CIVICORPS BOARD OF DIRECTORS MEETING th Street Oakland, CA Wednesday, 16 November :00-7:30pm AGENDA

Transcription

1 CIVICORPS th Street Wednesday, 16 November :00-7:30pm AGENDA 1. Public Comments and Opening (5) Phil 2. Approvals o Approval of 28 September 2016 and 28 October Minutes (5) Alan o Acceptance of Annual Audit Report (5) Tim 3. Discussions & Updates o Civicorps Corpsmember Academy Charter Renewal (30) Tessa o College Readiness Grant Plan (10) Tessa o Financial Report (20) Robbie and Brian o Development Report (10) Brenda o 5th Street Building Possibilities Update and Next Steps (5) Alan o Executive Director s Report (5) Alan 4. Administrative Business o Board Retreat on Jan 28 (10) Phil and Brenda o Board Committees (10) Phil o Recap of action items (5) Phil 5. Board Closed Meeting to Discuss Personnel Matters (30) 6. Adjourn

2 CIVICORPS 101 Myrtle Street Wednesday, September 28, :00 pm MEETING MINUTES Board Members Present: Phil Dillard Babette Karsseboom (by phone) Brenda Laribee Eric Premack (by phone) Amy Slater Timothy Smallsreed Robbie Yohai Board Members Absent: Rita Isaacs Bruce Stoffmacher Staff Present: Alan Lessik Brian Hickey Tessa Nicholas Shannon Bowen Erica Brown Guests: Jose Avalos Diaz Tai Bennett Aja Cooper (by phone) Steven Hanson Yuri Hernandez Gary Lyla Rossana Peniche 1. Public Comments and Opening The regular meeting of the Civicorps Board of Directors was called to order at 5:05 p.m. 2. Welcome & Introduction of New Potential Board Members Four potential Board members attended the meeting and introduced themselves: Aja Cooper (by phone), Steven Hanson, Gary Lyla, and Rossana Peniche. 3. Setting the Stage for the New Year Phil Dillard introduced four themes to help the Board define areas where it can support Civicorps goals during FY17: 1) Stabilization 2) Communication within and outside the agency 3) Expanding focus 4) Creating a balance of skills and activities. After discussion, the Board decided that it would delve deeper into these themes at the upcoming Board retreat. 4. Approvals The May 18, 2016 minutes were unanimously approved. Alan Lessik presented the draft Civicorps Operating Principles created with input from Civicorps staff and Corpsmembers. The Board suggested that a principle related to operational sustainability be added. Alan will take this suggestion back to senior managers for discussion. 1

3 Tessa Nicholas presented a brief history of Civicorps' application to be a National School Lunch Program. Through this program, Civicorps will offer a breakfast, lunch, and substantial afternoon snack to all students and receive reimbursement from the California Department of Education. After discussion, the Board unanimously approved the application. 5. Discussions & Updates Brian Hickey presented the agency financials for FY16. He covered the growth of the agency reserve fund, capital expenditures, our Recycling Social Enterprise pricing structure, and ongoing engagement of new Recycling customers. Tessa presented the timeline for Civicorps' charter renewal with the Oakland Unified School District (OUSD). After hosting an OUSD site visit in September, Civicorps is preparing our renewal petition for review by the Civicorps Board at its November meeting. If approved, we will submit it to OUSD in December, and present to the OUSD Board in February. Civicorps continues to explore options for combining the Academy and Job Training Center in one facility. The building next door to the Job Training Center, for which another agency submitted a high bid, has fallen out of escrow. The realtor is keeping Civicorps informed of developments. 6. Administrative Business Before this item, Alan and Phil thanked the potential new Board members in attendance and excused them from the rest of the meeting. Brenda presented two draft policies: the Board Member Agreement and Board Recruitment Process. With a few minor clarifications, the Board approved both policies unanimously. Brenda presented Resolution # , a motion to elect five new Board members (Aja Cooper, Steven Hanson, Nita Kirby, Gary Lyla, and Rossana Peniche). The resolution passed unanimously (7 ayes, 0 nays, 0 abstentions). 7. Adjourn The meeting was adjourned at 7:30 p.m. The next regular meeting of the Board of Directors will be November 16,

4 CIVICORPS SPECIAL 101 Myrtle Street Friday, October 28, :00 pm MEETING MINUTES Board Members Present: Phil Dillard Babette Karsseboom (by phone) Brenda Laribee Eric Premack (by phone) Amy Slater Timothy Smallsreed Aja Cooper (by phone) Steven Hanson Rita Isaacs (by phone) Nita Kirby (by phone) Gary Lyla (by phone) Board Members Absent: Rossana Peniche Robbie Yohai Staff Present: Alan Lessik Brian Hickey Shannon Bowen 1. Public Comments and Opening The regular meeting of the Civicorps Board of Directors was called to order at 3:05 p.m. 2. Resolution In order to meet the requirements of the Charter School Facilities grant, the board passed Resolution , approving the lease at 101 Myrtle Street. The resolution notes that Robbie Yohai, who has an ownership interest in the building did not attend the meeting or participate in the discussion or voting of this resolution. The resolution was passed unanimously. 3. Letter of Intent for the Purchase of the Cal Soda Building. Alan made a presentation to the Board regarding a letter of intent to purchase the Cal Soda building for $2 million that was submitted the day previous to the Board meeting in order to meet the deadline for consideration by the sellers. The San Francisco Foundation was strongly considering a grant of $2.3 million for the purchase of the building as well as related costs. He identified the risks and unknowns, including, the need for an environmental review, what the sellers were looking for, how long we would have to fulfill escrow, what the design would be, and whether we can get the financial backing needed for constructions. The reason for considering the purchase was to allow for greater program synergy between the academy and 1

5 job training program, adding in childcare and/or housing and the support of the SF Foundation which would likely bring in other funders. Concerns were expressed by several board members that the letter of intent was submitted prior to Board consent and that the terms in the letter might not optimal for Civicorps. Additional discussion suggested that if our letter was accepted, Civicorps would have the ability to negotiate final terms that better suited us. The resolution to approve the letter of intent passed (10 ayes, 0 nays, 1 abstention). 4. Adjourn The meeting was adjourned at 4:00 p.m. 2