~ NOTICE OF MEETING ~ CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS MEETING 2910 East Fifth Street Austin, TX 78702

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1 ~ NOTICE OF MEETING ~ CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS MEETING 2910 East Fifth Street Austin, TX ~ AGENDA ~ Executive Assistant/Board Liaison Gina Estrada Monday, April 26, :00 PM Capital Metro Board Room I. Pledge of Allegiance II. III. IV. Public Comment: ATU Local 1091 regarding Labor Relations Issues. Malcolm J. Graham regarding Concerns about MetroAccess. David Patterson regarding the Fall 2010 Service Changes. Advisory Committee Updates: 1. Update on the Access Advisory Committee (AAC). 2. Update on the Customer Satisfaction Advisory Committee (CSAC). Board Committee Updates: 1. Executive Search Committee 2. Finance/Audit Committee 3. Rail Committee 4. Operations/Planning Committee 5. Labor Committee V. Action Items: 1. Resolution CMTA Board Minutes Approval of Board Minutes for March 22, 2010 Board Meeting and March 8, 2010 Public Hearing Regarding Summer Service Changes. 2. Resolution CMTA Gilleland Creek Railroad Bridge Approval of a Resolution Authorizing the Interim President/CEO, or His Designee, to Finalize and Execute a Contract with Jay-Reese Contractors for Construction of the Replacement Railroad Bridge Over Gilleland Creek on the Giddings Llano Rail Line for $1,405,878, Plus a Contingency of 20% in the Amount of $281,176 for an Amount Not to Exceed, $1,687, Resolution CMTA Board of Directors Committees Board of Directors Committees. 4. Resolution CMTA August 2010 Service Change August 2010 Service Change. VI. Presentations: 1. Presentation (ID # 1568) FY2011 Budget Update FY2011 Budget Update. 2. Presentation (ID # 1563) MetroRail Update Board of Directors Page 1 Printed 4/29/2010

2 Regular Meeting Agenda April 26, 2010 MetroRail Update. VII. Reports: 1. Planning/Development 2. Operations 3. Finance 4. President s Report Recognitions/Awards Recent and Upcoming Events VIII. Executive Session of Chapter 551 of the Texas Government Code: Chapter Legal Advice regarding MetroAccess. Chapter Personnel Matter - President/CEO position. Went into Executive Session Out of Executive Session IX. Items for Future Discussion: X. Adjournment ADA Compliance Reasonable modifications and equal access to communications are provided upon request. Please call or gina.estrada@capmetro.org if you need more information. BOARD OF DIRECTORS: Mayor Pro Tem Mike Martinez, Chairperson; John Langmore, Vice Chair; Beverly S. Silas, Board Secretary; Council Member Chris Riley; Mayor John Cowman; Frank Fernandez; Ann M. Stafford and Norm Chafetz. Board Liaison: Gina Estrada , gina.estrada@capmetro.org if you need more information. The Board of Directors may go into Closed Session under the Texas Open Meetings Act, Section , Consultation with Attorney, for any legal issues, under Section for Real Property issues, under Section for Personnel matters, or under Section , for deliberation regarding the deployment or implementation of Security Personnel or devices, arising regarding any item listed on this Agenda. Board of Directors Page 2 Printed 4/29/2010

3 Capital Metropolitan Transportation Authority MEETING DATE: 04/26/2010 Board of Directors CMTA Board Minutes 5.1 SUBJECT: Approval of Board Minutes for March 22, 2010 Board Meeting and March 8, 2010 Public Hearing Regarding Summer Service Changes. FISCAL IMPACT: No fiscal impact. ROUTE 2025 STRATEGIC ALIGNMENT: Does Not Apply DBE PARTICIPATION: Does not apply. PROCUREMENT: Does not apply. RESPONSIBLE DEPARTMENT: Legal LEGAL COUNSEL SIGNATURE: Page 1 Packet Pg. 3

4 5.1 RESOLUTION OF THE CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS STATE OF TEXAS COUNTY OF TRAVIS RESOLUTION CMTA Board Minutes. Date: April 26, 2010 Secretary of the Board Beverly Silas Page 2 Packet Pg. 4

5 Capital Metropolitan Transportation Authority MEETING DATE: 04/26/2010 Board of Directors CMTA Gilleland Creek Railroad Bridge 5.2 SUBJECT: Approval of a Resolution Authorizing the Interim President/CEO, or His Designee, to Finalize and Execute a Contract with Jay-Reese Contractors for Construction of the Replacement Railroad Bridge Over Gilleland Creek on the Giddings Llano Rail Line for $1,405,878, Plus a Contingency of 20% in the Amount of $281,176 for an Amount Not to Exceed, $1,687,054. FISCAL IMPACT: Funding is available in the FY2010 budget. EXECUTIVE SUMMARY: The existing railroad bridge over Gilleland Creek, at Mile Post on the Giddings to Llano railroad owned by Capital Metro, has reached the end of its useful life. The bridge was first constructed up to 80 to 100 years ago. It is maintained in safe condition presently with the help of several additional structural elements that are not part of standard bridge design. During the course of its life it has caught fire twice, been damaged by debris floating down the creek, and has generally deteriorated to the point that it is no longer economically feasible to continue repairing it. PBS&J Engineering has prepared a design to replace the bridge with a concrete bridge based on standard railroad precast concrete components. The life of the replacement bridge will be 50 to 80 years. The replacement bridge will be a much safer structure and will save Capital Metro significantly on maintenance costs over the life of the bridge. The bridge will be built in place through the existing bridge while maintaining freight movements overnight. There are chances for unforeseen situations including encountering unexpected subsurface materials, conflicts with the existing bridge structure, potential flooding in the creek bed, adjustments for operational requirements, and other items, all of which could cause changes in the bridge structure and/or extra costs. Bridge projects in the past have often had unforeseen extras exceeding 10%. Thus a 20% contingency is considered appropriate. ROUTE 2025 STRATEGIC ALIGNMENT: Does Not Apply DBE PARTICIPATION: The contractor will meet this goal utilizing the following DBE contractors. The goal is 16%. This prime has successfully established Good Faith Efforts and will continue to seek other DBE s firms to try to meet the 16% goal established for this procurement. DBE SERVICE/PRODUCT % Roadway Specialties, Inc Erosion control 3% PROCUREMENT: Page 1 Packet Pg. 5

6 5.2 1 On 02/08/2010 an Invitation for Bids was issued and formally advertised. 2 By the closing date of 03/11/2010, 3 bids were received, as follows: Contractor Bid Amounts Option 1 Option 2 JCF Bridge & Concrete $1,998,471 No bid Jay-Reese Contractors $1,616,114 $1,405,878 Austin Bridge $1,563,306 $1,799,956 1 Jay-Reese Contractors submitted the lowest responsive bid on Option 2 and was determined to be a responsible bidder. 2 The price was determined to be fair and reasonable based on adequate price competition. 3 The contract is a firm fixed unit price contract. The period of performance is 150 days. RESPONSIBLE DEPARTMENT: Operations Administration LEGAL COUNSEL SIGNATURE: Page 2 Packet Pg. 6

7 5.2 RESOLUTION OF THE CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS STATE OF TEXAS COUNTY OF TRAVIS RESOLUTION CMTA Gilleland Creek Railroad Bridge WHEREAS, the Board of Directors believes that a fundamental purpose of Capital Metro is to improve transportation, mobility, and healthy economic development in the region; and WHEREAS, as Rail Owner, it is Capital Metro s common carrier obligation to provide continuing safe and reliable rail freight service on the Giddings Llano rail line. NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the Interim President/CEO or His Designee is authorized to finalize and execute a contract with Jay-Reese Contractors for construction of the replacement railroad bridge over Gilleland Creek on the Giddings Llano rail line for $1,405,878, plus a contingency of 20% in the amount of $281,176, for an amount not to exceed $1,687,054. Date: April 26, 2010 Secretary of the Board Beverly Silas Page 3 Packet Pg. 7

8 Capital Metropolitan Transportation Authority MEETING DATE: 04/26/2010 Board of Directors CMTA Board of Directors Committees 5.3 SUBJECT: Board of Directors Committees. FISCAL IMPACT: No fiscal impact. EXECUTIVE SUMMARY: There are several Board Committee items for discussion and possible action: 1. Since the Board passed a resolution in January several changes to committee membership have been made that should be memorialized in a board resolution. 2. Discuss and consider a recommendation to establish a committee purpose statement for each committee to better define the goals of each committee and the kinds of issues to be addressed by each committee. 3. Discuss and consider a recommendation to apply the Board Public Comment Policy to Committee meetings. ROUTE 2025 STRATEGIC ALIGNMENT: Does Not Apply DBE PARTICIPATION: Does not apply. PROCUREMENT: Does not apply. RESPONSIBLE DEPARTMENT: Board Liaison LEGAL COUNSEL SIGNATURE: Page 1 Packet Pg. 8

9 5.3 RESOLUTION OF THE CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS STATE OF TEXAS COUNTY OF TRAVIS RESOLUTION CMTA Board of Directors Committees WHEREAS, the Board of Directors desires to formalize the appointment of a chairperson and members to Board committees in accordance with the Board Bylaws; and WHEREAS, the Chairperson of the Board nominates Norm Chafetz as Chairperson, Beverly Silas, Frank Fernandez, John Langmore and COA Representative, Robert Goode to serve as members of the Executive Search Committee of the Capital Metro Board of Directors for 2010 Calendar Year. NOW, THEREFORE, BE IT RESOLVED that the Capital Metropolitan Transportation Authority Board of Directors hereby approves the appointment of Norm Chafetz as Chairperson, Beverly Silas, Frank Fernandez, John Langmore and Robert Goode, COA Representative to serve as members of the Executive Search Committee of the Capital Metro Board of Directors for 2010 Calendar Year WHEREAS, the Board of Directors desires to formalize the appointment of a chairperson and members to Board committees in accordance with the Board Bylaws; and WHEREAS, the Chairperson of the Board nominates Mike Martinez, as Chairperson, Ann Stafford, Chris Riley and John Cowman to serve as members of the Labor Committee of the Capital Metro Board of Directors for 2010 Calendar Year. NOW, THEREFORE, BE IT RESOLVED that the Capital Metropolitan Transportation Authority Board of Directors hereby approves the appointment of Mike Martinez, as Chairperson, Ann Stafford, Chris Riley and John Cowman to serve as members of the Labor Committee of the Capital Metro Board of Directors for 2010 Calendar Year WHEREAS, the Board of Directors desires to formalize the appointment of a chairperson and members to Board committees in accordance with the Board Bylaws; and Page 2 Packet Pg. 9

10 5.3 WHEREAS, the Chairperson of the Board nominates John Langmore, as Chairperson, Norm Chafetz, and Beverly Silas to serve as members of the Rail Committee of the Capital Metro Board of Directors for 2010 Calendar Year. NOW, THEREFORE, BE IT RESOLVED that the Capital Metropolitan Transportation Authority Board of Directors hereby approves the appointment of John Langmore, as Chairperson, Norm Chafetz, and Beverly Silas to serve as members of the Rail Committee of the Capital Metro Board of Directors for 2010 Calendar Year WHEREAS, the Board of Directors desires to formalize the appointment of a chairperson and members to Board committees in accordance with the Board Bylaws; and WHEREAS, the Chairperson of the Board nominates Frank Fernandez, as Chairperson, John Cowman and Ann Stafford to serve as members of the Finance/Audit Committee of the Capital Metro Board of Directors for 2010 Calendar Year. NOW, THEREFORE, BE IT RESOLVED that the Capital Metropolitan Transportation Authority Board of Directors hereby approves the appointment of Frank Fernandez, as Chairperson, John Cowman and Ann Stafford to serve as members of the Finance/Audit Committee of the Capital Metro Board of Directors for 2010 Calendar Year WHEREAS, the Board of Directors desires to formalize the appointment of a chairperson and members to Board committees in accordance with the Board Bylaws; and WHEREAS, the Chairperson of the Board nominates John Cowman, as Chairperson, Norm Chafetz, Chris Riley and Beverly Silas to serve as members of the Operations/Planning Committee of the Capital Metro Board of Directors for 2010 Calendar Year. NOW, THEREFORE, BE IT RESOLVED that the Capital Metropolitan Transportation Authority Board of Directors hereby approves the appointment of John Cowman, as Chairperson, Norm Chafetz, Chris Riley and Beverly Silas to serve as members of the Operations/Planning Committee of the Capital Metro Board of Directors for 2010 Calendar Year. Date: April 26, 2010 Secretary of the Board Beverly Silas Page 3 Packet Pg. 10

11 Capital Metropolitan Transportation Authority MEETING DATE: 04/26/2010 Board of Directors CMTA August 2010 Service Change 5.4 SUBJECT: August 2010 Service Change. FISCAL IMPACT: Funding is available in the FY2010 budget. EXECUTIVE SUMMARY: The proposed August 2010 service changes are in accordance with Capital Metro s Service Standards and represent the first major step in implementing ServicePlan Recommendations from ServicePlan2020, are designed to increase efficiency of the system while improving route directness and connectivity. The attached list of changes are revenue neutral which means that proposed improvements can only be achieved if service is reallocated from under performing areas. The general themes of the proposed changes are as follows: Route Extensions (Existing Services) - improve access to major activity centers (residential, commercial, retail, employment, education and medical). Route Realignments (Existing Corridors) - modification of existing services to operate along corridors where under performing routes are eliminated. New Service - introduction of new cross-town service in Northeast Austin linking transit dependent neighborhoods with employment and retail services. Route Eliminations - elimination of low performing service (serving less than 15 passengers per hour). Based upon input received, staff is returning to the April Board of Directors meeting with several changes to initial recommendations, and requests Board approval at this time. Several Appendices describe the specifics of our final recommendations: Appendix A: List of Recommended Route Changes Appendix B: Methods Used to Solicit Public Input Appendix C: Board Resolution ROUTE 2025 STRATEGIC ALIGNMENT: Does Not Apply DBE PARTICIPATION: Does not apply. PROCUREMENT: Does not apply. RESPONSIBLE DEPARTMENT: Board of Directors LEGAL COUNSEL SIGNATURE: Page 1 Packet Pg. 11

12 5.4 RESOLUTION OF THE CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS STATE OF TEXAS COUNTY OF TRAVIS RESOLUTION CMTA August 2010 Service Change WHEREAS, the Capital Metro Board of Directors wishes to encourage provision of cost-effective fixed-route transit services that respond to and build ridership demand while minimizing impacts on current riders; and WHEREAS, the Board has considered staff comments and recommendations based on comments received during several public meetings and also considered comments received at the April 6, 2010 and April 15, 2010 Public Hearings; and WHEREAS, the Board wishes to accomplish the purposes outlined in the accompanying memorandum, a copy of which is incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Capital Metropolitan Transportation Authority Board of Directors that the service changes described in the attached document dated April 22, 2010 are hereby approved for implementation beginning August 22, Date: April 26, 2010 Secretary of the Board Beverly Silas Page 3 Packet Pg. 13

13 5.4.a APPENDIX A AUGUST SERVICE CHANGES 2010 The following are final changes, that would become effective Sunday, August 22, Updates to the original proposals, based on customer feedback, are identified. Updated Route Summary of Proposed Change 6 East 12th Realign service out of Tracor and improve frequency from 35 minutes to 30 minutes during the day. 7 Duval/Dove Springs Extend service north from Highland Mall to East St. John's, Cameron Rd. and the Rutherford Wal-Mart. 9 Enfield/Travis Heights Eliminate route due to low ridership 10 Red River/South First Eliminate trips to North Plaza and increase number of trips to City of Austin Day Labor Center during weekdays and Saturday mornings. 17 Cesar Chavez Realign eastern segment of route off Ed Bluestein and Smith Rd. 18 Martin Luther King Realign service out of Techni Center and Springdale Hills neighborhood. 23 Johnny Morris Eliminate route due to low performance and replace portions with Route Barton Hills Eliminate route due to low ridership and replace some service with Route Barton Creek Extend service from Barton Springs Rd. to northern portion of the Barton Hills neighborhood. Also extend service from Barton Creek Mall to South Congress Transit Center. Improve bus access to South Austin Hospital. Yes 37 Colony Park/Windsor Park Service along Frontage IH-35 South to be maintained on Weekdays (midday 9:30am to 2:00pm)Realign route through Mueller development between Airport Blvd. and 51st St. Yes 171 Oak Hill Flyer Eliminate two morning and three afternoon trips to Windmill Run/Scenic Brook neighborhood and US 290 frontage. Add midday round trip between UT/Downtown and Oak Hill Park & Ride. Actual trip times are revised. 228 Burleson New route that replaces segments of Routes 9 and 328. Yes 243 Wells Branch Service proposal is withdrawn. No changes scheduled for August Previous Proposal was to eliminate service north of Wells Branch due to low ridership and improve frequency. Service was modified Weekdays (PM-Southbound) to improve transfer coordination with MetroRail schedules. 300 Govalle Extend service from Burton and Oltorf to Ben White and S. Congress Transit Center. Yes 320 St. Johns Realign segments to improve directness. Extend service west along FM 2222/Koenig to Mopac and south from Riverside to Burton and Oltorf. Service will be extended further north from FM 2222/Koenig to Village Center at Far West 323 Anderson/Johnny Morris New route that replaces segments of Routes 23, 339, Ben White Eliminate route and replace with extension of Route 30 and new Route Walnut Creek/Koenig Eliminate route and replace service with new route 323 and proposed extension of Route Airport Blvd Replace segment of Anderson Ln. between Northcross and North Lamar Transit Center with new Route 323. Yes 383 Research Realign service from US 183 frontage to Jollyville and Pond Springs. Realign service in Lakeline Mall area. Service will be maintained along US 183 (McNeil to Braker) 392 Braker Replace service along Jollyville between Pavillion Park & Ride and the Arboretum with Route 383. Eliminate Sunday service due to low ridership. Yes Rail Connectors Possible adjustments to rail connector routes to provide better coordination of bus and rail services. Service was modified. Attachment: August Service Changes APPENDIX A (CMTA : August 2010 Service Change) Packet Pg. 14

14 5.4.a RR (653) Red River Reduce midday and afternoon frequency. Attachment: August Service Changes APPENDIX A (CMTA : August 2010 Service Change) Packet Pg. 15

15 5.4.a APPENDIX B METHODS TO SOLICIT PUBLIC INPUT Over the past few weeks, Capital Metro staff solicited feedback from both riders and bus operators. This document describes the various strategies that were utilized in reaching out to riders, the public and employees. Comments from these forums along with comments from additional public outreach efforts have been considered for incorporation into final schedule recommendations. Public Meetings Capital Metro uses this forum to allow direct dialogue between staff and the public. The meetings typically begin with a summary of changes and quickly move towards one-onone discussion regarding direct impacts (positive and negative) to attendees. Staff gathers all information for later analysis but also is able to work with the public to answer questions and discuss ideas for consideration. Meetings are typically held in various points of the community. Neighborhood meetings are typically held during the evening periods in target areas. The areas are selected based on anticipated impact in which a route change may have to an area served. Special meetings are sometimes organized by citizens at locations and times that better meet their needs. In addition, meetings are sometimes held at Capital Metro s Downtown Customer Service Center to provide the public a centralized location in which to meet with staff. The following are meeting dates, times and locations for this period Public Meetings o o o o Windsor Park Library 5833 Westminster Dr. Monday, April 5, 5:30-7:00pm O'Henry Middle School 2610 West 10th Street Tuesday, April 6, 5:30-7:00pm Spicewood Springs Library 8637 Spicewood Springs Rd Wednesday, April 7, 4:30-6pm Capital Metro Transit Store 323 Congress Thursday, April 8, 11:30am-1:00pm and 5:30-7:00pm Attachment: August Service Changes APPENDIX A (CMTA : August 2010 Service Change) o Twin Oaks Library 2301 S. Congress Tuesday, April 13, 5:30pm-7:00pm Packet Pg. 16

16 5.4.a Public Hearings o Capital Metro Headquarters 2910 E. 5 th St. Tuesday, April 6, 5pm o Capital Metro Headquarters 2910 E. 5 th St. Thursday, April 15, 12:00pm As of April 15 th, over 30 citizens have attended the meetings. Comments received have been reviewed and several have led to modifications of the original proposals. Passenger Surveys Staff sometimes uses surveys to both help inform passengers of upcoming changes and also to allow passengers to comment (since sometimes when public meetings are held, people are not able to appear for various reasons). Staff creates detailed surveys which outline the changes; shows a map; offers choices for passengers to respond to staff on how this may improve or impact their use; and information on how to contact Planning (planning@capmetro.org). They are quick bilingual surveys that take no more than a few seconds to answer. No Surveys were directed to customers during this period. Customer Advisory Committees ACCESS Meeting (Spring 2010) Staff met with members of the committee in April CSAC (Spring 2010) Staff met with members in early Fall to discuss preliminary concepts and also presented ServicePlan2020. The most recent meeting was held in April Passenger Notices Notices in both English and Spanish were placed on all buses in late March asking customers to provide comments and feedback for potential changes to services. The notices offered information on the meeting dates and locations. An issue occurred in the delivery and distribution of materials from one particular garage. This led to no information being available to persons using Route 243 Wells Branch regarding the proposed changes. Consequently, we have withdrawn this proposal from further consideration. Customer Service Comment Line (Customer Call Reports) Citizens had the ability to contact our Customer Service Center to voice support or opposition to the proposed changes. Staff continues to evaluate all information received and is responding to each inquiry promptly. Attachment: August Service Changes APPENDIX A (CMTA : August 2010 Service Change) Other Communications / Letter / Phone Citizens may also contact the Planning Department directly by via /Letter/Phone. Staff continues to evaluate all information received and responds to each inquiry promptly. Packet Pg. 17

17 5.4.a Over 60+ citizens have communicated with our staff via , letter or phone. Newspaper Information was published in the following newspapers regarding the proposed meeting dates to discuss future changes: Austin Chronicle Austin American Statesman Inside Line El Mundo NOKOA The Daily Texan The Villager The Onion Alternative Media Information was posted in late March 2010 on Capital Metro s World Wide Web site advising of proposed changes. Attachment: August Service Changes APPENDIX A (CMTA : August 2010 Service Change) Packet Pg. 18

18 Capital Metropolitan Transportation Authority Board of Directors MEETING DATE: 04/26/2010 (ID # 1568) FY2011 Budget Update 6.1 TITLE: FY2011 Budget Update. Page 1 Packet Pg. 19

19 Capital Metropolitan Transportation Authority Board of Directors MEETING DATE: 04/26/2010 (ID # 1563) MetroRail Update 6.2 TITLE: MetroRail Update. Page 1 Packet Pg. 20

Executive Session of Chapter 551 of the Texas Government Code:

Executive Session of Chapter 551 of the Texas Government Code: CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS MEETING 2910 East Fifth Street Austin, TX 78702 ~ MINUTES ~ Executive Assistant/Board Liaison Gina Estrada 512-389-7458 Wednesday, April