CITY COUNCIL AGENDA May 14, :00 p.m. City Council Meeting

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1 CITY COUNCIL AGENDA May 14, :00 p.m. City Council Meeting 1. Call Meeting of City Council to Order 1.1 Pledge of Allegiance 2. Approve Agenda 3. Introductions, Presentations, Proclamations, Awards, and Public Comment (Individuals may address the City Council about any non-agenda item of concern. Speakers must state their name, address, and limit their remarks to three minutes. The City Council will not take official action on these items, but may refer the matter to staff for a future report or direct that the matter be scheduled for a future meeting agenda.) 3.1 Sheriff Deputy Matt Arnst, Quarterly Report 3.2 Deb Barber, Metropolitan Council 4. Consent Agenda (NOTE TO THE PUBLIC: All those items listed as part of the Consent Agenda will be approved by a single motion, unless a request to discuss one of those items is made prior to that time. Anyone present at the meeting may request an item to be removed from the consent agenda. Please inform the Council when they approve the agenda for this meeting.) 4.1 Approve minutes of April 23, 2018 meetings 4.2 Approve payment of claims 4.3 Approve Jason Winter appointment to the Economic Development Commission 4.4 Appoint Seasonal Hiring s 4.5 Approve Exempt Permit Stiftungsfest 4.6 Approve Liquor Licenses 5. Public Hearings 6. Old Business 6.1 Update from SRF Consulting Group on U.S. Highway 212 Underpass Preliminary Design 6.2 Update from MnDOT on Highway 212 and Tacoma Avenue intersection 6.3 Update from MnDOT on Contract Administration 6.4 Award Grass Rig Truck Sale 7. New Business 7.1 Approve Purchase and Installation of Civil Defense Siren 7.2 Review Heritage Center Building Roof Replacement 7.3 Review Heritage Center Elevator Repair Proposals 7.4 Review City Code pertaining to Mailboxes Damaged by City Snow Removal 7.5 Update on West Carver Community Pool 7.6 Approve Amended West Carver Community Pool Policy Manual 7.7 Award Community Entrance Signs JIT Companies change in quote 7.8 Review City Code pertaining to Peddlers, Solicitors, Transient Merchants Business Hours 7.9 Approve Transient Merchant License 7.10 Schedule Hearing on RG Enterprises, Inc. Solicitors Permit Revocation 8. Council Member & Mayor Reports 9. Adjournment The following informational items have been included in the Council packet for informational purposes, council review and discussion. No action is required by the City Council: UPCOMING MEETINGS / EVENTS May 15 Parks and Rec. Commission 5:30 p.m. May 17 Senior Advisory Committee 9:00 a.m. May 30 Work Session, EDA, City Council 6:00 p.m. June 5 Planning Commission 6:00 p.m. June 11 City Council 6:00 p.m. June 13 EDC 6:30 p.m. July 18 Joint Meeting City Council, EDC, Planning Commission, and Chamber of Commerce Board 6:00 p.m.

2 City of Norwood Young America City Council Minutes April 23, :00 p.m. City Hall Council Chambers ATTENDEES: Carol Lagergren, Craig Heher, Mike McPadden, Dick Stolz, Charlie Storms STAFF: Administrator Steve Helget, Clerk/Treasurer Kelly Hayes OTHERS: NYA Library Paul Ericcson & Heidi Hoks, Abdo Auditor Brad Falteysek, Attorney Jay Squires (consultant), Cynthia Smith- Strack (consultant), Nick Molnau, Diane Henning, Tina Diederick, Deborah Matiak, Dale Hoof 1. Call Meeting of City Council to Order Meeting was called to order by Mayor Lagergren at 6:21pm. 2. Approve Agenda Change: Move 7.2 to 3.0 Addition: 7.12 Community Entrance Signs Motion: CS/DS to approve the agenda with the change and the addition. Vote 5 0. Motion carried. 3. Introductions, Presentations, Proclamations, Awards, and Public Comment 3.0 Beyond the Yellow Ribbon Proclamation Kristal Dammann from Beyond the Yellow Ribbon Group, gave an update on what they have been doing over the past year: communication with service members, county connections, and sending treats to those overseas. 9 th Annual Banquet on May 12, 2018 honoring 10 service women. Mayor Lagergren read the Beyond the Yellow Ribbon Proclamation proclaimed the month of May as Yellow Ribbon month and May 12, 2018 Yellow Ribbon Day in Norwood Young America. Motion: 3.1 Carver County Annual State of the Library Report Heidi Hoks and Paul Ericcson Gave update and statistics from 2017 and goals that are set for Besides going to the library, people are able to go online and use some of the library s services. EBooks are fastest growing niche in the industry. They have been refreshing the NYA Library interior and making it more user friendly and to improve sight lines. Many activities available for every age group Annual Financial Report Brad Falteysek, Abdo Eick & Meyers General Fund Balance to Budget increased from 37.5% to 46.9% State auditor recommends 35% 50% general fund balance Revenues were almost right on budget Expenditures were $100,000 under budget Highest revenue is from taxes followed by intergovernmental (state aid) Largest expense is due to debt service payment of bonds Fund balance increase of about $97,000 from year before Water Fund had just under $1m balance Sewer Fund balance increased from $147,553 to $495,021 The Harbor is supporting itself, as well as adding $100,000 to General Fund each year Debt to assests has been decreasing, however, peer group is still much less Debt per capita 2013 = $11,318 and 2017 = $6,703 (pear group is at $2,068) 4. Consent Agenda 4.1 Approve minutes of April 9, 2018 City Council meeting 4.2 Approve payment of claims 4.3 Approve the resignation of Fire Fighter Steve Noll 4.4 Approve the Resignation of Fire Fighter Steve Kanduth 4.5 Approve LG214 Premises Permit Application 4.6 Last Call Request for Outdoor Alcohol Sales Motion: MM/CH to approve the consent agenda. Vote 5 0. Motion carried. 5. Public Hearings 6. Old Business

3 7. New Business 7.1 Nuisance Abatement Elm Street East Resident Deb Matiak spoke to the council regarding her property at 132 Elm Street East. She has received four nuisance violation letters within the past 12 months and is still not in compliance. Ms. Matiak stated that due to medical issues and the weather she has not been able to get her property cleaned. She said that it would be nice to be able to put up a privacy fence that is higher than 6 feet tall as city code states. Ms. Matiak was reminded that there is a maximum of four vehicles allowed on the property. She also agreed that if she didn t have the property in compliance by May 30, 2018, that the City would be able to come in and abated the nuisance. Motion: MM/CS to review the property and determine what is a nuisance, property owner will correct the issue by May 30, 2018, and staff is authorize to abate the nuisance if the property is not in compliance by the deadline. Vote 5 0. Motion carried. 7.2 Beyond the Yellow Ribbon Proclamation Moved to *Resolution , Molnau Trucking Variance Variance to maximum impervious surface coverage to 34% (max allowed is 25%). *Due to a clerical error, the incorrect resolution number was used. Per City Attorney Jay Squires, an annotation in the minutes may reflect the correction to coinside with the City s resolution file. Motion: DS/CS to approve Resolution approving a variance for the allowed impervious surface in the shore land district. Vote 5 0. Motion carried. 7.4 Resolution , Molnau Trucking CUP Amendment Permit to allow additional outdoor storage/ Motion: CH/MM to approve Resolution , a resolution approving a conditional use permit to allow limited outdoor storage at Stewart Avenue. Vote 5 0. Motion carried. 7.5 Emma Street Improvement Project Cul-de-sac not draining properly. It was built to be a temporary cul-de-sac so there is no curb and gutter. Completion date by October 15. Once work is started, they will have 30 days to complete the project. Motion: CH/MM to award the Emma Street Improvement Project to WM Mueller and Sons, Inc for $28,689. Vote 5 0. Motion carried. 7.6 Information Technology Consultant Services Proposals TechStar has provided IT services to the City since The City requested and received five proposals. The Council created a subcommittee to review the proposals and to possibly interview the vendors to get additional information. The subcommittee consists of Mayor Lagergren, Councilperson Storms, City Administrator Helget, and City Clerk Hayes. 7.7 Resolution , 2040 Comprehensive Plan Extension Request Comp Plan steering committee is requesting additional time. A resolution is required by state prior to the end of May to allow the extra time. Motion: CS/DS to approve Resolution a resolution requesting additional time within which to complete the Comprehensive Plan Decennial review obligations. Vote 5 0. Motion carried. 7.8 Resolution , 2018 CDA Redevelopment Planning Grant Looking to reestablish two downtowns. There is a Redevelopment Planning Grant available at a max of $60,000. Motion: DS/CH to approve Resolution a resolution authorizing submittal of an application for a Carver County Community Development Agency Community Growth Partnership Incentive Grant. Vote 5 0. Motion carried. 7.9 Establish Civil Penalties for Administrative Enforcement Code April 9, 2018, the City Council approved Ordinance No. 300, Administrative Enforcement. Discussion was on the penalty amount. City Attorney Squires said that it would be based on case-by-case situation. Flexibility is required because each violation is different. Council requested: how penalty will be assessed and what other cities have. Attorney Squires said that the way the ordinance states right now, staff has the discretion of how the penalty will assessed. To start, the staff will notify the council of each plan, Tacoma Ave. Nuisance Violations This nuisance violation began last year and the violation is still not in compliance. The County Attorney s office has offered to prosecute this case on a criminal level and there would be no cost to the city. Motion: DS/CS to authorize the Carver County Attorney to prosecute the nuisance violations currently existing on the property located at 793 Tacoma Avenue. Vote 5 0. Motion carried Reschedule May 28, 2018 City Council Meeting

4 Due to the next meeting landing on Memorial Day, the meeting must be rescheduled. Motion: CS/CH to reschedule City Council meeting to 6:00pm on May 30, Vote 5 0. Motion carried Entrance Signs Motion: MM/CS to award the sign area on monument face to JIT Companies for $5, Vote 5 0. Motion carried. 8. Council Member & Mayor Reports CH John Fahey is now on the Planning Commission and the commission is now full with seven members. MM DS CS CL EDC getting coverage on new businesses with ribbon cuttings in the newspaper. Stiftungsfest adding hammerschlaggen. Stiftungsfest donated $1,000 for the next five years for the Pavilion restroom project. Would like to look at credit card policy. Parks is looking at Old Town buildings, restroom plaque and park bench dedication coming up at Willkommen Park. YA Baseball donated $1,000 for the restroom. Received calls during last snowstorm. City code states that if a mailbox/pole is broke while the plows are plowing the snow from the street that the home owner is responsible for costs (it is not the City s responsibility). Council recommended having a discussion about that in the future. There are leaks from the history center roof and that the elevator is not working there could be extensive work and costs associated with it. The Public Services Director is getting estimates to get these things fixed. There currently is Public Comment on the commission agendas and to get on the agenda an application needs to be completed. Council agreed that there should be a place for Public Comment on the commission agendas. UPCOMING MEETINGS / EVENTS May 1 Planning Commission 6:00 p.m. May 2 Small Business Week Breakfast 8:00 a.m., Oak Grove Community Room May 9 EDC Meeting 6:00 p.m. May 9 Joint Meeting City Council, EDC, Planning Commission, and Chamber of Commerce Board 6:30 p.m. May 14 City Council 6:00 p.m. May 15 Parks and Rec. Commission 5:30 p.m. May 17 Senior Advisory Committee 9:00 a.m. May 29 Work Session, EDA, City Council 6:00 p.m. 9. Adjournment Motion: MM/CH to adjourn at 8:38pm. Vote 5 0. Motion carried. Respectfully Submitted Carol Lagergren, Mayor Kelly Hayes, City Clerk / Treasurer

5 City of Norwood Young America Work Session Minutes April 23, :00 p.m. City Hall Council Chambers ATTENDEES: Carol Lagergren, Craig Heher, Mike McPadden, Dick Stolz, Charlie Storms STAFF: Administrator Steve Helget, Clerk/Treasurer Kelly Hayes OTHERS: NYA Library Paul Ericcson & Heidi Hoks, Abdo Auditor Brad Falteysek, Attorney Jay Squires (consultant), Cynthia Smith-Strack (consultant), Nick Molnau, Diane Henning, Tina Diederick, Deborah Matiak, Dale Hoof 1. Call Meeting of City Council Work Session to Order Work Session was called to order by Mayor Lagergren at 6:00pm. 2. Approve Agenda 2.1 Abating Nuisances Process on nuisance violations: 1. City receives complaint from resident. 2. Staff and/or Deputy investigate violation. 3. If there is a nuisance, property owner receives a letter. Depending on the number of violations that the property has received in the past 12 months, there may be a fine attached to the letter. 1 st Offense = warning 2 nd Offense = $ rd Offense = $ th Offense = $ The owner is given 10 days to remedy the violation. 5. Property is inspected following the 10 days. 6. If the property is still in violation, the owner will receive another letter giving and additional 10 days (up to the 4 letters within the past 12 months). 7. If the violation is not in compliance after receiving four violation letters within 12 months, the abatement process begins. There are a couple of nuisance violations that do not follow this process: If there is a safety risk to residents such as snow on sidewalks. Long grass/weeds residents is given 10 days to remedy. Barking dog complainant needs to contact Sheriff s Office. The work session was adjourned by Mayor Lagergren at 6:20pm. Respectfully Submitted: Kelly Hayes, City Clerk / Treasurer Carol Lagergren, Mayor

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16 Norwood Young America 310 Elm Street West P.O. Box 59 Norwood Young America, MN 368 Phone: (952) Fax: (952) Website: TO: FROM: Honorable Mayor Lagergren and City Council Members Steven Helget, City Administrator DATE: May 14, 2018 SUBJECT: Approve Jason Winter appointment to the Economic Development Commission =========================================================================== Currently there are two at-large vacancies on the EDC. Jason Winter has applied to serve on the Commission. According to Chapter 2 of the City Code, members of the EDC shall reside or be employed within the city. Jason does not reside in Norwood Young America but is employed at Citizens State Bank. Suggested Motion: Motion to appoint Jason Winter to the Economic Development Commission.

17 TO: FROM: Mayor Lagergren and Council Members Kelly Hayes, City Clerk / Treasurer DATE: May 14, 2018 RE: Seasonal Staff Hiring Lifeguards, WSI, Pool Managers, Public Services Workers Applications were accepted for seasonal staff. Below is the list of seasonal staff. RECOMMENDATION: A motion to hire the following seasonal staff for the 2018 summer season: LAST FIRST POSITION GRADE STEP Coffel Ellie Lifeguard 1 1 Coffel Lucille Lifeguard 1 1 Gamber Kaitlyn Lifeguard 1 1 Golberg Katana Manager 4 6 Golberg Kailey Lifeguard 1 4 Hoen Bob Public Services Worker 2 10 Jacobs Cambria On-Call Mgr 3 5 Jacobs Cambria WSI 2 5 Jacobs Cambria Lifeguard 1 5 Knutson Megan Lifeguard 1 1 Lagergren Ben On-Call Mgr 3 5 Lagergren Ben WSI 2 5 Lagergren Ben Lifeguard 1 5 Maurer Maddie Lifeguard 1 1 Orr Amber On-Call Mgr 3 5 Orr Amber WSI 2 5 Orr Amber Lifeguard 1 5 Swanson Kit Lifeguard 1 1 Wenisch Mary Lifeguard 1 2 Wickenhauser Grace Lifeguard 1 3 Wickenhauser Grace WSI 2 3 Norwood Young America 310 Elm Street West PO Box 59 Norwood Young America, MN (952)

18 TO: FROM: Mayor Lagergren and City Council Members Kelly Hayes, City Clerk / Treasurer DATE: May 14, 2018 RE: Application for Exempt Permit Stiftungsfest Stiftungsfest has submitted an LG220 Application for Exempt Permit. This permit authorizes the organization to conduct lawful gambling for not more than 5 days and awards less than $50,000 in prizes in a calendar year. The Minnesota Gambling Control Board requires the City Council to approve the permit application before it issues the permit. Recommendation: A motion to approve the Lawful Gambling LG220 Application for Exempt Permit for Stiftungsfest. Norwood Young America 310 Elm Street West PO Box 59 Norwood Young America, MN (952)

19 TO: FROM: Mayor Lagergren and Council Members Kelly Hayes, City Clerk / Treasurer DATE: May 14, 2018 RE: Liquor License The City s liquor licenses renew on July 1, License holders must provide documentation including signed applications, certificates of insurance and fees as part of the renewal process. After receiving this information from the applicants, the applications were sent to the Carver County Sheriff for a background check review for any violations. The Carver County Sheriff s Office has reviewed and approved all of the applications on the list on the reverse side. Staff recommends approval of the liquor license applications for these establishments. Once approved, applications will be mailed to the Carver County Sheriff s Office for the background investigation. Approved applications will then be sent to the Alcohol and Gambling Enforcement Division of the State and the licenses will be sent back to the City to distribute. NAME LICENSE NAME LIC # NAME LICENSE NAME LIC # Gasthouse On-Sale Intox. Liquor A MidTown Family Rest. On-Sale Wine W Gasthouse Off-Sale Intox. Liquor B MidTown Family Rest. On-Sale 3.2 Beer J Gasthouse On-Sale Sunday S EconoFoods #318 Off-Sale 3.2 Beer K Good Time Liquors Off-Sale Intox. Liquor B Stiftungsfest Inc Temporary On-Sale T Holiday Off-Sale 3.2 Beer K The Pour House Pub On-Sale Intoxicating Liquor A Kwik Trip Off-Sale 3.2 Beer K The Pour House Pub Off Sale Intoxicating Liquor B Last Call Too On-Sale Intox. Liquor A The Pour House Pub On-Sale Sunday S Last Call Too Off-Sale Intox. Liquor B The Pour House Pub 2am Close C Last Call Too On-Sale Sunday S Northside Grill On-Sale Intoxicating Liquor A Lazy Loon Lanes On-Sale Intox. Liquor A Northside Grill On-Sale Sunday S Lazy Loon Lanes On-Sale Sunday S YA Baseball Club On-Sale 3.2 Malt Liquor T Lazy Loon Lanes Off-sale B RECOMMENDATION: A motion to approve the liquor license applications as listed. Norwood Young America 310 Elm Street West PO Box 59 Norwood Young America, MN (952)

20 Norwood Young America 310 Elm Street West P.O. Box 59 Norwood Young America, MN 368 Phone: (952) Fax: (952) Website: TO: FROM: Honorable Mayor Lagergren and City Council Members Steven Helget, City Administrator DATE: May 14, 2018 SUBJECT: Update from SRF Consulting Group on U.S. Highway 212 Underpass Preliminary Design =========================================================================== Kevin Jullie, SRF Consulting Group, will be present to provide an update on their progress in completing the preliminary design for the Underpass Project. Mr. Jullie will review their schedule for completion. Suggested Motion: No motion required, information item only.

21 Norwood Young America 310 Elm Street West P.O. Box 59 Norwood Young America, MN 368 Phone: (952) Fax: (952) Website: TO: FROM: Honorable Mayor Lagergren and City Council Members Steven Helget, City Administrator DATE: May 14, 2018 SUBJECT: Update from MnDOT on U.S. Highway 212 and Tacoma Avenue Intersection =========================================================================== Jon Solberg, MnDOT South Area Manager, will be present to provide an update on their research design options for the Highway 212 and Tacoma Avenue intersection. Suggested Motion: No motion required, information item only.

22 Norwood Young America 310 Elm Street West P.O. Box 59 Norwood Young America, MN 368 Phone: (952) Fax: (952) Website: TO: FROM: Honorable Mayor Lagergren and City Council Members Steven Helget, City Administrator DATE: May 14, 2018 SUBJECT: Update from MnDOT on Contract Administration =========================================================================== Jon Solberg, MnDOT South Area Manager, will be present to discuss the additional trail and retaining wall proposed to be installed with the Underpass Project. MnDOT is proposing to reimburse the City for the costs associated with these items. Mr. Solberg will suggest the City enter into a Master Partnership contract with MnDOT. This will allow the City to receive reimbursements directly from the state. To date, the City and MnDOT have administratively utilized Caver County s contract for processing reimbursements. For example, earlier this year MnDOT reimbursed the City 30% of its contractual cost with SRF Consulting Group for preparing the underpass preliminary design. The City and MnDOT will not be able to utilize the County s contract for the trail and retaining wall cost reimbursement. Mr. Solberg will provide a further explanation at the meeting. Suggested Motion: No motion required, information item only.

23 TO: FROM: Mayor Lagergren and Council Members Kelly Hayes, City Clerk / Treasurer DATE: May 14, 2018 RE: Grass 21 Truck Surplus - Proposals On March 12, 2018, the City Council approved to purchase at 2001 grass/brush truck from the MN DNR. At that time, the council also approved to declare the current grass truck Grass 21 (a 1990 Chevy K3500 4x4) as surplus as to accept sealed bids for selling the truck. The City received six bids for the vehicle that ranged from $2,505 to $5050. The winning bid of $5,050 was submitted by Steve Curfman of Curfman Trucking in Norwood Young America. RECOMMENDATION: A motion to approve accepting the bid and the sale of the 1990 Chevy K3500 4x4 of $5,050 from Steve Curfman of Curfman Trucking. Norwood Young America 310 Elm Street West PO Box 59 Norwood Young America, MN (952)

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46 Norwood Young America 310 Elm Street West P.O. Box 59 Norwood Young America, MN 368 Phone: (952) Fax: (952) Website: TO: FROM: Honorable Mayor Lagergren and City Council Members Steven Helget, City Administrator DATE: May 14, 2018 SUBJECT: Update on West Carver Community Pool ======================================================================== Tony Voigt, Public Service Director, will provide an update on improvements and preparations to the pool for the upcoming season. The pool is scheduled to open on Tuesday, June 5 th. Suggested Motion: Information item only.

47 TO: FROM: Mayor Lagergren and Council Members Kelly Hayes, City Clerk / Treasurer DATE: May 14, 2018 RE: 2018 Pool Manual The Personnel Committee reviewed the 2018 West Carver Community Pool Manual and made minor updates. The Parks and Recreation Commission reviewed and approved the manual with no further updates. The Personnel Committee and Parks & Recreation Commission recommend a motion to approve the 2018 West Carver Community Pool Manual. RECOMMENDATION: A motion to approve the 2018 West Carver Community Pool Manual. Norwood Young America 310 Elm Street West PO Box 59 Norwood Young America, MN (952)

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53 TO: FROM: Mayor Lagergren and Council Members Kelly Hayes, City Clerk / Treasurer DATE: May 14, 2018 RE: Transient Merchant Application Justin Richard Spande On May 4, 2018, the City received a Transient Merchant application from Justin Spande from Hamburg, MN. The legal name of his business is Fireman s Barbeque, LLC and it is a food truck/trailer. Fireman s Barbeque, LLC makes and sells BBQ food. The food truck would be parked next to Car Quest at 309 Faxon Road North. Mr. Spande has received written permission from the owner of Car Quest, Pete Buckentine (attached). The planned hours of operation would be Thursday Sunday each week. Chapter 3 of the City Code states the following: Transient Merchant. The term transient merchant shall mean a person who temporarily sets up business out of a vehicle, trailer, boxcar, tent, other portable shelter, or empty store front for the purpose of exposing or displaying for sale, selling, or attempting to sell, and delivering, goods, wares, products, merchandise, or other personal property, and who does not remain or intend to remain in any one location for more than one hundred twenty (120) consecutive days. RECOMMENDATION: A motion to approve the Transient Merchant Application from Justin Spande, doing business as Fireman s Barbeque, LLC, and not to exceed 120 consecutive days at the location of 309 Faxon Road North as listed in Chapter 3, Section 310 of the City Code. Norwood Young America 310 Elm Street West PO Box 59 Norwood Young America, MN (952)

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