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1 RECORD OF DOWNTOWN DEVELOPMENT AUTHORITY/GRAYLING MAIN STREET PROCEEDINGS REGULAR MEETING HELD ON THE 24th DAY OF OCTOBER, CITY BOULEVARD, GRAYLING, MICHIGAN ************************************************************************ I. Meeting called to order by Chairperson Rombach at 5:01 P.M. II. Pledge of Allegiance Swear-in of Jill Engelhardt III. Roll Call Members Present: Timothy Rombach, Tim Chilcote, Thomas Steffen, Erich Podjaske, Matthew Shaw, Paul Crandall, Jill Engelhardt Members Absent: Doug Baum, Shawn Abraham Also, in Attendance: Recording Secretary; Deb Mead, Main Street Manager; Rae Gosling, Diane Love-Suvada; Sawmill Rural Business Center, and Bill Bonkowski; Hanson Hills IV. Public Comment None V. Approval of Agenda Moved by Steffen, seconded by Crandall to approve the Agenda as amended: Addition of #D under New Business; Approval of Resolution of Liquor License for Hanson Hills Fundraiser and #E under New Business; State of Properties. Also, move up the approval of the liquor license and the presentation from Diane Love- Suvada after the approval of the Consent Agenda Ayes: 7, Nays: 0, Abstain: 0, Absent: 2, Vacancies: 0, motion carried. VI. Approval of Consent Agenda A. DDA/GMS Meeting Minutes for September 26, Moved by Crandall, seconded by Engelhardt to approve the Consent Agenda as amended: Removal of Paul Crandall as present. Discussion was had about showing Page 1 of 6

2 absent, then present after the meeting started. Recording Secretary Deb Mead explained. Ayes: 7, Nays: 0, Abstain: 0, Absent: 2, Vacancies: 0, motion carried. Moved up from New Business #D. Approval of Liquor License for Hanson Hills Fundraiser Bill Bonkowski from Hanson Hills talked about the fundraiser that will be held on December 1, 2018 at the Rialto Theater. Doors will open for a social hour at 2:00 P.M. and a Warren Miller movie will start at 3:00 P.M. Alcohol sales from the DDA/Main Street Board can be from 2:00 5:00 P.M., with all proceeds from the sales going directly to DDA/Main Street Moved by Steffen, seconded by Engelhardt to approve the Resolution for the Liquor License for the Hanson Hills Fundraiser on December 1, Discussion took place on the type of alcohol to use and possibly not purchase as much. Ayes: 7, Nays: 0, Abstain: 0, Absent: 2, Vacancies: 0, motion carried Moved up from New Business # B. Presentation Diane Love-Suvada from the Sawmill Rural Business Center Diane Love-Suvada presented a Power Point presentation on the type of services that her company provides. Most of the services are free, some do have a cost. Diane stated that she is working in Grayling on the 2 nd and 4 th Tuesday of the month. She is housed at the ATC office, thanks to Tim Rombach. Chairperson Rombach would like the DDA/Main Street Board to be open to the idea of paying for Diane s services for the two half days that she is in Grayling. Member Steffen will work on a Work Plan for Diane Love-Suvada s services and bring to the next meeting for approval. Diane stated she could help with that Work Plan. VII. Treasurer Report A. Revenue/Expenditure Report thru September 2018 Main Street Manager Rae Gosling handed out a worksheet/information pertaining to the Harvest Festival and the Rialto fundraising events. Gosling stated that the Harvest Festival is waiting a refund, revenue is showing behind right now but could be close to breaking even after the refund Page 2 of 6

3 VIII. City Manager Report Approved None Absent IX. Main Street Manager Report Main Street Manager Gosling said that there was not a written report, due to many weeks of training. She stated that she is compiling training notes to report to the Board. Gosling handed out a copy of the VISTA/CEDAM Memorandum of Understanding to the Board. The contract states that the fee that was paid to be a host site is nonrefundable, even if the VISTA decides to leave the host site. Gosling stated that she is working with the Director of CDEAM on this, to try and get some funds back, since the VISTA has taken a position with another Community. X. Unfinished Business DDA/Main Street A. DDA District Expansion Tabled B. TIF Tabled C. January 22 nd DDA District Meeting Agenda Member Erich Podjaske handed out a draft Agenda for the meeting on January 22, Discussion took place on the items on the Agenda. XI. New Business DDA/Main Street A. Meeting Date Change *Paul Crandall excused at 6:20pm Discussion took place for the November meeting and what date would work best for everyone Moved by Engelhardt, seconded by Steffen to have the November meeting at 12:00 pm on Wednesday, November 28, Ayes: 5, Nays:1, Abstain: 0, Absent: 3, Vacancies:0, motion carried B. Presentation Diane Love-Suvada from the Sawmill Rural Business Center Moved up on Agenda Page 3 of 6

4 C. Meeting Dates and Times for Tabled D. Approval of Resolution for Liquor License for Hanson Hills Fundraiser Discussed and approved earlier in the meeting. E. State of Properties Discussion was had on the condition of the properties in the downtown district and what the DDA/Main Street Board can do about them. The following was discussed: How can the Board help the owners get the property ready to be leased? How does the Board hold the current owners accountable for their property, for example, Blight? How can the Board develop or partner with downtown businesses for development opportunities? Is there a current list of properties that can be leased or purchased? XII. MS Committee Report A. Org Committee Meeting was cancelled B. Design Vice Chair Steffen stated that 2 meetings were held, one for the bike racks and one for the town clock. C. EV (Economic Vitality)/Promotions Member Erich Podjaske stated that when the last meeting that was held, only two members were present. XIII. Community Meetings Update A. CCEDP: Member Steffen stated that the Tree Grant was done with the CCEDP. B. Missing Middle: Member Podjaske and Member Steffen are working with MSHDA on a Pilot Program for affordable housing. The project will take place in Grayling Township and not in the City Limits, because of limited land space available Page 4 of 6

5 C. Blight: Member Podjaske stated that there was a meeting held on Monday night, working on the Ordinance. Once the Ordinance is done, it will go before City Council. D. Camp Grayling: Member Podjaske stated the meetings will be quarterly and that the Military would like to be more incorporated with the community. E. Northern Market: Recording Secretary Deb Mead stated that the City is working diligently to get funding for the Northern Market. She also stated that Letters of Support were still coming in from individuals and businesses. F. 4-Mile Businesses: Working with MDOT, MDARD, and MEDC for a better way to route traffic for 4 Mile Road. G. Historical Museum: No meeting was held. H. GPA: GPA has been helping with the funding on the bike racks and the town clock. XIV. XV. Public Comment None Member Comments Chairperson Rombach welcomed newest Member Jill Engelhardt to the Board. XVI. Correspondence Recording Secretary Deb Mead informed the Board of the joint meeting of all the City of Grayling Boards being held on January 15, 2019 at 6:00 PM in the Council Chambers. This meeting is being held on the Planning Commissions regular meeting date. The date will be sent to the DDA/GMSt Board in an and posted in the Important Dates on the next Agenda Page 5 of 6

6 XVII. Adjournment Approved Moved by Podjaske, seconded by Shaw to adjourn the meeting: Ayes: 6, Nays: 0, Abstain: 0, Absent: 3, Vacancies: 0, motion carried. Chairperson Rombach adjourned the meeting at 6:50 P.M. Debra Mead Recording Secretary Page 6 of 6