be hereby adopted. Bylaw No. 7/2017 First Reading: 220/17 Schaffer: That Bylaw No. 7/2017 A Bylaw to Extend the Time Required for the Completion of the Financial Statement, be introduced and read a first time. Bylaw No. 7/2017 Second Reading: 221/17 Eckel: That Bylaw No. 7/2017 be read a second time. Bylaw No. 7/2017 Three Readings: 222/17 Davis: That Bylaw No. 7/2017 be given all three readings at this meeting. Bylaw No. 7/2017 Third Reading:

6 223/17 Jordan: That Bylaw No. 7/2017 A Bylaw to Extend the Time Required for the Completion of the Financial Statement, be read a third time and be hereby adopted. Correspondence: 224/17 Jordan: That the following written correspondence be accepted and filed: City of Yorkton Sanitary Landfill 4H Letter PFRA Letter Adjourn: 225/17 Jordan: That we stand adjourned at 3:06 p.m. Reeve Administrator