CALL TO ORDER The meeting was called to order at 10:00 a.m., Wednesday, May 14,

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1 MINUTES OF THE REGULAR COUNCIL MEETING OF THE COUNTY OF STETTLER NO. 6 HELD ON WEDNESDAY, MAY 14, 2014 AT 10:00 A.M. IN THE COUNCIL CHAMBERS OF THE COUNTY OF STETTLER NO. 6 ADMINISTRATION BUILDING, STETTLER, ALBERTA PRESENT: Reeve Wayne Nixon Councillor Ernie Gendre Councillor Joe Gendre Councillor Dave Grover Councillor Greggory Jackson Councillor James Nibourg Councillor Les Stulberg Chief Administrative Officer Tim Fox Assistant Chief Administrative Officer Yvette Cassidy Director of Planning & Development Johan van der Bank Director of Communications Niki Thorsteinsson Director of Technology Services Andrew Brysiuk Executive Assistant Marlene Hanson Stettler Independent Reporter Stacey Lavallie Q93.3FM Reporter Landin Chambers East Central Alberta Review Reporter Lisa Joy CALL TO ORDER The meeting was called to order at 10:00 a.m., Wednesday, May 14, 2014 by Reeve Wayne Nixon. Mike Lawlor, Jared Fraser, Heidi Fraser, Sandy Clark, Quinton Beaumont, Christa Cornelssen, Rick Green and Dennis Nelson joined the meeting. Introductions were made. AGENDA APPROVAL Moved by Councillor Grover that the agenda for the May 14, 2014 Regular County of Stettler No. 6 Council Meeting be approved with the following additions: 1. Waste Management Site at SE ¼ W4M 2. Scenic Sands Community Association 3. Resource Road RE: Paving MINUTES APPROVAL Moved by Councillor Stulberg that the April 9, 2014 Regular County of Stettler No. 6 Council Meeting minutes be approved as amended to correct the spelling of Mike Lowler to Lawlor Moved by Councillor J. Gendre that the April 23, 2014 Regular County of Stettler No. 6 Council Meeting minutes be approved as presented. DELEGATION Mike Lawlor RE: Stettler Skate Park Association: Mike Lawlor joined the meeting and indicated that they have received an additional $16,000 in funding and that a letter has been enclosed with the Town s water bill with a great response resulting in additional donations. May 14, 2014 Page 1 of 12

2 CAO Tim Fox indicated that he has contacted the contractor and all inkind work will be guided by them. It was noted that County of Stettler in-kind work would be influenced by timelines depending on County of Stettler s equipment/workers present schedules. OLD BUSINESS Stettler Skate Park Association s Request for Funding: Moved by Councillor J. Gendre that the County of Stettler No. 6 approve funding to the Stettler Skate Park Association in an amount up to $30,000 representing cash and/or in-kind for their Skate Park project (Phase 1). In Favour: Councillors E. Gendre, Jackson, Grover, Stulberg, J. Gendre and Reeve Nixon Opposed: Councillor Nibourg Mike Lawlor, Jared Fraser, Heidi Fraser and Sandy Clark left the meeting at 10:16 a.m. NEW BUSINESS Senior s Week June 2 to 8, 2014: Moved by Councillor Nibourg that the County of Stettler No. 6 proclaim June 2 to 8, 2014 as Seniors Week. Stacey Lavallie joined the meeting at 10:22 a.m. Larry Mulgrove, Dale Nixon, John Cassidy, Ryan Nixon and Teresa Walker joined the meeting at 10:25 a.m. Additional Budget Allocation Municipal Reserve Encroachments at Old Bolin Subdivision: Moved by Councillor J. Gendre that the County of Stettler No. 6 approves the costs associated with the survey to correct the Old Bolin Subdivision encroachments estimated to be $88, Delegation continued... Larry Mulgrove/Dale Nixon RE: Dust Control for Township 39-2 and Range Road 19-3: Larry Mulgrove, as spokesman, joined the meeting and explained that the road allowance on Township 39-2 which was oiled last summer is breaking-up in a few places and in a matter of time this may destroy the whole road, that near the fertilizer business, trucks are pulling over too far and road graders with large tires are damaging the shoulders. Asked if there are any funds available for dust control on the two miles to the south and as this is a Resource Road requested that funding be made available in order to control the dust. Businesses in the area have a large number of employees/trucks which also increases traffic. A Traffic Control count was included in the package. It was also noted that the Calcium product used for dust control only holds up for 2 to 3 weeks then becomes a dirty dust. In summary Mr. Mulgrove requested that if there are funds available that they be put toward dust control on Township 39-2 and Range Road May 14, 2014 Page 2 of 12

3 Tim Fox noted that two years ago there was a one-time motion that the County cover 50% of the cost of dust control which could be considered again. Major discussion took place on road costs, products available, products history, road structure, possible solutions, resource road description and grants. Sharon Larsen joined the meeting at 10:48 a.m. Larry Mulgrove noted that the option to oil in front of yards for dust control seemed to last considerably well, however, as soon as a pot hole exists, the road starts to break-up. This method seemed to be more effective and cost efficient. Rick Green explained the life span and goals of products and solutions to try to retain the product for longer periods of time. It was requested that residents be given an option of cost sharing before any dust control is placed Moved by Councillor J. Gendre that the County of Stettler No. 6 supply free of charge Calcium Chloride Dust Control, for the 2014 year to all individuals who cost shared in Dust Control during the 2013 year on Township 39-2 and Range Road In Favour: Councillors E. Gendre, Jackson, J. Gendre and Reeve Nixon Opposed: Councillors Nibourg, Grover and Stulberg Larry Mulgrove, Dale Nixon, John Cassidy, Ryan Nixon and Teresa Walker left the meeting at 11:22 p.m. New Business continued... Administrative Policy 1.11 Primary Road and Limited Access Road Dedication and Upgrades and Subdivision Registration: A revised policy was made available in the Council Meeting Additions to package Moved by Councillor Stulberg that the County of Stettler No. 6 approves the County of Stettler No. 6 Policy and Procedure Manual s Administrative Policy Road Dedication and Upgrades and Subdivision Registration, as amended, and attached and forming part of these minutes. Public Works Policy 5.9 Road Specifications: Moved by Councillor J. Gendre that County of Stettler No. 6's Policy and Procedure Manual Public Works Policy Road Specifications be amended to include 1½ an inch to read All gravel roads to have a minimum of 450 tonne (276 m3 or 360 yrd3) of 1½ an inch crushed gravel..... In Favour: Councillors E. Gendre and J. Gendre Opposed: Councillors Jackson, Grover, Nibourg, Stulberg and Reeve Nixon Motion Defeated May 14, 2014 Page 3 of 12

4 Moved by Councillor Grover that the County of Stettler No. 6 adopts the amended Public Works Policy Road Specifications, attached and forming part of these minutes, as part of the County of Stettler No. 6's Policy and Procedure Manual. In Favour: Councillors Jackson, Grover, Nibourg, Stulberg and Reeve Nixon Opposed: Councillors E. Gendre and J. Gendre Donalda and District Agricultural Society Request for Funding: Councillor Stulberg indicated that there are funds available for emergency repairs to the Donalda Hall in the operating reserves to be used in situations of this nature Moved by Councillor Gendre that the County of Stettler No. 6 approve funding to the Donalda and District Agriculture Society to replace the Donalda Community Hall s furnace, with funds drawn from the Operating Recreation Reserve Moved by Councillor Nibourg that resolution be amended to include the cost of the water tank. In Favour: Councillors E. Gendre, Jackson, Grover, Nibourg, Stulberg and Reeve Nixon Opposed: Councillor J. Gendre Motion be amended to read: that the County of Stettler No. 6 approve funding to the Donalda and District Agriculture Society to replace the Donalda Community Hall s furnace and hot water heater in the amount of $6,043.00, with funds drawn from the Operating Recreation Reserve. In Favour: Councillors E. Gendre, Jackson, Grover, Nibourg, Stulberg and Reeve Nixon Opposed: Councillor J. Gendre Write Off Taxes: Sharon Larsen indicated that on these accounts the oil companies have disappeared rather than being taken over by a new company and explained the expenses/protocol that are required of companies when drilling wells. Christa Cornelssen and Dennis Nelson left the meeting at 12:00 noon Moved by Councillor Stulberg that the County of Stettler No. 6 approve to write off the taxes as bad debts for the following accounts: Roll number W4M - $2, Roll number W4M - $1, Roll number W4M - $2, Total write off amount $5, Meeting recessed at 12:02 p.m. The Meeting reconvened at 1:04 p.m. with Edith Plante, Gordon McLellan, Jennifer Robinson, Heather Jobs, Jacinta Donovan, Cara May 14, 2014 Page 4 of 12

5 McKenzie, Lisa Joy, Landin Chambers, Dennis Nelson, Quinton Beaumont, Christa Cornelssen and Sharon Larsen joining. Introductions were made Declared by Reeve Nixon that the County of Stettler No. 6 Council Meeting recess in order to hold a Public Hearing with regard to: 1. Bylaw Amend Land Use Bylaw to Rezone a portion of NE W4M (new lot number Lot Block Plan 142 ) from CR-A Country Residence Agricultural District to I Industrial District and 2. Bylaw Amend Land Use Bylaw (Close, Rezone and Dispose of Lot 3MR Block 14 Plan for less than the Market Value). PUBLIC HEARING Call To Order: Wayne Nixon as Chairperson opened the Public Hearing for: 1. Bylaw Amend Land Use Bylaw to Rezone a portion of NE W4M (new lot number Lot Block Plan 142 ) from CR-A Country Residence Agricultural District to I Industrial District and 2. Bylaw Amend Land Use Bylaw (Close, Rezone and Dispose of Lot 3MR Block 14 Plan for less than the Market Value). Purpose of Public Hearing: To hold a Public Hearing for: 1. Bylaw Amend Land Use Bylaw to Rezone a portion of NE W4M (new lot number Lot Block Plan 142 ) from CR-A Country Residence Agricultural District to I Industrial District. 2. Bylaw Amend Land Use Bylaw (Close, Rezone and Dispose of Lot 3MR Block 14 Plan for less than the Market Value). Notice of Intention: Bylaw Amend Land Use Bylaw to Rezone a portion of NE W4M (new lot number Lot Block Plan 142 ) from CR-A Country Residence Agricultural District to I Industrial District s notice of intention was published in April 30 and May 7, 2014 editions of the Stettler Independent and mailed to adjacent landowners on April 25, CAO Tim Fox read out loud the nature of the proposed amendment as advertised. Chairperson Wayne Nixon reviewed the meeting agenda and stated the Rules of Conduct to be followed during the Public Hearing. Written Notice of Intention Responses: In Support: None In Opposition: None Rick Green joined the meeting at 1:07 p.m. May 14, 2014 Page 5 of 12

6 Verbal Presentations: In Support: None In Opposition: None Presentations from Resource Person(s): Cara McKenzie reviewed the application. Reeve Nixon asked if there were any questions from Council. Notice of Intention: Bylaw Amend Land Use Bylaw to Close, Rezone and Dispose of Lot 3MR Block 14 Plan for less than the Market Value) s notice of intention was published in April 30 and May 7, 2014 editions of the Stettler Independent and mailed to adjacent landowners on April 25, CAO Tim Fox read out loud the nature of the proposed amendment as advertised. Chairperson Wayne Nixon reviewed the meeting agenda and stated the Rules of Conduct to be followed during the Public Hearing. Written Notice of Intention Responses: In Support: None In Opposition: From Don Thomas selling off market property at less than property value and increase in taxes. Verbal Presentations: In Support: None In Opposition: Gordon McLellan expressed a concern with the property being given for a lesser value and asked why is it not being tendered? Rich Fitzgerald, Garth Ennis and Stephan Weninger joined the meeting at 1:12 p.m. Mr. McLellan feels that funds are being lost that could be used for other items. Council questioned how many other lands are sold at true value and asked for the lot size. Presentations from Resource Person(s): Jacinta Donovan reviewed the application. Reeve Nixon asked if there were any questions from Council: Councillor Gendre referred to the Erskine Concept Plan and indicated that with the changes this lot s use would become practical. Councillor Grover asked if any others may have interest in the land? Adjournment: Reeve Nixon declared that the Public Hearing for: 1. Bylaw Amend Land Use Bylaw to Rezone a portion of NE W4M (new lot number Lot Block Plan 142 ) from CR-A Country Residence Agricultural District to I Industrial District and May 14, 2014 Page 6 of 12

7 2. Bylaw Amend Land Use Bylaw (Close, Rezone and Dispose of Lot 3MR Block 14 Plan for less than the Market Value) adjourn at 1:17 p.m. Jennifer Robinson and Heather Jobs left the meeting Moved by Councillor Nibourg that the May 14, 2014 County of Stettler No. 6 Council Meeting reconvene at 1:18 p.m." BYLAW Bylaw Close Road Plan and Amend Land Use Bylaw to Rezone the Resulting Parcel (new lot number Lot Block Plan 132 ) from Agricultural District A to the Public Services District PS : Moved by Councillor J. Gendre that the County of Stettler No. 6 gives second reading to Bylaw Close Road Plan and Amend Land Use Bylaw to Rezone the Resulting Parcel (new lot number Lot Block Plan 132 ) from Agricultural District A to the Public Services District PS Moved by Councillor Jackson that the County of Stettler No. 6 gives third reading to Bylaw Close Road Plan and Amend Land Use Bylaw to Rezone the Resulting Parcel (new lot number Lot Block Plan 132 ) from Agricultural District A to the Public Services District PS. Bylaw Amend Land Use Bylaw (Rezone a portion of NE W4M (new lot number Lot Block Plan 142 ) from CR-A Country Residence Agricultural District to I Industrial District: Councillor E. Gendre declared a conflict of interest as he may perform the duties of a contractor and left the meeting at 1:22 p.m Moved by Councillor Stulberg that the County of Stettler No. 6 gives second reading to Bylaw Amend Land Use Bylaw (Rezone a portion of NE W4M (new lot number Lot Block Plan 142 ) from CR-A Country Residence Agricultural District to I Industrial District. Councillor E. Gendre rejoined the meeting at 1:23 p.m. Bylaw Amend Land Use Bylaw (Close, Rezone and Dispose of Lot 3MR Block 14 Plan for less than the Market Value): Moved by Councillor J. Gendre that the County of Stettler No. 6 gives second reading to Bylaw Amend Land Use Bylaw (Close, Rezone and Dispose of Lot 3MR Block 14 Plan for less than the Market Value). In Favour: Councillors E. Gendre, Nibourg, Stulberg and J. Gendre Opposed: Councillors Jackson, Grover and Reeve Nixon May 14, 2014 Page 7 of 12

8 Major discussion took place on the location, possible uses and cost of the land Moved by Councillor J. Gendre that the County of Stettler No. 6 gives third reading to Bylaw Amend Land Use Bylaw (Close, Rezone and Dispose of Lot 3MR Block 14 Plan for less than the Market Value). In Favour: Councillors E. Gendre, Nibourg, Stulberg and J. Gendre Opposed: Councillors Jackson, Grover and Reeve Nixon Christa Cornelssen, Quinton Beaumont and Rich Fitzgerald left the meeting at 1:37 p.m. Bylaw Amendment to Land Use Bylaw No to Amend Text of Section 100 Direct Control District No. 4 and by Rezoning the Lots 1-4 Block 1 and Lots 1 to 5 Block 2 Plan from HWY-C - Highway Commercial District to the DCD4 - Direct Control District No. 4: Moved by Councillor Stulberg that the County of Stettler No. 6 gives first reading to Bylaw Amendment to Land Use Bylaw No to amend text of Section 100 Direct Control District No. 4 and by rezoning the Lots 1-4 Block 1 and Lots 1 to 5 Block 2 Plan from HWY-C - Highway Commercial District to the DCD4 - Direct Control District No. 4 and sets a Public Hearing for June 11, Jacinta Donovan, Cara McKenzie, Edith Plante, Gordon McLellan and Dennis Nelson left the meeting with Christa Cornelssen and Quinton Beaumont rejoined the meeting at 1:39 p.m. New Business continued... Stephan Weninger noted that they have combined the Erskine and Red Willow request for proposals, explained the proposals that have been received and answered questions. Award Contract for Erskine/Red Willow Truck Fill Station: Moved by Councillor Nibourg that the County of Stettler No. 6 awards the Contract for the Erskine Reservoir to Timcon Construction (1988) Ltd., Red Deer, Alberta in the amount of $1, plus GST and Red Willow Truck Fill to Klassen Construction, Stettler, Alberta in the amount of $290,000 plus GST Revised Budget: Christa Cornelssen and Yvette Cassidy presented the Revised 2014 Budget. It was noted that a deficit was projected and looking for Council s input as the presented budget needs to be balanced prior to approval. Teresa Walker joined the meeting at 2:19 p.m. Dennis Nelson rejoined the meeting at 2:22 p.m. May 14, 2014 Page 8 of 12

9 2014 Revised Budget: Moved by Councillor Grover that the County of Stettler No. 6 approve the Budget as presented with a transfer of $123,503 from reserves to create a balanced 2014 Budget. Teresa Walker left the meeting at 2:35 p.m. New Business continued... RDRMUG/RDRWA Workshop Connecting Through Water Day: Moved by Councillor Stulberg that the County of Stettler No. 6 authorize Councillor J. Gendre to attend the RDRMUG/RDRWA Workshop Connecting Through Water Day on Friday, June 13, 2014 in Red Deer Alberta. Waste Management Site at SE ¼ W4M: Councillor Grover indicated that there is still a concern with blowing garbage, etc. from the privately owned/operated landfill, therefore, request that the issue be addressed Moved by Councillor Grover that the County of Stettler No. 6 direct administration to draft a letter from the Reeve to the owner/operators of the Waste Management Site at SE ¼ W4M requesting that issues related to blowing garbage be addressed. In Favour: Councillors Jackson, J. Gendre, Grover, Stulberg, E. Gendre and Reeve Nixon Opposed Councillor Nibourg OLD BUSINESS Road Gravel: Councillor J. Gendre suggested that new standards be placed in policy to give clearer direction regarding the profile of the road. Major discussion took place on where responsibilities lie Moved by Councillor J. Gendre that the County of Stettler No. 6 direct Public Works and Administration to draft a County of Stettler No. 6 Policy and Procedure Manual Public Works policy stating that all roads are to be graveled have a profile to the County s standards set out in Policy 5.9 as to the 3% crown slope, without shoulder lips and excepting out roads identified in Policy 5.9 #11 as limited access and agreed to by the local Councillor. In Favour: Councillors E. Gendre, Grover and J. Gendre Opposed: Councillors Jackson, Stulberg, Nibourg and Reeve Nixon Motion Defeated Garth Ennis rejoined the meeting at 2:43 p.m. Bylaw Tax Rate Bylaw: Moved by Councillor Stulberg that the County of Stettler No. 6 gives first reading to Bylaw being the 2014 Tax Rate Bylaw. May 14, 2014 Page 9 of 12

10 Moved by Councillor Nibourg that the County of Stettler No. 6 gives second reading to Bylaw being the 2014 Tax Rate Bylaw Moved by Councillor Jackson that Bylaw being the County of Stettler No Tax Rate Bylaw, be presented for third reading Moved by Councillor J. Gendre that the County of Stettler No. 6 gives third reading to Bylaw being the 2014 Tax Rate Bylaw. Sharon Larsen and Christa Cornelssen left the meeting at 2:52 p.m. Bylaw Amend the Municipal Development Plan Bylaw No Minimum Number of Parcels in a Multi-lot Subdivision and CFO s: Due to selection of Option 2 as the preferred Bylaw, the description of the Bylaw changed accordingly Moved by Councillor Jackson that the County of Stettler No. 6 give first reading to Bylaw amend the Municipal Development Plan Bylaw No subdivision of additional private titles in the Agricultural District and rewording of Policies for Confined Feeding Operations (CFO s) and set a Public Hearing for June 11, In Favour: Councillors E. Gendre, Jackson, Grover, Nibourg, Stulberg and Reeve Nixon Opposed: Councillor J. Gendre Moved by Councillor Jackson that the County of Stettler No. 6 enter into an in- camera session at 3:10 p.m. to discuss land and legal issues. Lisa Joy and Landin Chambers left the meeting Moved by Councillor Grover that the County of Stettler No. 6 Council exit out of in-camera at 4:05 p.m. Chip Seal Award: Moved by Councillor Nibourg that the County of Stettler No. 6 authorize administration to enter into a contract with Ant Construction, Red Deer, Alberta, for the Graded Aggregate Seal Coat project including Schedule A sites: 1. Twp. Rd. 37-0; 2. Rge. Rd. 20-3; and 3. Rge Rd and Schedule B: 4. Rge. Rd. 19-3; 5; Rge. Rd. 19-3A; and Twp. Rd. 39-1; and 6. Rge. Rd as noted in their proposal up to an estimated cost of $557, AGENDA ITEMS None Councillor Jackson left the meeting at 4:06 p.m. May 14, 2014 Page 10 of 12

11 REPORTS Chief Administrator s Report: Moved by Councillor Stulberg that the May 14, 2014 Chief Administrator s Report be received for information. Councillor Jackson rejoined the meeting at 4:09 p.m. Cheque Register/Direct Debit/Direct Debit Visa/Bank Reconciliation/Year to Date Budget Reports: Moved by Councillor Stulberg that the Cheque Register (cheque to 17464); Direct Debit batch (date 04/01/2014), (date 04/07/2014), (date 04/09/2014), (date 04/10/2014), (date 04/11/2014), (date 04/16/2014) and (date 04/29/2014); Direct Debit Visa batch (date 04/23/2014); the Bank Reconciliation for the period ending March 31, 2014; and the Year To Date Budget for period (ending March 31, 2014), (all attached and forming part of these minutes), be approved as presented. Councillor Fee Sheet Reports: Moved by Councillor Grover that the Councillor Fee Sheet Reports for the month of April, 2014 be approved as presented. Committee Reports: 1. Buffalo Lake Management Team: (Joe Gendre) 2. County of Stettler Housing Authority: (James Nibourg/Dave Grover) 3. County of Stettler Office/Shop: (Dave Grover/Ernie Gendre/Greggory Jackson) 4. Parkland Regional Library Board and Stettler Public Library Board: (Les Stulberg) 5. Recreation - County of Stettler Region: (Dave Grover/Les Stulberg) 6. Stettler and District Ambulance Association: (Dave Grover/Greggory Jackson) 7. Stettler and District Family and Community Support Services (FCSS): (Les Stulberg/Joe Gendre) 8. Stettler Town and Country Museum: (Les Stulberg/James Nibourg) 9. EDA 2014 AGM and Conference: (Joe Gendre) Moved by Councillor Grover that the County of Stettler No. 6 Committee Reports for the May 14, 2014 Council Meeting be received for information. Quinton Beaumont left the meeting at 4:25 p.m. CORRESPONDENCE Moved by Councillor Nibourg that the following County of Stettler No. 6 correspondence for the May 14, 2014 Council Meeting be received for information: 1. Shirley McClellan Regional Water Services Commission Draft Minutes - April 9, Stettler Waste Management Authority Draft Minutes - April 23, SiteLine Joffre Site Community News (April, 2014) 4. TransCanada May 14, 2014 Page 11 of 12

12 RE: Energy East Pipeline Ltd. (Energy East), Energy East Project and Project Description 5. Alberta Municipal Affairs 5.1 Bill 27 Flood Recovery and Reconstruction Act Amendments To the Municipal Government Act (MGA) and Two-Phased Stakeholder Engagement Process 5.2 Municipal Sustainability Initiative (MSI) and Basic Municipal Transportation Grant (BMTG) 6. Government of Alberta - Transportation RE: New Alberta Transportation Policy re: Ministry Reimbursement of Fire and Rescue Services within the Provincial Highway Right-of-way 7. Alberta Transportation RE: Highway 855 re: Paving 8. Day of the Honey Bee May 29, Land Use Secretariat RE: North Saskatchewan Regional Plan Phase 1 Consultations 10. Alberta Culture RE: Alberta Culture Days September 26-28, Scenic Sands Community Association Moved by Councillor J. Gendre that the County of Stettler No. 6 invite Scenic Sands Association to the June 11 County of Stettler No. 6 Council Meeting. In Favour: E. Gendre, Jackson, Grover, Stulberg, J. Gendre and Reeve Nixon Opposed: Councillor Nibourg 12. Resource Road RE: Paving. COUNCIL INFORMATION None NEXT MEETING The next regular Meeting of County of Stettler No. 6 Council will be held on Wednesday, June 11, 2014 at 10:00 a.m. ADJOURNMENT Moved by Councillor Grover that the County of Stettler No. 6 Regular Meeting of Council be adjourned at 4:40 p.m. Reeve Chief Administrative Officer May 14, 2014 Page 12 of 12