9:00 a.m. Aurora, Colorado Call to Order... Chair Josh Martin. 2. Pledge of Allegiance... Chair Josh Martin

Transcription

1 January 11, E. 6 th Parkway 9:00 a.m. Aurora, Colorado Call to Order... Chair Josh Martin 2. Pledge of Allegiance... Chair Josh Martin 3. Public Comment... Chair Josh Martin 4. Consent Calendar... Chair Josh Martin a. Approve Meeting Minutes of December 14, Board Administration... Chair Josh Martin a. Election of Board Officers b. Adopt Annual Resolution Resolution Regarding Josh Martin... Chair Josh Martin 7. Operations Department... Dave Kristick a. Award of Voice of the Customer Contract Approval b Customer Experience Survey 8. Engineering and Roadway Maintenance Department... Neil Thomson a. Verizon Cell Tower Lease - Approval 9. Executive Director Report... Tim Stewart 10. Executive Session... Chair Josh Martin Executive session, pursuant to C.R.S., Section (4)(b) related to the Colorado Open Meetings Law. 11. Other Business... Chair Josh Martin 12. Adjourn Meeting... Chair Josh Martin The next anticipated Board Meeting will be January 25, 2018 at 9:00 a.m. at the E-470 Administrative Headquarters, E. 6 th Parkway, Aurora, Colorado 80018

2 Agenda Item 4a. Approve Meeting Minutes of December 14, 2017 RECORD OF PROCEEDINGS MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE E-470 PUBLIC HIGHWAY AUTHORITY Held: Thursday, December 14, 2017, at 9:00 a.m. at E. 6th Parkway, Aurora, Colorado Attendance: A regular meeting of the Board of Directors of the E-470 Public Highway Authority was held as scheduled and in accordance with applicable statutes of the State of Colorado, with the following directors present: Josh Martin, Councilmember Town of Parker Roger Partridge, Douglas County Commissioner Steve Hogan, Mayor City of Aurora Steve Douglas, Councilmember Commerce City Dick McLean, Mayor City of Brighton Bill Holen, Arapahoe County Commissioner Chaz Tedesco, Adams County Commissioner Heidi Williams, Mayor City of Thornton Jackie Millet, Mayor City of Lone Tree (non-voting) David Beacom, Councilmember City and County of Broomfield (non-voting) Sean Conway, Weld County Commissioner (non-voting) Bob Broom, RTD (non-voting) Ron Rakowsky, DRCOG (non-voting) Also present were: Francoise Bergan, Councilmember City of Aurora, (alternate) and Wynne Shaw, Councilmember City of Lone Tree (non-voting alternate); Kristin Sullivan, director Community and Economic Development, Adams County; Maria D Andrea, public works director, Commerce City; Daniel Ahrens, graphic designer, Sandy Bish, information technology director, Jim Brady, construction manager, Jessica Carson, communications and tolling services manager, Ryan Dole, financial analyst 3, Josh Gerace, operations system technician, Jaime Heitman, controller, Dave Kristick, deputy executive director and operations director, Moss Levenson, financial analyst, Diane Lundquist, executive assistant, Tricia Morales, operations and tolling services coordinator, Jason Myers, finance director, Chrissy Palestine, financial analyst manager, Alexa Pecorella, marketing and public relations supervisor, Derek Slack, roadway maintenance manager, Tim

3 Stewart, executive director, Neil Thomson, engineering and roadway maintenance director and Chuck Weiss, engineering manager, E-470 Public Highway Authority; Jack Nicholls, Benton Greer, Mario Cecchi, Jack McCartney and Ron Newlander, WSP; P.J. Heroux, Piper Jaffray; Elliot Sulsky, Felsburg Holt & Ullevig; Michael Cheroutes, Roadis; Sheryl Muchado, GBSM; Bryan Stelmack, Stifel; Scott Spendlove, Intermountain Corporate Affairs; M. Audra Robitaille and Michael Feeley, BHFS; Bill Ray, Interim Executive Director, Jefferson Parkway Public Highway Authority; and Tamara Seaver, Icenogle Seaver Pogue, P.C. Call to Order: Pledge of Allegiance: Public Comment: Consent Agenda: Resolution Regarding Dick McLean s Service to E-470: Chair Martin, noting the presence of a quorum of the directors, called the meeting to order. Mayor McLean led all present in the Pledge of Allegiance. None. Commissioner Holen moved approval of the consent agenda, comprising minutes of the November 9, 2017 regular meeting and a 5 year contract extension for Colorado Logos Blue Sign Program. The motion was seconded by Mayor Williams and the motion was thereafter approved by the Board of Directors. Mr. Stewart presented Mayor McLean with a commemorative crystal recognizing the Mayor s long and exemplary service to the Authority and Councilmember Martin reviewed with the Board of Directors a resolution recognizing the Mayor s contributions. Mayor Rakowsky noted that he patterned himself after Mayor McLean s gentlemanly manner in government and Mayor Williams thanked Mayor McLean for his support. Commissioner Conway noted that the Mayor was leaving the Authority in a better position that it was in before he served on the Board. Thereafter, Mayor Williams moved approval of the Resolution as presented. The motion was seconded by Commissioner Partridge and approved unanimously by the Board. Finance Department 2018 Budget Revisions: Mr. Myers reviewed with the Board the few proposed revisions to the proposed operating and capital budgets presented during the October budget workshop Budget Hearing: Following Mr. Myers review of revisions, Councilmember Martin opened the public hearing on the proposed 2018 budget and asked for public input on the budget at 9:22 a.m. No members of the public came forward to address the Board and Councilmember Martin closed the public hearing at 9:23 a.m Budget Appropriation and Approval Resolution 17-05: Mayor McLean moved that the Board of Directors approve the 2018 budget with the changes noted by Mr. Myers and appropriate all sums called for therein. The motion was

4 seconded by Commissioner Holen and approved unanimously by the Board. Annual Contract Renewals: Operations Department: Parking Partnership Contract: WSP Customer Service Contract Annual Change in the Work Form: Engineering and Roadway Maintenance Department Master Plan Briefing: The Board was presented with a full listing of the multi-year contracts being funded in the 2018 budget up to their individual annual not-to-exceed amounts. Those contracts were listed with detail in Attachment A to the agenda for the meeting (see Attachment A, attached hereto). Following brief discussion, Mayor Williams moved that the 2018 not-to-exceed amounts represented by Attachment A be approved by the Board of Directors. Mayor Hogan seconded the motion which was approved unanimously by the Board. Ms. Carson reviewed with the Board of Directors the existing and historical exclusive parking partnership agreement with Canopy Airport Parking, the fall 2017 request for proposals (RFP) process and the recommendation to award a new parking contract to Canopy Airport Parking on a non-exclusive basis as the only respondent to the RFP. Ms. Carson noted that the Authority will continue to provide a perpetual opportunity through the BidNet electronic government bidding service to other potential parking partners. Mayor Hogan suggested that the newer parking companies opening near DIA ought to receive the information going forward and Ms. Carson agreed to tickle a reminder to reach out to them individually as they open for parking operations. Thereafter Commissioner Holen moved approval of the 3-year non-exclusive parking partnership contract with Canopy Airport Parking, LLC. as presented. The motion was seconded by Mayor Williams and approved unanimously by the Board. Mr. Kristick then reviewed with the Board of Directors the annual process required by the Customer Service Contract with WSP which requires WSP to provide an annual Change in the Work Form for Authority approval. He explained the Change in the Work Form reflects annual operational changes and annual contract payments reflecting the changes, in this case in the amount of $13,363, He noted the Board approved the dollar amount of the WSP contract payments for 2018 in the budget as well. Mayor Williams moved approval of the Change in the Work Form as presented. The motion was seconded by Mayor Hogan and approved unanimously by the Board. Mr. Thomson, along with Elliot Sulsky with Felsburg Holt and Ullevig presented a summary of the proposed Master Plan that was presented during the November 9, 2017 Board Meeting. Mr. Thomson noted the document is intended to be a living document, updated annually to reflect changing circumstances. Commissioner Partridge commended Mr. Stewart on the

5 master plan development and Commissioner Holen noted his appreciation for the outreach to member jurisdictions and others along the E-470 corridor. Following the comments, Mayor Hogan moved approval of the 2018 Master Plan as presented. The motion was seconded by Commissioner Partridge and approved unanimously by the Board. Resolution Sign Policy Revisions: Road Widening Package Amendment No 4: Commerce City Town Road IGA Presentation: Executive Director Report: Executive Session: Mr. Slack then presented to the Board of Directors a summary of the proposed revised sign policy to address updated sign standards and guidelines since 2007 when the current policy was approved by the Board. Following the presentation, Commissioner Holen moved approval of Resolution adopting the updated sign policy. The motion was seconded by Mayor Williams and approved unanimously by the Board. Mr. Brady reviewed with the Board the desire to bring the median guardrails in compliance with recent code changes adopted for safety reasons. He then noted that additional funding remains under the Road Widening Contract with Kraemer North America and allows this important work to be completed in an efficient manner while the overall Road Widening project remains under budget. Commissioner Holen commended the Authority s staff for their work on the project and Commissioner Partridge thanked Mr. Stewart for his leadership. Thereafter, Mayor McLean moved that the Board approve to approve Package Contract Amendment No. 4 to the CM/GC Road Widening Contract with Kraemer North America to extend Package Contract Amendment No. 2 s completion date to April 30, 2018, and to transfer unused funds from Package Contract Amendment No. 1 to Package Contract Amendment No. 2 in the amount of $750,000.00, authorizing the Executive Director to execute the contract amendment subject to the review and approval of General Counsel. The motion was seconded by Commissioner Holen and approved unanimously by the Board. Mr. Stewart introduced Ms. D Andrea from Commerce City who reviewed with the Board of Directors the City s request in regard to amending the City s 2014 Intergovernmental Agreement with the Authority comprising a request for an additional $1,022, in funding from the Authority. Following Board discussion and questions, Councilmember Martin thanked Ms. D Andrea for her presentation. Mr. Stewart called on Dave Kristick who introduced Josh Gerace, the Authority s new operations system technician in the operations department and the Board welcomed him to the Authority s staff. Commissioner Holen moved that the board convene in Executive session, pursuant to C.R.S., Section (4)(b) and Section (4)(e) for the purposes of receiving legal advice on specific legal questions and determining positions

6 relative to matters that may be subject to negotiations relative to the Commerce City IGA. Mayor Williams seconded the motion, which was unanimously approved by the Board at 10:15 A.M. Voting members of the Authority, (Councilmember Douglas excused himself from the executive session), Messrs. Stewart and Thomson and Ms. Seaver moved to the Large Conference Room in consideration of the comfort of those attending the Board Meeting. The voting members of the Authority board, and Councilmember Douglas returned to the meeting room and back to open session at 11:02 A.M. Consider Commerce City IGA Amendment: Executive Session: The Board discussed the presentation made by Commerce City. Following the discussion, Mayor Williams moved (1) that the Board approve an amendment to the 2014 Intergovernmental Agreement with Commerce City, increasing the Authority s contribution by $1,022,600 and leaving as unchanged all other terms and conditions from the 2014 IGA and (2) that the staff proceed to develop policies containing proposed criteria for evaluation of project requests, associated intergovernmental agreement requirements and handling of subsequent scope changes to projects to which the Authority has agreed to participate. The motion was seconded by Commissioner Tedesco and was approved by a vote of 7 to 1, with Councilmember Douglas abstaining from the vote. At 11:06 a.m., Councilmember Martin moved that the board reconvene in Executive session, pursuant to C.R.S., Section (4)(b) and Section (4)(e) for the purposes of receiving legal advice on specific legal questions and determining positions relative to matters that may be subject to negotiations relative to governmental affairs. Audra Robitaille and Michael Feeley of Brownstein Hyatt Farber Schreck, Mss. Seaver and Bish, Messrs. Stewart, Kristick, Myers and Thomson remained in the executive session. The Board returned from executive session at 11:42 a.m. Other Business: Mr. Stewart reported that Arapahoe County Open Space and the City of Aurora have approached the Authority asking the Authority s preference in a name for the recently constructed trail. Mr. Stewart presented the notion of the Margaret W. Carpenter Trail in consideration of her service to the Authority. Following Board discussion and recognizing Ms. Carpenter s championship on the Authority s behalf, the Board directed that no person s name be used for the various trails and that the term E-470 not be used. Mr. Stewart offered to circle back

7 with Arapahoe County Open Space on a trail name not including E-470 or being any person s name. Adjournment: There being no further business to come before the Board, Chair Martin declared the meeting adjourned. Chair of the Meeting

8 December 14, E. 6 th Parkway 9:00 a.m. Aurora, Colorado ATTACHMENT A: CONTRACTS LIST ITEMS DEPARTMENT VENDOR - SERVICES NTE AMOUNT CONTRACT NUMBER 1 OPERATIONS WSP Customer Services Contract $13,363,200 Unnumbered 2 OPERATIONS Colorado State Patrol Public Safety Services $2,355,000 IGA - Unnumbered 3 OPERATIONS Henry Wurst ExpressToll/LPT Printing & Postage $6,925,000 Unnumbered 4 OPERATIONS American Traffic Solutions - DMV Registration Retrieval $1,050,000 Services Agreement 5 OPERATIONS Law Enforcement Systems DMV Registration Retrieval $1,050,000 Subscriber Agmt. 6 OPERATIONS Kapsch TrafficCom IVHS Tolling Transponders $454,000 OP-17-KAPS-1 7 EXECUTIVE Icenogle Seaver Pogue $325,000 EL - Unnumbered 8 ROADWAY MLL Pavement replacement $420,000 EN-17-PAVE-1 9 ROADWAY SEH Engineering and design assistance $1,000,000 EN-18-SEH-1 10 ROADWAY Roadsafe Pavement marking $300,000 Unnumbered 11 ROADWAY KNA Road Widening Construction $1,000, D ROADWAY FHU Road Widening Design and CM $200, C ROADWAY TP Roadway Maintenance $1,000, M-ROAD 14 ROADWAY TP Snow removal $2,700,000 Unnumbered 15 ROADWAY GMCO Granular material supply $1,100,000 State bid-unnumbered 16 ROADWAY Envirotech Granular material supply $650,000 State bid-unnumbered 17 ROADWAY Stanley Land Management Services $300,000 EN-17-STAN-1 18 ROADWAY MLL Pavement replacement $420,000 EN-17-PAVE-1 19 IT Atkins North America, Inc. General Technology Consulting $450,000 IT-17-ATKI-1 20 IT Cold Creek Solutions, Inc. Info Tech professional services $200,000 IT-17-COLD-1 21 IT Exadel, Inc. TCS Development Augmentation $3,200,000 IT-17-EXAD-1 22 IT FRS Enterprises, LLC - Fiber Optic improvements/installation $200, IT-FRS 23 IT GBProtect, Inc. - Managed Security Services $200, IT-Gbprotect 24 IT Neudesic, LLC. - BI / Warehouse Development $725,000 IT-17-NEUD-1 25 IT Quantix, Inc. Technical Consultants $600, IT-QUA 26 IT Red Sky Solutions, LLC. - Lane Technology Consulting $1,000,000 IT-17-REDS-2 27 IT Resources Connection LLC, dba Resources Global Professionals $200,000 IT-17-RPG-1 28 IT Trace3, Inc. - Telecom and Support $1,000, IT-TR3 29 IT RAM Info TCS Development $3,500,000 IT-18-RAM-1

9 E Calendar January 11 January 15 January 25 January 2018 Board Officer Nominations and Election Martin Luther King, Jr. s Day -Office Closed July 2018 July 4 Independence Day Office Closed July 12 July 26 August 2018 February 2018 August 9 August 23 February 8 February 19 February 22 March 8 March 22 Presidents Day Office Closed March 2018 September 2018 September 3 Labor Day Office Closed September 13 September 27 BOARD MEETING 9:00 AM October 2018 April 12 April 26 April 2018 October 11 October 14 To 17 October 25 BOARD WORKSHOP 9:00 A.M. IBTTA 86th Annual Meeting and Exhibition May 2018 November 2018 May 10 May 24 May 28 Memorial Day Office Closed November 8 November 22 Thanksgiving Office Closed and 23 June 14 June 28 June 2018 BOARD MEETING 9:00 A.M December 2018 December 13 December 24 Christmas Office Closed and 25