Page 1 of 8 April 10, 2018

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1 Page 1 of 8 April 10, 2018 REGULAR BOARD MEETING Williamsville, New York APPROVED MINUTES (Not be used for quotation purposes) April 10, 2018 Meeting Place: Boardroom, District Offices, 105 Casey Road, E. Amherst NY, Present: Not Present: Also Present: Mr. Shawn P. Lemay, President Mrs. Teresa Leatherbarrow, Vice-President; Mrs. Mary Bieger, Parliamentarian; and other Board Members: Dr. Susan D. McClary, Mr. Mark Mecca, Mr. Philip S. Meyer, Mrs. Suzanne Van Sice and Mrs. Toni L. Vazquez. Dr. Kurt R. Venator Dr. Scott G. Martzloff, Superintendent of Schools; Dr. Marie Balen, Assistant Superintendent for Instruction; Dr. Anna R. Cieri, Assistant Superintendent for Exceptional Education and Student Services; Dr. John E. McKenna, Assistant Superintendent for Human Resources; Mr. Thomas R. Maturski, Assistant Superintendent for Finance and Management Services; Ms. Deborah Radice, Manager of Technology Services; Mrs. Rita M. Wolff, Director of Communications; Mrs. Lynn Carey, District Clerk; and visitors. I. PUBLIC SESSION CALL TO ORDER (6:00 PM) The meeting was called to order by the Board President. All members of the Board were present except Dr. Venator. II. EXECUTIVE SESSION (6:10 PM) MOVED (Van Sice) SECONDED (Mecca) TO MEET IN EXECUTIVE SESSION TO DISCUSS EMPLOYMENT MATTERS RELATING TO PARTICULAR PERSON(S); COLLECTIVE NEGOTIATIONS PURSUANT TO ARTICLE 14 OF THE CIVIL SERVICE LAW AND CURRENT LITIGATION. Executive Session began at 6:10 PM with all Board Members present except Dr. Venator. Dr. Martzloff was present. Mr. Scott Reed, from SuperEval, was present during Executive Session, 6:10 PM-6:48 PM MOVED (Mecca) SECONDED (Leatherbarrow) TO RETURN TO PUBLIC SESSION AT 7:05 PM. III. REGULAR MEETING PUBLIC SESSION CALL TO ORDER (7:05 PM) CALL TO ORDER & ROLL CALL President Lemay called the meeting to order. All members of the Board were present except Dr. Venator. PLEDGE OF ALLEGIANCE TO THE FLAG Dr. Cieri led those present in reciting the Pledge of Allegiance to the Flag

2 Page 2 of 8 April 10, 2018 ANNOUNCEMENTS The President made the Emergency Fire Announcement and asked those present to turn off cell phones. AGENDA REVIEW MOVED (Bieger) SECONDED (Van Sice) TO ADD AN ADDENDUM TO THE CONSENT AGENDA PERSONNEL; MOVE THE INTERNAL AUDITOR REPORT FROM THE FINANCE SECTION TO BEFORE THE APPROVAL OF MINUTES; AND APPROVE THE AGENDA AS AMENDED. IV. RECOGNITION A. ALBANY YOUTH LEADERSHIP FORUM 2018 (7:08 PM) Town on Amherst Youth & Recreation Department Representatives: Vanishika Tomar, Student, Williamsville South High School Senior Sumitra Pandit, Student, Casey Middle School 8 th Grader B. BOARD ACKNOWLEDGEMENTS (7:11 PM) Mrs. Van Sice acknowledged Casey Middle School staff regarding Teachers Beat Cancer videos created. C. PUBLIC EXPRESSION (Three minute limit per person.) (7:13 PM) No one addressed the board. V. CONSENT AGENDA (CF.V ) (7:13 PM) MOVED (Leatherbarrow) SECONDED (Bieger) TO APPROVE THE CONSENT AGENDA AS FOLLOWS: A. PERSONNEL 1. CERTIFIED STAFF a. Retirements - 1 b. Regular Substitute Appointment Extension-1 c. Additional Spring Coaching Assignment - 1 d. Active Substitute Teachers - 3 e. Inactive Substitute Teachers 3 f. Active Home Instructors-2 2. CLASSIFIED-SUPPORT STAFF a. Appointments - 13 b. Resignations/Retirements/Termination - 4 c. Change in Personnel Status - 3 d. Change in Location/Transfer - 5 e. Temporary Assignment - 2 f. Substitute Appointments ADDENDUM- CERTIFIED STAFF a. Resignations/Retirement-1 b. Probationary Appointments-2 c. Regular Substitute Appointment-1 d. Summer School Appointments ADDENDUM CLASSIFIED- SUPPORT STAFF a. New Position/Title Change-2 b. Summer School Staff

3 Page 3 of 8 April 10, 2018 B. BUSINESS ITEM 1. BID AWARDS a. Floor Care & Fill Station Cleaning Product Opened3 3/13/18 Vendor: Line Items Amount Nickel City Sales 2 $34, Niagara Custodial 4 $31, Dobmeier Janitorial 1 $ 7, Corr Distributors 1 $ 4, Veritiv 0 $ 0.00 HJS Supply 0 $ 0.00 W. W. Grainger 0 $ 0.00 Hillyard Inc. *Rejected Chudy Paper Co. *Rejected Total $78, *Hillyard Inc. & Chudy Paper Co. bids were rejected for not submitting all of the required bid documents. b. Integrated Pest Management Program - Opened 3/14/18 Vendor: Labor Rate Per Hour Suburban Pest Control Technician $ Supervisor $ IPM Pest Management Technician $ Supervisor $ Eco Serve Pest Services Technician $ Supervisor $ Approximately $10, annually cost to District. Dependent upon the number of calls for service, supplies and traps in addition to the monthly base inspections. c. Music Instrument Repair Opened 3/14/18 Vendor: Service Types Socha Enterprise Award Woodwind & Brass Monaco s Violin Shop Award String Instruments Twin Village Music Woodwind & Brass Music & Arts Center Woodwind, Brass & String Instruments Cost to District dependent upon the type and quantity of repairs. Not to exceed the projected budget of $42,000. d. Printing and Mailing Services for Community Newsletters, connection & Community Education Booklets Opened 2/14/18 Vendor: Job Amount Orffeo Printing Community Newsletters $ 6, Indiana Printing $ 7, Vendor: Job Amount Buffalo Newspress Community Education $23, *Indiana Printing $16, Cost to District: $29, *Vendors bid was rejected for not meeting all of the requirements of the bid specifications

4 Page 4 of 8 April 10, DONATIONS Project Dodge Donation: $22, Dodge PTA Donation: $ 5, Total Donation $27, Mr. Paul Holmwood Donation: Kay String Bass, Model C1-for use at Williamsville East High School Donation Value: $1, APPROVE SALE AND/OR DISPOSAL OF OBSOLETE TEXTBOOKS Northeast Book Company will purchase 498 textbooks for: $1, Remaining unsold books will either be donated to a charity for use by an under-resourced group, recycled or discarded per policy. 4. MONTHLY CASH REPORT- FEBRUARY 5. CLAIMS AUDITOR REPORTS - FEBRUARY 6. GENERAL FUND ANALYSIS - FEBRUARY 7. CHILD NUTRITION REPORT- FEBRUARY 8. EXTRA CLASSROOM ACTIVITY REPORT - FEBRUARY 9. EXTRA CLASSROOM ACTIVITY FUND DISTRICT INTERNAL AUDIT C. SPECIAL NEEDS & STUDENT ACTIVITIES 1. COMMITTEE ON SPECIAL EDUCATION 2. COMMITTEE ON PRE-SCHOOL EDUCATION Mr. Lemay thanked the following retirees for their service to the District: Teresa Beaton-Corrigan, Forest Elementary, Teacher, for 24 years of service; Gary Collichio, North High School, Principal, for 14 years of service; and Charlene Sardo, South High School, Teacher Aide/Health Aide, for 22 years of service. *(moved Finance-Internal Auditor Report portion below) *IX. FINANCE (CF.IX ) (7:15 PM) D. INTERNAL AUDITOR REPORT Ms. Kathy Barrett of Freed Maxick provided an overview on the internal audit work completed by them in the school year. VI. APPROVAL OF MINUTES (CF.VI ) (7:17 PM) A. REGULAR BOARD MEETING MARCH 13, 2018 MOVED (Bieger) SECONDED (Leatherbarrow ) TO APPROVE THE MINUTES OF THE REGULAR BOARD MEETING HELD ON MARCH 13,

5 Page 5 of 8 April 10, 2018 B. BOARD BUDGET WORK SESSION AND PUBLIC FORUM MEETING MARCH 27, 2018 MOVED (Van Sice) SECONDED (Leatherbarrow) TO APPROVE THE MINUTES OF THE BOARD BUDGET WORK SESSION AND PUBLIC FORUM MEETING HELD ON MARCH 27, MOTION CARRIED Mr. Meyer Abstained VII. PRESIDENT S REPORT (CF.VII ) (7:18 PM) A. ECASB 1. Delegates Assembly Thursday, April 19, 2018, Erie 1 BOCES, West Seneca, NY at 6:30 PM Mr. Lemay and Dr. McClary will be attending. 2. Scholastic Achievement Recognition Dinner Thursday, May 17, 2018, Salvatore s, Buffalo, NY at 6:00 PM Mr. Lemay will be attending. B. NYSSBA Nothing to report. C. ERIE 1 BOCES 1. Annual Meeting Notice The Erie 1 BOCES Annual Meeting: Wednesday, April 11, 2018 at 7:00 PM Erie 1 BOCES, Education Campus, 355 Harlem Road, W. Seneca, NY Erie 1 BOCES will present its tentative Administrative Capital and Program Budgets for to the members of the Boards of Education of the 19 component School Districts for their review at their annual meeting. There will also be a meet the candidates opportunity. 2. District Vote The Erie 1 BOCES District Vote: Tuesday, April 17, 2018 at 6:00 PM Williamsville Central School District, District Office, 105 Casey Road, E. Amherst, NY All 19 component School Districts are required to vote on the BOCES Budget and Board candidates on the third Tuesday in April. D. BOARD CANDIDATE UPDATE Mrs. Carey reported that to date she had received 5 valid petitions from candidates seeking election to the School Board as follows: 1. Mr. Shawn Lemay, 111 S. Cayuga Road, Williamsville, NY Mr. Eric Borenstein, 577 N. Forest Road, Williamsville, NY Mrs. Toni Vazquez, 82 DaVinci Court, Williamsville, NY Dr. Robert Campo, 6682 Westminster Drive, E. Amherst, NY Mr. Mark Mecca, 105 Troy Del Way, Amherst, NY E. BOARD VISITATIONS April 13, 2018, Heim Elementary, 7:30 AM (Lemay, Bieger, McClary, Leatherbarrow, Meyer) April 20, 2018, Maple East Elementary, 7:30 AM (Lemay, Bieger, McClary, Meyer) May 9, 2018, Country Parkway Elementary, 8:00 AM (Lemay, Leatherbarrow, Bieger) - 5 -

6 Page 6 of 8 April 10, 2018 May 18, 2018, Dodge Elementary, 7:30 AM (Lemay, Leatherbarrow, Bieger, McClary, Meyer) F. COMMUNITY FORUM The Community Forum will be held Saturday, April 28, 2018, at 9:00 AM-12:00 PM, in the South High School cafeteria. Mrs. Leatherbarrow will be chair for Community Forum. Attending: (Lemay, McClary, Venator, Leatherbarrow, Bieger, Van Sice, Meyer) Mrs. Bieger reported on the NYSED conference she attended. VIII. SUPERINTENDENT S REPORT (CF.VIII ) (7:31 PM) A. COMMUNITY UPDATE Dr. Martzloff reported that the Food Share Table will be starting at 3 schools and expanding. The 3 schools will be Dodge Elementary, Forest Elementary and Maple East Elementary. B. UPDATE ON THE STATUS OF THE DISTRICT TECHNOLOGY IMPLEMENTATION Mr. Maturski, Dr. Cieri, Dr. Balen and Technology Integrator Team Leader, Lee Ferenc presented a detailed review of the District s technology vision. The overview addressed: Technology Integration, School Community Connections, Professional Development, Technology Services, Technology Responsibility, Technology Readiness and Technology Equipment/Infrastructure. C. REVISED POLICY- FIRST READING MOVED (Mecca) SECONDED (Leatherbarrow) THE FIRST READING OF THE REVISIONS TO THE FOLLOWING POLICY: POLICY 7313-SUSPENSION OF STUDENTS MOVED (Bieger) SECONDED (Leatherbarrow) TO TABLE THE MOTION FOR A SECOND READING AND ADOPTION AT THE MAY 3, 2018 SPECIAL BOARD MEETING Mr. Meyer left the table at 8:31 PM and returned at 8:33 PM. MOTION CARRIED UNANIMOUSLY D. REVIEW CODE OF CONDUCT PUBLIC HEARING ON CODE OF CONDUCT No one addressed the Board. IX. FINANCE (CF.IX ) (8:35 PM) A. ADOPT THE PROPOSED BUDGET AND PROPERTY TAX REPORT CARD MOVED (McClary) SECONDED (Van Sice) TO RESOLVE TO APPROVE AND ADOPT THE PROPOSED BUDGET AND PROPERTY TAX REPORT CARD AS PRESENTED? - 6 -

7 Page 7 of 8 April 10, 2018 B. APPROVE PROPERTY TAX SETTLEMENTS MOVED (Van Sice) SECONDED (Leatherbarrow) TO RESOLVE TO APPROVE THE FOLLOWING PROPERTY TAX SETTLEMENTS: AS ORDERED FOR MILL, WILLIAMSVILLE, NY 14221, REDUCING THE TOTAL ASSESSMENT FROM $300,000 TO $270,000 RESULTING IN A TOTAL REDUCTION OF $30,000 AND A REFUND OF $ FOR THE TAX YEAR; AS ORDERED FOR 3160 MILLERSPORT HIGHWAY, GETZVILLE, NY 14068, REDUCING THE TOTAL ASSESMENT FROM $700,000 TO $600,000 IN A TOTAL REDUCTION OF $100,000 AND A REFUND OF $1, FOR THE TAX YEAR; AND AS ORDERED FOR LANDING CREEK CT. PROPERTIES, WILLIAMSVILLE, NY 14221, REDUCING THE TOTAL ASSESSMENT FROM $3,905,000 TO $3,325,000 IN A TOTAL REDUCTION OF $580,000 AND A REFUND OF $9, FOR THE TAX YEAR. C. APPROVE ERIE 1 BOCES INSTALLMENT PURCHASE AGREEMENT MOVED (Van Sice) SECONDED (Bieger) TO RESOLVE TO APPROVE THE DISTRIC S ERIE 1 BOCES INSTALLMENT PURCHASE CONTRACT AS PRESENTED? X. LIAISON REPORTS (CF.X ) (8 :37 PM) Board Members were asked to send their conference/liaison reports to Mrs.Carey. XI. LEGISLATIVE (CF.XI ) (8:37 PM) No matters were discussed. XII. CURRICULUM (CF.XII ) (8:38 PM) A. TEXTBOOK ADOPTION MOVED (Van Sice) SECONDED (Leatherbarrow) TO RESOLVE TO ADOPT THE TEXTBOOK, AMERICA THROUGH THE LENS BY NATIONAL GEOGRAPHIC TO BE USED BY STUDENTS IN THE WILLIAMSVILLE CENTRAL SCHOOL DISTRICT AS PRESENTED? XIII. PERSONNEL (CF.XIII ) (8:39 PM) No matters were discussed

8 Page 8 of 8 April 10, 2018 XIV. DISTRICT FACILITIES & SUPPORT SERVICES (CF.XIV ) (8:40PM) Mr. Mecca left the table at 8:40 PM and returned at 8:43 PM. A. RESOLVE TO AWARD BIDS FOR SMART SCHOOLS CAPITAL PROJECT MOVED (Bieger) SECONDED (Van Sice) TO RESOLVE TO AWARD BIDS FOR SMART SCHOOLS CAPITAL PROJECT AS PRESENTED? XV. SPECIAL NEEDS AND STUDENT ACTIVITIES (CF.XV ) (8:58 PM) No matters were discussed. XVI. COMMITTEE OF THE WHOLE (8:58 PM) Mrs. Bieger suggested showcasing the Districts musical talent at upcoming Board meetings. The Board agreed and Dr. Martzloff will work with others to coordinate schedule for upcoming meetings. XVII. CORRESPONDENCE (9:01 PM) Mr. Lemay shared letter from Meghan Hall, Student, Williamsville South High School Senior. XVIII. SECOND PUBLIC EXPRESSION (Three minute limit per person.) (9:02 PM) 1. Helaine Sanders, 71 Autumn Creek Court, East Amherst, NY, 14051, regarding candidacy for Erie 1 BOCES. XIX. ADJOURNMENT (9:06 PM) MOVED (Vazquez) SECONDED (Mecca) TO ADJOURN THE REGULAR BOARD MEETING. Respectfully submitted, Approved: May 3, 2018 Lynn Carey District Clerk - 8 -