USTA/Midwest Section Annual Meeting January 26-29, 2017 Sheraton Indianapolis Hotel at Keystone Crossing Indianapolis, Indiana

Transcription

1 USTA/Midwest Section Annual Meeting January 26-29, 2017 Sheraton Indianapolis Hotel at Keystone Crossing Indianapolis, Indiana Executive Committee Meeting Friday, January 27, 2017 I. Call to Order Don Harris II. Roll Call Jim Hendrix Approval of the Minutes Jim Hendrix IV. State of the Association Address Don Harris V. Other Business Don Harris VI. Adjourn Renaissance Chicago Downtown Hotel February 4-6, 2016 Chicago, Illinois

2 USTA/Midwest Section Annual Meeting January 26-29, 2017 Sheraton Indianapolis Hotel at Keystone Crossing Indianapolis, Indiana 123 nd Annual Meeting of the Membership Friday, January 27, 2017 I. Call to Order Don Harris II. Roll Call Jim Hendrix Approval of the Minutes Jim Hendrix IV. State of the Association Address Don Harris V. Other Business Don Harris VI. Adjourn Renaissance Chicago Downtown Hotel February 4-6, 2016 Chicago, Illinois

3 Adult Competition/League Committee Morning Session 10:45 am-12:15 pm Suite 13 I. Welcome/Introductions David/Linda II. IV. Adult Competition a Staff Report Diane b Adult Alternative Format Incentive Grants All USTA League a Staff Report Diane i. League growth ii. New rules for 2017 b. Medical Appeal Sub Committee David c. Sub Committee Reports: i. NTRP Diane ii. Officials Linda/Nancy 1. Sportsmanship d Championship rules Diane Next meeting Dates Afternoon Session: 2:30-4:00 pm in conjunction with District League Coordinators Suite 11 & 12 V. Introductions VI. All Things Growth a. National Section Funding Changes and why Participation is critical David b. How do we grow? i. Morning session Round table notes/ideas Steve/Zoy ii. USTA Lapsed Player offering Diane iii. Matchline Diane iv DLC Incentive. What should it be? David v. Flexible Format Opportunities Diane vi. 40 & Under Pilot Sub Committee Report/Grant/discussion Keara vii. District League Committee Chair Sub Committee report/discussion Mark viii. Rules Sub Committee report and discussion David ix. DGIF Reports from DLCs DLCs

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5 Adult Rec Committee 10:45 a.m. 12:15 p.m. I. Welcome/Introductions II. Review of our goals a.) Increasing Start/Restart and Sets in the City sites and player participation by 5% b.) New Sets in the City prize packs and Start/Restart shirts c.) Drill down into the facts and see what our strengths and weaknesses are for the last period for both Start/Restart and Sets in the City. o Bret Schrama Start/Restart presentation d.) Discuss any changes that should be suggested going forward for those programs. Discuss the next steps for Start/Restart and Sets in the City players. What are a few best practices to get these players to continue to play tennis? a.) Flexible Format b.) Sport and Social c.) USTA leagues 2:30 p.m. 4:00 p.m. I. Discuss alternatives for play and what activities years olds have been participating in. a.) Offer new and unique tennis opportunities to target demographic of year olds, through Meet Ups, Social Clubs, and online connections. b.) One day show downs are a recreational/competitive way to play. II. Open forum for any ideas from the floor or our group. Wrap-Up/Adjourn

6 Tennis Industry and Education Committee I. Welcome/Introductions II. Industry Summit a. Review current event logistics i. Date, Time, Location b. List of Attendees i. Review initial list of attendees ii. Discussion 1. Preferred Attendees 2. USTA Attendees a. Staff b. Board c. Committee 3. Others iii. Adjustment of list c. Budget i. Western & Southern Tickets ii. Travel Expenses for Attendees d. Agenda i. Key Note Speaker; Yes or No ii. Post Summit Plans Wrap-Up/Adjourn

7 Volunteer Leadership Committee I. Welcome II. IV. Committee Goals and Promises a. Revise Goals and Promises b. Review and Update Pulse of Business Report Saturday Awards Luncheon Review a. Review timeline b. Set out program Saturday Awards Luncheon Recap a. Presenters for Section Awards b. Volunteer Service Awards V. Other Business a. New Attendee meeting calls b Section Awards c. Volunteer Orientation Manual VI. Wrap-Up/Adjourn

8 USTA/Midwest Section Annual Meeting January 26-29, 2017 Executive Committee Meeting Friday, January 27, 2017 I. Call to Order Don Harris II. Roll Call Jim Hendrix Approval of the Minutes Jim Hendrix IV. Call Items Les Varnado, Jr. V. Treasurer s Report Paul Farah VI. Approval of the 2017 Budget Don Harris VII. Approval of the Acts of the Board Don Harris V In Memoriam Don Harris IX. Other Business Don Harris X. Adjourn for the MYTEF Annual Meeting Don Harris

9 USTA/Midwest Section Annual Meeting January 26-29, 2017 Sheraton Indianapolis Hotel at Keystone Crossing Indianapolis, Indiana Executive Committee Meeting Friday, January 27, 2017 I. Call to Order Don Harris II. Roll Call Jim Hendrix Approval of the Minutes Jim Hendrix IV. Call Items Les Varnado, Jr. V. Treasurer s Report Paul Farah VI. Approval of the 2017 Budget Don Harris VII. Approval of the Acts of the Board Don Harris V In Memoriam Don Harris IX. Other Business Don Harris X. Adjourn for the MYTEF Annual Meeting Don Harris Renaissance Chicago Downtown Hotel February 4-6, 2016 Chicago, Illinois

10 USTA/Midwest Section Annual Meeting January 26-29, 2017 Executive Committee Meeting Friday, January 27, 2017 I. Call to Order Don Harris II. Roll Call Jim Hendrix Approval of the Minutes Jim Hendrix IV. State of the Association Address Don Harris V. Other Business Don Harris VI. Adjourn

11 Rankings and Ratings Sub-Committee I. Welcome/Introductions II. IV. Midwest Level 4 Points a. Short term effects on patterns of play b. Single day, limited draw format? Elevated Green Ball Tournaments a. Lack of participation b. What is the long term effect? January Level 5s a. Participation numbers V. January Level 1s a. Entry selection b. Seeding review VI. Wrap-Up/Adjourn

12 USTA/Midwest Section Annual Meeting Jan , 2017 Sheraton Indianapolis Hotel at Keystone Crossing Indianapolis, IN Tennis Innovations Saturday Jan. 28 th 10:45am 12:15pm & 2:30pm 4pm I. Welcome and Introductions II. IV. Roundtable Discussion Continued 2016 Project Updates a. CTA Project Update b. Alternative Format Tournament Update 2017 Projects a. NJTL Project Update b. Membership Project c. Mobile App Project V. New Business VI. Adjourn

13 I. Welcome and Introductions II. Budget Review for 2017 USTA/Midwest Section Annual Meeting Jan , 2017 Sheraton Indianapolis Hotel at Keystone Crossing Indianapolis, IN Tennis On Campus Saturday Jan. 28 th 10:45am 12:15pm & 2:30pm 4pm Suite 13 & 14 IV. Midwest Tennis On Campus League A. USTA Membership Promotion B. TOC Ambassador Program Updates/Changes Need more representation C. TAC Alumni Events D. Large Team Tournaments Review Update/Changes Host schools having 2 teams E. Graduate Student TOC Program F. B-Team Sectional Tournament? USTA Campus Champ.- Midwest A. Tournament Draw/Seeding/Pool play B. Help with Championships C. Job Fair D. Social Media E. National Tournaments V. Tennis on Campus to USTA League Transition Initiative A. Restaurant.com vs. Check Reimbursement VI. VII. Adult Tennis Pathway Goals A. TOC - Pulse of Business/Goals for 2017 New Business

14 YOUTH PLAY COMMITTEE I. Welcome/Introductions II. IV. Orange Ball Youth Progression a. Update on Information Sent to EDs b. Additional Suggestions for Improving Quality Green Ball Youth Progression a. Review of Changes that began January 1 (Age Change update) b. Review of requirements for One-Day Green Ball vs Single Day Showdowns Accreditation a. Need to get Districts, Midwest, and TSRs involved in promoting V. Wrap-Up/Adjourn

15 Community Tennis and Development Committee ADAPTIVE COMMITTEE I. Welcome/Introductions 10:45-11:00 II. Update from :00-11:15 a. Grants- Wisconsin and U of M b. Promotional marketing c. Collaborate with colleges New Promises and Commitments for :15-12:15 a. Training i. what do we want out of it ii. Practice your skills mixer- players iii. Who's attending iv. Visuals? v. Target audience b. New programsi. spec needs ministries, group, classes? ii. CHM, iii. u of m camp c. Calendar i. All dates of events written down ii. Put on website? IV. New Promises and Commitments with Customers and Performers 2:30-3:40 A. Cross Collaboration with other Committees a. Training with wheelchair i. Flier ii. Details of timing b. Schools - finding adaptive PE programs V. Wrap Up/Adjourn Sheraton Indianapolis Hotel at Keystone Crossing January 26-29, 2017 Indianapolis, Indiana

16 Community Tennis and Development Committee ADAPTIVE COMMITTEE Sunday, January 29, Wrap up Saturdays work: 9:15am- 11:00am a. Leave feeling prepared for training b. Finish visuals Sheraton Indianapolis Hotel at Keystone Crossing January 26-29, 2017 Indianapolis, Indiana

17 Social Media Committee I. Welcome/Introductions Bart II. Review Morning Breakout Session Ideas Matt a. Main topics covered b. Unique ideas from groups IV. Review Current Project Plans a. Develop plan to proactively engage with tennis fans Matt b. Snapchat Matt/Bart c. Social Media Ambassador Jon Identify New 2017 Goals/Promises a. What is important to the organization? The committee? Matt b. Brainstorm social media ideas for 2017 All c. Build out project plans for 2017 Bart/Matt V. Wrap-Up/Adjourn

18 USTA/Midwest Section Annual Meeting January 26-29, 2017 Sheraton Indianapolis Hotel at Keystone Crossing Indianapolis, Indiana Start Your Engines Leadership Meeting Friday, January 27, :00 AM Breakfast Metro Suite 9:00 AM CAPS Tom Patterson 9:15 AM Call Item Paul McDonald Membership Pause/Voting Strength 9:45 AM MARC Kylie York 10:00AM DSA Paul Farah/Jeff Stassen 10:15 AM NSF/Dashboard Paul Farah/Saunders 10:30-10:45 AM Break Rotunda 10:45 AM Round Table Discussion on Topics Covered 11:45 AM Adjourn

19 Community Tennis and Development Committee I. Welcome/Introductions 10:45-11:00 II. Update from :00-11:15 New Promises and Commitments for :15-12:15 IV. New Promises and Commitments with Customers and Performers 2:30-3:45 A. Cross Collaboration with other Committees V. Wrap Up/Adjourn

20 Community Tennis and Development Committee Meeting CTA Committee Agenda I. Welcome/Introductions 10:45-11:00 II. Update from :00-11:15 a. Anti-Bullying Kit b. Text Blasts via TSR s c. Cross-Reference CTA Organizational Members with Registered CTA s d. Continue work on our Actionable ideas for CTA growth New Promises and Commitments for :15-12:15 IV. New Promises and Commitments with Customers and Performers 2:30-3:45 a. Cross Collaboration with other Committees V. Wrap Up/Adjourn

21 Tournament Development and Sportsmanship I. Welcome/Introductions II. Level 5 Tournaments-Single Day Showdowns a. Participation in January b. Formats Sportsmanship a. Issues in Level 1 s b. Awards-Daily sportsmanship award for the Midwest Closed? IV. Wrap-Up/Adjourn

22 Wheelchair Tennis Committee I. Welcome/Introductions II. IV. Tournaments a. New top 10 list cards who, what, how to be distributed b. New tournament evaluations who, what, how to be distributed, identifying people, follow thru, data collection c. MSU push to become USTA sanctioned this year? Grants for both Player/Programs/Camps/Clinics a. 1 st half of year dates and parameters to be defined b. 2 nd half of year dates and parameters to be defined c. Fundriasing Best Practices ideas, how to guide. Community Outreach clinics/trainings a. April 21 Chicago train the trainers Heritage Club need a couple Chicago players b. May 6 Chicago play day Mag Daly Park c. May 21 MSU Michigan Victory Games with adaptive committee d. Vets - April 15 MPVA games in Novi, MI? e. New contacts: Tina follow up spring 2017? 4 of them. V. Wrap-Up/Adjourn **best practices on fundraising!!