TOWNSHIP OF NORTH DUNDAS COUNCIL MEETING May 8, 2006

Transcription

1 TOWNSHIP OF NORTH DUNDAS COUNCIL MEETING May 8, 2006 Page 1 of 7 A meeting of the Council of the Corporation of the Township of North Dundas was held in the Council Chambers in Winchester Village on Monday May 8, 2006 with Mayor Runnalls in the Chair. ROLL CALL: Alvin Runnalls Mayor Present Bill Smirle Deputy Mayor Present Allan Armstrong Councillor Absent Estella Rose Councillor Present Martin Schoones Councillor Present Staff members present included, CAO, Howard Smith, Treasurer, John Gareau, Director of Planning, Building and Enforcement, Calvin Pol, Director of Recreation and Culture, Mark Guy, Director of Waste Management, Doug Froats and Director of Public Works, Arden Carruthers. Clerk Jo-Anne McCaslin recorded the minutes. 1) CALL TO ORDER: RES#01-May/08 Moved by Martin Schoones and seconded by Estella Rose that the Regular Meeting of Council to be called to order at 7:00 p.m. 2) APPROVAL OF THE AGENDA: RES#02-May/08 Moved by Bill Smirle and seconded by Estella Rose that Council accept the agenda as amended. 3) ADOPTION OF MINUTES: RES#03-May/08 i) Regular Meeting of Council April 24, 2006: Moved by Estella Rose and seconded by Martin Schoones that the Minutes of the Regular Meeting of Council dated April 24, 2006 be adopted as presented. 3b) BUSINESS ARISING FROM THE MINUTES: 4) DECLARATION OF PECUNIARY INTEREST: 5) NOTICE OF MOTION:

2 6) MOTIONS: 7) DELEGATIONS/PRESENTATIONS: Regular Meeting May 08, 2006 Page 2 of 7 a) Nestle Chesterville Action/Adjustment Centre: Colin Roberts and Eugene Duguay informed Council that a joint union and management Labour Adjustment Committee has been formed and plans to establish an Action Centre in downtown Chesterville on June 24 th /06. It is hoped the Adjustment Committee and the Action Centre will facilitate the transition of employees who have lost their employment due to the plant closure. The Adjustment Committee requested assistance from Council for the following items: Insurance, use of the Nelson Laprade Centre, office supplies, photocopies and fax, web page construction, technical support, telephones and advertising. Mayor Runnalls thanked Mr. Duguay and Mr. Roberts for the presentation and stated that this request would be considered during budget deliberations. b) Presentation to Homer Geertsma: Council honoured retired North Dundas employee, Homer Geertsma. Prior to amalgamation, Homer worked for the Township of Winchester. In total he spent 20 years as a public works employee. Mayor Runnalls presented Homer with a certificate of appreciation and Director of Public Works, Arden Carruthers, presented a leather jacket. All members of Council congratulated Homer on his retirement and extended complimentary accolades. 8) AUTHORIZATION OF ACCOUNTS: RES#04-May/08 Moved by Martin Schoones and seconded by Estella Rose that Council authorize the payment of accounts as per the attached Council Report dated May 4, 2006 in the amount of $153, ) DEPARTMENTS/COMMITTEES: A) FINANCE: RES#05-May/08 Moved by Bill Smirle and seconded by Martin Schoones that Council receive and review the Finance Department report dated May 4, RES#06 May/08 ii) Draft Budget: Moved by Estella Rose and seconded by Martin Schoones that Council review the Township of North Dundas Draft Budget 2006 for information and discussion purposes. B) PUBLIC WORKS: RES#07-May/08

3 Regular Meeting May 08, 2006 Page 3 of 7 Moved by Estella Rose and seconded by Bill Smirle that Council receive and review the Public Works Department report dated May 8, RES#08-May/08 ii) United Counties of Stormont, Dundas and Glengarry re: Joint Tenders Moved by Estella Rose and seconded by Bill Smirle that Council of the Township of North Dundas accept the decisions of the Council of the United Counties of Stormont, Dundas and Glengarry as it relates to all joint tenders (for the year 2006) in which the Township of North Dundas participates with the exception of dust suppressant. RES#09-May/08 iii) Maintenance Granular Tenders: Moved by Bill Smirle and seconded by Estella Rose that Council accept the following tenders for Maintenance Granular: East Portion: Cornwall Gravel in the amount of $177,600 plus GST for the year 2006 West Portion: A.L. Blair Construction in the amount of $251,440 plus GST for the year 2006 Winter Sand: G. Tackaberry & Sons Construction Company Ltd. $5.35 plus GST (pick-up) $9.35 plus GST (delivered) Stone Dust: A.L. Blair Construction $6.96 plus GST (pick-up) $8.96 plus GST (delivered) RES#10-May/08 iv) Operator/Labourer: Moved by Martin Schoones and seconded by Bill Smirle that Council authorize the hiring of James Wattie for the position of Operator/Labourer for the Public Works Department in accordance with the 2005 salary grid (Step 5) effective May 15, 2006 and further that after a six month probation period. C) WASTE MANAGEMENT: RES#11-May/08 Moved by Martin Schoones and seconded by Bill Smirle that Council receive and review the Waste Management Department Report dated May 8, RES#12-May/08 ii) Ground Water Monitoring Tender: Moved by Martin Schoones and seconded by Estella Rose that Council accept the Tender for Ground Water Monitoring as submitted by Golder Associates for services at the two Township of North Dundas Landfill Sites, four year term 2006 up to and including 2009 in the amount of $176,700 plus applicable taxes (tender summaries attached).

4 Regular Meeting May 08, 2006 Page 4 of 7 D) PLANNING, BUILDING & BY-LAW ENFORCEMENT: RES#13-May/08 Moved by Estella Rose and seconded by Martin Schoones that Council receive and review the Planning, Building & By-law Enforcement Department report dated March 04, RES#14-May/08 ii) Site Plan Agreement-Mohamad Ghassan Saad: Moved by Martin Schoones and seconded by Bill Smirle that Whereas on September 27, 2004 Mohamad Ghassan Saad entered into a site plan agreement for the development of a restaurant in Chesterville; And Whereas On April 20, 2006, Mr. Saad requested the release of site plan security, as the site works are now complete; Now Therefore Be It Resolved That Council, hereby authorizes the release of financial securities contained in Section 11 (as revised) of the Site Plan Agreement. RES#15-May/08 iii) Dundas Manor - No Parking Sign: Moved by Estella Rose and seconded by Martin Schoones that Whereas the Dundas Manor located at 533 Clarence Street, Winchester requested that No Parking signs be posted along the northeast corner of their property; And Whereas Council concurs with the traffic and parking concerns in the area; Now Therefore Be It Resolved That Council hereby directs the Roads Department to erect No Parking signs East of the East end delivery entrance along the front lot line of 533 Clarence Street; and further that the appropriate schedule in By-law be amended accordingly. RES#16-May/08 iv) St Lawrence St Winchester - No Parking Sign: Moved by Bill Smirle and seconded by Martin Schoones that; Whereas the driveway between 509 and 511 St. Lawrence St., Winchester has been blocked on several occasions by vehicles using on-street parking; And Whereas Council concurs with the parking concerns in this area; Now Therefore Be It Resolved That Council hereby directs, if the County Engineer is in agreement, that the Roads Department paint No Parking on the concrete swale along the driveway between 509 and 511 St. Lawrence Street, Winchester (illustrated and attached hereto as Appendix A); And Be It Further Resolved that the property owners be encouraged to erect, at their expense, a Do Not Block the Driveway sign on the south wall of 509 St. Lawrence Street, Winchester (Etcetera) E) RECREATION & CULTURE DEPARTMENT: RES#17-May/8 i) Recreation & Culture Department Report: Moved by Estella Rose and seconded by Martin Schoones that Council receive and review the Recreation & Culture Department Report dated May 02, RES#18-May/8

5 Regular Meeting May 08, 2006 Page 5 of 7 ii) Summer Employment: Moved by Bill Smirle and seconded by Estella Rose that Council authorize the hiring of the following individuals to work as Parks Maintenance labourers for the Recreation & Culture Department: Colin Shay, Adam Schofield and Cory Steele at the rate of $8.00 per hour plus 4% vacation pay effective June 19/06 and Stephanie Crump at the rate of $9.00 per hour plus 4% vacation pay effective May 15, RES#19-May/8 iii) Summer Bike Days: Moved by Martin Schoones and seconded by Bill Smirle that Council authorize and direct that the Boyne Road be closed for six consecutive Sundays between the hours of 1:00 p.m. and 4:00 p.m. commencing July 2, 2006 until August 6, 2006 to facilitate Summer Bike Days and further that the Council of the Township of North Dundas request the United Counties of SD&G to close a portion of County Rd 7 (from the intersection of Boyne Rd, and County Rd 7 to County Rd 9) for the same time period. F) NORTH DUNDAS FIRE DEPARTMENTS: RES#20-May/8 i) Fire Safety House: Moved by Martin Schoones and seconded by Bill Smirle that Council agree to provide General Liability Insurance in accordance with the Borrowing Terms for use of the Fire Safety House as requested by Township of North Dundas Fire Departments. 10) NEW BUSINESS: RES#21-May/8 a) South Mountain Library Steering Committee- Request for Support: Moved by Estella Rose and seconded by Bill Smirle that Council concur with the recommendation submitted by the South Mountain Library Steering Committee (May 3, 2006) and authorized that the Eastern Engineering Group be engaged to complete the requested three cost analysis studies (recommendation attached). b) Stormont, Dundas and Glengarry County Library Strategic Planning Process: Mayor Runnalls stated the SD&G County Library is involved in a strategic planning process that will help the board to develop a vision for the future of the County Library system and services. Mayor Runnalls advised of the upcoming public meeting at the Winchester Library on May 17, 2006 and asked members of Council to participate in the public survey process conducted by consultant, Peggy Walshe of the firm Libraries in Transition on behalf of the SD&G County Library. 11) OLD BUSINESS:

6 Regular Meeting May 08, 2006 a) Main Street Sewer Line Schedule Meeting Date: Council agreed to confirm a meeting date at a later time. Page 6 of 7 12) CORRESPONDENCE/COMMUNICATIONS: RES#22-May/8 a) SD&G County Library Strategic Planning Process: Moved by Estella Rose and seconded by Martin Schoones that Council of the Township of North Dundas support a Resolution from the Village of Merrickville- Wolford dated April 10, 2006 regarding the sale of Rideau Valley Conservation Authority property assets. DEFEATED. RES#23-May/8 b) Resolution for support County of Frontenac: Moved by Bill Smirle and seconded by Martin Schoones that the Council of the Township of North Dundas support Resolution No from the County of Frontenac dated April 20, 2006 pertaining to Ontario Regulation 285/01 of the Employment Standards Act. RES#24-May/8 c) Proclamation June is Seniors Month Moved by Martin Schoones and seconded by Estella Rose that Council of the Township of North Dundas proclaim June as Senior s Month and June 15, 2006 as World Elder Abuse Awareness Day in the Township of North Dundas (proclamation attached) RES#25-May/8 d) Resolution for support Township of South Stormont: Moved by Bill Smirle and seconded by Martin Schoones that the Council support Resolution No. 107/2006 from the Township of South Stormont, regarding Agricultural Industry Assistance. 13) COUNCIL CONCERNS: a) Summer Bike Day Information: Deputy Mayor Smirle asked if an information flyer pertaining to the upcoming Summer Bike Days could be included and mailed with the next tax billing. CAO Smith will follow-up with staff. 14) IN CAMERA: RES#26-May/8 Moved by Martin Schoones and seconded by Estella Rose that the Council proceed In Camera in order to address a matter pertaining to a proposed or pending acquisition of land for municipal or local board purposes.

7 Regular Meeting May 08, 2006 Page 7 of 7 15) OPEN SESSION: RES#27-May/8 Moved by Estella Rose and seconded by Martin Schoones that the Council move to Open Session at 11:27 p.m. 16) OTHER BUSINESS: RES#28-May/8 Moved by Bill Smirle and seconded by Estella Rose that the Council authorize the Director of Public Works to hire two (2) full time employment Equipment Operators one being Doug Warren. 17) ADJOURNMENT: RES#29-May/8 Moved by Martin Schoones and seconded by Estella Rose that the Regular Meeting of Council adjourn at 11:32p.m.. Alvin Runnalls MAYOR Jo-Anne McCaslin CLERK