Presentation Mid-Year Budget Report presented by Finance & Budget Director Mike Fender

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1 AGENDA Camden County Board of Commissioners Government Services Building, (Courthouse Square) 200 East 4 th Street, 2 nd Floor, Room 252, Commissioners Meeting Chambers Woodbine, Georgia Tuesday, January 24, 2017 Convene Regular Meeting at 6:00 PM Opening Ceremonies Invocation Pledge of Allegiance Roll Call Agenda Amendments Removal of Item 1 and renumber the agenda accordingly: Sheriff s Office Major Rob Mastroianni 1. Request for Increase to 911 Center Budget Addition of the following Regular Agenda Item and renumber the agenda accordingly: 5. Approval of bid award for Solid Waste Landfill Cells 1-5 Closures. Adoption of Agenda Approval of Minutes January 10, 2017 Special Called Meeting minutes; January 10, 2017 Regular Meeting minutes Presentation Mid-Year Budget Report presented by Finance & Budget Director Mike Fender Update regarding resolution to Aetna deductible reset presented by Aetna representatives 1

2 Public Comments Regular Agenda Bryan Lang Historical Archives Archivist Judy Buchanan 1. Appointment to the Bryan Lang Historical Archives Board of County Commissioners 2. Appointment of a County Commissioner to the St. Marys River Management Committee. Grants Manager Julie Haigler 3. Approval of Grant submittal to Georgia Trauma Commission. Purchasing Officer Alethea Harris 4. Approval of bid award for Fisher-Massey Road 5. Approval of bid award for Solid Waste Landfill Cells 1-5 Closures. Joint Development Authority Executive Director James Coughlin 6. Letter of Intent regarding access road for proposed Camden County Campus of Coastal Pines Technical College Adjourn Regular Meeting Convene Solid Waste Authority Meeting SWA Roll Call Reorganization of Solid Waste Authority (SWA) Election of the SWA Chair Election of the SWA Vice-Chair 2

3 Adoption of SWA Agenda SWA Approval of Minutes November 15, 2016 SWA meeting minutes SWA Public Comments SWA Agenda 1. Discussion regarding Poverty Exemption Policy Additional SWA Public Comments SWA Adjournment Reconvene Regular Meeting Reports Calendar January & February 2017 County Administrator Comments Additional Public Comments Adjourn BOC Meeting 3

4 CAMDEN COUNTY, GEORGIA BOARD OF COUNTY COMMISSIONERS SPECIAL CALLED MEETING JANUARY 10, 2017, 5:30 PM A Special Called Meeting of the Camden County Board of County Commissioners was held at 5:30 p.m. on Tuesday, January 10, 2017, in the Board of County Commissioners Meeting Chambers of the Government Services Building, Woodbine, Georgia. Commissioner Jimmy Starline called the meeting to order at 5:30 p.m. Present: Chairman James H. Starline; Vice-Chairman Chuck Clark; Commissioner Gary Blount; Commissioner Lannie E. Brant; Commissioner Ben L. Casey; County Attorney John S. Myers and County Clerk Kathryn A. Bishop Special Called Agenda Seating of County Commissioners Oath of Office administered by Judge Robert W. Guy, Jr., Superior Court - Lannie E. Brant, District 1 - James H. Starline, District 3 - Ben L. Casey, District 5 The Honorable Judge Robert W. Guy, Jr., Superior Court administered both of the official oaths of office to Commissioner Lannie E. Brant, District 1; James H. Starline, District 3; and Ben L. Casey, District 5. Reorganization of Board of County Commissioners Pass the Gavel to the County Attorney The gavel was passed to County Attorney John Myers. 2. Election of Chair Commissioner Blount made a motion to nominate Commissioner Starline to serve as Chairman. The motion was seconded by Commissioner Brant. The nomination carried unanimously.

5 3. Pass the Gavel to the Chair County Attorney John Myers passed the gavel to Chairman Starline. 4. Election of Vice-Chair Commissioner Blount made a motion to nominate Commissioner Clark to serve as Vice-Chairman. The motion was seconded by Commissioner Casey. The nomination carried unanimously. 5. Re-appoint and re-affirm existing employment contract of the County Administrator and County Attorney. Commissioner Blount made a motion, seconded by Vice-Chairman Clark to re-appoint and re-affirm the existing employment contract of the County Administrator and the County Attorney. 6. Re-affirm all existing long term County contracts Commissioner Blount made a motion, seconded by Commissioner Brant to re-affirm all existing long term County contracts. Existing Contracts 2017: Vendor UGA Extension Circuit Public Defender office of the Brunswick Judicial Circuit National Reimbursement Group NelsonCFO, Inc Sun Coast Paper & Chemical LLC City of Kingsland Georgia Correctional Industries Amtrust North America ecivis Southern Charm Janitorial Service Purpose Memorandum of Understanding for County Extension Personnel Indigent Defense Contract Contract for EMS Billing Services with National Reimbursement Group, Inc. Spaceport development Janitorial Supplies Fire rescue administrative and training support services Janitorial Supplies Third Party Administrator for Workers Compensation Grant identification and management software via online system Janitorial Contract with Southern Charm Janitorial Services

6 Vendor USI INSURANCE SERVICES LLC Old School Renovation Committee, Inc Cintas Corporation Mary T Smith & Associates Bensinger, DuPont and Associates (BDA) Civic Plus Liazon Paladin Data Systems Corporation City of Woodbine IDS Alarm Services Inc Southern Correctional Medicine Cities of Kingsland and St Marys John S. Myers Department of Juvenile Justice Clyde Urquhart Sheriff James K. Proctor City of Kingsland Hopkins-Gowen Oil Company Emergency Communications Network, LLC Golden Isles Office Equipment Priority Dispatch Georgia Emergency Management Agency (GEMA) Okefenokee Rural Electric Membership Corporation City of St Marys Powerpay Purpose Purchase insurance products Limited Special Purpose Agreement for Managerial Service of the Old Woodbine School buildings Contract with Cintas for Uniform/Rug cleaning services Health Insurance and Benefits Consulting and Brokerage EAP Services Agreement with Bensinger, DuPont and Associates for the Living Well Onsite Clinic Contract with Civic Plus for website services Agreement with Liazon for Bright Choices Exchange Contract with Paladin Data Systems Corp Planning and Development Software Water Treatment of Leachate from Landfill Contract with IDS for monitoring services at the Juvenile Court Inmate medical Intergovernmental Agreement for Code Red Weather Warning Services Legal Services Agreement / County Attorney Employment Contract Department of Justice Equitable Sharing Agreement & Certification Employment Contract with Attorney Clyde Urquhart for Camden County Magistrate and Probate Public Defender. $1,000 per month plus health benefits valued at approx. $12,500 Agreement between the Board of County Commissioners and Sheriff James K. Proctor for the operation of the 911 system and central dispatch center Provide shared clinic services as part of the County's program. Contract with Hopkins Gowen (gasoline provider) Emergency notifications to citizens and severe weather alerts Contract with Golden Isles Office Equipment for Copier Maintenance Contract with Priority Dispatch for the Sheriff s Office GEMA Homeland Security Statewide Mutual Aid and Assistance Agreement EMS Tower Space Leasing Agreement with Okefenokee Rural Electric Membership Corporation Public works mutual aid Credit card processing for landfill sites

7 Vendor Fleetmatics, Inc Clifton, Lipford, Hardison, & Parker, LLC City of Kingsland City of Woodbine Southeastern Bank Steve L. Howard City of St Marys, Kingsland Coastal Workforce Development Consortium Agreement New World Systems New World Systems Waynesville Volunteer Fire Department City of Kingsland City of Kingsland The Cities of Kingsland and St Marys Xerox State & Local Solutions, Inc Verizon Wireless LLC GDOT South East Regional Radio Network (SEGARRN) U.S. Physical Therapy, Inc Virtual Fleet Supervisor Humane Society of Camden County, Inc Collectron, Inc City of St Marys Georgia Emergency Management Agency (GEMA) Purpose Contract with Fleetmatics for CCFR vehicle tracking Contract for Auditing Services with Clifton, Lipford, Hardison & Parker, LLC Agreement with the City of Kingsland for the lease of two (2) Advance Life Support Ambulances Lease Agreement with the City of Woodbine for Fire Station 11 (Donald Mitchell Public Safety Building) Banking Services Agreement with Southeastern Bank County Administrator Employment Contract Fire Protection Mutual Aid Agreement with the City of St. Marys and Kingsland To administer the provisions of public law , to strengthen the US's workforce dev system thru innovation, alignment, and improvement of employment, training, and education programs and to promote individual and national economic growth. CAD Modification to New World Systems Contract EMS Fire Modification to New World Systems Contract Mutual Aid Agreement for Fire Services with Brantley County Intergovernmental Services Agreement with the City of Kingsland for Fleet Management Services Services Agreement with the City of Kingsland for gasoline Automatic Aid and Mutual Response Agreement between Camden County, City of Kingsland, and City of St. Marys School bus cameras and ticketing system when stopped busses are passed Contract with Verizon Wireless (cell & data provider tablets) Georgia Department of Transportation Project Agreement for Kingsland By-pass, Phase I Memorandum of Understanding with South East Georgia Regional Radio Network (SEGARRN) Fit 2 Work program Contract with Virtual Fleet for Assessors Vehicle tracking Humane Society Contract Collectron Services for Curbside Animal control services for the City of St Marys Memorandum of Understanding/Agreement with GEMA to provide Emergency Evacuation Shelter equipment And other items

8 Vendor Public Service Authority (PSA) Kronos, Inc City of Kingsland City of Kingsland National Park Service Georgia Forestry Commission Culligan Water Services New World Systems City of Kingsland 99 year lease for North Association Bayer Crop Science, Thomas & Hutton Cisco WebEx LLC City of Kingsland CSRA Probation Services Department of Community Supervision Department of Justice DFCS Memorandum of Understanding with the City of St. Marys for Onsite Medical Services at the Living Well Clinic. Federal Aviation Administration (FAA) IBM Corporation Joint Development Authority Clinic Fire Rescue Purpose ROW mowing Contract with the Public Service Authority Telestaff for EMS Scheduling and Accountability Software Intergovernmental Services Agreement with the City of Kingsland for Animal Control Services Intergovernmental Services Agreement with the City of Kingsland for IT Services Establish the terms and conditions under which mutual assistance in wildland and structural fire suppression operations on lands within Cumberland Island National Seashore's boundaries and Camden. Cooperative Agreement with Georgia Forestry Commission Contract with Culligan Water Services (purified water provider) Coverage for services and licensing from New World. Intergovernmental Services Agreement with the City of Kingsland for Building Inspector Services Contract with Web EX (virtual meeting provider) Station 3 colocation, coverage for certain areas Probation Services for misdemeanors (Superior Ct) Memorandum of Agreement with the Department of Corrections for Office space. Lease Agreement with the Camden County Department of Family and Children Services (DFACS). Provides a framework for the FAA to prepare an Environmental Impact Statement to address the potential impacts of constructing and operating a commercial space launch site Contract with IBM for the Sheriff s Office Establish the terms and process used by the JDA to provide incentives Agreement for Professional Services with Dr. Earl Martin as the supervising physician for the Camden County Living Well Onsite Wellness Clinic. Memorandum of Understanding Affiliation Agreement with Rescue Training Inc.

9 Vendor Clinic Retirement Public Works Human Resources Fire Rescue Clinic Coastal Regional Commission Public Service Authority (PSA) Kingsland Development Authority (KDA) / Summer Industries TDS Telecom Union Carbide Option Contract Camden County School Board Clay Montague Douglas A. Neal Architect Scarborough & Britt LLC AECOM Leidos Tribune & Georgian Clinic electronic medical records Purpose Memorandum of Understanding with the City of Kingsland for Onsite Medical Services at the Living Well Clinic. Contract with Principal Financial Group for 401 (a) Defined Contribution Plan and 457 (b) Deferred Compensation Plan (Retirement) Georgia Department of Transportation Project Agreement for Kingsland By-pass, Phase II Employee Health Plan Administer Contract (Medical Insurance) with Aetna Letter of Agreement with Shands and University of Florida Physicians, Health Professionals, and Physician Extenders ("Providers") for Patient Specific In- Network Authorization Memorandum of Understanding with the Public Service Authority for Onsite Medical Services at the Living Well Clinic. Coastal Regional Commission Area Agency on Aging Contract Mowing county facilities 2014 agreement. Amend the 9/1/13 agreement Contract with TDS (telecommunication provider) Intergovernmental Agreement with the Board of Education to enforce O.C.G.A Professional Services - Consultant Juvenile Justice Building Renovations Property and Casualty Risk Management Consultant Design and Consulting for Radio Communications Environmental impact Study Contract for Newspaper Ad Pricing Insync Healthcare Solutions ADJOURNMENT: Commissioner Starline made a motion, seconded by Commissioner Blount to adjourn the January 10, 2017 Special Called Meeting. The meeting adjourned at 5:37 p.m.

10 BY: JAMES H. STARLINE, CHAIRMAN CAMDEN COUNTY BOARD OF COMMISSIONERS ATTEST: KATHRYN BISHOP, COUNTY CLERK

11 1 CAMDEN COUNTY, GEORGIA BOARD OF COUNTY COMMISSIONERS REGULAR MEETING JANUARY 10, 2017, 6:00 PM Present: Chairman James H. Starline; Vice-Chairman Chuck Clark; Commissioner Gary Blount; Commissioner Lannie E. Brant; Commissioner Ben L. Casey; County Attorney John S. Myers and County Clerk Kathryn A. Bishop Chairman Starline called the meeting to order at 6:00 p.m. Commissioner Lannie Brant delivered the invocation. Chairman Starline led the Pledge of Allegiance. Agenda Amendments: Removal of item 14 and renumber the agenda accordingly: 14. Approval of Benefits Science Contract. Commissioner Blount made a motion, seconded by Commissioner Casey to approve the agenda amendment as presented. Removal of Executive Session Litigation Commissioner Blount made a motion, seconded by Commissioner Brant to approve the agenda amendment as presented. Motion to Adopt the Agenda: Commissioner Brant made a motion, seconded by Commissioner Blount to adopt the agenda as amended. Approval of the Minutes December 6, 2016 Regular Meeting minutes Vice-Chairman Clark made a motion, seconded by Commissioner Blount to approve December 6, 2016 Regular Meeting minutes. So Voted: Chairman Starline Yes Vice-Chairman Clark Yes Commissioner Brant Yes Commissioner Casey Abstain

12 Commissioner Blount - Yes The motion carried 4-1, Commissioner Casey abstained. Public Comments No comments from the public were offered during this time. Commissioner Blount made a motion, seconded by Commissioner Brant to adjourn the Regular Meeting and convene a Public Hearing at 6:05 PM. Chairman Starline convened the Public Hearing at 6:05 PM. Convene Public Hearing Request to Rezone A-R to R-2, Tax Parcels and , and a Future Land Use Map Amendment FLU to Multi-family. Properties are located 101 Hubbard Rd. and 144 Rhone Rd. No comments were offered in favor or in opposition of this item. Request for a transfer of an alcohol license from Jay Hulslander and Waverly Mini Mart to Pankaj Kumar Patel and OM Food Mart for Retail Sales of Malt Beverages, Beer & Wine. No comments were offered in favor or in opposition of this item. Commissioner Blount made a motion, seconded by Commissioner Brant to adjourn the Public Hearing and reconvene the regular meeting at 6:08 PM. Chairman Starline reconvened the Regular Meeting at 6:08 PM. Regular Agenda 1. Consideration of Request to Rezone A-R to R-2, Tax Parcels and , and a Future Land Use Map Amendment FLU to Multi-family. Properties are located 101 Hubbard Rd. and 144 Rhone Rd. Commissioner Blount made a motion, seconded by Commissioner Brant to approve the Request to Rezone A-R to R-2, Tax Parcels and , and a Future Land Use Map Amendment FLU to Multi-family located 101 Hubbard Rd. and 144 Rhone Rd. 2

13 So Voted: Chairman Starline Yes Vice-Chairman Clark Yes Commissioner Brant Yes Commissioner Casey Abstain Commissioner Blount - Yes The motion carried 4-1, Commissioner Casey abstained. 2. Consideration of Request for a transfer of an alcohol license from Jay Hulslander and Waverly Mini Mart to Pankaj Kumar Patel and OM Food Mart for Retail Sales of Malt Beverages, Beer & Wine. Commissioner Brant made a motion, seconded by Commissioner Blount to approve the Request for a transfer of an alcohol license from Jay Hulslander and Waverly Mini Mart to Pankaj Kumar Patel and OM Food Mart for Retail Sales of Malt Beverages, Beer & Wine. 3. Consider a Request for a second extension to temporary use permit to allow vehicles from the GA Port Authority to be parked on the 105 acre parcel on the north side of Highway 110, west of Woodbine owned by Matt Jordan. Commissioner Brant made a motion, seconded by Commissioner Casey to approve the Request for a second extension to temporary use permit to allow vehicles from the GA Port Authority to be parked on the 105 acre parcel on the north side of Highway 110, west of Woodbine owned by Matt Jordan. 4. Appointment to the Joint Development Authority. Commissioner Blount made a motion, seconded by Vice-Chair Clark to appoint Joel Hanner to serve a term of four (4) years on the Joint Development Authority Board of Directors. 5. Appointment to the St. Marys River Management Committee At-Large member. Chairman Starline made a motion, seconded by Commissioner Brant to appoint Christopher Chauncey to the St. Marys River Management Committee to serve a term of four (4) years. 3

14 6. Appointments (2) to the Camden County Planning Commission. Commissioner Brant made a motion, seconded by Commissioner Blount to reappoint Daren Pocernik to the Camden County Planning Commission to serve a term of four (4) years. Commissioner Casey made a motion, seconded by Vice-Chairman Clark to appoint Donald Koski to the Camden County Planning Commission to serve a term of four (4) years. 7. Reappointment to the Camden County Board of Health. Chairman Starline made a motion, seconded by Commissioner Blount to reappoint Dr. Sujay Patel to the Board of Health to serve a term of six (6) years. 8. Approval of Contract for Probation Supervision and Rehabilitation Services with Satilla Probation Management Corporation. Commissioner Brant made a motion, seconded by Vice-Chairman Clark to approve the Contract for Magistrate Court Probation Supervision and Rehabilitation Services with Satilla Probation Management Corporation. 9. Approval of Contract for Probation Supervision and Rehabilitation Services with Satilla Probation Management Corporation. Commissioner Brant made a motion, seconded by Commissioner Ben Casey to approve the Contract for Probate Court Probation Supervision and Rehabilitation Services with Satilla Probation Management Corporation. 10. Acceptance of the 2016 Sex Offender Registry Notification Act (SORNA) Program Grant. Commissioner Blount made a motion, seconded by Commissioner Brant to approve the acceptance of the 2016 Sex Offender Registry Notification Act (SORNA) Program Grant. 4

15 11. Approval of Amendment to Georgia Indigent Defense Services Agreement for Fiscal Year Commissioner Blount made a motion, seconded by Commissioner Brant to approve the Amendment to Georgia Indigent Defense Services Agreement for Fiscal Year Approval of Quarterly Surplus List. Commissioner Blount made a motion, seconded by Vice-Chairman Clark to approve the quarterly surplus list as presented by staff. 13. Approval of Agreement with the Georgia Trauma Care Network Commission. Commissioner Brant made a motion, seconded by Commissioner Blount to approve the Agreement with the Georgia Trauma Care Network Commission. 14. Approval of the Camden County Employee Handbook Commissioner Blount made a motion, seconded by Commissioner Brant to approve the Camden County Employee Handbook as presented by staff. Reports Calendar January & February 2017 County Clerk Katie Bishop stated there were no changes to the calendar at this time. 5 County Administrator Comments County Administrator Steve Howard announced that staff is on target with the release of the annual report. Additional Public Comments Reverend James Hamm, Kingsland Rev. Hamm announced that January 23 rd will be the Statewide Homeless Count in our area and he hopes to schedule a meeting with elected officials on January 31 st to review the results of the Count.

16 Adjournment: Commissioner Blount made a motion, seconded by Vice-Chairman Clark to adjourn the January 10, 2017 regular meeting. The vote was unanimous to adjourn the meeting at 6:33 PM. 6

17 CAMDEN COUNTY BOARD OF COMMISSIONERS AGENDA ITEM: 1 SUBJECT: Appointment of Al Chapman to the Bryan Lang Historical Archives Board (1 new appointment) (X) Recommendation ( ) Policy Discussion ( ) Status Report (X) Action Item ( ) Other DATE: January 18, 2017 BUDGET INFORMATION: N/A COMMISSION ACTION REQUESTED ON: January 24 th PURPOSE: To request that the Board of Commissioners: a. To consider the Appointment of Al Chapman to the Bryan Lang Historical Archives Board HISTORY: 1. The Bryan-Lang Library, as it was known then, opened in In 2009 the name was changed to the Bryan-Lang Historical Archives to more accurately reflect the nature of the documents and artifacts in the collection. 2. The Bryan Lang Archives Board provides administrative leadership and helps to chart the course of the archives management. FACTS & ISSUES: 1. The Bryan-Lang Historical Archives is a research-only facility. They provide basic and advanced searches for information pertaining to Camden County. 2, Appointed members to this board serve three (3) year terms and are appointed by the Board of County Commissioners. 3. The Board meets the third Tuesday of the month at 4:30 PM at the Bryan Lang Archive facility in Woodbine. 5. According to the Bryan Lang Historical Archives Board of Directors by-laws, recommendations for appointments are submitted to the Board of Commissioners for approval. 6. Al Chapman has submitted his request to serve in this capacity. OPTIONS: 1. Motion to appoint Al Chapman to the Bryan Lang Historical Archives Board of Directors. 2. Motion to deny this item. 3. Motion to table this item. 4. Other action by the Board.

18 DEPARTMENT RECOMMENDED ACTION: 1. The Bryan Lang Historical Archives Board of Directors recommends and requests the appointment of Mr. Chapman. DEPARTMENT: IF APPLICABLE: IF APPLICABLE: Prepared by: County Attorney Review: Finance Review: Katie Bishop, County Clerk N/A N/A

19 Katie Bishop From: Sent: To: Subject: Tuesday, December 13, :33 PM Katie Bishop; M Renee Crews Online Form Submittal: Citizen Board Application Form If you are having problems viewing this HTML , click to view a Text version. Citizen Board Application Form Name:* Al Chapman Home Address:* Colerain Road, St. Marys, GA Home Phone:* Additional Phone: Address:* mchapman1@tds.net Please check a box below to indicate which Board you are submitting this application for:* [ ] Joint Development Authority [ ] Aging Services Adivsory Council [ ] Board of Health [ ] Coastal Workforce Service Board [ ] Georgia Forestry Board [X] Bryan Lang Historical Archives Board [ ] Coastal Area District Development Auhotirty (CADDA) [ ] Coastal Georgia Region VII Work Force Investment Board [ ] Coastal Regional Center Board of Directors [ ] Coastal Georgia Resource Conservation Development Council [ ] Department of Family & Child Services Board [ ] Georgia Department of Human Resources Dvision of Mental Health, Development Disabilities & Addictive Diseases Board (Region 13 Office) [ ] Planning & Zoning Commission [ ] St. Marys River Management Committee [ ] Board of Assessors [ ] Gateway Community Service Board [ ] Three Rivers Regional Library Board Are you currently serving on a [No \/] County Board(s)?* If yes, which board(s) do you serve? Are you a resident of the [X] Yes [ ] No County?* Do you hold a public office?* [ ] Yes [X] No Are you employed by Camden [ ] Yes [X] No County?* Have you been convicted of a misdemeanor or felony, excluding civil traffic infractions? (Note: A DUI and/or revoked license are NOT "civil traffic infractions" and must be reported.)* [ ] Yes [X] No Do you have any potential conflicts of interest that may arise from time to time if you serve on one of these boards? (A conflict of interest would be anything that inures to your benefit, your employer's benefit or a member of your family's benefit. Note: Having a potential conflict of interest does not necessarily exclude you from serving on a board.)* [No \/] If yes please explain: Please list any community involvement, special skills, talents, experience, expertise or other qualifications that you would bring to theboard(s) for which you are applying:* Property owner and tax payer of numerous properties; member of the Eagles. Moose, Alee Temple Shrine, Elks Lodge and Veterans of Foreign Wars. Have always been interested in Historical History, etc., and feel as though I could be an asset to the committee. I hereby declare that the information provided by me in this application is true, correct, and complete to the best of my knowledge. I understand that, if chosen, any misstatement or omission of fact on this application shall be considered cause for ineligibility for appointment. Applicants are considered for all appointments without regard to race, color, religion, sex, national origin, age, marital or verteran status, medical condition or disability. Electronic Signature below: * Al Chapman * indicates required fields. View any uploaded files by signing in and then proceeding to the link below: 1

20 CAMDEN COUNTY BOARD OF COMMISSIONERS AGENDA ITEM: 2 SUBJECT: Appointment to the St. Marys River Management Committee member of the Board of County Commissioners. ( ) Recommendation ( ) Policy Discussion ( ) Status Report (X) Action Item ( ) Other DATE: January 19, 2017 BUDGET INFORMATION: N/A COMMISSION ACTION REQUESTED ON: January 24 th PURPOSE: To request that the Board of Commissioners: a. To consider the appointment of a County Commissioner to the St. Marys River Management Committee. FACTS & ISSUES: 1. The St. Marys River Management Committee (SMRMC) is an intergovernmental entity of elected and appointed members from four (4) counties along the St. Marys River including Camden, Charlton, Nassau and Baker counties. 2. The committee is made up of individuals who are involved because of a personal commitment to the St. Marys River. The committee meets monthly to discuss, develop and implement plans and programs in regard to the St. Marys River. 3. The Committee prepares and presents to each County Commission an annual report at the end of each fiscal year. This report summarizes accomplishments of the Committee over the past year and provides recommendations for future activities as well as a financial report. 4, Previously, former Commissioner Tony Sheppard served in this capacity. OPTIONS: 1. Motion to appoint a County Commissioner to the St. Marys River Management Committee to serve a term of four (4) years. 2. Motion to deny this item. 3. Motion to table this item. 4. Other action by the Board.

21 DEPARTMENT RECOMMENDED ACTION: 1. To be determined by the Board. DEPARTMENT: IF APPLICABLE: IF APPLICABLE: Prepared by: County Attorney Review: Finance Review: Katie Bishop, County Clerk N/A N/A

22 CAMDEN COUNTY BOARD OF COMMISSIONERS AGENDA ITEM: 3 SUBJECT: Approval of Grant submittal to Georgia Trauma Commission. (X) Recommendation ( ) Policy Discussion ( ) Status Report (X) Action Item ( ) Other DATE: January 19, 2017 BUDGET INFORMATION: REVENUES: 7, EXPENSES: 7, FUNDING SOURCE: Grant request COMMISSION ACTION REQUESTED ON: January 24 th PURPOSE: To request that the Board of Commissioners: a. To consider the grant submittal to the Georgia Trauma Commission. Funds will be used to purchase ambulance equipment. HISTORY: 1. This grant is an annual application submitted to the GA trauma commission. We are confident that funds will be allocated again this year. FACTS & ISSUES: 1. At a minimum we will receive $7, It is likely that not all ambulance services will apply for this funding, making more dollars available. 2. No match is required. OPTIONS: 1. Motion to approve this item. 2. Motion to deny this item. 3. Motion to table this item. 4. Other action by the Board. DEPARTMENT RECOMMENDED ACTION: 1. To be determined by the Board. DEPARTMENT: IF APPLICABLE: IF APPLICABLE: Prepared by: County Attorney Review: Finance Review: Julie Haigler, John S. Myers Mike Fender, Director Grants Manager

23 SUBJECT: CAMDEN COUNTY BOARD OF COMMISSIONERS AGENDA ITEM: 4 Approval of Fisher-Massey Road Improvements Contract (X) Recommendation ( ) Policy Discussion ( ) Status Report (X) Action Item ( ) Other DATE: January 20, 2017 BUDGET INFORMATION: REVENUES: N/A EXPENSES: ANNUAL: N/A CAPITAL: N/A OTHER: $457, from SPLOST VII FUNDING SOURCE: SPLOST COMMISSION ACTION REQUESTED ON: PURPOSE: To request that the Board of Commissioners: a. To consider the approval to award Charlie Hester Construction Inc. to improve 2900 LF of maintained Camden County dirt road to an asphalt section, including grading, drainage, base, signage and paving. HISTORY: 1. The Board previously approved roadway improvements in SPLOST VII Project budgets Fisher-Massey was included on the list of approve roadway projects. 2. Purchasing requested competitive proposals from GDOT approved firms to complete improvements of a section of Fisher Massey Road. FACTS & ISSUES: 1. An RFP was advertised in the local paper and posted on Camden County website. Attendance to a mandatory pre-bid conference was required. 2. Charlie Hester Construction Inc. from Brunswick, GA submitted the only most responsive proposal that will best fit the needs of the County. OPTIONS: 1. Motion to approve the award to contract with Charlie Hester Construction Inc. 2. Motion to deny the award to contract with Charlie Hester Construction Inc.

24 3. Table this item. 4. Other action by the Board. DEPARTMENT RECOMMENDED ACTION: 1. Staff recommend to award contract to Charlie Hester Construction Inc. DEPARTMENT: IF APPLICABLE: IF APPLICABLE: Prepared by: County Attorney Review: Finance Review: Alethea Harris, N/A Mike Fender, Director Purchasing Officer

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27 CAMDEN COUNTY BOARD OF COMMISSIONERS AGENDA ITEM: 5 SUBJECT: Approval of contract award for Solid Waste Landfill cells 1-5 Closure (X) Recommendation ( ) Policy Discussion ( ) Status Report (X) Action Item ( ) Other DATE: January 19, 2017 BUDGET INFORMATION: REVENUES: N/A EXPENSES: ANNUAL: N/A CAPITAL: N/A OTHER: $1,899, FUNDING SOURCE: 540 SOLID WASTE COMMISSION ACTION REQUESTED ON: PURPOSE: To request that the Board of Commissioners: a. To approve the award to Cooper, Barnette, & Page Inc. for C&D Industrial Waste Landfill Cells 1-5 closure construction. HISTORY: 1. The Solid Waste department is closing cells 1-5 at the C&D Industrial Waste Landfill. 2. Purchasing requested competitive proposals, with the assistance of Atlantic Coast Consulting Inc., to procure experienced and qualified contractors to complete cell closures. 3. The project consists of construction of approximately 143,800 SY of compacted clay liner, 143,800 SY of top soil, 1,460 LF of HDPE Down drain, 12,100 LF of diversion terrace, 5,770 LF of grass lined ditch matting, sediment pond cleaning, and erosion and sedimentation control items. FACTS & ISSUES: 1. An RFP was advertised in the local paper and posted on Camden County website. 2. Attendance to a mandatory pre-bid conference was required, 8 contractors attended. 5 completed Proposals were selected and evaluated. 3. Cooper, Barnette, & Page Inc., from Athens, GA was selected the most responsive and responsible proposer that will best fit the needs of the County. 4. The estimated notice to proceed date is February 1 st and the estimated project completion date is July 31 st.

28 OPTIONS: 1. Motion to approve the award to contract with Cooper, Barnette, & Page Inc. 2. Motion to deny this item. 3. Motion to table this item. 4. Other action by the board. DEPARTMENT RECOMMENDED ACTION: 1. Staff recommends to award contract to Charlie Hester Construction Inc. DEPARTMENT: IF APPLICABLE: IF APPLICABLE: Prepared by: County Attorney Review: Finance Review: Alethea Harris, Attorney John S. Myers Mike Fender. Director Purchasing Officer

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33 CAMDEN COUNTY BOARD OF COMMISSIONERS AGENDA ITEM: 6 SUBJECT: Approval of Letter of Intent regarding access road for proposed Camden County Campus of Coastal Pines Technical College ( ) Recommendation ( ) Policy Discussion ( ) Status Report (X) Action Item ( ) Other DATE: January 19, 2017 BUDGET INFORMATION: None at this time. COMMISSION ACTION REQUESTED ON: January 24 th PURPOSE: To request that the Board of Commissioners: a. To consider the approval of the Letter of Intent regarding access road for proposed Camden County Campus of Coastal Pines Technical College HISTORY: 1. After advocating for a technical college for 8 years, the state has awarded funding for the design and engineering of the new campus off Exit 3 in Kingsland. 2. Now as we await the approval of funding for the construction of the campus the state has asked that the community assist with the construction of an access road into the campus. FACTS & ISSUES: 1. This estimated cost for the design and construction of the road is approximately $770, Through in-kind services using county and city crews that cost can roughly be cut in half. 3. The intent is to put this issue on the next SPLOST as a Tier II issue. This strategy will allow the entire community share in the expense which we feel is reasonable since the campus will serve residents of all 3 cities and the county. 4. Staff is also preparing a letter requesting that Trident Refit Facility (TRF) participate in the project since a major mission of the college will be meeting their workforce needs. OPTIONS: 1. Motion to approve the Letter of Intent regarding access road for proposed Camden County Campus of Coastal Pines Technical College 2. Motion to deny this item. 3. Motion to table this item. 4. Other action by the Board.

34 DEPARTMENT RECOMMENDED ACTION: 1. To be determined by the Board. DEPARTMENT: IF APPLICABLE: IF APPLICABLE: Prepared by: County Attorney Review: Finance Review: James Coughlin, JDA N/A Mike Fender, Director Executive Director

35 January 24, 2017 Sara Honeywill Senior Exec. Director, Facilities Management Technical College System of Georgia 1800 Century Place, Suite 400 Atlanta, Georgia Re: Access road for proposed Camden County campus of Coastal Pines Technical College Ms. Honeywill: The Camden County Board of Commissioners, along with the collective cities of Kingsland, St. Marys and Woodbine, are immensely grateful for the recent consideration, received from The Technical College System of Georgia (TCSG), regarding the design and engineering of a new campus of Coastal Pines Technical College to be located in Kingsland. In the future, we look forward to partnering with TCSG during the construction of the campus which will serve the residents of southeast Georgia, the military, as well as existing and prospective industries. Our community is committed to working together in order to provide the needed access road which will serve the new campus. Please accept this letter as a statement of our intent to construct the access road after funding for the construction of the campus has been approved at the State level. At that time, the local community will work with our partners at TCSG to provide a combination of in-kind and contracted services in order to deliver a finished road before the scheduled opening of the campus. The construction of this road will require the coordination of both County and City resources, as well as a commitment of shared funds. We all agree that this campus and the valuable education it will offer our citizens is a high priority. We look forward to working with our State partners to bring it to fruition. Board of County Commissioners James H. Starline, Chairman City of Kingsland Kenneth E. Smith, Sr., Mayor City of St. Marys John Morrissey, Mayor City of Woodbine Steven Parrott, Mayor

36 Camden County Solid Waste Authority (SWA) Government Services Building, (Courthouse Square) Commissioners Meeting Chambers 200 East 4 th Street, 2 nd Floor, Room 252, Woodbine, Georgia Tuesday, November 15, 2016 The Camden County Solid Waste Authority held a meeting on Tuesday, November 15, 2016, at 6:06 p.m. in the Board of County Commissioners Meeting Chambers of the Government Services Building, Woodbine, Georgia. Present: Chairman Jimmy Starline; Vice-Chairman Chuck Clark; Willis R. Keene, Jr.; Tony Sheppard; Gary Blount; County Attorney John S. Myers; and County Clerk Kathryn A. Bishop. Absent: County Administrator Steve Howard SWA Agenda Amendments Removal of Curbside Collection and Solid Waste Reports Gary Blount made a motion, seconded by Willis R. Keene, Jr. to approve the SWA agenda amendment as presented. Adoption of SWA Agenda SWA Vice-Chairman Chuck Clark made a motion, seconded by Gary Blount to adopt the Solid Waste Authority agenda as amended. SWA Approval of Minutes June 21, 2016 SWA meeting minutes Willis R. Keene Jr. made a motion, seconded by Gary Blount to approve the June 21, 2016 Solid Waste Authority meeting minutes.

37 SWA Public Comments No comments were offered from the public during this time. SWA Agenda 1. Written notice of non-renewal-advanced Disposal Stateline, L.L.C. - Franchise agreement for residential solid waste collection service Mr. Keene made a motion, seconded by Vice-Chairman Clark to authorize staff to transmit the written notice of non-renewal - Advanced Disposal Stateline, L.L.C. - Franchise agreement for residential solid waste collection service. Additional SWA Public Comments No comments were offered from the public during this time. SWA Adjournment Willis R. Keene, Jr. made a motion, seconded Gary Blount to adjourn the Solid Waste Authority meeting at 6:09 PM.

38 CAMDEN COUNTY BOARD OF COMMISSIONERS SWA AGENDA ITEM: 1 SUBJECT: Discussion and possible action to move forward with proposed amendments to the Official Code of Camden County, Georgia, Chapter 50 Solid Waste, Article I - Residential Curbside Collection, Section 8 Exemptions. (X) Recommendation (X) Policy Discussion ( ) Status Report (X) Action Item ( ) Other DATE: January 19, 2017 BUDGET INFORMATION: REVENUES: EXPENSES: pending outcome pending outcome approximately $5,600 per year currently FUNDING SOURCE: Curbside Collection Fund COMMISSION ACTION REQUESTED ON: January 24, 2017 PURPOSE: To request that the Board of Commissioners: a. To discuss the proposed amendments to the Official Code of Camden County, Georgia, Chapter 50 Solid Waste, Article I - Residential Curbside Collection, Section 8 Exemptions. HISTORY: 1. Poverty exemptions have been given for curbside residents as approved based on the schedule from DFACS for many years and last year based on 100% levels of the Federal Poverty Level. 2. There is a need to establish income levels for determining poverty levels and the federal poverty guidelines is a good indicator, but has proven to exclude many lower income customers as pass or fail. 3. The last sentence in question of the current ordinance under the section 50-8 is stated as follows: This exemption is intended for persons that own the service property, are living at the residence, and can be verified as an indigent (or extremely low income) person by the annual federal poverty guidelines schedule. FACTS & ISSUES: 1. This year, the number of exempt status customers went from 86 applications to 58 applications for exemption this year. 41 customers have been denied to date and will be reconsidered if approved. 28 customers have not applied that were approved last year and would also be given an opportunity to apply under the new poverty exemption schedule.

39 2. If all 86 customers were granted exemptions, it could cost as much as $5, Attached is the suggested new schedule for the current ordinance section 50-8, beginning for the current calendar year The customers that have already been approved for poverty exemption (17) would be grandfathered for purposes of this change. 5. The new suggested wording for the last sentence in question of the current ordinance, section 50-8 is as follows: This exemption is intended for persons that own the service property, are living at the residence, and can be verified as an indigent person by the poverty exemption schedule, established by the Camden County Board of Commissioners. 6. The next steps in the process is to advertise for the first public hearing and first reading of the amendments to be held on Tuesday, February 7 th, followed by the second public hearing and second reading & adoption of the amendments on Tuesday, February 21 st. OPTIONS: 1. Motion to move forward with the advertising and procedures to amend the Official Code of Camden County, Georgia, Chapter 50 Solid Waste, Article I - Residential Curbside Collection, Section 8 Exemptions. 2. Motion to deny this item. 3. Motion to table this item. 4. Other action by the Board. DEPARTMENT RECOMMENDED ACTION: 1. Staff recommends moving forward with said amendments to the Code. DEPARTMENT: IF APPLICABLE: IF APPLICABLE: Prepared by: County Attorney Review: Finance Review: Mike Fender, Director Attorney John S. Myers N/A

40 Poverty Exemption Schedule Curbside Collection Billing Approved Date - February 7, 2017 Customer Earnings per month Exemption $850 or less $0 cost to customer $851 to $1000 customer pays 25% $1001 to $1100 customer pays 50% $1101 to $1200 customer pays 75% $1201 or greater customer pays 100% * Customer is designated as the owner of the property and living at the residence This schedule would apply only to the customer, no consideration of number in the household

41 CAMDEN COUNTY BOARD OF COUNTY COMMISSIONERS NOTICE OF PUBLIC HEARING Notice is hereby given that a public hearing shall be held at the Camden County Government Services Complex, 200 East Fourth Street, Courthouse Square, Second Floor, Room 252, Woodbine, GA 31569, on Tuesday, February 7, 2017 at the scheduled meeting of the Board of County Commissioners which begins at 5:00 PM. The Public hearing is to consider and receive public comment on amendments to the Official Code of Camden County, Georgia, Chapter 50 Solid Waste, Article I - Residential Curbside Collection, Section 8 Exemptions. For further information contact the Office of the County Clerk, in Woodbine, GA, between the hours of 8 a.m. and 5 p.m., Monday through Friday. Camden County Board of County Commissioners Run Legal Ad on the following dates: January 26, 2017 & February 2, 2017

42 CAMDEN COUNTY BOARD OF COMMISSIONERS PUBLIC NOTICE OF FIRST READING INTENT TO AMEND THE OFFICIAL CODE OF CAMDEN COUNTY, GEORGIA, CHAPTER 50 SOLID WASTE, ARTICLE I - RESIDENTIAL CURBSIDE COLLECTION, SECTION 8 EXEMPTIONS. The Camden County Board of Commissioners hereby gives this public notice of their intent to amend the Official Code of Camden County, Georgia, Chapter 50 Solid Waste, Article I - Residential Curbside Collection, Section 8 Exemptions. The passage of said amendment is subject to the following event: First reading of the amendments to the ordinance is to be held on Tuesday, February 7, 2017 at the scheduled meeting of the Board of County Commissioners which begins at 5:00 PM. To view the full text of the amendments contact the Office of the County Clerk, in Woodbine, GA, between the hours of 8 a.m. and 5 p.m. Monday through Friday. Camden County Board of County Commissioners Run Legal Ad on the following dates: January 26, 2017 & February 2, 2017

43 Board of County Commissioners January 2017 Calendar Monday Tuesday Wednesday Thursday Friday January 16 January 17 January 18 January 19 January 20 County offices will be closed in observance of Martin Luther King Jr. Day Board of Assessor Regular Meeting 6:00 PM, Woodbine JDA Meeting 9:00 AM Center for Industry & Commerce Located at North Center, Kingsland January 23 January 24 Board of County Commissioners Regular Meeting 6:00 PM, Woodbine January 25 Planning Commission Meeting 6:00 PM Annex - Kingsland January 26 January 27 January 30 January 31

44 February 2017 Calendar Monday Tuesday Wednesday Thursday Friday February 1 February 2 February 3 Board of Assessor Regular Meeting 6:00 PM, Woodbine February 6 February 7 February 8 February 9 February 10 Board of County Commissioners Regular Meeting 5:00 PM, Woodbine *Appeal Hearing February 13 February 14 February 15 February 16 February 17 Board of Assessor Regular Meeting 6:00 PM, Woodbine February 20 February 21 February 22 February 23 February 24 County offices will be closed in observance of President s Day Board of County Commissioners Regular Meeting 6:00 PM, Woodbine Planning Commission Meeting 6:00 PM Annex - Kingsland February 27 February 28 ***At this time there is no meeting scheduled for the JDA or the PSA for the month of February.***