DEPARTMENT OF PROCUREMENT SERVICES CITY OF CHICAGO. March 27, 2017 ADDENDUM NO. 1 FOR

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1 DEPARTMENT OF PROCUREMENT SERVICES March 27, 2017 ADDENDUM NO. 1 FOR REQUEST FOR COMPETITIVE BID FOR BUS SERVICES, RENTAL OF BUS WITH DRIVER Specification No This document contains: I. Revisions to the Specification II. Questions and Answers III. Addendum Receipt Acknowledgment For which the Request for Proposal is scheduled to be submitted no later than 4:00 p.m., Central Time on March 28, 2017, in the Department of Procurement Services, Bid & Bond, Room 103, and City Hall. Required for use by: (City of Chicago Department of Police, Chicago Public Library, Department of Cultural Affairs & Special Events, Department of Family and Support Services, Department of Aviation) This Addendum is distributed by: Department of Procurement Services Bidder must acknowledge receipt of this Addendum No. 1 on the Bid execution page (Article 11) and should complete and return the attached Acknowledgment by to Humberto.Moya@cityofchicago.org Attn: Humberto Moya, Procurement Specialist (312) The information contained in this Addendum No. 1 is incorporated by reference into the original Request for Proposal issued on March 7, RAHM I. EMANUEL MAYOR JAMIE L. RHEE CHIEF PROCUREMENT OFFICER Page 1

2 March 27, 2017 ADDENDUM NO. 1 TO BUS SERVICES, RENTAL OF BUS WITH DRIVER for Specification No FOR WHICH BIDS ARE SCHEDULED TO BE RECEIVED IN THE BID & BOND, ROOM 103, CITY HALL, CHICAGO, ILLINOIS 60602, BY 11:00 a.m., CENTRAL TIME on March 28, Bidder must acknowledge receipt of this Addendum No. on the Bid Execution page (Article 11) and should complete and return the attached Acknowledgement by to humberto.moya@cityofchicago.org. SECTION I: REVISIONS TO THE SPECIFICATION Current Bid Opening Date: March 28, 2017 New Bid Opening Date: April 10, ) Article 5, Section Basis of Payment for Group A, 1. Line Item Number One, is deleted in its entirety and replaced with the following: 1. Line item Number One: Payments will be made for each day if services exceed 4 hours and for each a school bus with driver provided during regular business hours Monday through Friday, excluding weekend and official City Holidays. 2.) Article 5, Section Line Item Number One Overview is deleted in its entirety and is replaced with the following: Page 2

3 5.6.1 Line Item Number One Overview The Contractor must provide the required school bus services for one day, minimum four (4) hours and a maximum of eight (8) hours, as needed to transport various groups using regular bus and/or special user busses for functions throughout the year. Pick-up and drop-off locations will be within the Chicago metropolitan area. There will be no additional compensation for multiple stops. 3.) Article 5, Section Line Item Number Three Overview, is deleted in its entirety and replaced with the following: Line Item Number Three Overview The Contractor must provide bus services required to provide regular bus and/or special user bus services at an hourly rate as specified herein. The Departments will utilize the school bus service with driver to transport various groups for various programs and functions throughout the year. Pick-up and drop-off locations will be within the Chicago metropolitan area between the hours of 8:00 a.m. and 5:00 p.m. The last week of November, except Thanksgiving, and the first three (3) weeks of December, school buses may be needed any week day Monday through Friday, excluding official City holidays. There will be no additional compensation for multiple stops. 4.) Article 5, Section Line Item Number Four Overview, is deleted in its entirety and replaced with the following : Line Item Number Four Overview The using Department will utilize coach bus service with driver to transport various groups using regular bus and/or special users for various programs and functions throughout the year. The Contractor must provide a coach bus suitable for transporting passengers on excursions and on longer-distance, intercity, between cities and/or suburbs. Pick-up and drop-off locations will be within the Chicago metropolitan area, between the hours of 8:00 a.m. to 5:00 p.m. There will be no additional compensation for multiple stops. Page 3

4 SECTION II: QUESTIONS AND ANSWERS Question 1: Will there be any fee the vendor may have to pay while providing the bus service driving for aviation through the airport? Answer: No, the vendor will not need to pay a fee while providing services at the airport or while driving through the airport. Question 2: Are the hours in flat rate or is there overtime by hourly rate? Answer: See Section 4.2, Performance of the Service Subsection Standard Working Hours, of the Specification in regards to overtime pay. See Section 5.6.4, Basis of payment for Group A. Section Basis of Payment for Group B and Section 5.8.1, Basis of Payment Group C, and see Section 1 Revision (1) of this Addendum. Question 3: What is the number of stops along the bus route the bus will be making and is there additional compensation for multiple stops? Answer: The number of stops will vary per Department. See Section Line Item Number Two Overview for Group A and Section , Department of Family Support Services (DFSS) Senior Fest Overview, Line Item Numbers 5 8 Mandatory Pre-Event Meeting, for Group C, and see Section 1, Revisions (2, 3, and 4) of this Addendum. Question 4: Is the Bid Date Opening and closing date the same day as closing day? Answer: Yes. DEPARTMENT OF PROCUREMENT SERVICES JAMIE L. RHEE CHIEF PROCUREMENT OFFICER Page 4

5 DEPARTMENT OF PROCUREMENT SERVICES March 27, 2017 Addendum No. 1 FOR TO REQUEST FOR COMPETITIVE BID FOR BUS SERVICES, RENTAL OF BUS WITH DRIVER SPECIFICATION NO Required by: City of Chicago Department of Police, Chicago Public Library, Department of Cultural Affairs & Special Events, Department of Family and Support Services, Department of Aviation Consisting of Section I, Section II, and Section III which Is this Acknowledgment. SECTION III. ADDENDUM RECEIPT ACKNOWLEDGMENT I hereby acknowledge receipt of Addendum No.1 to the Specification named above and further state that I am authorized to execute this Acknowledgment on behalf of the company listed below. Signature of Authorized Individual Title Name of Authorized Individual (Type or Print) Company Name Business Telephone Number Complete and Return this Acknowledgment by to: Humberto.Moya@cityofchicago.org Attn: Humberto Moya, Procurement Specialist Page 5