Official Minutes of the Holland Township Board of Education Milford, NJ Regular Board Meeting August 26, 2014

Transcription

1 Page 1 of 17 Official Minutes of the Holland Township Board of Education Milford, NJ Regular Board Meeting Time and Place The Regular Board Meeting was held on by the Board of Education of the Holland Township School District, Hunterdon County, in the Auditorium of the Holland Township Elementary School, 714 Milford-Warren Glen Road, Milford, New Jersey Sunshine Notice In accordance with the provisions of the New Jersey Open Public Meetings Act, Chapter 231 Laws of 1975, adequate notice of this meeting was provided through the public notice on January 9, 2014 by: A. Faxing to the Hunterdon Democrat and Express Times B. Posting on the District Website and the bulletin board in the main hallway of the school C. Filing with the Clerk of the Township of Holland Call to Order The meeting was called to order at 7:06 p.m. by Board President McDowall Roll Call Board Members Present: Absent: School Administration Present: Davis, Hance, Moebus, Scheibener, Scott, Schneider, McDowall Somers, Soucie Mr. David Bailey, Superintendent, Mrs. Abigail Postma, SBA/Brd Secretary, Dr. Nancy Yard, Principal, and Dr. Kathleen Stannard, Child Study Team Supervisor

2 Page 2 of 17 Public Present: 12 Visitors Approval of Minutes of Previous Meetings MOTION by Mr. Moebus seconded by Mrs. Scott to approve the following Minutes from the previous meeting(s): June 24, 2014 Regular Board Meeting June 24, 2014 Executive Session AYES: Davis, Hance, Moebus, Scott, Schneider, McDowall Abstain: Scheibener MOTION APPROVED BOE Comments: President McDowall reviewed his discussion with the Milford Board President regarding school merger; Milford Board President did not agree with the school merger idea and would rather share administration. Mr. McDowall added that consolidation should look at a full spectrum of school business to consolidate everything such as, best practices, the financials, and all curriculums to save tax payer money. He added that a meeting will be held in October with all Hunterdon County Superintendents, Board Presidents and the Hunterdon County Department of Education Executive County Superintendent of Schools to review County Regionalization. Comments/Reports: Superintendent, Mr. David Bailey Strategic Planning Community Day Goals for Chromebook Distribution Solar Update Coffee and Conversation with the Superintendent Sept. 10 & 11, 2014 Comments/Reports: Principal, Dr. Nancy Yard Dr. Yard thanked the staff for an exceptional Extended School Year program this past summer. She also announced that she is looking forward to the start of a new school year.

3 Page 3 of 17 Comments: Public Agenda Items Only None Superintendent Action Items Education MOTION by Mr. McDowall seconded by Mrs. Scheibener to approve the following Action Items as recommended by the Superintendent; 1. Accept Superintendent s Harassment, Intimidation, Bullying Report RESOLVED that the Holland Township Board of Education accepts the Superintendent s Harassment, Intimidation, Bullying report for July K1 (Board Portal) 2. Approve Annual HIB Self-Assessment K2 (Board Portal) RESOLVED that the Holland Township Board of Education approves the Annual HIB Self Assessment for the school year. 3. Approve Athletic Travel to Away Games RESOLVED that the Holland Township Board of Education approves all scheduled away games pursuant to each sport s season for the school year. 4. Approve Athletic Schedule K3 (Board Portal) RESOLVED that the Holland Township Board of Education approves the Soccer (Boys & Girls), Volleyball (Girls), Basketball (Boys & Girls), Baseball and Softball schedule for the school year. 5. Approve Class/Field Trip RESOLVED that the Holland Township Board of Education approves the following class/field trips:

4 Page 4 of 17 October 2014 March 2015 April 2015 November 2014 June 2015 Spring 2015 Spring 2015 Spring 2015 Spring Break 2016 October/November 2014 TBA May 2015 (Tentative) April 2015 (Tentative) March 2015 (Tentative) March/April 2015 June 2015 May 2015 January & February 2015 Grade 4 Lost River Caverns (Hellertown, PA) Shop Rite (Greenwich, NJ) Ellis Island (Jersey City, NJ) Grade 5 The Franklin Institute Somerset Patriots Game (Education Day) The Great Swamp Education Center Band Del Val High School Band Festival Music in The Parks Current 7 th Gr. Students for travel in 8 th Gr. EF Educational Tour (Switzerland & Italy) Gifted & Talented 5 th & 6 th Gr. Gifted and Talented/Art Studio - Grounds for Sculpture 7 th & 8 th Gr. G&T Martin Guitar Tour Nazareth, PA (Parent Transport) Junior Solar Sprint Competition Morris County Central Perk 6 th -8 th Gr. NJTSA (New Jersey Technology Student Association) State Finals College of NJ 6 th Gr. G&T Thomas Edison Invention Challenge (Parent Transport) 6 th 8 th Gr. MS Robotics Challenge, Bridgewater Raritan MS (Parent Transport) 8 th Gr. Ranger Guided Kayak Lake Nockamixon (Parent Transport) 6 th & 7 th Gr. G&T Assateague Island (Parent Transport) SKI Club Shawnee Mountain (6 trips) 6. Approve Mentoring Plan K4 (Board Portal) RESOLVED that the Holland Township Board of Education approves the Mentoring Plan for the school year. 7. Approve Professional Development Plan K5 (Board Portal) RESOLVED that the Holland Township Board of Education approves the Professional Development Plan for the school year. 8. Approve Memorandum of Agreement K6 (Board Portal) RESOLVED that the Holland Township Board of Education approves the Memorandum of Agreement between Holland Township School District, Holland Township Police Department and Law Enforcement Officials.

5 Page 5 of 17 AYES: Davis (Abstain #8), Hance, Moebus, Scheibener, Scott, Schneider, McDowall MOTION PASSES Personnel MOTION by Mrs. Scheibener seconded by Mr. Moebus to approve the following Action Items as recommended by the Superintendent; 1. Approve Staff Attendance at Conferences/Workshops L1 (Board Portal) RESOLVED that the Holland Township Board of Education approves staff attendance at conferences. 2. Approve Staff Summaries of Approved Conferences/Workshops RESOLVED that the Holland Township Board of Education accepts the staff summary sheets for BOE approved workshops. L2 (Board Portal) 3. Rescind Long Term Substitute Teacher RESOLVED that the Holland Township Board of Education rescinds the approval of Mrs. Sheila Mandato as Long Term Maternity Leave 4 th Grade Teacher for the school year. Mrs. Mandato will be paid as follows: Regular per diem substitute rate of $90.00 per day for the first ten consecutive school days and effective on the eleventh consecutive day in the position, the rate shall be 1.3 times the regular per diem substitute rate ($117.00), and shall be retro-active to the first day On the 31 st consecutive day in the position the per diem amount will be 1/200 th of Step 1 of the HTEA salary guide ($241.36). 4. Approve Long Term Substitute Teacher RESOLVED that the Holland Township Board of Education approves Mrs. Sheila Mandato as Long Term Maternity Leave 4 th Grade Teacher for the school year. Mrs. Mandato will be paid as follows: Regular per diem substitute rate of $90.00 per day for the first ten consecutive school days and effective on the eleventh consecutive day in the position, the rate shall be 1.3 times the regular per diem substitute rate ($117.00), and shall be retro-active to the first day On the 31 st consecutive day in the position the per diem amount will be 1/200 th of Step 1 of the HTEA salary guide ($250.26).

6 Page 6 of Rescind Long Term Special Education Substitute Teacher RESOLVED that the Holland Township Board of Education rescinds the approval of Mr. Ryan Pfenning as Long Term Maternity Leave Special Education Teacher for the 2014/2015 school year to begin on or before September 8, 2014 and ending on or about February 17, Mr. Pfenning will be paid as follows: Regular per diem substitute rate of $90.00 per day for the first ten consecutive school days and effective on the eleventh consecutive day in the position, the rate shall be 1.3 times the regular per diem substitute rate ($117.00), and shall be retro-active to the first day On the 31 st consecutive day in the position the per diem amount will be 1/200 th of Step 1 of the HTEA salary guide ($241.36). 6. Approve Long Term Special Education Substitute Teacher RESOLVED that the Holland Township Board of Education authorizes the Superintendent to hire a Long Term Maternity Leave Special Education Teacher for the 2014/2015 school year to begin on or before September 3, 2014 and ending on or about February 17, The candidate will be paid as follows: Regular per diem substitute rate of $90.00 per day for the first ten consecutive school days and effective on the eleventh consecutive day in the position, the rate shall be 1.3 times the regular per diem substitute rate ($117.00), and shall be retro-active to the first day On the 31 st consecutive day in the position the per diem amount will be 1/200 th of Step 1 of the HTEA salary guide ($250.26). 7. Accept Resignation L3 (Board Portal) RESOLVED that the Holland Township Board of Education accepts the resignation of Kaitlin Cox with regret effective July 30, And furthermore granting Ms. Cox an early release from her employment contract effective August 30, Approve Special Education Teacher RESOLVED that the Holland Township Board of Education approves the employment of Mr. Ryan Pfenning as a Part-Time Special Education Teacher (24.75 hours per week) for the school year. FURTHER RESOLVED, Mr. Pfenning will be hired on Step 1MA.67 FTE of $54,751 = $36,683 with no benefits for the school year.

7 Page 7 of Approve Paternity Leave/NJ Family Leave Insurance Program/FMLA/NJ Family Leave Act Request RESOLVED that the Holland Township Board of Education approves Kevin Kuchinsky s paternity leave utilizing New Jersey s Family Leave Insurance Program/NJFMLA/FMLA request from January 5, 2015 through Thursday, February 12, 2015 returning Tuesday, February 17, Approve Substitute Custodian List RESOLVED that the Holland Township Board of Education approves the following substitute custodians for the 2014/2015 school year: Tracy Bellini Carsten Boethig Victor Hulsman Betsy Nush Griffin Beriont Gregg Daniels Kevin Iobst Lynn Olah Spencer Beriont Jean Dech Kyle Lippincott Ken Waisempacher Eileen Bertolotti Stephen Gebert Phyllis Martin-Borrero 11. Approve Aides to Ride School Bus RESOLVED that the Holland Township Board of Education approves all current employed special education aides as supportive transportation aides for students with disabilities as per requirements set forth in the student s IEP, and as directed by the Supervisor of Special Services. 12. Approve Staff Members as Chaperones RESOLVED that the Holland Township Board of Education approves all employed teachers, aides and clerks with certification or substitute certification to act as chaperones for school activities as per the contract. 13. Approve Child Study Team Summer Services RESOLVED that the Holland Township Board of Education approves the following Child Study Team to work in the summer retroactive to June 20, 2014 as per the negotiated rate: Name Position Total Hours Hourly Rate Erica Calia-Kastell LDTC 77.5 $58.60 Hally Tomasheski Social Worker 77.5 $48.64 Kathryn Wilk Psychologist 92.5 $56.80

8 Page 8 of Approve Waiver of Stipend L5 (Board Portal) WHEREAS, Lou Brooks, Girls Soccer Coach, has made it known to the Holland Township Board of Education his desire to waive the $1835 stipend for the position; and WHEREAS, Lou Brooks has requested that the stipend be used for the purchase of new shorts for both the girls and boys soccer team with the remaining money to be used at the discretion of the school. NOW, THEREFORE, BE IT RESOLVED that the Holland Township Board of Education approves the waiver of stipend request from Girls Soccer coach Lou Brooks and the $1835 stipend be used to purchase new shorts for both the girls and boys soccer team with the remaining money to be used at the discretion of the school. Discussion: The Board recognized and thanked Mr. Brooks in action #14 for his generosity to the School District for the third year. AYES: Davis, Hance, Moebus, Scheibener, Scott, Schneider, McDowall MOTION PASSES Policy: MOTION by Mr. Schneider seconded by Mr. Moebus to approve the following Action Items in numbers 1, 2, 3, 6, and 7, as recommended by the Superintendent; 1. Approve First Reading of Policy and Regulation 2412 M1 (Board Portal) reading of Policy and Regulation 2412 (Home Instruction Due To Health Conditions). 2. Approve First Reading of Policy and Regulation 2417 M2 (Board Portal) reading of Policy and Regulation 2417 (Student Intervention and Referral Services).

9 Page 9 of Approve First Reading of Policy and Regulation 2481 M3 (Board Portal) reading of Policy and Regulation 2481 (Home or Out-Of-School Instruction For A General Education Student For Reasons Other Than A Temporary or Chronic Health Condition). 4. Approve First Reading and Adoption of Policy 3283 M4 (Board Portal) reading and adoption of Policy 3283 (Electronic Communications Between Teaching Staff Members and Students). 5. Approve First Reading and Adoption of Policy 4283 M5 (Board Portal) reading and adoption of Policy 4283 (Electronic Communications Between Support Staff Members and Students). 6. Approve First Reading of Policy and Regulation 5200 M6 (Board Portal) reading of Policy and Regulation 5200 (Attendance). 7. Approve Second Reading and Adoption of Policy 1581 M7 (Board Portal) RESOLVED that the Holland Township Board of Education approves the second reading and adoption of Policy 1581 (Victim of Domestic or Sexual Violence Leave). AYES: Davis, Hance, Moebus, Scheibener, Scott, Schneider, McDowall MOTION PASSES MOTION by Mr. Moebus seconded by Mr. Schneider to approve the following Action pertinent to numbers 4 and 5, which is to waive the periods between first reading and second reading for adoption of policy, as provided for in bylaw 0131, for the purpose of the following motion, as recommended by the Superintendent;

10 Page 10 of Approve First Reading and Adoption of Policy 3283 M4 (Board Portal) reading and adoption of Policy 3283 (Electronic Communications Between Teaching Staff Members and Students). 5. Approve First Reading and Adoption of Policy 4283 M5 (Board Portal) reading and adoption of Policy 4283 (Electronic Communications Between Support Staff Members and Students). AYES: Davis, Hance, Moebus, Scheibener, Scott, Schneider, McDowall MOTION PASSES MOTION by Mr. Moebus seconded by Mrs. Scheibener to approve the following Action Items, as recommended by the Superintendent; 4. Approve First Reading and Adoption of Policy 3283 M4 (Board Portal) reading and adoption of Policy 3283 (Electronic Communications Between Teaching Staff Members and Students). 5. Approve First Reading and Adoption of Policy 4283 M5 (Board Portal) reading and adoption of Policy 4283 (Electronic Communications Between Support Staff Members and Students). AYES: Davis, Hance, Moebus, Scheibener, Scott, Schneider, McDowall MOTION PASSES Finance & Facilities MOTION by Mrs. Scheibener seconded by Mr. Moebus to approve the following Action Items as recommended by the Superintendent;

11 Page 11 of Approve Transfer of Funds for the School Budget RESOLVED that the Holland Township Board of Education approves the report of the June line item transfers within the school budget, pursuant to Policy # N1 (Board Portal) 2. Approve Payment of a Payroll Bill List N2 (Board Portal) WHEREAS the Board Secretary has presented a payroll check register for June 30, 2014 in the amount of $397, With the recommendation that it be paid; Now therefore be it RESOLVED, that the following bills be paid and an itemized list be filed with the minutes of this meeting. Fund Expense Bill List Amount (10) General Fund $397, (20) Special Revenue Fund $ 0 (30) Capital Projects Fund $ 0 (40) Debt Service Fund $ 0 TOTAL $397, Accept Monthly Financial Report N3 (Board Portal) RESOLVED that the Holland Township Board of Education accepts the monthly financial reports of the Board Secretary, Form A148, and the Treasurer, Form A149 for the month ending June 30, 2014; WHEREAS the Board of Education has received the Reports of the Secretary and Treasurer for the month of June 30, 2014; and WHEREAS these reports show the following balances on June 30, Fund Board Secretary Cash Balance Treasurer Cash Balance (10) General Fund $ 697, $ 697, (10) Capital Reserve $ 544, $ 544,271.12

12 Page 12 of 17 (10) Maintenance Reserve $ 48, $ 48, (20) Special Revenue Fund $ 16, $ 16, (30) Capital Projects Fund $ 0 $ 0 (40) Debt Service Fund $ 0 $ 0 TOTAL $1,306, $1,306, And, WHEREAS in compliance with N.J.A.C. 6:20-2A.10(d), the Secretary has certified that, as of the date in the report(s) no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education; NOW, THEREFORE BE IT RESOLVED that the Holland Township Board of Education accepts the above referenced reports and certifications and orders that they be attached to and made part of the record of this meeting; and be it FURTHER RESOLVED in compliance with N.J.A.C. 6:20-2A.10(e), the Holland Township Board of Education certifies that after review of the Secretary s monthly financial reports (appropriations section) and upon consultation with the appropriate district officials, to the best of its knowledge, no major account for fund has been over expended in violation of N.J.A.C. 6:20-2A.10(a)(1), and that sufficient funds are available to meet the district s financial obligations for the remainder of the year. 4. Approve Payment of the Bill List N4 (Board Portal) WHEREAS the Board Secretary has presented a check register for July 31, 2014 in the amount of $419, With the recommendation that it be paid; NOW, THEREFORE BE IT RESOLVED that the following bills be paid and an itemized list be filed with the minutes of this meeting. Fund Expense Bill List Amount (10) General Fund $419,437.35

13 Page 13 of 17 (20) Special Revenue Fund $ 0 (30) Capital Projects Fund $ 0 (40) Debt Service Fund $ 0 TOTAL $419, Approve Transfer of Funds for the School Budget N5 (Board Portal) RESOLVED that the Holland Township Board of Education approves the report of the July line item transfers within the school budget, pursuant to Policy # Accept Monthly Financial Report N6 (Board Portal) RESOLVED that the Holland Township Board of Education accepts the monthly financial reports of the Board Secretary, Form A148, and the Treasurer, Form A149 for the month ending July 31, 2014; WHEREAS the Board of Education has received the Reports of the Secretary and Treasurer for the month of July 31, 2014; and WHEREAS these reports show the following balances on July 31, Fund Board Secretary Cash Balance Treasurer Cash Balance (10) General Fund $1,686, $1,686, (10) Capital Reserve $ 544, $ 544, (10) Maintenance Reserve $ 48, $ 48, (20) Special Revenue Fund $ 16, $ 16, (30) Capital Projects Fund $ 0 $ 0 (40) Debt Service Fund $ 0 $ 0 TOTAL $2,295, $2,295,218.24

14 Page 14 of 17 And, WHEREAS in compliance with N.J.A.C. 6:20-2A.10(d), the Secretary has certified that, as of the date in the report(s) no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education; NOW, THEREFORE BE IT RESOLVED that the Holland Township Board of Education accepts the above referenced reports and certifications and orders that they be attached to and made part of the record of this meeting; and be it FURTHER RESOLVED in compliance with N.J.A.C. 6:20-2A.10(e), the Holland Township Board of Education certifies that after review of the Secretary s monthly financial reports (appropriations section) and upon consultation with the appropriate district officials, to the best of its knowledge, no major account for fund has been over expended in violation of N.J.A.C. 6:20-2A.10(a)(1), and that sufficient funds are available to meet the district s financial obligations for the remainder of the year. 7. Approve Payment of the Bill List N7 (Board Portal) WHEREAS the Board Secretary has presented a check register for August 26, 2014 in the amount of $488, With the recommendation that it be paid; Now therefore be it RESOLVED, that the following bills be paid and an itemized list be filed with the minutes of this meeting. Fund Expense Bill List Amount (10) General Fund $ 472, (20) Special Revenue Fund $ 16, (30) Capital Projects Fund $ 0 (40) Debt Service Fund $ 0 TOTAL $ 488,777.09

15 Page 15 of Joint Transportation Agreement and Bus Routes 2014/2015 School Year N8 (Board Portal) RESOLVED that the Holland Township Board of Education approves the Joint Transportation Agreement between the Holland Township Board of Education and Delaware Valley Regional High School District in the amount of for the following bus routes September 1, 2014 through June 30, 2015: H1A $23,423 H1B $23,471 H2A $21,363 H2B $21,775 H3A $20,764 H3B $19,827 H4A $21,004 H4B $20,047 H5A $20,309 H5B $20,855 H6A $20,555 H6B $21,662 H7A $18,677 H7B $18,110 Special Education: PreK Special Ed Mid Day: HS1 $22,246 Special Ed W/C: HS2 $14,978 High Bridge School District Spec Ed: HS5 $27,920 FURTHER RESOLVED that the Holland Township Board of Education approves the trip detail report for all above noted Bus Routes. 9. Parent Paid Contracts for Preschool Resolved that the Holland Township Board of Education approves the following Preschool Parent Paid Tuition Contracts and accepts the following preschool students for the school year: Student Numbers Tuition Amount: $2, $1, $2, $2, $2, $2, $2, $2, $2, $2,000.00

16 Page 16 of $2, $2, $2, $2, $2, $2, $2, Discussion: Mrs. Scheibener reviewed the Finance & Facilities Meeting notes and discussed the update on the solar project; the solar electrical connection trench was dug, however, the electrical line to the learning grove and a roof drain pipe were damaged during the trenching. Both damaged items will be repaired by Solartricity. The fact sheets on the house repairs/maintenance from the flooding in the winter of 2013/2014, other maintenance costs for the transition to the business office, as well as the renovation to the Superintendent office have been distributed. AYES: Davis, Hance, Moebus (Abstain #7 checks to HCESC), Scheibener, Scott, Schneider, McDowall MOTION PASSES Communications Committee: Update on Strategic Planning: The BOE will have an opportunity to inform the public at Community Day and on the Back to School Nights. Community Day planning has begun with the purchase of a stand location as well as information to distribute. Comments: Public General: None Executive Session: MOTION by Mr. Schneider, seconded by Mr. Moebus to enter Executive session at 7:49 p.m.: WHEREAS the Open Public Meetings Act (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it

17 Page 17 of 17 RESOLVED that the Board of Education of the Township of Holland now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following: Negotiations with the Holland Township Education Association, Personnel Matters and Pending Legal Matters And be it further RESOLVED that the discussion in Executive Session be disclosed in the minutes to be released at the next regular meeting of the Board, provided the Board s consideration of the subject matter has been closed, or that such matters that adversely affect the rights of prospective, current, or past public officers or personnel of the board, such individuals have in writing requested the disclosure of such discussion at a public meeting and provided such a public disclosure will no longer clearly endanger the public interest. MOTION Passes MOTION to enter Public Session by Mrs. Scheibener, seconded by Mr. Schneider at 9:07 p.m. MOTION Passes ENCLOSURE: Side Bar Agreement MOTION by Mrs. Scheibener, seconded by Mr. Moebus to approve the Side Bar Agreement by and between the Holland Township Board of Education and the Holland Township Education Association, as per the attached agreement (Enclosure) and as executed in signature on, as recommended by the Superintendent. MOTION APPROVED UNANIMOUSLY ADJOURNMENT: MOTION by Mr. Moebus, seconded by Mr. Schneider to adjourn the meeting at 9:10p.m. MOTION APPROVED UNANIMOUSLY Respectfully Submitted, Abigail Postma, RSBA/Board Secretary