THIEF RIVER FALLS CITY COUNCIL AGENDA TUESDAY- SEPTEMBER 16, 2014

Transcription

1 THIEF RIVER FALLS CITY COUNCIL AGENDA TUESDAY- SEPTEMBER 16, 2014 COUNCIL CHAMBERS CITY HALL RD STREET EAST 5:00PM 1. CALL TO ORDER 1.5 PLEDGE OF ALLEGIANCE 2. ROLLCALL 3. PUBLIC FORUM- Individuals may address the City Council about any item not included on the regular agenda. A maxitiuim of 5 minutes is allotted for the public forum. Speakers are requested to come to the microphone, slate their name and address for the record, and limit their remarks to five minutes. The City Council will not take official action on items discussed at this time, with the exception of refe"al to staff or a committee, board or commission for a future report. 4. PRESENTATIONS/PROCLAMATIONS/PUBLIC INFORMATION ANNOUNCEMENTS 5. APPROVE AGENDA- Council members may add items to the agenda for discussion purposes or staff direction. The Council will not normally take official action on items added to the agenda. 6. CONSENT AGENDA- These items are considered routine in nature and are approved with one motion without discussion/debate. The Mayor wiu ask If any Council member wishes to remove an item and place it on the regular agenda for discussion and consideration. If no items are to be removed, the Mayor will then ask for a motion to approve the Consent Agenda Approval of September 2, 2014 Council Proceedings. (page 3-6) 6.02 Approve City ofthiefriver Falls Bills and Disbursements. (see attachment) 6.03 Approval of Progression Raise for Greg Hall, Master Electrician. (page 7-8) 6.04 Resolution Approving Snow Removal Policy (page 9-10) 6.05 Approval to declare Surplus Property (page 11-19) 6.06 Approval of Rate increase for Thief River Falls Amateur Hockey Association (TRFAHA) and ThiefRiver Falls Skating Club. (page 20-21) 6.07 Approval of Addendum to Lease Agreement with Thief River Falls Amateur Hockey Association (TRF AHA). (page 22-23) 6.08 Approval to Implement a Fee to Cover Administrative Costs in preparing all Documentation involved with the transfer of a gravesite. (page 24-25) 1

2 7. NEW BUSINESS 7.01 Resolution Declaring Cost to be Assessed and Ordering Preparation of Assessment Roll for the 2014 Street & Utilities Improvement Project. (page 26-27) 7.02 Resolution Establishing a Public Hearing with Regard to Proposed Assessments on the 2013 Street & Utilities Improvement Project. (page 28) 7.03 Approval ofvariance for Sanford Hospital. (page 29-41) 7.04 Adoption of an Ordinance ofthe City ofthiefriver Falls, Minnesota, amending City Code Chapter 152 Entitled "Zoning Code" by amending permitted and conditional uses in certain zones and by amending certain other sections. (page 42-58) 7.05 Approval to pay Cost and Exercise Option to Purchase Phase One of the Noper Property. (page 59-60) 8. COUNCIL BOARDS AND COMMISSIONS REPORTS -Notallboardsorcommissionswill have met prior to the Council meeting. These reports are intended to keep the other council members informed of actions or proposed actions taken by these boards and commissions. Only those with something to report would be on the agenda. 9. UPCOMING MEETINGS 9.01 City Council Meeting- October ih at 5:00p.m Utilities Committee Meeting- October 1l3th at 4:30p.m Parks & Recreation/Public Safety Committee Meeting - October 14th at 4:30p.m Public Works Committee Meeting - October 15 1 h at 4:30p.m Administrative Services Committee Meeting - October 16th at 4:30p.m City Council Meeting- October 21st at 5:00p.m League ofmn Cities 2014 Regional Meetings- October 28th 10. INFORMATIONAL ITEMS Investment Summary dated 8/31/ ADJOURNMENT City of Thief River Falls complies with the ADA. Individuals with disabilities requiring special aids should contact the City Administrator, 405 Third Street East, Thief River Falls, MN 56701, , 48 hours prior to the scheduled meeting. 2

3 COUNCIL PROCEEDINGS September 2, #6.o1 The City Council of Thief River Falls, Minnesota, met in regular session at 5:00p.m. on September 2, 2014 in the Council Chambers of City Hall. The following Councilmembers were present: Cullen, Dagg, Hahn, Prudhomme, Schmalz, Kajewski, Brown and Sollom. No Councilmembers were absent. Dagg chaired the meeting. PRESENTATIONS/PROCLAMATIONS/PUBLIC INFO/ANNOUNCEMENTS Deputy Chief of Police Mattson gave an update on cleaning up the community and the junk letters that were sent out. Mayor Dagg gave an update on letters sent out for Grass/Weed removal. The Community Development position shared with Job's Inc. and the County has been filled and will start September 15, APPROVAL OF AGENDA Councilmember Sollom motioned, being seconded by Councilmember Kajewski, to approve the agenda. On vote being taken, the motion was unanimously approved. RESOLUTION NO : APPROVAL OF COUNCIL PROCEEDINGS Presented as part of the Consent Agenda, Councilmember Sollom introduced Resolution No , being seconded by Councilmember Brown, that: RESOLVED, by the City Council, to approve August 19,2014 Council Proceedings. On vote being taken, the motion was unanimously approved. RESOLUTION NO : APPROVAL OF PAYMENT OF BILLS Presented as part of the Consent Agenda, Councilmember Sollom introduced Resolution No , being seconded by Councilmember Brown, that: RESOLVED, by the City Council, to authorize payment ofbills and disbursements in the total amount of$2,149, A printout of the approved payments and disbursements is attached hereto and made a part hereof. On vote being taken, the motion was unanimously approved. RESOLUTION NO : APPROVAL OF GRANT AGREEMENT FOR HIGHWAY 32/GREENWOOD STREET PROJECT Presented as part ofthe Consent Agenda, Councilmember Sollom introduced Resolution No , being seconded by Councilmember Brown, that: WHEREAS, the City of Thief River Falls has applied to the Commissioner oftransportation for a grant from the Minnesota State Transportation Fund for Local Road Improvement; and 3

4 Council Proceedings September 2, 2014 Page 2 of4 WHEREAS, the Commissioner of Transportation has given notice that funding for this project is available; and WHEREAS, the amount of the grant has been determined to be $400, by reason of the lowest responsible bid. THEREFORE, BE IT RESOLVED, by the City Council, that the City ofthiefriver Falls does hereby agree to the terms and conditions of the grant consistent with Minnesota Statutes, section , subdivision 5, clause (3), and will pay any additional amount by which the cost exceeds the estimate, and will return to the Minnesota State Transportation Fund any amount appropriated for the bridge but not required. The proper city officers are authorized to execute a grant agreement with the Commissioner of Transportation concerning the above-reference grant. On vote being taken, the resolution was unanimously passed. RESOLUTION NO : APPROVAL OF UTILITY EASEMENTS WITH MINNESOTA ENERGY RESOURCES Presented as part of the Consent Agenda, Councilmember Sollom introduced Resolution No , being seconded by Councilmember Brown, that: WHEREAS, Minnesota Energy Resources is updating the natural gas transmission line that serves the residents of Thief River Falls. They are installing a new service from Great Lakes Pipeline east of Thief River Falls into the city; and WHEREAS, the proposed gas line will be installed primarily on public right-ofway. There is one location on the north side ofhighway 1 east of Oak Avenue, two locations along the north side of Centennial Drive and one location in Red Robe Park that will require an easement. THEREFORE, BE IT RESOLVED, by the City Council, to approve Utility Easements at four locations off public right-of-way in city owned property, with Minnesota Energy Resources for the installation of a new natural gas line. On vote being taken, the resolution was unanimously passed. RESOLUTION NO : APPROVAL OF TAXI LICENSE TO JEREMY SEGLEM, DBA PROWLER TAXI Jeremy Seglem and Wendy Gustafson presented plans for a Taxi business. Councilmember Brown introduced Resolution No , being seconded by Councilmember Prudhomme, that: RESOLVED, by the City Council, to approve a Taxi License to Jeremy Seglem, DBA Prowler Taxi., effective September 15,2014 through December 31,

5 Council Proceedings September 2, Page 3 of4 Approval is contingent upon the City receiving the required applications, fees, certificate of insurance and background checks. On vote being taken, the resolution was unanimously passed. RESOLUTION NO : RESOLUTION TO GIVE NOTICE OF INTENT TO PARTICIPATE IN THE VIOLENT CRIME TASK FORCE WITH A FULL-TIME OFFICER TO BE SPLIT EQUALLY WITH PENNINGTON COUNTY FOR WAGES AND EXPENSES Deputy Chief Mattson, Sheriff Kuznia and County Commissioner Darryl Tveitbakk presented more information regarding the Violent Crime Task Force. Councilmember Sollom introduced Resolution No ~ being seconded by Councilmember Kajewski, that: WHEREAS, pursuant to Resolution No , the City approved to give notice ofthe intent to participate at a minimum with an Associate Membership with a final determination to be made at the September 2nd meeting; WHEREAS, after further discussion a decision has been made to go forward with a fulltime officer with expenses to be split 50/50 with the County. THEREFORE, BE IT RESOLVED, by the City Council, to give a notice of intent to budget and participate in the Violent Crime Task Force with a full-time officer. The cost of the officer is to be split equally with Pennington County for wages and expenses. On vote being taken, the resolution was passed by a six to one vote with Hahn voting nay and Cullen having to leave the meeting before vote was taken. UPCOMING MEETINGS/EVENTS Utilities Committee Meeting- September 8th at 4:30 p.m. Parks & Recreation/Public Safety Committee Meeting- September 9th at 4:30 p.m. Public Works Committee Meeting- September 1oth at 4:30 p.m. Administrative Services Committee Meeting- September 11th at 4:30p.m. City Council Meeting - September 16th at 5:00 p.m. INFORMATIONAL ITEMS League ofmn Cities 2014 Regional Meetings- Oct. 29 in Thief River Falls Fly-in Breakfast at the Thief River Falls Airport September 14th ADJOURNMENT There being no further discussion, Councilmember Sollom moved, being seconded by Councilmember Kajewski, to adjourn at 6:10 p.m. to the City/County/School workforce housing 5

6 Council Proceedings September 2, 2014 Page 4 of4 meeting tomorrow at 4:30. On vote being taken, the Chair declared the motion unanimously carried. Jim Dagg, Mayor Attest: Larry Kruse, City Administrator 6

7 City of Thief River Falls ELECTRIC DEPARTMENT #6.03 HISTORIC SOD LINE R.R. DEPOT 405 Third Street East. P.O. Box 528 Thief River Falls, MN PHONE: FAX: Request for Council Action DATE: September 16, 2014 SUBJECT: Progression Raise for Gregory Hall, Master Electrician RECOMMENDATION: It is respectfully requested the Council consider the following: MOTION TO: To accept the Public Utilities Committee recommendation and grant Gregory Hall, Master Electrician, a progression raise. Mr. Hall shall progress to Step 3 of 3 of the Grade Level 8/Pay Range 8 ( +$1.00) Master Electrician salary schedule, for a new hourly salary of $29.43 effective September 25, BACKGROUND: Gregory Hall was hired on September 25, 2013 at Step 1 ofthe 3- step salary schedule. Mr. Hall has satisfactorily completed all requirements to be eligible for his top salary step. Key Issues: None Financial Considerations: There is a $.59 increase per hour from Step 2 to Step 3 and is a budgeted item. Legal Considerations: None. Department/Responsible Person: Dale Narlock, Electric Superintendent Reviewed by: 7

8 CITY OF THIEF RIVER FALLS PROPOSED RESOLUTION 1 # RESOLUTION APPROVING PROGRESSION RAISE FOR GREG HALL, MASTER ELECTRICIAN Presented as part of the Consent Agenda, Councilmember introduced Resolution No., being seconded by Councilmember that: RESOLVED, by the City Council, to accept the Public Utilities Committee recommendation and grant Greg Hall, Master Electrician, a progression raise. Mr. Hall shall progress to Step 3 of3 of the Grade LevelS/Pay Range 8 (+$1.00) Master Electrician salary schedule, for a new hourly wage of $29.43 effective September 25, Presented at the September 16,2014 Council Meeting Introduced by: Seconded by: Roll Call (if required): Brown _ Cullen Dagg Hahn _Kajewski _Prudhomme _ Schmalz_ Sollom Notes:

9 CITY OF THIEF RIVER FALLS PROPOSED RESOLUTION #6.04 RESOLUTION NO. : RESOLUTION APPROVING SNOW REMOVAL POLICY Presented as part of the Consent Agenda, Councilmember introduced Resolution No., being seconded by Councilmember that: BE IT RESOLVED, by the City Council, to accept the Public Works Committee recommendation to adopt the City's Snow Removal Policy which outlines the procedure to be followed by the City after a snowfall. STREETS AND ALLEYS The scheduled starting time after a snowfall of approximately two inches is 2:00a.m. Central Business Area- This area is bordered by Fourth Street on the north, Knight A venue on the west, First Street on the south, and the Canadian Pacific Railroad on the east (including LaBree A venue east to the hospital emergency entrance). The motor graders will plow the Central Business Area roadways first and then proceed to clean the following main arteries (see attached map): Priority 1 Atlantic A venue, First Street, Brooks A venue, Barzen A venue, Pennington A venue (urbanized section), Evergreen Street to Challenger Elementary School entrance road, Nora Street, Spruce Avenue, Greenwood Street, Arnold Avenue south of Third Street, Sixth Street, Davis A venue, Edgewood Drive, and the frontage roads. While the motor graders are plowing the Central Business Area and main arteries, two loaders will plow snow from the municipal parking lots as per the City's calendar parking ordinance. When the lots are cleaned, one loader with a snow plow will assist the motor graders and the other will plow alleys in the Central Business Area. Priority 2 At approximately 6:00 a.m., after the Central Business Area and main arteries are cleared, the two motor graders will separate and clear the streets and avenues on either side of town (the east and the west sides of the river) based on the following schedule: Monday, Wednesday and Friday: Avenues, including Red Lake Boulevard Tuesday, Thursday and Saturday: Streets, Courts, Cui-de-sacs, Drives and Lanes Priority 3 Once the streets and/or avenues have been plowed of snow, the remainder of all roads in the City will be plowed and all township or county roads where executed agreements are in place. Two pickup trucks with snow plows will plow residential alleys and assist in the Central Business Area. 9

10 Snow Removal After completion of snow plowing, snow removal will be scheduled in the Central Business Area and the MnDoT highway system using one loader with snow blower, two motor graders and four trucks starting at 12:00 a.m. Removal of snow piles from private and public businesses will be on a time available basis. Sanding Sanding operations begin 2 hours after snow plowing starts in the same priority order. Miscellaneous After an unusually heavy snowfall, the 10-yard truck with a one-way plow will assist the two motor graders and loaders to open up all City streets and avenues as soon as possible. Scheduling overtime weekend work is determined by snow amounts, time of snowfall and financial considerations. SIDEWALKS The City will remove most of the snow from the following designated public sidewalks within 48 hours of a snowfall in the following order starting at 7:30A.M. Falls Liquor, City Hall, Fire Department, City Lot Second and Labree, Public Library, Carnegie Library Old Arena and former City Auditorium as per lease with Pennington County Municipal Lot #4, Floyd B. Olson Park The north side of First Street from Main A venue to Pennington A venue River Walk from First Street to Sioux Street The north side of Greenwood Street from Columbia A venue to Oakland Park Road The south side of Greenwood Street from Oakland Park Road to Barzen A venue The south side of Greenwood Street from Columbia A venue to Pennington A venue The west side of Pennington A venue from Greenwood Street to Eastwood Drive The north side of Greenwood Street from Pennington A venue to Kendall A venue The north side of First Street from Pennington A venue to Crocker A venue The west side of Crocker A venue from First Street to Mussey Street The south side of First Street from Crocker Avenue to Highway 59 The east side of Spruce A venue from First Street to Gulf Street The north side of Highway 59 from First Street to Atlantic Avenue The south side of Highway 59 from Davis Avenue to Tindolph Avenue, Veteran's Garden The south side of Eighth Street from Reserve A venue to east of Red Lake River The north side of Eighth Street from east of the Red Lake River to Main Avenue Residents are obligated to clear the balance of remaining snow from the above sidewalks adjacent to their properties within 48 hours of the snowfall, according to City ordinance. 10

11 City of Thief River Falls #6.05 Parks and Recreation Department Ralph Engelstad Arena PHONE: Brooks Avenue. P.O. Box 528 FAX: Thief River Falls, MN September 11,2014 SUBJECT: Surplus Items Request for Council Action RECOMMENDATION: It is respectfully requested the City Council consider the following: To declare surplus the following items from the Parks and Recreation and Arena inventory BACKGROUND: The city has routinely been doing online surplus auctions and the parks department has some items for the auction. - TORO '5 mower with snow blower attachment -John Deere 955 utility tractor with snow blower, broom, and finish mower attachment -Plow for 1-ton truck Key Issues: Through the budget process we have identified some equipment changes and purchases for the 2015 budget. The above equipment will no longer be needed due to replacement or excess. The Parks and Recreation committee has recommended auctioning said equipment ahead of time so we will not need to budget as much if any at all in the upcoming budget. The intent is to use these funds to offset the 2015 budget purchase of a broom for the skidsteer and new plow for the 1-ton truck. -This would increase our revenue -This helps to clean up clutter Financial Considerations: This would increase current revenue Legal Considerations: Department/Responsible Person: Joe Amundson, Parks & Recreation Director Reviewed by: 11

12 City of Thief River Falls UTILITIES BILLING OFFICE HISTORIC SOO LINE R.R. DEPOT 405 Third Street East. P.O. Box 528 Thief River Falls, MN PHONE: FAX: Request for Council Action September 11, 2014 Subject: Surplus Computer Equipment Recommendation: It is respectfully requested the Council consider the following: Motion To: declare the MIS items listed as surplus to be sold on the online surplus auction. Background: The City has had success in using an online auction site to sell surplus items. Key Issues: As updates are completed, computers and related equipment become obsolete for City use. All PC's with disk drives have been wiped using Department of Defense standards. Some have had the drives removed and destroyed. Some equipment is usable as is and some would be for parts. Financial Considerations: Any revenue eamed is a bonus and could offset the cost of monitor disposal. Legal Considerations: None Department/Responsible Person: Barry Froiland - MIS Director/Billing Mgr. Reviewed by: 12

13 Tape Storage Shelf MIS SURPLUS LIST -ASSORTED SOFTWARE AND EQUIPMENT FALL 2014 Serial and PS/2 Mice Modems-2400baud, 56K ( 4) Misc. Floppy and IDE Cables Assorted Memory Chips-PC2100 and earlier HP Travan 14GB tape cartridges (6) HP CD-Writer Plus 7200e Parallel Port CD-RW Drive HP SureStore DAT8e SCSI tape drive with 6 cartridges Internal PC Speakers Assorted Video Cards DC6250 Tape Cases (3 boxes, various sizes) Software Lot 1: 4 Printmaster, 4 Calendar Creator, LivePix, Norton Ghost, Print Shop Deluxe, ClickEdit, PhotoPro Software Lot 2: Original Print Shop (Collector), Newsroom, Graph-in-a-Box, LivePix, 6 PrintMaster, 6 Calendar Creator Software Lot 3: Drive Utilities (PartitionMagic, DriveQuest), Grapics Converter; 3 PrintMaster, 3 Calendar Creator Software Lot 4: Print Shop Deluxe, ClickEdit, PhotoPro, 7 PrintMaster, 9 Calendar Creator 60+ Diskette Cases (3.5", 5.25"), Boxes 5.25" diskettes Keyboards (6) (PS/2 and DIN-S) Parallel and Serial Cables (varying ends/lengths) DDS4 SCSI Internal Tape Drive HP Compaq 20/40GB 3.5" Disk Drives (5) with Drive Converter Rails (7) 13

14 Parallel/Serial A/B Data Switches (11), A/B/C Switch (1) 9-in-1 Internal USB Card Readers (3) 15 Documentation Binders 33.6K External Modem, 56K Internal PCI Modems (6) Internal5.25" Drive-Slot Speakers (7), External Speakers (1) Misc. Tape and Diskette Storage Units CD-ROM Drives (10, incl. 1 RW) D-Link Network Switches: 16-port (1), 24-port (1) Visioneer OneTouch 8650 Scanner PCI and ISA Network Cards (10/100) (25+) Zip Drive Lot 1: 4 Internal Zip 100 Zip Drive Lot 2: 1 Internal Zip 100, 3 Internal Zip 250 Backpack Parallel Port CD-ROM Drive External Zip 100 Drive (hard case) External Zip 100 Drive (soft case) Various Keyboard Wrist Rests (6) Large Lot: Monitor Filters (15+) Olympus Digital Camera (from State) Kodak DC-50 Digital Camera with Wide Angle and Telephoto Lenses 3 Keyboards with Touchpads Hardshell cases with interior padding (2) Processor/Board Combo Lot 1: Pentium 4-3GHz processor, Asus P4P800E Motherboard 14

15 Processor /Board Combo Lot 2: Pentium 4-3GHz processor, Asus P4P800E Motherboard Processor/Board Combo Lot 3: Pentium 4-2.6GHz processor, Asus P4P800E Motherboard Processor /Board Combo Lot 4: Intel D865GLC Motherboard, Athlon 700 MHz Processor, Pentium II 233MHz Processor (PROCESSORS AND BOARD DO NOT MATCH) 15

16 MIS SURPLUS-COMPUTERS, PRINTERS, MONITORS FALL 2014 COMPUTERS No. Model Serial# Fixed Asset # MIS Inv. # 1 Dell Optiplex 745 B1YV2D C024 80GB HD; 1GB RAM; Keyb/Mouse 2 Dell Optiplex 745 5H4V2D C GB HD; 2GB RAM; Keyb/Mouse 3 Dell Optiplex YV2D C039 80GB HD; 1GB RAM; Keyb/Mouse 4 Dell Optiplex 745 J1YV2D C027 80GB HD; 1GB RAM; Keyb/Mouse 5 Dell Optiplex YV2D C044 80GB HD; 1GB RAM; Keyb/Mouse 6 Dell Optiplex 745 GOYV2D C036 No HD, No Power Supply 7 Dell Optiplex GX270 1QGOG C082 Pentium 4; 40GB HD; 1GB RAM; Keyb/Mouse; No OS 8 Dell Optiplex GX270 B120Y C032 Pentium 4; No HD 9 Dell Optiplex GX270 4V10Y C034 Pentium 4; No HD 10 Dell Optiplex GX270 B962Y C033 Pentium 4; Keyb/Mouse; No HD 11 Dell Inspiron 531S J7YWPH1 from Police; 120GB HD; 4GB RAM; No OS 12 Self-Built P4-3.06GHz C083 Pentium 4; No Power Supply, No HD 13 Systemax Venture Pentium 4; 80GB HD; 1GB RAM; Keyb/Mouse; WinXP 14 Systemax Venture Pentium 4; 80GB HD; 1GB RAM; Keyb/Mouse; WinXP 16

17 No. Model Serial# Fixed Asset # MIS Inv. # 15 Systemax Venture Pentium 4; 80GB HD; 1GB RAM; Keyb/Mouse; WinXP 16 Dell Dimension 4700 H47JS Pentium 4; 40GB HD; 512MB RAM; KeybfMouse; WinXP 17 Dell Dimension JS Pentium 4; 40GB HD; 512MB RAM; Keyb/Mouse; WinXP 18 Dell Optiplex GX270 9V10Y Pentium 4; 40GB HD; 1GB RAM; Keyb/Mouse; No OS 19 Dell Optiplex GX260 D397L21 Pentium 4;From Police; 40GB HD; 256MB RAM; WinXP 20 Compaq PresarioWinXP 21 Dell Latitude D505 4ZPB C017 Notebook; 80GB HD; 512MB RAM; WinXP 22 Dell Inspiron W8T461 From Police; 1.6GHz; 512MB RAM; No HD 23 HP Compaq Presario F700 CNF8071V1T From Police; No HD 24 Dell Latitude D600 HZ2Y871 From Police; Notebook; 26GB; 512MB RAM; No OS 25 Dell Latitude D600 9JJJP41 From Police; Notebook; 18GB HD; 512MB RAM; No OS 26 Dell Latitude D600 CC4Y871 From Police; Notebook; 26GB; 512MB RAM; No OS 27 Panasonic Toughbook CF-29 CF-29CTKGZMBKB From Police; Bad Motherboard 28 Dell Latitude F791G C0 59 Notebook; 80GB HD; 1GB RAM; WinXP 29 Pentium 4 128MB RAM; No HD 17

18 No. Model Serial# Fixed Asset # MIS Iny. # 30 Intel Server Chassis PIII-500 No OS 31 Systemax Excite PJM-850 Athlon XP1800+; No OS 32 IBM PsjValuePoint 486 No OS 33 IBM PC 300 Celeron 833 No OS PRINTERS No. Model Serial# Fixed Asset # MIS Inv. # 34 HP Deskjet 5650 MY37G3K3WO From Library Surplus 35 Lexmark Z35 36 HP LaserJet HP Desk}et 970Cxi 38 HP LaserJet 3030 Multifunction Printer /Copier /Fax/Scanner IBM 4234 Line Printers Burster ITEMS TO JUNK Item HP Laser}et 4V Printer (broken) IBM 4029 LaserPrinter (broken) IBM 4039 LaserPrinter (3) (broken) HP DeskJet 840C Printer (broken) Epson Action Laser 1500 Printer (broken) Epson LQ Printer (broken) Okidata ML393 Printer (broken) 3-15" CRT Monitors 2-19" CRT Monitors 12-17" CRT Monitors 1-19" Widescreen LCT Monitor (broken) 1-17" LCD Monitor (broken) Fixed Asset #

19 CITY OF THIEF RIVER FALLS PROPOSED RESOLUTION 1 #s.as 1 RESOLUTION NO. PROPERTY : APPROVAL OF DECLARATION OF CITY SURPLUS Presented as part of the Consent Agenda, Councilmember introduced Resolution No., being seconded by Councilmember that: RESOLVED, by the City Council, to accept a Committee recommendation to declare as surplus property and to authorize their sale through online auction or to be sold as scrap: Parks & Recreation Department TORO '5 mower with snow blower attachment John Deere 955 utility tractor with snow blower, broom, and finish mower attachment Plow for 1-ton truck Utilities Department MIS Surplus List as attached hereto and made a part hereof Presented at the September 16,2014 Council Meeting Introduced by: Seconded by: Roll Call (if required): Brown _Cullen Dagg Hahn _Kajewski _Prudhomme._Schmalz_ Sollom Notes:

20 City of Thief River Falls #6.06 Parks and Recreation Department Ralph Engelstad Arena 525 Brooks Avenue. P.O. Box 528 Thief River Falls, MN PHONE: FAX: Request for Council Action September 11, 2014 SUBJECT: Ice Rate for TRF AHA and TRFSC RECOMMENDATION: It is respectfully requested the City Council consider the following: To approve rate increase for the next 5 years for the Thief River Falls Amateur Hockey Association and Thief River Falls Figure Skating Club. BACKGROUND: Due to upcoming registrations for the groups and overlap of fiscal years the Parks and Recreation Committee has negotiated a 5 year, $5.00 per year increase of each hour of ice used. Currently at $50.00 per hour. Key Issues: -This satisfies a 5 year plan of increases on a negotiated level. -City, TRF AHA, and TRFSC groups would be locked in for the next 5 years -October 1, $55.00/hr -October 1, $60.00/hr. -October 1, $65.00/hr. -October 1, $70.00/hr -October 1, $75.00/hr. Financial Considerations: This would increase current revenue Legal Considerations: Department/Responsible Person: Joe Amundson, Parks & Recreation Director Reviewed by: 20

21 CITY OF THIEF RIVER FALLS PROPOSED RESOLUTION 1 # RESOLUTION NO. : APPROVAL OF RATE INCREASE FOR TRFAHA AND THIEF RIVER FALLS SKATING CLUB WHEREAS, due to upcoming registrations for the groups and overlap of fiscal years the Parks and Recreation Committee has negotiated a 5 year, $5.00 per year increase of each hour of ice used as follows: October 1, $55.00/hr October 1, $60.00/hr. October 1, $65.00/hr. October 1, $70.00/hr October 1, $75.00/hr. THEREFORE, BE IT RESOLVED, by the City Council, to approve rate increase for the next 5 years for the Thief River Falls Amateur Hockey Association and Thief River Falls Figure Skating Club. Presented at the September 16,2014 Council Meeting Introduced by: Seconded by: Roll Call (if required): Brown _Cullen Dagg Hahn _Kajewski _Prudhomme _Schmalz_ Sollom Notes:

22 CITY OF THIEF RIVER FALLS PROPOSED RESOLUTION 1 # RESOLUTION NO. : APPROVAL OF ADDENDUM TO LEASE AGREEMENT WITH THIEF RIVER FALLS AMATEUR HOCKEY ASSOCIATION (TRFAHA) WHEREAS, traditionally the Huck is open the Monday after Deer opener. The Lessor can provide early ice with the following conditions: Lessee agrees to pay 100% of the utilities from the 1st day of available ice. Ice installations cost are the responsibility of the Lessor since it will be in for the season. Lessor will provide and be reimbursed by Lessee for the maintenance worker working during early ice. Lessor will provide and be reimbursed by Lessee for all janitorial, propane, and other routine building maintenance cost. Lessor will use city owed equipment to maintain the facility and ice maintenance. WHEREAS, this addendum is meant to provide earlier ice at no additional cost the Lessor. Lessee has exclusive rights to the facility until the Monday after deer opener. Lessee has the right to rent ice to other groups with approval of Lessor. THEREFORE, BE IT RESOLVED, by the City Council, to approve addendum to lease agreement with Thief River Falls Amateur Hockey Association. Presented at the September 16,2014 Council Meeting Introduced by: Seconded by: Roll Call (if required): Brown _ Cullen Dagg Hahn Kajewski Prudhomme Schmalz Sollom Notes:

23 Page Four TRF AHA Lease Agreement Addendum Thief River Falls Amateur Hockey Association This agreement is an addendum to lease agreement dated April 19, 20I2 and is for the purpose of early season ice. The current conditional agreement is still in effect for summer ice. Traditionally the Huck is open the Monday after Deer opener. The Lessor can provide early ice with the following conditions. o Lessee agrees to pay I 00% of the utilities from the 1" day of available ice. Ice installations cost are the responsibility of the Lessor since it will be in for the season. o Lessor will provide and be reimbursed by Lessee for the maintenance worker working during early ice. o Lessor will provide and be reimbursed by Lessee for all janitorial, propane, and other routine building maintenance cost. o Lessor will usc city owed equipment to maintain the facility and ice maintenance. This addendum is meant to provide earlier ice at no additional cost the Lessor. Lessee has exclusive rights to the facility until the Monday after deer opener. Lessee has the right to rent ice to other groups with approval of Lessor. IN WITNESS WHEREOF, The parties hereto have executed this Agreement the day and year first above written. CITY OF THIEF RIVER FALLS TRFAHA By: Its: Mayor By: I~: By: I~: City Administrator By: Its:

24 City of Thief River falls # Third Street East PO Box 528 Thief River Falls MN PHONE: FAX: REQUEST FOR COUNCIL ACTION DATE: September 9, 2014 SUBJECT: Conveyance/Transfer of Cemetery Gravesites RECOMMENDATION: It is respectfully requested the Council consider the following: MOTION TO: to accept an Administrative Services Committee recommendation to implement a $100 fee to cover administrative costs in preparing all documentation involved with the transfer of a gravesite effective immediately. BACKGROUND: It was brought to our attention that a party was advertising three cemetery gravesites for sale through a local radio station. A party interested in purchasing two of the gravesites came to the city administrator's office asking what, if any, paperwork would he receive to show ownership in these gravesites, should he decide to purchase them? The section regarding "Transfer of Sites" in the current Rules and Regulations for Greenwood Cemetery reads as follows: No cemetery sites may be sold or otherwise disposed of, except by will or operation oflaw, without the approval of the City. The City retains the first option to repurchase a cemetery site at fifty percent (50%) of the current lot price. The City may use any of its funds for such repurchase and may hold such lot, or again sell and convey the same. The deed did not clearly indicate that the deed was subject to the Rules and Regulations. A new deed should incorporate that language and specifically mention the right to repurchase. After further review of archived records, it appears that past practice has shown that gravesites were transferred by various means, but most commonly, with the owner/seller drafting a letter or document conveying and relinquishing all rights to the new owner/buyer. KEY ISSUES: None FINANCIAL CONSIDERATION: In order for there to be consistency going forward, it is recommended that all parties wanting to sell or transfer gravesites located in Greenwood Cemetery obtain a "REQUEST TO SELL/TRANSFER GRA VESITE IN GREENWOOD CEMETERY" form from the City Administrators office. It was further determined that a fee of$ should be implemented to cover administrative costs in preparing all documentation involved with the transfer of a gravesite. LEGAL CONSIDERATION: A deed will be prepared for the new owner( s) once the form has been returned to the City Administrators office and the administrative fee has been paid. Owners will be required to sign rules and regulations and receive a copy. New cemetery deeds will specifically indicate they are subject to the rules and regulations including the right to repurchase. DEPARTMENT/RESPONSIBLE PERSON: Larry Kruse, City Administrator REVIEWED BY: 24

25 CITY OF THIEF RIVER FALLS PROPOSED RESOLUTION 1 #e.aa 1 RESOLUTION NO. : APPROVAL TO IMPLEMENT A FEE TO COVER ADMINISTRATIVE COSTS IN PREPARING ALL DOCUMENTATION INVOLVED WITH THE TRANSFER OF A GRA VESITE BE IT RESOLVED, by the City Council, to accept an Administrative Services Committee recommendation to implement $1 00 fee to cover administrative costs in preparing all documentation involved with the transfer of a gravesite effective immediately. Presented at the September 16, 2014 Council Meeting Introduced by: Seconded by: _ Roll Call (if required): Brown _ Cullen Dagg Hahn _Kajewski _Prudhomme _ Schmalz_Sollom Notes: 25

26 City of Thief River falls DIRECTOR OF COMMUNITY SERVICES 405 Third Street East PO Box 528 Thief River Falls MN Request for Council Action #7.01 & #7.02 PHONE: FAX: DATE: September 10, 2014 SUBJECT: 2014 Street & Utilities Improvements Rebid Project- Assessment Hearing RECOMMENDATION: It is respectfully requested that the Council consider the following: Motion to: Declare the cost to be assessed for the 2014 Street & Utilities Improvements- Rebid Project and order the preparation of the assessment roll. The amount to be assessed is estimated to be $325,252. Motion to: Call for the assessment hearing to be held on October 21, 2014 in the City Hall Council Chambers at 7:00P.M. BACKGROUND: A contract was awarded to Davidson Construction on July 15th in the amount of $554, for the following items of work: 1. Challenger Mfg. Home Park Street Improvements 2. Hanson Drive Street Improvements 3. Highway 59 SE Frontage Road Extension KEY ISSUES: The City of Thief River Falls assesses benefitted property owners for these improvements. FINANCIAL CONSIDERATIONS: The total cost ofthe improvements is estimated to be $642,878. The portion of the project to be paid by the city is estimated to be $317,626 and the cost to be assessed is estimated to be $325,252. LEGAL CONSIDERATION: State Statute Chapter 429 requires the city hold a public hearing when assessing for improvements. DEPARTMENT/RESPONSIBLE PERSON: Mark Borseth, Community Services Director REVIEWED BY: 26

27 CITY OF THIEF RIVER FALLS PROPOSED RESOLUTION #7.01 RESOLUTION NO. : RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF ASSESSMENT ROLL FOR THE 2014 STREET AND UTILITIES IMPROVEMENT REBID PROJECT Mark Borseth, Community Services Director, presented a recommendation. Following discussion, Councilmember ---introduced Resolution No., being seconded by Councilmember that: WHEREAS, contracts have been let for the 2014 Street and Utilities Improvement Rebid Project and the contract price for such improvements is $554,707 and the estimated expenses incurred or to be incurred in the making of such improvements amount to $88,171 so that the total estimated cost of the improvements will be $642,878. THEREFORE, BE IT RESOLVED, by the City Council, that: 1) The portion of the cost of such improvements to be paid by the City is approximately $317,626 and the portion of the cost to be assessed or invoiced against benefited property owners is estimated to be $325,252. 2) Assessments shall be payable in equal annual installments extending over a period of 12 years, the first of the installments to be payable on or before the first Monday in January, 2015, and shall bear an interest rate of % per annum from the date of the adoption of the assessment roll; 3) The City Administrator, with the assistance ofthe Community Services Director, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece, or parcel of land within the area affected, without regard to cash valuation as provided by law, and the City Administrator shall file a copy of such proposed assessment in the Office of the City Administrator for public inspection; and, 4) The City Administrator shall, upon the completion of such proposed assessments, notify the City Council of its completion. Presented at the September 16,2014 Council Meeting Introduced by: Seconded by: Roll Call (if required): Brown _Cullen _Dagg Hahn _Kajewski _Prudhomme _Schmalz_Sollom Notes:

28 CITY OF THIEF RIVER FALLS PROPOSED RESOLUTION #7.02 RESOLUTION NO. : RESOLUTION ESTABLISHING A PUBLIC HEARING WITH REGARD TO PROPOSED ASSESSMENTS ON THE 2014 STREET AND UTILITIES IMPROVEMENT REBID PROJECT Mark Borseth, Community Services Director, presented a recommendation. Following discussion, Councilmember introduced Resolution No., being seconded by Councilmember that: WHEREAS, pursuant to Resolution No., the City Administrator and Community Services Director were directed to prepare the proposed assessments of the 2014 Street and Utilities Improvement Rebid Project; and, WHEREAS, the City Administrator has notified the City Council that such proposed assessment has been completed and filed in the Office of the City Administrator for public inspection. THEREFORE, BE IT RESOLVED, by the City Council of Thief River Falls, that: 1) A hearing shall be held on the 21st day of October, 2014 in the Council Chambers of City Hall at 7:00p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be. heard with reference to such assessment; 2) The City Administrator is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and the City Administrator shall state in the notice the total cost of the improvement, The City Administrator shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing; and, 3) The owner of any property so assessed may, at any time prior to certification of the assessment to the Pennington County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of the assessment. The property owner may at any time thereafter, pay to the City the entire amount of the assessment remaining unpaid, with interest accrued to December 31st of the year in which such payment is made. Such payment must be made before November 15 1 h or interest will be charged through December 31st of the succeeding year. Presented at the September 16,2014 Council Meeting Introduced by: Seconded by: Roll Call (if required): _ Brown _Cullen Dagg Hahn _Kajewski _Prudhomme _Schmalz_Sollom Notes:

29 City of Thief River falls #7.03 DIRECTOR OF COMMUNITY SERVICES 405 Third Street East PO Box 528 Thief River Falls MN Request for Council Action PHONE: FAX: DATE: September 10, 2014 SUBJECT: Sanford Hospital Directional Sign Variance Request RECOMMENDATION: It is respectfully requested that the Council consider the following: Motion to: Approve the Planning Commission Recommendation to approve the variance request by Sanford Hospital to allow five 21 S.F. directional signs. Their recommendation also requires the area around the signs be maintained. BACKGROUND: Sanford Health is nearing completion of the new hospital in ThiefRiver Falls and is ready to begin the signage installation. They have applied for a variance to allow 21 S.F. directional signs. Current requirements allow a maximum of 4 S.F. KEY ISSUES: The Planning Commission recommended approval of the variance because of the large size of the hospital site and the importance of the information on the directional signs. The application meets the criteria for granting a variance. FINANCIAL CONSIDERATIONS: None. LEGAL CONSIDERATION: The variance process requires a notice be published in the newspaper and mailed to all property owners within a 350' radius and a public hearing held. The hearing was held by the Planning Commission on September 9, DEPARTMENTIRESPONSffiLE PERSON: Mark Borseth, Community Services Director REVIEWED BY: Encl: Variance Checklist Hearing Notice Permit Application 29

30 CHECKLIST FOR VARIANCE REQUESTS 1. Applicant (Name/Address/Tel.): Sanford Health, 3001 Sanford Parkway, Thief River Falls, MN 567 Dave Pasqual General location of the request: 3001 Sanford Parkway 3. Legal description of the location: Lot 1, Block 1, Sanford First Addition 4. This request is for a Variance to City Code, Sec (D), Maximum Sign Surface area for Directional Signs 5. Adjacent land use: Commercial and Agricultural 6. Adjacent zoning districts: General Business District (C-2) to the north, Agricultural (AG) to the eas south, and west. 7. Is this a personal hardship? Yes, the maximum allowable directional sign surface area is 4 S.F. The signs are for guidance to various departments of the hospital. The size of the parcel and the Importance of the information provided would create a hardship for the patrons. 8. Is this a unique situation? Yes, the site is approximately 18 acres. The maximum allowable directi signs of 4 S.F. would be very difficult to recognize on a site of this size and could create confusion a delays for drivers in locating the correct department. 9. Is this a self-created problem? no 10. Will the Variance create undo hardship on: A. The neighborhood? No. B. The Comprehensive Plan? No. C. The Zoning Ordinance? No. 11. Are Wetlands or Shore lands impacted by this request? No. 12. Is this a non-conforming use? No. 13. Is this a "use" Variance? No. 14. Without the Variance, is there a viable economic return? N/A 15. Is there a site plan? Yes- attached. 30

31 COMMENTS See Notice of Hearing, Location Map, photos and Site Plan. CRITERIA FOR GRANTING VARIANCES In accordance with Chapter 152, Section , Subdivision A, variance may be granted only in thee that all of the following circumstances exist: 1. Exceptional or extraordinary circumstances apply to the property which do not apply generally to ott' properties in the same zoning district or vicinity and result from lot size or shape, topography, or oth circumstances over which the owners of the property had no control. 2. That literal interpretation of the provisions of this ordinance would deprive the applicant of rights commonly enjoyed by other properties in the same zoning district under this ordinance. 3. That the special conditions or circumstances do not result from the actions of the applicant. 4. That granting the variance requested will not confer on the applicant any special privilege that is der by this ordinance to owners of other lands, structures, or buildings in the same zoning district. 5. The variance requested is the minimum variance which would alleviate the undue hardship. 6. The variance would not be detrimental to the purposes of this ordinance, to the Comprehensive Pla1 to property in the same zoning district. 31

32 I BANFiiR TliiEF RNER FP I ELLERBE BEet := " = =:=- 32

33 NOTICE OF HEARING BOARD OF ADJUSTMENTS AND APPELS CITY OF THIEF RIVER FALLS Notice is hereby given, pursuant to Chapter 152 of the Thief River Falls City Code, that the City of Thief River Falls, MN, will consider a variance request by Sanford Health to increase the maximum size of directional signs to 21 sq. ft. at its location at 3001 Sanford Parkway, Thief River Falls, MN. Notice is further given, that the Board of Adjustments and Appels will conduct a hearing on the variance at 5:00P.M. on September 9, 2014, in the City Council Chambers, 405 Third Street East, Thief River Falls, MN. All persons wishing to comment on the variance will have the option to be heard. Persons who wish to submit written comments prior to the hearing or who have questions should address them to the office of Community Services Director at the above address, or telephone If you have a disability and need an accommodation in order to attend this hearing, please contact the Community Service Director at the above address or phone number. Dated this 22nd day of August CITY OF THIEF RIVER FALLS Is/ Mark Borseth Community Services Director 33

34 COMMUNITY DEVELOP:MENT DEPARTMENT CITY OF THIEF RIVER FALLS 405 THIRD STREET EAST- P.O. BOX 528 THIEF RIVER FALLS, :MN APPLICATION TO PLANNING COM"MISSION I BOZA Equal Opporlunlty Empk W --Rezoning '>('_ Variance Conditional Use Permit Home Occupation Permit Land Subdivision 1. Name of Applicant 3CI.-l& 9!.4 -.l!:::l::!~.o...:::...lo..---!j~j t P-4--.'JIL<tL- 2. Address I -~ kf ~W, v 4-l' fp.- \~ (}'\ I Street City 3. Telephone Residence Business 4. Name of Property Owner -~,---,---.,---- (if different from applicant) 5. Address -,---- Street 6. Phone Residence City Business 7. Approximate Location of Property ~-1..<! ~~ Legal Description State 1. Date of Publication FOR OFFICE USE ONLY 2. Date on Planning Commission Agenda Action taken by Commission Action taken by City Cm.mcil 5. Council Resolution I Ordinance Number 6. Fee Paid (receipt nwnber) Date 34

35 PHONE:.2L ~~~? / ro J3/ -=:.:::...::::...::._.~~:..;...:...,..~~~~~c..,-...:.~fl-w..:... ~ -1-I :.. ::L:...::: ~:_.::.r?~~~;p!_j~?_fel/sitl r7 ( '.ADDRESS: 7;Jo ZONING DISTRlCT:.- 1!,. ~~~~~~-y-~~~~g::::~ k;~~~~l---- MOUNTTI"lG TYPE (wall-, p;ylou or ground maun~):,.,.~.r,~d JJJ. /'~~{-Io!~L -. $~~ vt S ( ~) ALLOWABLE SQU.t\RE FOOTAGE: (to be calculated by staff) TOTAL V 1-UUE OF SIGNAGE PERL\IliT FEE IS $ PER SIGN- ---~-- -# OF SIGN(S) $ --"-----;=----- SJG:NATURE OF OWNER, BUILDER OR CONTRACTOR OF AUTHORIZED AGENT: AUTHO[UL\T lu"n Ot C0~{).1 J.UN.f TY DEVELOPNfENT DII~ECTOR :

36 OU!JoM~ol-.~~ lbe~~~nat... edlllloalllnl 36

37 ~!:e-~ltl"... ~ tleocui~.-y-rwllad.,.~ 37

38 CMI~h~~ille~~... c.olots~~... T"dlol:l... 38

39 tmii-oh!~otim~ift(illriw. tlli4vr.jolj;jiirnn-,.rlll(r~~~ 39

40 .,.,...!.1!1 -~O(~rnftog~ ~c:w;w"'l~~cmnjtt.i:l~~ 40

41 CITY OF THIEF RIVER FALLS PROPOSED RESOLUTION 1 # RESOLUTION NO. : APPROVAL OF VARIANCE FOR SANFORD HOSPITAL A Planning Commission recommendation was presented to the City Council. Following discussion, Councilmember introduced Resolution No., being seconded by Councilmember, that: WHEREAS, pursuant to proper notice, a public hearing was held on September 9, 2014 on a variance request submitted Sanford Hospital to allow five 21 S.F. directional signs; and, WHEREAS, the Planning Commission recommends approval by the City Council, based on the fact that the request meets the criteria for granting a variance. THEREFORE, BE IT RESOLVED, by the City Council, to accept the Planning Commission recommendation to approve the variance request by Sanford Hospital to allow five 21 S.F. directional signs. Their recommendation also requires the area around the signs be maintained. Presented at the September 16, 2014 Council Meeting Introduced by: Seconded by: Roll Call (if required): Brown _ Cullen _Dagg Hahn _Kajewski _Prudhomme _Schmalz_Sollom Notes:

42 City of Thief River Falls #7.04 DIRECTOR OF COMMUNITY SERVICES 405 Third Street East PO Box 528 Thief River Falls MN Request for Council Action PHONE: FAX: DATE: September 11,2014 SUBJECT: Ordinance Amending Portions of Zoning Code RECOMMENDATION: It is respectfully requested that the Council consider the following: Motion to: Approve the Planning Commission Recommendation to approve the attached ordinance amending the Zoning Code. BACKGROUND: The Planning Commission over the last couple months has been reviewing portions of the Zoning Code relating to the Multi-Family Residential District (R-4), General Business District (C-2), Central Business District (C-3) and Flood Plain District (FP). Review of the R-4 zoning was based on the need to increase lot area to better match the recent increase in parking requirements. Proposed changes in Flood Plain (FP) are to include a Letter of Map Revision (LOMR) issued by the Federal Emergency Management Agency (FEMA). This more detailed mapping will provide a better tool for flood plain identification. Notices were mailed to all residents with property in the flood plain as per FEMA requirements. KEY ISSUES: The Planning Commission recommends the following changes. 1. To remove (B) (3) regarding size of dwellings in R-4 District. 2. To amend to change minimum square feet of Lot area for each dwelling unit in a multi-family structure to 3,000 sq. ft. for each of the 1 " 1 4 units and 2,000 sq. ft. for each unit thereafter and to set a maximum impervious lot area of no more than 40% and no more than 60% with a conditional use permit, subject to minimum yard requirements. 3. To amend (B) and (B) to allow religious uses as a permitted use within C-2 and C-3 Districts. 4. To amend (A) to indicate multi-family to be in areas accessible to arterial or collector streets. 5. To amend (B) (2) to identify current flood plain map. FINANCIAL CONSIDERATIONS: None. LEGAL CONSIDERATION: Notice was published in the newspaper and a hearing was held by the Planning Commission on September 9, DEPARTMENT/RESPONSIBLE PERSON: Mark Borseth, Community Services Director REVIEWED BY: Encl: Ordinance Hearing Notice LOMR Determination Document 42

43 ORDINANCE NO., 3RD SERIES AN ORDINANCE OF THE CITY OF THIEF RIVER FALLS, MINNESOTA, AMENDING CITY CODE CHAPTER 152 ENTITLED "ZONING CODE" BY AMENDING PERMITTED AND CONDITIONAL USES IN CERTAIN ZONES AND BY AMENDING CERTAIN OTHER SECTIONS. THE CITY COUNCIL OF THIEF RIVER FALLS ORDAINS: Section 1. City Code (B), entitled "Minimum Dwelling Size" is hereby amended by removing paragraph (3) and renumbering the remaining paragraphs to read: (B) Minimum Dwelling Size. (1) Single-family and two-family dwellings located in the R-1, R-2, and R-4 Districts shall provide not less than 950 square feet of gross floor area per dwelling unit, shall be not less than 20 feet wide at the narrowest point, and shall be affixed to a permanent foundation as defined in the State Building Code. In addition to the requirements of the State Building Code, the permanent foundation, whether masonry, concrete, or treated wood, shall be constructed as continuous walls, which walls shall not have any openings except as required by the State Building Code or for windows. (2) Single-family and two-family dwellings located in R-3 District shall provide 720 square feet of gross floor area per dwelling unit and shal be 12 feet wide at the narrowest point. (3) Multi-family dwellings having four or more units shall provide a minimum of330 square feel of gross floor area per living unit. read: Section 2. City Code Section (A) entitled "Purpose" is hereby amended to (A) Purpose. The purpose ofthis District is to allow areas ofmulti-famly use at higher densities of nine to 19 dwelling units per acre for both permanent and transient families. It is appropriate only in areas served by adequated public utilites, immediate accessibility to arterial or collector streets, and public services. Section 3. City Code (E)(2)(a), entitled "Lot area" is hereby amended to read: (a) Lot area: Not less than 3,000 square feet for each of the first four dwelling units and 2,000 square feet for each dwelling unit thereafter in a multi-family structure. This is subject to the minimum 18,000 square feet requirement set forth in paragraph (1) General Yard Requirements above. All lots with multi-family dwelling units shall have a maximum impervious coverage of 40% or up to 60% with a Conditional Use Permit. Section 4. City Code , entitled "AGRICULTURE DISTRICT (AG)" of City Code Chapter 152 is hereby amended by changing (C)(6) to read: (6) Public: cemeteries, essential services, parks, and historic sites. 43

44 Section 5. City Code , entitled "GENERAL BUSINESS DISTRICT (C-2)" is hereby amended by changing (B) to add paragraph (7) to read: (7) Religious: churches, convents, monasteries, mosques, nunneries, seminaries, synagogues, temples, and all other religious institutions or places of religious assembly. Section 6. City Code , entitled "CENTRAL BUSINESS DISTRICT (C-3)" is hereby amended by changing (B) to add paragraph (7) to read: (7) Religious: churches, convents, monasteries, mosques, nunneries, seminaries, synagogues, temples, and all other religious institutions or places of religious assembly. Section 7. City Code , entitled "CENTRAL BUSINESS DISTRICT (C-3)" is hereby amended by changing (C) by removing paragraph (1 ), and renumbering the remaining paragraphs to read: (C) Conditional uses. (1) Educational: day care centers, nursery schools, and public and private schools. (2) Residential: multi-family dwellings of at least three stories and not exceeding 60 feet in height nor less than four units per structure and apartments over commercial units. (3) Retail: pet stores, excluding kennels. (4) Services: automobile sales, automobile service station and repair garage, on/off sale liquor establishments, printing, publishing, and wholesale outlets. (5) Shopping centers. (6) Surface water-oriented commercial uses. Section 8. City Code Section (B)(2) entitled Official flood plain maps is hereby amended to read as follows: (2) Official flood plain maps. The official zoning districts map of the City shall delineate the 100 year flood hazard areas. The flood insurance study for Pennington County, Minnesota and Incorporated Areas, prepared by the Federal Emergency Management Agency dated May 3, 1990 and the Flood Insurance Rate Map dated May 3, 1990 (annotated by the Letter of Map Revision issued by the Federal Emergency Management Agency, Case No P, with an effective date of September 18, 2014, including all attached maps, tables, and flood profiles) are incorporated into this Section. The official zoning map shall be on file in the office of the Zoning Administrator. Section 9. City Code Chapter 10 entitled "General Provisions" is hereby adopted in its entirety, by reference, as though repeated verbatim herein. 44

45 Passed by the City Council of Thief River Falls, Minnesota, on the day of, Voting Aye: Voting No: Abstaining: Absent: ATTEST: Mayor City Clerk - Treasurer (Published in the Times Newspaper on the_ day of 2014) 45

46 NOTICE OF HEARING PLANNING COMMISSION CITY OF THIEF RIVER FALLS Notice is hereby given, pursuant to Chapter 152 ofthe ThiefRiver Falls City Code, that the City ofthiefriver Falls, MN, will consider the following amendments to Chapter 152 of the Thief River Falls City Code: 1. To remove (B) (3) regarding size of dwellings in R-4 District. 2. To amend to change minimum square feet of Lot area for each dwelling unit in a multi-family structure to 3,000 sq ft. for each of the 1st 4 units and 2,000 sq ft. for each unit thereafter and to set a maximum impervious lot area of no more than 40% and no more than 60% with a conditional use permit, subject to minimum yard requirements. 3. To amend (B) and (B) to allow religious uses as a permitted use within C-2 and C-3 Districts., 4. To amend (A) to indicate multi-family to be in areas accessible to arterial or collector streets. 5. To amend (B) (2) to identify current flood plain map. Notice is further given, that the Planning Commission will conduct a hearing on the amendments at 5:00P.M. on September 9, 2014, in the City Council Chambers, 405 Third Street East, Thief River Falls, MN. All persons wishing to comment on the amendments will have the option to be heard. Persons who wish to submit written comments prior to the hearing or who have questions should address them to the office of Community Services Director at the above address, or telephone If you have a disability and need an accommodation in order to attend this hearing, please contact the Community Service Director at the above address or phone number. Dated this 22"ct day of August CITY OF THIEF RIVER FALLS Is/ Mark Borseth Community Services Director 46

47 Page 1 of 5 j rssue Date: April 30, 2014 I Effective Date; September 18, 2014 j Case No.: P I LOMR-APP ;.j~!.t- ~ ~)~\ Federal Emergency Management Agency Washington, D.C ~ LEITER OF MAP REVISION DETERMINATION DOCUMENT COMMUNITY COMMUNITY AND REVISION INFORMATION PROJECT DESCRIPTION BASIS OF REQUEST Pennington County NO PROJECT FLOODWAY Minnesota HYDRAULIC ANALYSIS HYDROLOGIC ANALYSIS (Unincorporated Areas) NEW TOPOGRAPHIC DATA COMMUNITY NO.; IDENTIFIER City Of Thief River Falls LOMR APPROXIMATE LATITUDE & LONGITUDE: , I SOURCE: Other DATUM: NAD 83 ANNOTATED MAPPING ENCLOSURES ANNOTATED STUDY ENCLOSURES TYPE FIRM NO 27113C0045C DATE: May DATE OF EFFECTIVE FLOOD INSURANCE STUD I' May PROFILES 01P, 02P FLOODWAY DATA TABLE 3 Ef'Ciosures reflect changes to flooding sources affected by this revision ' FIRM - ~"lood Insurance Rate Map FLOODING SOURCES & REVISED REACHES Thief Rver - fro m the cor>fluence with Red Lake River to approximately feel upstream of the confluence with Red Lake River Red Lake R1ver- from just upstream of 140th Street Northeast to just upstream of 170th Avenue Northeast SUMMARY OF REVISIONS Flooding Source Effective Flooding Revised Flooding Increases Decreases Thief River Zone I', Zone A YES YES Zone AE Zone AE YES YES Red Lake River ' BFEs BFEs YES YES No Floodway Floodway YES NONE Zone AE Zone AE YES YES BFEs -Base Flood Elevations DETERMINATION This document provides the determination from the Department of Homeland Security's Federal Emergency Management Agency (FEMA) regarding a request for a Letter of Map Revision (LOMR) for the area described above. Using the information submitted, we have determined that a revision to the nood hazards depicted in the Flood Insurance Study (FIS) report and/or National Flood Insurance Program {NFIP) map is warranted This document revises the effective NFIP map. as indicated in the attached documentation. Please use the enclosed annotated map panels revised by this LOMR for floodp lain management purposes and for all flood in!surance policies and renewals in your community. rhis determination!s based on the flooti data presently ~'l!l!lable The enclosed documents prov1 de additional Information regarding th1s determination. If you have any quest1ons about this document, please contact the FEMA Map lnformaiwn exchange to!i free~~! ( FEMA MAP) or by letter addressed to the LOMC Clearinghouse. 847 Soutr, Pickett Stree\.. a.lexandn<j, VA , Additional Information about the NFIP ~~available on our webs1te at http //wwvv fema gov/nfip ( - t., _ - T ) Luis Rodnguez, P E Chief Engineering Ma,lagement Branch 47 Federal Insurance and Miligatio~!\dm1nistratton B 15P A-C

48 Page 2 of 5 Issue Date: April 30, 2014 Effective Date: September 18, 2014 Case No.: P LOMR-APP Federal Emergency Management Agency Washington, D.C LETTER OF MAP REVISION DETERMINATION DOCUMENT (CONTINUED) OTHER COMMUNITIES AFFECTED BY THIS REVISION CID Number: Name: City of Thief River Falls, Minnesota AFFECTED MAP PANELS AFFECTED PORTIONS OF THE FLOOD INSURANCE STUDY REPORT TYPE FIRM ' NO 27113C0045C DATE: M ay OA TE OF EFFECTIVE FLOOD INSURANCE STUDY May PROFILES 01P. 02P FLOODWAY DATA TABLE 3 This detenninatjon is base d on the flood data presently available The enclo sed documents provhi e add itional mformat1on regarding this determination If you have any questions about t11 is document, please contac l the FEMA Map lnformat:on exchange to!l free at (1-877-FEMA MAP I or by letter aod res s~d to the LOM C C teannghouse 847 South Pickett Street. P.texanclria II." AddJtional lnfo rmatjor> aboul the NF IP is ava 1labie on our website at fema govlnfip l.uts Rodriguez. P E. Chtef Engtneenng Management Branct1 Federal insurance a nd Mitigation Adrrunistration P A-C

49 Page 3 of 5 Issue Date; April 30, 2014 Effective Date: September 18, 2014 Case No.: P LOMR APP Federal Emergency Management Agency Washington, D.C LETTER OF MAP REVISION DETERMINATION DOCUMENT (CONTINUED) COMMUNITY INFORMATION APPLICABLE NFIP REGULATIONS/COMMUNITY OBLIGATION We have made this determination pursuant to Section 206 of the Flood Disaster Protection Act of 1973 (P.L ) and in accordance with the National Flood Insurance Act of 196/l, a~ amended (Title XIII of the Housing and Urban Development Act of P.L /l). 42 U.S.C , and 44 CFR Part 65. Pursuant to Section 1361 of the National Flood Insurance Act of 196/l, as amended. wmmunities participating in the NFIP are required to adopt and enforce floodplain management regulations that meet or exceed NFIP criteria. These criteria, including adoption of the;: FIS report and FIRM, and the modifications made by this LOMR, are the minimum requirements for continued NFIP participation and do not supersede more stringent State/Commonwealth or local requirements to which the regulations apply. We provide the floodway designation to your community as a tool to regulate tloodplain development. Therefore. the tloodway revision we have described in this letter. while acceptable to us. must al~o be acceptable to your community and adopted by appropriate community action. as specified in Paragraph 60.3{d) of the NFIP regulations. COMMUNITY REMINDERS We based this determination on the 1-percent-annual-chance discharges computed in the effective Flood Insurance Study for your community for Red Lake River and the submitted hydrolog«: model for Thief River. Future development of projects upstream could cause increased discharges. which could cause increased tlood hazards. A comprehensive restudy of your communi!} ' s flood hazard.~ would consider the cumulative effects of development on discharges and could, therefore, indicate that greater tlood hazards exist in this area. Your community musr regulate all proposed tloodplain development and ensure that permits required by Federal and/or State/Commonwealth law have been obtained. State/Commonwealth or cormnunity officials. based on knowledge of local conditions and in the interest of safety, may set higher standards for consh"uction or may limit development in floodplain area~. If your State/Commonwealth or conunun.ity has adopted more restrictive or wmprehensive floodplain management criteria, those criteria take precedence over the minimum NFIP requirements. We will not print and distribute this LOMR to primary users. such as local insurance agents or mortgage lenders: instead, the community will serve as a repository for the new data. We encourage you to disseminate the mtormation in this LOMR by preparing a news release for publication in your community's newspaper that describes the revision and explains how your community will provide the data and help interpret the NFIP maps. In that way, interested per:;ons. such as property owners. insurance agents. and mortgage lenders, can benef1t from the information. Thts deterrntnation IS based on the nood data presently available The enclosed documents provtde 2dditional information regarding th s determination If you ha ve.;m y questions about th is document please cont<lcl the FEMA Map Information exchange to il free atl (1 877-FEMA MAP) or by letter addressed to the l.omc Clearingnouse. 847 South Ptckett S tr~e1. Aiexandna VA Adclliionai!nformatton aboul lhe NFIP 1s ava;labie on our website at fema go'llnfip ( -~- -., Luts Rodngue z, P E. Chiei Engtneenng Management Brancl1 Federal l nsurance ar~d Miltgation Admtntstratton 1 J I SP A-C

50 Page 4 of 5 jtssue Date: April 30, 2014 j Effective Date: September 18, 2014 I Case No.: P I LOMR-APP Federal Emergency Management Agency Washington, D.C LETTER OF MAP REVISION DETERMINATION DOCUMENT (CONTINUED) We have designated a Consultation Coordination Officer (CCO) to assist your community. The CCO will be the primary liaison between your community and FEMA. For information regarding your CCO, please contact: Ms. Christine Stack Director, Mitigation Division Federal Emergency Management Agency. Region V 536 South Clark Street. Sixth Floor Chicago. IL (312) STATUS OF THE COMMUNITY NFIP MAPS We will not physically re~ise and republish the FIRM and FIS report for your communi!} to retlect the modifications made by this LOMR at this time. When changes to the previously cited FIAAf panel and FIS report warrant physical revision and republication in the future. we will incorporate the modifications made by this LOMR at that time This determination ;s based on the flood data presently available The enclosed documents prov1de additional information regarding this determmation If you have anl' questions about t1 ~1s document. please contact the FEMA Map Information exchange toll free at (1-877-FEMA MAP) or by fetter addressed to the LOMC Cleannghouse. 847 Souti' P<CI\ett Street AleKandria, VA Add;t1ona1 lnfnrmation about the NFIP IS available on our website at http //www fema govinfip!. ~ :, LUis Rodriguez. P E. Chief Engineering Management Branch Federal insurance and Mitigation Administration I SP A-C

51 Page 5 of 5 lrssue Date: April 30, 2014 j Effective Date: September 18, 2014 I Case No.: P I LOMR-APP Federal Emergency Management Agency Washington, D.C LETTER OF MAP REVISION DETERMINATION DOCUMENT (CONTINUED) PUBLIC NOTIFICATION OF REVISION A notice of changes will he published in the Federal Regi.1 te1. This information also will be published in your local newspaper on or about the dates listed below, and through FEMA 's Flood Hazard Mapping website at floodmaps. fema.gov/fhm/scripts!bte _ main.asp LOCAL NEWSPAPER Name: The Times Dates: May and May21, 2014 Within 90 days of the second publication in the local newspaper. a citizen may request that we reconsider this determination. Any request for reconsideration must be based on scientific or technical data. Therefore, this letter will be etfective only after the 90-day appeal period has elapsed and we have resolved any appeals that we receive during this appeal period. Until this LOMR is effective. the revised BFEs presented in this LOMR may be changed. This determination is based on the flood data presently ava1iabie. The -:~n clo sed documents provide additional information regarding this determination II you ha ve ilny questions about th1s document. please contaci the FEMA Mao Information exchange toll free at ( FEMA MAP) or by feller addiessed to the LOMC Clearinghouse, 847 South Pickett Street, Alexandria 1!.~, AddilionallnformaliOn about the NFIP is available on our website at fem!l.gov/nfip LUIS Ro<:lriguez:, P.E. Ch1ef Engineenng Management Branch Federal Insurance and Mitigation Administration ' P A-C

52 !-PERCENT-ANNUAL-CHANCE FLOOD FLOODING SOURCE FLOODWAY WATER SURFACE ELEVATION!FEET NGVD) CROSS SECTION DISTANCE' SECTION MEAN WIDTH AREA VELOCITY WITHOUT WITH!FEET) (SQUARE (FEET PER REGULATORY FLOODWAY FLOODWAY INCREASE FEET) SECOND) RED LAKE RIVER A' B' c ll OS D E MO F G H I J K ,r Revised Data L t M ' Stream dtstance m miles above mouth REVISED TO REFLECT :,z Floodway analysis nol performed LOM.Il EFfECTIVE SEPTF..MBER t FEDERAL EMERGENCY MANAGEMENT AGENCY ):lo FLOODWAY DATA m r- PENNINGTON COUNTY, MN m AND INCORPORATED AREAS RED LAKE RIVER w 52

53 ~ ~... 0 c: ::;; ~ EL~VA.TION IN FEET (NGVO) II- 0 :g g ~ 15 ~ 0 "' I 0 ~L I 0 u~n 01' O TALEO iruov ~I :r0 r--+---~---~~-~- - -r---+--_,-~~ '\ I \ \ ':l 01 w ~ ~ I ~ fij ;;; ~ m!!: 'it t ~ 0- ~ ~ m ~ ~ -u X. Ji. Oil 0 ~ ~ u-- (.:} """' 0- o*!!! I ~ 1- 'I ll.. '... N II ~ : I ~~ ~ ~ ), n 0 _, iill w ~~ ~ I ~ ~ ~,,L,.._ o~~~~ I \ \ \ 0 ~ :g g FEDERAL EMERGENCY MANAGEMENT AGENCY I REVfSED TO PENNINGTON COUNTY, MN ~~~q~o AND INCORPORATED AREAS \\ 1\ \ I 1-- ~ \ -4- \.\ I I '1 0 >!YT~~~l ~ 0 ~ FLOOD PROFILES RED LAKE RIVER CITY Of THIEF.RIVERrAU..S F'~..:::: DAM "" F=~-""'""1 RIVER OF UNNAME TRIBUTARY qty_~!~ief ffiverfau,.$ ~~ cnv dfn uenw~r AUS cd>rporii 1-e LIM r-- 4RPOR>.lii.i;:ots- ~ 0 g

54 ---- -r 1 '.. '... : ~ I... - I ; -! a!ioao!'------:-"--~ ~ '' 20~1 ''101 STREANI OISTAPofCE!N.. JLES A80'IIE MOUTH I 1 ~~.!1~~,~ l~ l,, ~ GaO-VEAft FLOOO I ----,.. ""... FLOOO VIiA" FLOOD VEot~illi FLOOD STREAM 8E.D CROIS SECTIOH LOCATI()tt JO() 12P 54

55 , ~;~~~~,. -- -~~;--~ - :.::..:::..::-:-~.==- ; 1-- ~:.~~ I ~ I 55

56 CITY OF THIEF RIVER FALLS PROPOSED RESOLUTION #7.04 ADOPTION OF AN ORDINANCE OF THE CITY OF THIEF RIVER FALLS, MINNESOTA, AMENDING CITY CODE CHAPTER 152 ENTITLED "ZONING CODE" BY AMENDING PERMITTED AND CONDITIONAL USES IN CERTAIN ZONES AND BY AMENDING CERTAIN OTHER SECTIONS THE CITY COUNCIL OF THIEF RIVER FALLS ORDAINS: Section 1. City Code (B), entitled "Minimum Dwelling Size" is hereby amended by removing paragraph (3) and renumbering the remaining paragraphs to read: (B) Minimum Dwelling Size. (1) Single-family and two-family dwellings located in the R-1, R-2, and R-4 Districts shall provide not less than 950 square feet of gross floor area per dwelling unit, shall be not less than 20 feet wide at the narrowest point, and shall be affixed to a permanent foundation as defined in the State Building Code. In addition to the requirements ofthe State Building Code, the permanent foundation, whether masonry, concrete, or treated wood, shall be constructed as continuous walls, which walls shall not have any openings except as required by the State Building Code or for windows. (2) Single-family and two-family dwellings located in R-3 District shall provide 720 square feet of gross floor area per dwelling unit and shal be 12 feet wide at the narrowest point. (3) Multi-family dwellings having four or more units shall provide a minimum of 330 square feel of gross floor area per living unit. Section 2. City Code Section (A) entitled "Purpose" is hereby amended to read: (A) Purpose. The purpose of this District is to allow areas ofmulti-famly use at higher densities of nine to 19 dwelling units per acre for both permanent and transient families. It is appropriate only in areas served by adequated public utilites, immediate accessibility to arterial or collector streets, and public services. Section 3. City Code (E)(2)(a), entitled "Lot area" is hereby amended to read: (a) Lot area: Not less than 3,000 square feet for each of the first four dwelling units and 2,000 square feet for each dwelling unit thereafter in a multi-family structure. This is subject to the minimum 18,000 square feet requirement set forth in paragraph (1) General Yard Requirements above. All lots with multi-family dwelling units shall have a maximum impervious coverage of 40% or up to 60% with a Conditional Use Permit. Section 4. City Code , entitled "AGRICULTURE DISTRICT (AG)" of City Code Chapter 152 is hereby amended by changing (C)(6) to read: (6) Public: cemeteries, essential services, parks, and historic sites. 56

57 Section 5. City Code , entitled "GENERAL BUSINESS DISTRICT (C-2)" is hereby amended by changing (B) to add paragraph (7) to read: (7) Religious: churches, convents, monasteries, mosques, nunneries, seminaries, synagogues, temples, and all other religious institutions or places of religious assembly. Section 6. City Code , entitled "CENTRAL BUSINESS DISTRICT (C-3)" is hereby amended by changing (B) to add paragraph (7) to read: (7) Religious: churches, convents, monasteries, mosques, nunneries, seminaries, synagogues, temples, and all other religious institutions or places of religious assembly. Section 7. City Code , entitled "CENTRAL BUSINESS DISTRICT (C-3)" is hereby amended by changing (C) by removing paragraph (1), and renumbering the remaining paragraphs to read: (C) Conditional uses. (1) Educational: day care centers, nursery schools, and public and private schools. (2) Residential: multi-family dwellings of at least three stories and not exceeding 60 feet in height nor less than four units per structure and apartments over commercial units. (3) Retail: pet stores, excluding kennels. ( 4) Services: automobile sales, automobile service station and repair garage, on/off sale liquor establishments, printing, publishing, and wholesale outlets. (5) Shopping centers. (6) Sutface water-oriented commercial uses. Section 8. City Code Section (B)(2) entitled Official flood plain maps is hereby amended to read as follows: (2) Official flood plain maps. The official zoning districts map of the City shall delineate the 100 year flood hazard areas. The flood insurance study for Pennington County, Minnesota and Incorporated Areas, prepared by the Federal Emergency Management Agency dated May 3, 1990 and the Flood Insurance Rate Map dated May 3, 1990 (annotated by the Letter of Map Revision issued by the Federal Emergency Management Agency, Case No P, with an effective date of September 18, 2014, including all attached maps, tables, and flood profiles) are incorporated into this Section. The official zoning map shall be on file in the office of the Zoning Administrator. Section 9. City Code Chapter 10 entitled "General Provisions" is hereby adopted in its entirety, by reference, as though repeated verbatim herein. 57