002/ /03 001/03. Reeve Svenningsen called the meeting to order at 10:04 a.m. Consideration of the Agenda

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1 Sunnyside, Wolf PONOKA COUNTY COUNTY COUNCIL MEETING Januagy 14, 2003 A regular meeting of the Council of Ponoka County was held in the County Council Chambers of the County Administration Building on Tuesday, January 14, 2003, with the following people in attendance: Councillor G. Hinkley CouncillorD. Hoar Councillor P. Jensen Councillor M. Moore Reeve G. Svenningsen Mr. C. Cutforth, Chief Administrative Of?cer Mrs. D. Raugust, Recording Secretary Call to Order Reeve Svenningsen called the meeting to order at 10:04 a.m. Consideration of the Agenda 001/03 The following items were suggested for addition to the agenda. 21. Administrationbuilding Creek School Division 22. AllanWood boat launch facilities 23. Proposed by-law, North Red Deer River Water Commission Moved by Councillor Hoar that the agenda be adopted as amended. ASB Meeting Council was reminded that an ASB meeting would be conducted at 1:00 p.m. MINUTES Dec. 19, 2002 Regular Meeting Error: Rimoka Surplus Item 002/ 03 Item No. 1 Council reviewed the minutes of the December 19, 2002 Regular Council meeting. An error was noted on Page 4, Councillor Reports, Heading Rimoka - Surplus: The?rst sentence needed to be amended to clarify that only $29,000 of the $140,000 surplus could be retained. Moved by Councillor Hinkley that the minutes of the December 19, 2002 Regular Council meeting be adopted with the following amendment: Rimoka Foundation would see a $140,000 surplus in its housing budget, and they had been advised by the Minister of Housing to keep $29,000 of the surplus and use it on a new project... Dec. 19, 2002 Public Hearing 003/03 Item No. 2 Council reviewed the minutes of the December 19, 2002 Public Hearing. Moved by Councillor Jensen that the minutes of the December 19, 2002 Public Hearing be adopted as presented.

2 Januarv 14, 2003 Page 2 of 6 BUSINESS ARISING FROM THE MINUTES Rimbey PW Shop Fire Insurance Purchase of Truck 004/03 Item No. 3 Mr. Cutforth reported that the County's insurers had advised that insurance proceeds for the pick-up truck would be $27,000. He also advised that a 2000 crew-cab truck had been purchased from Buist Motors in Rimbey to replace the one lost in the?re. Moved by Councillor Moore that Council ratify the action of Administrationto purchase one 2000 Chev crew-cab truck from Buist Motors in Rimbey, for $27,500. FINANCE Payment of Accounts 005/03 Item No. 4 Council reviewed the accounts presented for payment from the December 31, 2002 cheque register. Moved by Councillor Hoar that the accounts be approved for payment as outlined in the December 31, 2002 cheque register in the amount of $1,603, FinancialStatement Item No. 5 Council reviewed the monthly?nancial statement to December 31, /03 Moved by Councillor Moore that the monthly?nancial statement December 31, 2002 be accepted as information. to Bashaw Ambulance Budget /03 Item No. 6 Council reviewedthe proposed 2003 Bashaw Ambulance budget. General discussion ensued regarding the expenditures noted in the budget. Moved by Councillor Svenningsen that Ponoka County accept the $8,664 requisition for the Bashaw Ambulance Authority's 2003 operating expenses....carried 4 in favor 1 opposed Rapid Response Pumper Truck for Ponoka Fire Dept. 008/03 Item No. 7 Correspondence from the Town of Ponoka requested Ponoka County assistance to purchase a rapid response pumper truck for the Ponoka Fire Department. They proposed that funding be requested from the Municipal 2000 Sponsorship Program. Moved by Councillor Moore that Ponoka County support the purchase of a rapid response pumper truck for the Ponoka Fire Department and direct the County's 2003 eligibility through the Municipal 2000 Sponsorship program to this project. Recess for Public Hea?ng Cancellation of Fire Invoice, Albert Henkelman Reeve Svenningsen recessed the meeting at 10:32 a.m. to conduct a Public Hearing. The meeting reconvened at 10:54 a.m. Mr. T. Webber, Assistant County CAO,was in attendance at reconvenement. Item No. 8 Council reviewed the request of Albert Henkelman to cancel a portion of his?re-?ghting invoice relative to the replacement of the forestry hose and nozzle. Concern was expressed that there was no?rm evidence to prove that the?re had been deliberately set. // I

3 January 14, 2003 Paqe 3 of 6 009/03 Moved by Councillor Moore that Ponoka County cancel $ in?re?ghting charges and penalties assessed to Albert Henkelman....Carried 4 in favor 1 opposed DEVELOPMENT By-Law 27-O2AZ Rezoning of Pt. NE W5 Hood, Arnold Item No. 9 Council reviewed By-Law AZ in light of the recent public hearing, which allowed for rezoning as follows: A by-law of the County of Ponoka No. 3, in the Province of Alberta, pursuant to Section 640 of The Municipal Government Act, being Chapter M 26.1 of the Revised Statutes of Alberta, 1994, and amendments thereto, to amend Land Use By-Law597LU as follows: Reclassiijx Pt. NE J-W5 (approximately 70 acres) from Agricultural District to Country Residential District 15 Reading 010/03 Defeated Given?rst reading this 14 day of January, Councillor Hinkley and was unanimously defeated. The byla was not proceeded with on a motion by Subdivision & Development Reports 011/03 Item No. 10 Council reviewed the subdivision & development report for Moved by Councillor Jensen that the subdivision and development reports be accepted as information. Mr. Webber left the meeting. WCPA Fee Schedule, /03 Item No. 11 Information from the West Central Planning Agency advised of a new fee schedule for 2004 for both participating municipalities and those applying for subdivision. Moved by Councillor Hinkley that the 2004 fee schedule proposed by the WCPA be adopted as presented. NRCBApproval, Doornenbal Dairy NW Responding to Applications from the NRCB 013/03 Item No. 12 Correspondence from the NRCBadvised of their approval of the manure facility expansion requested by Doornenbal Dairy Ltd. on the NW W4. Mr. Cutforth noted that Council had previously agreed that no response would be made to NRCBreferred CFO applications unless there was objection from adjacent landowners or members of Council. Councillor Hinkleyfelt that the County should be responding to each application whether it's negative or positive. Moved by Councillor Hinkley that the County respond to each CFO application received, either negatively or positively. COUNCILLOR REPORTS NRDRWUGMeeting Item No. 13 Councillor Svenningsen reported on the NRDRWUG meetings he had attended on the County's be/ha?i. Some internal issues would be addressed at upcoming meetings.» / 4?

4 Januarv 14, 2003 Page 4 of 6 CAAMD& C Chairmanship & Secretary Ponoka Centennial Celebration Rural Crime Watch Meeting Reeve Svenningsen had been re-elected as the Chairman of the CAAMD& C and Mr. Cutforth would continue in his capacity as Secretary to the group. The next zone Zone meeting would be held on February 21 at 10:00 a.m. in Ponoka. Ponoka County would also host the Hume bonspiel in mid-march. Councillor Hinkley attended the Ponoka Centennial Celebration meeting on the County's behalf. Councillor Moore had attended the Rimbey area Rural Crime Watch meeting on CouncillorJensen's behalf. CHIEF ADMINISTRATIVE OFFICER'S REPORT Property Lease Renewal, Eisenbarth 014/03 Item No. 14 Council reviewed the request of Al Eisenbarth and Carole Desroches to renew their property lease for a further term. Moved by Councillor Jensen that Council authorize renewal of the lease of Lot R-4, Plan within the Hamlet of Bluffton to Al Eisenbarth & Carole Desroche for a further three year term, at the rate of $50 per year. Road Allowance Lease Renewal Doupe, Trent 015/03 Item No. 15 Council reviewed the request of Trent Doupe to renew his road allowance lease for a further term. Moved by Councillor Hinkleythat Council authorize renewal of the road allowance lease south of the SW to Trent Doupe for a further three year term, at the rate of $5 per year. Highway 2A Turning Lane Petition 016/03 Item No. 16 A petition had been received from residents in the Morning Meadows and area subdivisions requesting that turning lanes be installed on Highway #2A. Response from Alberta Transportation had been favorable to monitor the intersection for operational and safety issues and to conduct a traf?c count. Moved by Councillor Hoar that this response be accepted as information. Grand Opening Ceremony, Lacombe Item No. 17 Council accepted an invitation from Lacombe County to attend their grand opening ceremonies for their new Administration building and PublicWorks shop on January 23 commencing at 1:30 p.m. CAAMD& C Curling Bonspiel Item No. 18 Correspondence from the County of Paintearth invited Ponoka County to attend the CAAMD& C curling bonspiel and crib tournament on February 28, 2003 in Castor. Town of Rimbey Annexation Application 017/03 Item No. 19 A letter of acknowledgement from the Municipal Government Board for Rimbey s application for annexation was presented to Council. Objections to the proposal would be accepted until February 7 at which time it would be forwarded to the Minister for approval. Moved by Councillor Hinkleythat this be accepted as information. d unanimously

5 January 14, 2003 Page 5 of 6 Human Resource & Employment Of?ce Closure Item No. 20 Correspondence from the Rimbey Neighborhood Place requested the County's support in their efforts to establish a Human Resource & Employment of?ce in Rimbey. The Drayton Valley of?ce had closed which was supposed to serve the Town of Rimbey. 018/03 Moved by Councillor Moore that no action be taken on this request this time. ADDITIONAL ITEMS at Wolf Creek School Division,Joint Use of Buildingand Offer to Purchase Item No. 21 Mr. Cutforth advised that discussions had been held with Wolf Creek School Division regarding the joint use of the Administration building. The Division wished to purchase the County's half of the building and was offering oneha f of the appraised value of $1,000,000, exclusive of furnishings. General discussion ensued concerning the options available to both the County and Wolf Creek, including constructing a new site south of the existing Health Care facility in Ponoka. Generally, the Councillors concurred that they were satis?ed with the current situation, but would assist the School Division in approaching the Town of Ponoka to secure other properties. Recess for Lunch Sunnyside Boat Launch Upgrading 019/03 Reeve Svenningsen recessed the meeting at 12:03 p.m. for lunch. The meeting reconvened at 1:15 p.m. Item No. 22 Correspondence received from Allan Wood, a resident of Sunnyside, requested that Council upgrade the boat launch area at the end of Sunnyside drive. He suggested that it be dredged in the spring. Mr. Cutforth pointed out that Wayne Danser was proposing to establish another boat launch adjacent to his existing marina and because of this, the County could experience dif?culties in upgrading theirs. Moved by Councillor Hoar that this be accepted as information at this time pending receipt of further information. Regional Water Commission Status for NRDRWUG By-Law 1-O3-JA Item No. 23 Mr. Cutforth advised that the North Red Deer River Water Users Group would be applying for Regional Commission status and required support from its participating municipalities. He presented a by-law for Council consideration to authorize this action as follows: A by-law of Ponoka County, in the Province of Alberta, pursuant to Part 15.1 of The Municipal Government Act, being Chapter M-26.1 of the Revised Statutes of Alberta, 1994, and amendments thereto, to authorize Ponoka County to take the necessary action to establish a regional water services Commission. WHEREASPonoka County wishes to participate in the establishment of a regional water services commission; AND WHEREAS,by virtue of the power conferred upon it by the Municipal Government Act, the Council of Ponoka County, duly assembled enacts as follows: Section 1 Short Title 1.1 This by-law shall be known and may be cited as the Regional Water Services Commission AuthorizationByLaw of Ponoka County. Section 2 Regional Water Services Commission 2.1 The Council of Ponoka County is hereby authorized to make any necessary Agreements and take the necessary action together with the Council of any other Municipalityor Municipalitiesfor the establishment of a regional water services commission pursuant to Part 15.1 of the Mun/'c/,'oa/ Government /la. /' / 4/

6 January 14, 2003 Page 6 of 6 15 Reading 020/03 2 Reading 021/03 ByLaw1-03-JA was given 15 reading: this 14 day of January, 2003 on a motion by CouncillorMoore and was carried unanimously. Given 2 reading this 14 day of January, 2003 on a motion by Councillor Hinkley and was carried unanimously. The by-law would be advertised for Public Hearing if required and brought back to a subsequent meeting of Council for 3' reading. 022/03 Wolf Creek School DivisionOffer to Purchase Item No. 21 Moved by Councillor Hoar that Ponoka County administration services continue to be located in the existing facility and the offer to purchase from Wolf Creek School Division No. 72 is, therefore, not accepted, and; Further, that Ponoka County coordinate with Wolf Creek School Division No. 72 the addition and re-con?guration of the existing facility to accommodate both administrations in their entirety, at no cost to the County, and; Further, that in the alternative, Ponoka County offer to sell the property described as Lot 9, Block 4, Plan (located south of the Wetoka Health Unit building) for the sum of ONE DOLLAR($1.00) to Wolf Creek School DivisionNo. 72, and; Further, that Ponoka County administration cooperate fully with Wolf Creek School Division No. 72 and the Town of Ponoka to ensure that their consolidated administrative services continue to be located in the Town of Ponoka. Establish Reserve Bidfor Tax Sale Property, SW W5 023/03 Mr. Cutforth requested that Council establish a reserve bid for the SW W5 which was being offered for tax sale on January 28, An analysis of the sales in the area conducted by the County's assessor recommended that the reserve bid be $310,000. Moved by Councillor Moore that Ponoka County establish a $310,000 reserve bid on the SW W5. 024/03 Adjournment Moved by Councillor Jensen, at 1:30 p.m., that the meeting be adjourned. L Reeve / V/rw»z;z=% Chief A inistrative Of?cer