REPORT: Mr. Woodward reviewed the County Manager s Report for all those present.

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1 PRESENT: CALL TO ORDER: Reeve Charlie Ashbey; County Councillors Larry Speers, Doris Splane, Brian Bahry, Kevin Haines, Jack Dowhaluk, David Yurdiga, Larry Armfelt and Mike Demko; County Manager Jim Woodward; and Recording Secretary Arlene Milot. Reeve Ashbey called the meeting to order at approximately 9:35 a.m. AGENDA: Resolution Motion by Councillor Bahry to approve the Agenda with the following additions, as presented: 7.9 Film Industry 7.10 Housing Industry Workshop 7.11 Hospital Update 7.12 Boyle Joint Meeting 7.13 Wandering River Golf Course Concern BUSINESS ARISING FROM THE MINUTES: Resolution Athabasca Housing Proposal (Veenstra) Funding Request Mr. Woodward informed Council that the funding request for the Athabasca Housing Proposal had been forwarded to the Community Economic Development Committee for their consideration. CEDC has informed the County that they have authorized a payment of $ to assist with costs for developing a website. AAMD & C Resolution 7-07F Motion by Councillor Bahry to support the petition with respect to implementing an immediate moratorium on new water licenses for deep well flooding, as presented. S REPORT: Mr. Woodward reviewed the County Manager s Report for all those present. Council requested that Administration commend Mr. Jackson for an excellent job done regarding the joint ambulance services contract for the County of Athabasca, LacLaBiche County, Smoky Lake County and Thorhild County. Resolution Motion by Councillor Yurdiga to approve the County Manager s Report, as presented. Reeve Ashbey declared a recess at approximately 10:00 a.m. The meeting was reconvened at approximately 10:05 a.m. Page 13070

2 It should be noted that the Director of Infrastructure Services, Brian Adamkewicz, attended the meeting at this time. DELEGATIONS: Equipment Operator Delegation (10:00 a.m.) It should be noted that equipment operators Greg Padlewski and Dwayne Szymrko attended the meeting at this time. Reeve Ashbey welcomed the delegation to the meeting and introductions were made at this time. Reeve Ashbey informed the delegation that Council had approved an increase in equipment rates from 80% to 90% of the Road Builders rates. Mr. Padlewski informed Council that the purpose of their attendance was to discuss the equipment rates being paid by the County of Athabasca. Following is a brief summary of the information provided: Issue is more about the jobs than equipment rates. Informed Council that they are dissatisfied with the performance of other contractors at the construction sites; inefficient equipment operators. Requested that Councillors drop in at construction sites to see what is happening; suggested that Administration watch who they are hiring. Requested that the County consider paying for hauling equipment home upon completion of the project; will not leave equipment on the job site due to vandalism issues. Indicated that they are trying to save the County money by efficiency of equipment. Will not register gravel trucks with the County due to the rates that are being paid. No complaints about the Construction Foreman; doing an excellent job. Indicated that they will continue to work for the County and that the County will pay for their moves home. Reeve Ashbey thanked the delegation for attending and they left the meeting at approximately 10:28 a.m. It should be noted that Mr. Adamkewicz left the meeting at this time. Northern Lakes College (County Member Request) Darrell Fors It should be noted that Darrell Fors, Director of the Eastern Region for the Community Learning Centre of Northern Lakes College, attended the meeting at this time. Reeve Ashbey welcomed Mr. Fors to the meeting and introductions were made at this time. Following is a brief summary of the information provided by Darrell Fors: Distributed a 2008/2009 Calendar for programs being offered by Northern Lakes College. Works out of the Grouard Office. Hoping to be able to bring awareness to communities (through the development of a Community Education Committee). A public board operating under the authority of the Post-secondary Learning Act. College offers certificate & diplomas leading to careers in health & human services, education, information technology, technical occupations, culinary arts, business etc. Requesting a County Representative to sit on the Community Education Committee; Committee to identify program and service needs for their individual community (3 year commitment). Page 13071

3 Each Committee to develop an annual budget to meet their community needs; College provides each CEC with a maximum of $5000 each year. Meetings to be held once a month for 10 months. Meetings alternate between Slave Lake and Grouard; time of meetings would be flexible. Council requested clarification on the following: Geographic area covered. Programs being offered in the Athabasca area. Funding Reeve Ashbey informed the delegation that Council would be discussing his request for a Board Member to the Community Education Committee and inform Mr. Fors that he would be notified of Council s decision. Reeve Ashbey thanked the delegation for attending and Mr. Fors left the meeting at approximately 10:55 a.m. Resolution Community Education Committee (Northern Lakes College) Motion by Councillor Haines that Councillor Armfelt be appointed as a member to the Northern Lakes College Community Education Committee. Reeve Ashbey declared a brief recess at approximately 10:53 a.m. The meeting was reconvened at approximately 11:00 a.m. It should be noted that the Development Officer, Elaine Leeuw attended at this time. Public Hearing (Bylaws 19 & ) Reeve Ashbey declared the Public Hearing open at approximately 11:05 a.m. It should be noted that the proponents for Bylaws 19 & , Mr. & Mrs. Orest Mikulin, were in attendance for the Public Hearing. Reeve Ashbey informed all those present that the purpose of the Public Hearing was to provide members of the general public, the opportunity to provide input and to request clarification regarding Bylaws 19 & The County Manager, Jim Woodward reviewed the bylaws and mapping for all those present and noted that the purpose of the bylaws was to change the designation of WNW W4 from Agricultural Use Area to Country Residential Area. Mr. Woodward informed all those present that the Bylaws had been given First Readings on April 24, It was also noted that the adjacent landowners had been notified of the proposed Bylaw amendment and that advertising had taken place in the Athabasca Advocate on May 27 th and June 3 rd, It was noted that Council had received a previous request to redesignate the entire quarter section. The new proposal for redesignation is for approximately 65 acres. It was also noted that the productivity rating for the majority of the area is 9% with the middle portion at a rating of 33%. Page 13072

4 Mr. Mikulin provided the following information: Now requesting a redesignation for the SW portion of the quarter section. If approved, lot sizes would be approximately 2 acres. New application is for a portion of the quarter section only. Council requested clarification on the following issues: Roadway into the subdivision; using a portion of the old county roadway; will need to be built to County standards. Wellsite setbacks; adequate.setbacks. Septic System to be used would like to put in a field system. Natural watercourse to Baptiste Lake. Mr. Woodward informed all those present that the type of sewer system would be dealt with during the subdivision stage. Mr. Woodward informed all those present of the process by which a Bylaw is dealt with and noted that Council has up to two years to make a decision on any given Bylaw. Reeve Ashbey declared the Public Hearing closed at approximately 11:28 a.m. It should be noted that Mrs. Elaine Leeuw left the meeting at this time. NEW BUSINESS: Resolution G.N.F. Capital Project Letter of Support Request Motion by Councillor Bahry that Administration be authorized to inform Greater North Foundation that the Council of the County of Athabasca supports the Affordable Senior & Community Housing project in principle, as presented. It was also suggested that Administration arrange for George Barry to attend a future Council Meeting with respect to the Capital Project. Reeve Ashbey adjourned the meeting for lunch at approximately 12:00 noon. The meeting was reconvened at approximately 1:30 p.m. Resolution Policy 1017 County Clerk Role Description Motion by Councillor Dowhaluk to approve Policy #1017 with respect to the Role Description for the County Clerk position, as presented. Resolution Stanton Subdivision Municipal Reserve Request Motion by Councillor Dowhaluk that the request for the County to consider cost sharing for playground equipment in the Stanton subdivision, be referred to the County Recreation Board for further discussion and recommendation. Resolution Policy 3827 (Pest Control) Motion by Councillor Splane that Policy #3827 (Pest Control) be approved, as presented. Page 13073

5 Resolution Policy 3828 (Roadside Vegetation Control) Motion by Councillor Speers that Policy 3828 (Roadside Vegetation Control) be approved, as presented. Resolution Policy 3831 (Roadside No Spray Policy) Motion by Councillor Haines that Policy 3831 (Roadside No Spray Policy) be approved, as presented. Resolution Bylaw (Horst) Motion by Councillor Splane that Bylaw be given First Reading. Resolution Film Industry Motion by Councillor Armfelt that Administration, in consultation with Economic Development & Tourism, Athabasca County develop and adopt a policy which encourages and promotes the Film Industry and the policy encompasses a willing preparedness for any film Industry inquiries. Affordable & Sustainable Communities Seminar (Westlock) It was the decision of Council that Administration encourage Pat Barr to attend the seminar with respect to affordable housing that is being held on June 17, 2008 in Westlock. Joint Meeting County of Athabasca/Village of Boyle It was the decision of Council that Administration determine a date for a Joint Meeting with the Village of Boyle to discuss the Energy Corridor & Annexation issues; and further that Administration arrange for Pat Barr to make a presentation. Wandering River Golf Course It was the decision of Council that Administration investigate the number of trailers that are currently being parked adjacent to the Wandering River Golf Course, and determine a course of action that meets the permit that was issued. PUBLIC WORKS: Resolution Requisitions Motion by Councillor Splane to approve the following Public Works Requisitions: Req. # Description Amount Clean Ditch for drainage NE W4 2, Grass Mowing NE W4 & SW Page 13074

6 INFORMATION: Resolution Mike Cardinal Fundraiser June 21st Motion by Councillor Bahry that Councillors Ashbey, Dowhaluk, Yurdiga & Demko be authorized to attend the Mike Cardinal Fundraiser scheduled for June 21, 2008 at Grassland. It should be noted that the following items were reviewed by Council and accepted as information only: AENS New Service to Municipalities Alberta Trail Net Newsletter Enbridge Fort Hills Pipeline Newsletter Village of Boyle Thank You Village of Boyle Energy Corridor Grant Support Request 2008 Transportation Grant Approvals Athabasca Music Festival Thank You RCMP County Campground Coverage NADC Mountain Pine Beetle Meeting Regional Water Land Acquisition Update Resolution Village of Boyle Alberta Energy Corridor Grant Support Request Motion by Councillor Splane that Administration correspond to the Community Economic Development Committee endorsing the County s support for the Rural Diversification Capital Grant Initiative to undertake a feasibility study for the Alberta Energy Corridor (Boyle to Grassland to Wandering River and AlPac). Resolution Athabasca Landing Trail Steering Committee Minutes Motion by Councillor Splane that Administration correspond to the government re-endorsing Council support for completion of the Athabasca Landing Trail. Resolution County Council Meeting Cancellation (July 8, 2008) Motion by Councillor Demko to change the July 8, 2008 Regular County Council Meeting to July 10, 2008 due to a conflict with the Rural Matters Conference. Resolution Minister s Awards for Municipal Excellence Motion by Councillor Splane that Administration correspond with the M.D. of Opportunity indicating that the County of Athabasca would be willing to endorse an application from the M.D. of Opportunity, should they decide to make application. Resolution Mike Cardinal Charity Classic (Aug. 8/08) Motion by Councillor Bahry that Councillor Demko be authorized to take part in the Mike Cardinal Charity Classic scheduled for August 8, Page 13075

7 ACCOUNTS PAYABLE: Resolution Motion by Councillor Speers to approve the Accounts Payable for the Period Ending May 31, 2008, subject to review by the Budget & Finance Committee. Reeve Ashbey declared a brief recess at approximately 2:50 p.m. The meeting was reconvened at approximately 3:00 p.m. It should be noted that Councillor Bahry left the meeting at approximately 3:10 p.m. Resolution Motion by Councillor Demko to Go Into Camera at this time. Resolution Motion by Councillor Yurdiga to Come Out of Camera at this time. Resolution Bylaws 19 & Motion by Councillor Speers that Bylaw be given Second Reading. Resolution Motion by Councillor Dowhaluk that Bylaw be given Third & Final Reading. Resolution Motion by Councillor Yurdiga that Bylaw be given Second Reading. Resolution Motion by Councillor Armfelt that Bylaw be given Third & Final Reading. Resolution Fire Guardian Appointment Motion by Councillor Demko to appoint Paul Ponich as a Fire Guardian for the eastern portion of the County. Page 13076

8 Harps Road It was the decision of Council that the Director of Infrastructure Services and Councillor Armfelt determine an appropriate form of action to deal with the Harps access concern. Resolution Long Lake Gravel Excavation rates Motion by Councillor Haines to authorize Administration to provide 100% of the Roadbuilders Rates to the hoe & cat for the Long lake Gravel Excavation Project. Resolution Aspen School Lease Motion by Councillor Dowhaluk that the County will be willing to enter into a lease at a rate of $65,000 for 10 years for the Aspen School Division office rental, plus an inflationary clause for janitorial & utilities costs. It was noted that favorable geotechnical and cost estimate reports would be required before the lease can proceed. Subdivisions It was the decision of Council that Administration place the Stephen Johnson subdivision on the June 17, 2008 Public Works Agenda. Landrex It was the decision of Council to deny the request to close/sell the road allowance located in the N ½ W4 & SW W4. Resolution Water Services Invoice Village of Boyle Motion by Councillor Splane to approve payment as requested, indicating that this is a gesture of good will only. Resolution Hospital Motion by Councillor Speers that the County agree to host the meal for the Health Services Lobby Committee meeting scheduled for June 11, 2008 in Athabasca. Resolution Equipment Rates Request Motion by Councillor Speers to refer the Equipment Rates request to the June 17, 2008 Public Works Meeting. ADJOURNMENT: Reeve Ashbey adjourned the meeting at approximately 5:15 p.m. Page 13077