6. PUBLIC HEARING BYLAW 1897 Town of Ladysmith Zoning Bylaw 2014, No. 1860, Amendment Bylaw (No. 3), 2015, No. 1897

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1 A G E N D A 1. CALL TO ORDER (5:30 P.M.) 2. CLOSED SESSION In accordance with section 90(1) of the Community Charter, this section of the meeting will be held In Camera to consider the following items: the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality litigation or potential litigation affecting the municipality labour relations or other employee relations the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose 3. RISE AND REPORT REGULAR MEETING (7:00 P.M.) 4. AGENDA APPROVAL 5. MINUTES TOWN OF LADYSMITH A REGULAR MEETING OF THE COUNCIL OF THE TOWN OF LADYSMITH WILL BE HELD IN COUNCIL CHAMBERS AT CITY HALL ON MONDAY, NOVEMBER 2, 2015 Call to Order 5:30 p.m. Closed Meeting 5:31 p.m. Regular Open Meeting and Public Hearing 7:00 p.m Minutes of the Regular Meeting of Council held October 13, Minutes of the Special Meeting of Council held October 19, PUBLIC HEARING BYLAW 1897 Town of Ladysmith Zoning Bylaw 2014, No. 1860, Amendment Bylaw (No. 3), 2015, No The purpose of Bylaw 1897 is to amend the Downtown Commercial (C-2) zone by permitting a site-specific use of motor vehicle sale and rental at 934 and 940 Esplanade Avenue. It is also proposed that Covenant FB168857, regarding a commitment to the design of a previously proposed mixed-used development and amenity for residential units, be discharged from the certificate of title of the five subject properties.

2 Council Agenda November 2, 2015 Subject properties:.. The northerly 25 feet of Lot 2, Block 5, District Lot 24 Oyster District, Plan 703A (918 Esplanade).. Lot 3, Block 5, District Lot 24, Oyster District, Plan 703A (922 Esplanade).. Lot 4, Block 5, District Lot 24, Oyster District, Plan 703A (928 Esplanade).. Lot 5, Block 5, District Lot 24, Oyster District, Plan 703-A (934 Esplanade).. Lot 6, Block 5, District Lot 24, Oyster District, Plan 703-A (940 Esplanade) 6.1. Outline of Meeting Process Mayor Stone 6.2. Introduction of Bylaw and Statutory Requirements Director of Development Services 6.3. Call for Submissions to Council (Three Times) 6.4. Declaration that the Public Hearing is Closed 7. DELEGATIONS 7.1. Dwain King Special Presentation 2015 Firefighter of the Year 7.2. Shelley Anderson, Sarah Dice Ladysmith Chemainus Swim Club Challenging Financial Situation 8. PROCLAMATIONS 8.1. Mayor Stone has proclaimed November 20, 2015 as National Child Day in the Town of Ladysmith, in recognition of children s and youth s rights and the important role of the family in bringing up children Mayor Stone has proclaimed December 11, 2015 as A Day for Our Common Future in the Town of Ladysmith, in recognition of the importance of sustainable development DEVELOPMENT APPLICATIONS 9.1. Zoning Bylaw Amendment Application: 918, 922, 928, 934, 940 Esplanade Avenue Staff Recommendation: 1. That, subject to any additional matters raised at the public hearing, and under the Bylaws portion of tonight s agenda, Council proceed with third reading of Bylaw 1897 cited as Town of Ladysmith Zoning Bylaw 2014, No Amendment Bylaw (No. 3), 2015, No. 1897; and that Bylaw 1897 be referred to the Ministry of Transportation pursuant to the provisions of the Transportation Act.

3 Council Agenda November 2, That, following adoption of Bylaw 1897 and the consolidation of 934 and 940 Esplanade Ave. (Lot 5 and 6) into one lot and the consolidation of 918 and 922 Esplanade Ave. (Lot 3 and the northerly 25ft of Lot 2) into one lot, the Mayor and Corporate Officer be authorized to release Section 219 Covenant FB from the title of 918, 922, 928, 934, 940 Esplanade Avenue Closure of Lane at Sanderson Road and Stirling Drive Staff Recommendation: That Council receive the report from the Director of Infrastructure Services regarding the closure of the pedestrian lane at Sanderson Road and Stirling Drive, and give first three readings to Bylaw 1896 under the Bylaws section of this agenda. 10. BYLAWS (OFFICIAL COMMUNITY PLAN AND ZONING) Town of Ladysmith Zoning Bylaw 2014, No. 1860, Amendment Bylaw (No. 3), 2015, No May be read a third time and referred to the Ministry of Transportation. Bylaw 1897 is the subject of a public hearing and a staff report under agenda items 4 and 7.1, respectively. The purpose of Bylaw 1897 is to amend the zoning bylaw in order to facilitate proposed development of properties at 918, 922, 928, 934 and 940 Esplanade Avenue Town of Ladysmith Road Closure and Dedication Removal Bylaw 2015, No May be read a first, second and third time. Bylaw 1896 is the subject of a staff report under agenda item 7.2. The purpose of Bylaw 1896 is to close the laneway near Stirling Drive and Sanderson Road in order to exchange it with the adjacent property owner for other land to be used as a laneway. 11. COMMITTEE REPORTS Mayor A. Stone Cowichan Valley Regional District; Advisory Design Panel; Heritage Revitalization Advisory Commission; Stocking Lake Advisory Committee; Community Health Advisory Committee/Interagency Group Councillor R. Hutchins Liquid Waste Management Committee; Protective Services Committee; Stocking Lake Advisory Committee; Chamber of Commerce Councillor C. Henderson Community Health Advisory Committee/Interagency Group; Ladysmith Early Years Partnership; Social Planning Cowichan Affordable Housing Directorate; Youth Advisory Committee

4 Council Agenda November 2, Councillor D. Paterson Parks, Recreation and Culture Commission; Protective Services Committee; Festival of Lights Committee Councillor J. Friesenhan Liquid Waste Management Committee; Parks, Recreation and Culture Commission Councillor C. Fradin Community Safety Advisory Commission; Advisory Planning Commission; Liquid Waste Management Committee; Ladysmith Downtown Business Association Councillor S. Arnett Municipal Services Committee; Vancouver Island Regional Library Board; Stocking Lake Advisory Committee; Celebrations Committee 12. BYLAWS Town of Ladysmith Property Maintenance Bylaw 2015, No May be adopted. 13. CORRESPONDENCE The purpose of Bylaw 1894 is to establish standards and a process for enforcing the maintenance of property in the Town Lesley Parent, Ladysmith Downtown Business Association Request for Waiver of Trolley Rental Fee for Ladysmith Old Tyme Christmas and Candlelight Walk on December 4, Staff Recommendation: That Council consider whether it wishes to waive the trolley rental fee for the Ladysmith Downtown Business Association Old Tyme Christmas and Candlelight Walk from 5:00 p.m. to 8:30 p.m. on Friday, December 4, Mayor Phil Kent, City of Duncan Request for Letter of Support for Totem Pole Project Funding Application Staff Comment: Council has previously given direction to staff to apply for funding through the same federal government program in support of a Ladysmith Canada Day event to celebrate Canada s 150 th birthday. In addition, the Town has also committed to supporting the Stz uminus First Nation with its application to that program for 2016 National Aboriginal Day celebrations.

5 Council Agenda November 2, 2015 Staff Recommendation: That Council consider whether it wishes to provide a letter of support to the City of Duncan for its application to the Canada 150 Fund for a new, commemorative totem pole Jonathan Zeiler, Ladysmith Festival of Lights Request for Permission to Install Memorial Information Plaque at the Chuck Perrin Memorial Tree NEW BUSINESS Staff Recommendation: That Council: 1. Grant permission to the Ladysmith Festival of Lights to install a memorial information plaque at the Chuck Perrin Memorial Tree; 2. Direct staff to work with the Ladysmith Festival of Lights to ensure the plaque is consistent with signage standards for downtown Ladysmith, and to assist with the installation of the plaque if required; and 3. Write a letter of appreciation to the Nanaimo Airport Commission for their generous support of the Ladysmith Festival of Lights Grant-in-Aid Application Cowichan Valley Firefighters Honour Guard Staff Recommendation: That Council refer the Grant-in-Aid request from the Cowichan Valley Firefighters Honour Guard for consideration with the Grant-in-Aid requests for 2016, as the 2015 Grant-in-Aid budget has been fully allocated. 15. UNFINISHED BUSINESS 16. QUESTION PERIOD A maximum of 15 minutes is allotted for questions. Persons wishing to address Council during Question Period must be Town of Ladysmith residents, non-resident property owners, or operators of a business. Individuals must state their name and address for identification purposes. Questions put forth must be on topics which are not normally dealt with by Town staff as a matter of routine. Questions must be brief and to the point. Questions shall be addressed through the Chair and answers given likewise. Debates with or by individual Council members or staff members are not allowed. No commitments shall be made by the Chair in replying to a question. Matters which may require action of the Council shall be referred to a future meeting of the Council. ADJOURNMENT

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12 TOWN OF LADYSMITH MINUTES OF A SPECIAL MEETING OF COUNCIL MONDAY, OCTOBER 19, 2015 COWICHAN VALLEY REGIONAL DISTRICT BOARDROOM CALL TO ORDER 8:30 A.M. COUNCIL MEMBERS PRESENT: Mayor Aaron Stone Councillor Steve Arnett Councillor Cal Fradin Councillor Joe Friesenhan Councillor Carol Henderson Councillor Duck Paterson STAFF PRESENT: Ruth Malli Felicity Adams Erin Anderson Sandy Bowden John Manson Clayton Postings CALL TO ORDER Mayor Stone called this Regular Meeting of Council to order at 8:30 a.m.. AGENDA APPROVAL CS CLOSED MEETING CS Moved and seconded: That the agenda for this Special Council Meeting of October 19, 2015 be approved. Motion carried. Moved and seconded: That Council retire into Closed Session at 8:31 a.m. in order to consider the following item: discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an annual report under section 98 [annual municipal report] Motion carried. RISE AND REPORT ADJOURNMENT CS Council rose from Closed Session at 4:00 p.m. without report. Moved and seconded: That this Special Meeting of Council adjourn at 4:01 p.m. Motion carried. CERTIFIED CORRECT: Mayor (A. Stone) Corporate Officer (S. Bowden) Town of Ladysmith Special Council Meeting Minutes: October 19, 2015 Page 1 7

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