AGENDA ADMINISTRATIVE COMMITTEE WEDNESDAY, NOVEMBER 20, st Floor Monarch Pass Conference Room 1290 Broadway 5:30 P.M.

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1 Administrative Committee Agenda November 20, 2013 Page 1 1. Call to Order AGENDA ADMINISTRATIVE COMMITTEE WEDNESDAY, NOVEMBER 20, st Floor Monarch Pass Conference Room 1290 Broadway 5:30 P.M. CONSENT AGENDA 2. *Move to Adopt the Consent Agenda Minutes of October 16, 2013 (Attachment A) A resolution authorizing the Executive Director to negotiate and execute individual contracts with Muller Engineering, Inc. and Apex Design, PC to provide traffic signal timing/coordination services (Attachment B) Greg MacKinnon, Transportation Operations Program Manager, Transportation Planning & Operations A resolution authorizing the Executive Director to negotiate and execute individual contracts with Apex Design, PC and Navjoy Consulting Services, Inc. to provide traffic signal system design services (Attachment C) Greg MacKinnon, Transportation Operations Program Manager, Transportation Planning & Operations A resolution authorizing the Executive Director to negotiate and execute an on-call contract with All Traffic Data Services, Inc. to provide transportation data collection services (Attachment D) Greg MacKinnon, Transportation Operations Program Manager, Transportation Planning & Operations A resolution authorizing the Executive Director to negotiate and execute contracts with the Colorado Department of Transportation (CDOT) to carry out the DRCOG Regional Transportation Demand Management program s FY 2014 and FY 2015 activities (Attachment E) Steve Erickson, Director, Communications & Marketing A resolution authorizing the Executive Director to negotiate and execute a contract with vride to administer and operate the Way to Go Vanpool Program (Attachment F) Steve Erickson, Director, Communications & Marketing *Motion Requested Disabled attendees are asked to notify DRCOG at least 48 hours in advance of the need for auxiliary aids or services

2 Administrative Committee Agenda November 20, 2013 Page 2 CONSENT AGENDA (cont.) A resolution authorizing the Executive Director to distribute 2014 Nutrition Service Incentive Program funds (Attachment G) Jayla Sanchez-Warren, Director, Area Agency on Aging A resolution authorizing the Executive Director to negotiate and execute a contract with IntraSearch/MapMart for the procurement of data acceptance testing and web mapping services for the Denver region and to collect payment from all participating parties for this service (Attachment H) Ashley Summers, GIS Manager, Accounting and Finance A resolution authorizing the Executive Director to negotiate and execute a contract with Kucera International, Inc. for the procurement of aerial imagery acquisition and processing for the Denver region and to collect payment from all participating parties for this service (Attachment I) Ashley Summers, GIS Manager, Accounting and Finance ACTION ITEMS 3. *Move to select two members to serve on the Nominating Committee (Attachment J) Jennifer Schaufele, Executive Director 4. *Review nomination criteria and open the nomination period for the John V. Christensen Memorial Award November 20, 2013 through January 31, 2014 (Attachment K) Jennifer Schaufele, Executive Director 5. Report of the Chair 6. Report of the Executive Director 7. Other Matters by Members 8. Next Meeting December 18, Adjournment ADMINISTRATIVE ITEMS

3 ATTACH A 3

4 MINUTES ADMINISTRATIVE COMMITTEE Wednesday, October 16, 2013 Present via Teleconference: Jack Hilbert, Chair Bill Holen Bob Roth Sue Horn Elise Jones Dennis McCloskey Doug Tisdale Chris Nevitt Ron Rakowsky Don Rosier Adam Paul Jackie Millet Douglas County Arapahoe County Aurora Bennett Boulder County Broomfield Cherry Hills Village Denver Greenwood Village Jefferson County Lakewood Lone Tree Others Present: Jennifer Schaufele, Executive Director; Connie Garcia, Executive Assistant/Board Coordinator, Anthony Graves, Denver; and DRCOG staff. Chair Jack Hilbert called the meeting to order at 5:31 p.m. with a quorum present. This meeting was held via teleconference, as the following Board meeting had been cancelled. Motion to Adopt the Consent Agenda Doug Tisdale moved, seconded by Adam Paul, to adopt the consent agenda. The motion passed unanimously. Items on the consent agenda included: Minutes of September 18, 2013 Resolution No. 21, 2013 authorizing the Executive Director to amend the Regional Transportation Planning Consultant contract with George Scheuernstuhl, LLC to extend the term. Resolution No. 22, 2013 authorizing the Executive Director to negotiate and execute a contract with Wit House Productions for video creation and production. Resolution No. 23, 2013 authorizing the Executive Director to negotiate and execute a contract with One Floor Up for photography services. Resolution No. 24, 2013 authorizing the Executive Director to amend the contract with Light, Kelly & Dawes, PC to increase the dollar amount from $82,500 to $120,000 per year. Resolution No. 25, 2013 authorizing the Executive Director to amend a contract with Amélie Company, extending the termination date of the current contract from December 31, 2013 to February 28, Resolution No. 26, 2013 authorizing the Executive Director to enter into an agreement with USGS for the procurement of LiDAR data collection for the Denver region and to collect payment from all participating parties for this service. 4

5 Administrative Committee Minutes October 16, 2013 Page 2 Report of the Chair The Chair reported work on revising the section of the Articles of Association pertaining to hiring and evaluating the Executive Director is progressing. Report of the Executive Director The Executive Director reported that a job offer has been made to Jerry Stigall for the position of Director of Organizational Development. Mr. Stigall most recently worked for Douglas County managing strategic planning. Ms. Schaufele also noted that a job offer has been made to Doug Rex as Director of Transportation Planning & Operations. Mr. Rex most recently served as Director at Central Oklahoma Council of Governments. Ms. Schaufele provided an update on actions taken thus far related to the Organization Direction Action Plan: Proactive engagement with Board members is underway addressing concerns prior to Board meetings Not having meetings unless there are substantial action items to address Working with legal counsel on a telephone participation policy for the Board Initiated process improvements with regard to agendas and resolutions, including clear understanding of when a resolution is needed Clarifying committee guidelines to make them transparent, clear, and understandable so that all know what is expected. Staff culture change talked with staff regarding meeting the needs of a changing Board. Performance planning process has just been completed to ensure staff is getting needed training. Met with Board Officers and started process to be a Certified Senior Advisor. Leading a subgroup of the Board through exercises focusing on mission, vision, values, and commitments. Other Matters by Members No other matters were discussed. The meeting adjourned at 6:06 p.m. ATTEST: Jack Hilbert, Chair Administrative Committee Denver Regional Council of Governments Jennifer Schaufele, Executive Director 5

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7 To: From: Chair and Members of the Administrative Committee Jennifer Schaufele, Executive Director or Meeting Date Agenda Category Agenda Item # November 20, 2013 Consent 2 SUBJECT This action is related to on-call services contracts for traffic signal timing and coordination services. PROPOSED ACTION/RECOMMENDATIONS Staff recommends the Administrative Committee authorize the Executive Director to negotiate and execute contracts with the selected vendors. ACTION BY OTHERS N/A SUMMARY DRCOG staff provides signal timing/coordination services in order to document the benefits of the signal system improvements identified in the current Traffic Signal System Improvement Program (TSSIP) update. To augment DRCOG staff efforts, DRCOG must retain consultant assistance for calendar years 2014 through Five consultant teams responded to the request for proposals (RFP) issued by DRCOG. A selection committee comprised of staff from Lakewood, Denver, CDOT, and DRCOG reviewed the proposals and recommends the selection of two consultant teams: Muller Engineering Company, Inc. and Apex Design, PC. It is estimated that the total consultant efforts will not exceed $300,000 per year. Sufficient funds are available for this work in current and future year Traffic Operations Program contracts with the Colorado Department of Transportation. PREVIOUS DISCUSSIONS/ACTIONS N/A PROPOSED MOTION Move to adopt a resolution authorizing the Executive Director to negotiate and execute on-call services contracts with the engineering consulting firms of Muller Engineering Company, Inc. and Apex Design, PC to provide traffic signal timing/coordination services. ATTACHMENT Draft resolution ADDITIONAL INFORMATION If you need additional information, please contact Jennifer Schaufele at or jschaufele@drcog.org, or Greg MacKinnon at gmackinnon@drcog.org or

8 DENVER REGIONAL COUNCIL OF GOVERNMENTS STATE OF COLORADO ADMINISTRATIVE COMMITTEE RESOLUTION NO., 2013 A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO NEGOTIATE AND EXECUTE INDIVIDUAL CONTRACTS WITH THE ENGINEERING CONSULTING FIRMS OF MULLER ENGINEERING COMPANY, INC. AND APEX DESIGN, PC TO PROVIDE TRAFFIC SIGNAL TIMING AND COORDINATION SERVICES. WHEREAS, the Transportation Improvement Program, as adopted by Denver Regional Council of Governments Board of Directors, allocates $3,700,000 for fiscal years 2014 and 2015 of Congestion Mitigation and Air Quality (CMAQ) funds to the Regional Traffic Signal System Improvement Program (TIP Project ); and WHEREAS, through a contract with the Colorado Department of Transportation, the Denver Regional Council of Governments staff provides and coordinates services to local governments to improve the efficiency of traffic signal operations to relieve traffic congestion, conserve energy, and reduce air pollution; and WHEREAS, these services require the study and development of signal timing/coordination plans for various operational conditions; and WHEREAS, in order to prepare said work, it is necessary to use the services of consulting firms with sufficient experience; and WHEREAS, as a result of an open selection process, a committee consisting of staff from local governments, Colorado Department of Transportation, and the Denver Regional Council of Governments has recommended two consulting firms to provide these services. NOW, THEREFORE, BE IT RESOLVED that the Administrative Committee hereby authorizes the Executive Director to negotiate and execute individual contracts with the firms of Muller Engineering Company, Inc. and Apex Design, PC, and issue task orders for needed work at contract amounts not to exceed $300,000 each over the next two years. RESOLVED, PASSED AND ADOPTED this day of, 2013 at Denver, Colorado. ATTEST: Jack Hilbert, Chair Administrative Committee Denver Regional Council of Governments Jennifer Schaufele, Executive Director 8

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10 To: From: Chair and Members of the Administrative Committee Jennifer Schaufele, Executive Director or Meeting Date Agenda Category Agenda Item # November 20, 2013 Consent 2 SUBJECT This action relates to traffic signal system design consultant services contracts for the Traffic Signal System Improvement Program. PROPOSED ACTION/RECOMMENDATIONS Staff recommends the Administrative Committee authorize the Executive Director to negotiate and execute contracts with the recommended vendors. ACTION BY OTHERS N/A SUMMARY To proceed with signal system improvements identified in the current Traffic Signal System Improvement Program (TSSIP) update, DRCOG must retain design consultant assistance for calendar years 2014 through Four consultant teams responded to the request for proposals (RFP) issued by DRCOG. A selection committee comprised of staff from Thornton, CDOT, and DRCOG reviewed the proposals and recommended selecting two consultant teams: Apex Design, PC and Navjoy Consulting Services, Inc. It is estimated that the total consultant efforts will not exceed $300,000 per year. Sufficient funds are available for this work in current and future year Traffic Operations Program contracts with the Colorado Department of Transportation. PREVIOUS DISCUSSIONS/ACTIONS N/A PROPOSED MOTION Move to adopt a resolution authorizing the Executive Director to negotiate and execute on-call services contracts with the engineering consulting firms of Apex Design, PC and Navjoy Consulting Services, Inc. to provide traffic signal system design services. ATTACHMENT Draft resolution ADDITIONAL INFORMATION If you need additional information, please contact Jennifer Schaufele at or jschaufele@drcog.org; or Greg MacKinnon at gmackinnon@drcog.org or

11 DENVER REGIONAL COUNCIL OF GOVERNMENTS STATE OF COLORADO ADMINISTRATIVE COMMITTEE RESOLUTION NO., 2013 A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO NEGOTIATE AND EXECUTE INDIVIDUAL CONTRACTS WITH THE ENGINEERING CONSULTING FIRMS OF APEX DESIGN, PC AND NAVJOY CONSULTING SERVICES, INC. TO PROVIDE TRAFFIC SIGNAL SYSTEM DESIGN SERVICES. WHEREAS, the Transportation Improvement Program, as adopted by Denver Regional Council of Governments Board of Directors, allocates $3,700,000 for fiscal years 2014 and 2015 of Congestion Mitigation and Air Quality (CMAQ) funds to the Regional Traffic Signal System Improvement Program (TIP Project ); and WHEREAS, through a contract with the Colorado Department of Transportation, the Denver Regional Council of Governments staff provides and coordinates services to local governments to improve the efficiency of traffic signal operations to relieve traffic congestion, conserve energy, and reduce air pollution; and WHEREAS, these services require the preparation of traffic signal system study and evaluation reports; design and development of plans, specifications, and estimates (PS&E); and construction engineering services; and WHEREAS, in order to prepare said work, it is necessary to use the services of consulting firms with sufficient experience; and WHEREAS, as a result of an open selection process, a committee consisting of staff from local governments, Colorado Department of Transportation, and the Denver Regional Council of Governments has recommended two consulting firms to provide these services. NOW, THEREFORE, BE IT RESOLVED that the Administrative Committee hereby authorizes the Executive Director to negotiate and execute individual contracts with the firms of Apex Design, PC and Navjoy Consulting Services, Inc. and issue task orders for needed work at contract amounts not to exceed $300,000 each over the next two years. RESOLVED, PASSED AND ADOPTED this day of, 2013 at Denver, Colorado. ATTEST: Jack Hilbert, Chair Administrative Committee Denver Regional Council of Governments Jennifer Schaufele, Executive Director 11

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13 To: From: Chair and Members of the Administrative Commitee Jennifer Schaufele, Executive Director or Meeting Date Agenda Category Agenda Item # November 20, 2013 Consent 2 SUBJECT This action relates to an on-call services contract with All Traffic Data Services, Inc. for collection of transportation data. PROPOSED ACTION/RECOMMENDATIONS Staff recommends the Administrative Committee authorize the Executive Director to negotiate and execute a contract with the selected vendor. ACTION BY OTHERS N/A SUMMARY DRCOG staff provides signal timing/coordination services in order to document the benefits of the signal system improvements identified in the current Traffic Signal System Improvement Program (TSSIP) update. Key to signal timing plan development and the subsequent benefits evaluation is the collection of transportation data both before and after project implementation. To augment DRCOG staff efforts, DRCOG must retain contractor assistance for calendar years 2014 through One contractor, All Traffic Data Services, Inc., responded to the request for proposals (RFP) issued by DRCOG. A selection committee comprised of DRCOG staff confirmed the merits of the proposal and recommended selection of the contractor. It is estimated that the total consultant efforts will not exceed $100,000 per year. Sufficient funds are available for this work in current and future year Traffic Operations Program contracts with the Colorado Department of Transportation. PREVIOUS DISCUSSIONS/ACTIONS N/A PROPOSED MOTION Move to adopt a resolution authorizing the Executive Director to negotiate and execute an on-call services contract with All Traffic Data Services, Inc. to provide transportation data collection services. ATTACHMENT Draft resolution ADDITIONAL INFORMATION If you need additional information, please contact Jennifer Schaufele at or jschaufele@drcog.org; or Greg MacKinnon at gmackinnon@drcog.org or

14 DENVER REGIONAL COUNCIL OF GOVERNMENTS STATE OF COLORADO ADMINISTRATIVE COMMITTEE RESOLUTION NO., 2013 A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO NEGOTIATE AND EXECUTE A CONTRACT WITH ALL TRAFFIC DATA SERVICE, INC. TO PROVIDE TRANSPORTATION DATA COLLECTION SERVICES. WHEREAS, the Transportation Improvement Program, as adopted by Denver Regional Council of Governments Board of Directors, allocates $3,700,000 for fiscal years 2014 and 2015 of Congestion Mitigation and Air Quality (CMAQ) funds to the Regional Traffic Signal System Improvement Program (TIP Project ); and WHEREAS, through a contract with the Colorado Department of Transportation, the Denver Regional Council of Governments staff provides and coordinates services to local governments to improve the efficiency of traffic signal operations to relieve traffic congestion, conserve energy, and reduce air pollution; and WHEREAS, these services require the development of signal timing plans and the subsequent evaluation of project benefits; and WHEREAS, in order to prepare said work, it is necessary to use the services of a competent contractor with sufficient experience; and WHEREAS, as a result of an open selection process, DRCOG staff recommended selection of one contractor to provide these services. NOW, THEREFORE, BE IT RESOLVED that the Administrative Committee hereby authorizes the Executive Director to negotiate and execute a contract with All Traffic Data Services, Inc. and issue task orders for needed work at contract amounts not to exceed $300,000 each over the next three years. RESOLVED, PASSED AND ADOPTED this day of, 2013 at Denver, Colorado. ATTEST: Jack Hilbert, Chair Administrative Committee Denver Regional Council of Governments Jennifer Schaufele, Executive Director 14

15 ATTACH E 15

16 To: From: Chair and Members of the Administrative Committee Jennifer Schaufele, Executive Director (303) or Meeting Date Agenda Category Agenda Item # November 20, 2013 Consent 2 SUBJECT This action is related to contracting with the Colorado Department of Transportation (CDOT) to carry out the DRCOG Regional Transportation Demand Management (TDM) Program s FY2014 and FY2015 activities. PROPOSED ACTION/RECOMMENDATIONS DRCOG staff recommends authorizing the Executive Director to negotiate and execute revenue contracts with CDOT to carry out the DRCOG Regional Transportation Demand Management (TDM) Program s FY2014 and FY2015 activities. ACTION BY OTHERS N/A SUMMARY $3.6 million of Congestion Mitigation/Air Quality (CMAQ) funds are programmed in the Transportation Improvement Program to the DRCOG Regional TDM Program in FY These funds are intended to provide a variety of TDM activities and services, including partnerships with transportation management associations in the Denver region, webaccessible carpool matching, a vanpool program, telework programs, regional Bike to Work Day promotion, Guaranteed Ride Home program, and employer outreach to promote the use of commute options other than driving alone. PREVIOUS DISCUSSIONS/ACTIONS N/A PROPOSED MOTION Move to approve a resolution authorizing the Executive Director to negotiate and execute contracts with CDOT to carry out the DRCOG Regional Transportation Demand Management (TDM) Program s FY2014 and FY2015 activities. ATTACHMENT Draft resolution ADDITIONAL INFORMATION If you need additional information, please contact Jennifer Schaufele, Executive Director at , or jschaufele@drcog.org; or Steve Erickson, Communications and Marketing Director, at or serickson@drcog.org. 16

17 DENVER REGIONAL COUNCIL OF GOVERNMENTS STATE OF COLORADO ADMINISTRATIVE COMMITTEE RESOLUTION NO., 2013 A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO NEGOTIATE AND EXECUTE CONTRACTS WITH THE COLORADO DEPARTMENT OF TRANSPORTATION (CDOT) TO CARRY OUT THE DRCOG REGIONAL TRANSPORATION DEMAND MANAGEMENT (TDM) PROGRAM S FY2014 AND FY2015 ACTIVITIES. WHEREAS, the Transportation Improvement Program (TIP), as adopted by DRCOG s Board of Directors, has programmed $3.6 million of Congestion Mitigation/Air Quality (CMAQ) funds to the DRCOG Regional TDM Program in FY 2014 under TIP ID# ; and WHEREAS, CMAQ funds programmed for fiscal year 2014 will cover DRCOG s Regional TDM Program activities in FY2014 and 2015; and WHEREAS, funds allocated under TIP ID# are intended to provide a variety of TDM services; and WHEREAS, it is necessary to contract with CDOT to receive these funds. NOW, THEREFORE, BE IT RESOLVED, that the Administrative Committee authorizes the Executive Director to negotiate and execute contracts with CDOT to carry out FY2014 and FY 2015 Regional TDM Program activities as identified in the adopted Transporation Improvement Program, TIP ID# RESOLVED, PASSED AND ADOPTED this day of, 2013 at Denver, Colorado. ATTEST: Jack Hilbert, Chair Administrative Committee Denver Regional Council of Governments Jennifer Schaufele, Executive Director 17

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19 To: From: Chair and Members of the Administrative Committee Jennifer Schaufele, Executive Director (303) or Meeting Date Agenda Category Agenda Item # November 20, 2013 Consent 2 SUBJECT This action is related to contracting with a vanpool provider to operate the Way to Go vanpool program and perform administrative and reporting services related to the program. PROPOSED ACTION/RECOMMENDATIONS DRCOG staff recommends authorizing the Executive Director to negotiate and execute a contract with vride to administer and operate the Way to Go vanpool program. ACTION BY OTHERS N/A SUMMARY DRCOG provides vanpool services to commuters in the Denver region through its Way to Go vanpool program to help reduce traffic congestion and vehicle miles of travel during peak commute hours. The Regional Transportation District (RTD) subsidizes vanpool fares; for FY 2014, RTD has budgeted $700,000 for these subsidies. In order to provide vanpool services and fare subsidies to commuters, it is necessary for DRCOG to contract with a vanpool provider to lease vans to vanpool groups, provide administrative services, and serve as the direct reporter of vanpool data to the National Transit Database (NTD). After issuing a request for proposals (RFP) for commuter vanpool services two proposals were submitted; vride was judged to best meet the needs of the Way to Go program. PREVIOUS DISCUSSIONS/ACTIONS N/A PROPOSED MOTION Move to approve a resolution authorizing the Executive Director to negotiate and execute a contract with vride to administer and operate the Way to Go vanpool program ATTACHMENT Draft resolution ADDITIONAL INFORMATION If you need additional information, please contact Jennifer Schaufele, Executive Director, at , or jschaufele@drcog.org; or Steve Erickson, Communications and Marketing Director, at or serickson@drcog.org 19

20 DENVER REGIONAL COUNCIL OF GOVERNMENTS STATE OF COLORADO ADMINISTRATIVE COMMITTEE RESOLUTION NO., 2013 A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO NEGOTIATE AND EXECUTE A CONTRACT WITH VRIDE TO ADMINISTER AND OPERATE THE WAY TO GO VANPOOL PROGRAM. WHEREAS, DRCOG s Way to Go program markets vanpooling as a commute option to help reduce traffic congestion and reduce vehicle miles of travel in the Denver region; and WHEREAS, RTD (Regional Transportation District) subsidizes vanpool fares through the Way to Go vanpool program; and WHEREAS, it is necessary to contract with a vanpool provider to lease vans to vanpool groups, provide administrative services, and serve as the direct reporter of vanpool data to the National Transit Database; and WHEREAS, DRCOG issued a request for proposals (RFP) for commuter vanpool services on September 27, 2013 that resulted in responses from two firms; and WHEREAS, vride was judged to best meet the needs of the Way to Go program, based on the evaluation criteria identified in the RFP; and NOW, THEREFORE, BE IT RESOLVED, that the Administrative Committee authorizes the Executive Director to negotiate and execute a contract with vride to administer and operate the Way to Go vanpool program, with vanpool fare subsidies not to exceed $800,000 per year, renewable for four additional one-year periods. RESOLVED, PASSED AND ADOPTED this day of, 2013 at Denver, Colorado. ATTEST: Jack Hilbert, Chair Administrative Committee Denver Regional Council of Governments Jennifer Schaufele, Executive Director 20

21 ATTACH G 21

22 To: From: Chair and Members of the Administrative Committee Jennifer Schaufele, Executive Director or Meeting Date Agenda Category Agenda Item # November 20, 2013 Consent Agenda 2 SUBJECT This action is related to the distribution of 2014 Nutrition Service Incentive Program (NSIP) funds. PROPOSED ACTION/RECOMMENDATIONS DRCOG staff recommends the Administrative Committee authorize the Executive Director to distribute 2014 NSIP funds. ACTION BY OTHERS N/A SUMMARY The Denver Regional Council of Governments is designated by the State to receive and administer Older Americans Act (OAA) funds for the region as the Area Agency on Aging. The State Unit on Aging awards NSIP funds to the DRCOG Area Agency on Aging in proportion to the total number of previous year OAA meals served in the state. DRCOG receives these NSIP funds and distributes them to Volunteers of America, the region s only OAA funded nutrition provider. Neither DRCOG nor the State are aware of the exact number of dollars DRCOG will receive in 2014, however DRCOG anticipates receiving approximately $500,000. PREVIOUS DISCUSSIONS/ACTIONS N/A PROPOSED MOTION Move to approve a resolution authorizing the Executive Director to distribute 2014 NSIP funds. ATTACHMENT Draft resolution ADDITIONAL INFORMATION If you need additional information, please contact Jennifer Schaufele, Executive Director, at or jschuafele@drcog.org or Jayla Sanchez Warren, Director, Area Agency on Aging, at or jswarren@drcog.org. 22

23 DENVER REGIONAL COUNCIL OF GOVERNMENTS STATE OF COLORADO ADMINISTRATIVE COMMITTEE RESOLUTION NO., 2013 A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO DISTRIBUTE 2014 NUTRITION SERVICE INCENTIVE PROGRAM (NSIP) FUNDS. WHEREAS, Congress has authorized and appropriated NSIP funds for the nutrition program in 2014 under the provisions of Title III of the Older Americans Act of 1965, as amended; and WHEREAS, these NSIP funds are allocated among states, and in Colorado, the Department of Human Services has allocated the NSIP funds among several substate areas; and WHEREAS, the Denver Regional Council of Governments is designated by the State to receive and distribute NSIP funds for the region as the Area Agency on Aging; and WHEREAS, the Denver Regional Council of Governments will distribute the NSIP funds to Volunteers of America the region s only Older American s Act nutrition services provider. NOW, THEREFORE BE IT RESOLVED that the Administrative Committee authorizes the Executive Director to allocate approximately $500,000 in 2014 NSIP funds to the Volunteers of America. RESOLVED, PASSED AND ADOPTED this day of, 2013 at Denver, Colorado. ATTEST: Jack Hilbert, Chair Administrative Committee Denver Regional Council of Governments Jennifer Schaufele, Executive Director 23

24 ATTACH H 24

25 To: From: Chair and Members of the Administrative Committee Jennifer Schaufele, Executive Director or Meeting Date Agenda Category Agenda Item # November 20, 2013 Consent 2 SUBJECT This action is related to the Denver Regional Aerial Photography Project (DRAPP) administered by DRCOG every two years. PROPOSED ACTION/RECOMMENDATIONS DRCOG staff recommends executing a contract with IntraSearch/MapMart for the procurement of data acceptance testing and web mapping services for the Denver region. ACTION BY OTHERS N/A SUMMARY DRCOG has led a strong coalition of member governments and other interested parties since 2002 to jointly acquire aerial imagery for the entire region. These past efforts helped all participants realize substantial cost savings over acquiring the data on their own. Based on this past success, member governments again requested DRCOG coordinate this data procurement effort in This project provides high resolution aerial imagery and related datasets to participants in support of local and regional decision-making. As a result, a Request for Proposals (RFP) was prepared and posted. DRCOG received five respondents to the RFP and a committee of member governments and project partners selected IntraSearch/MapMart as the most qualified candidate. Procurement of these services is expected not to exceed $140,000 and will be funded by DRAPP participants. PREVIOUS DISCUSSIONS/ACTIONS N/A PROPOSED MOTION Move to adopt a resolution authorizing the Executive Director to negotiate and execute a contract with IntraSearch/MapMart for the procurement of data acceptance testing and web mapping services for the Denver region and to collect payment from all participating parties for this service. ATTACHMENT Draft resolution ADDITIONAL INFORMATION If you need additional information, please contact Jennifer Schaufele, Executive Director, at or jschuafele@drcog.org or Ashley Summers, GIS Manager, at or asummers@drcog.org. 25

26 DENVER REGIONAL COUNCIL OF GOVERNMENTS STATE OF COLORADO ADMINISTRATIVE COMMITTEE RESOLUTION NO., 2013 A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO NEGOTIATE AND EXECUTE A CONTRACT WITH INTRASEARCH/MAPMART FOR THE PROCUREMENT OF DATA ACCEPTANCE TESTING AND WEB MAPPING SERVICES FOR THE DENVER REGION AND TO COLLECT PAYMENT FROM ALL PARTICIPATING PARTIES FOR THIS SERVICE. WHEREAS, the Denver Regional Council of Governments, participating members, and regional partners desire to procure data acceptance testing and web mapping services for aerial imagery of the Denver region; and WHEREAS, this consortium of interested parties has successfully completed similar joint procurements since 2002; and WHEREAS, this consortium of interested parties wishes DRCOG to again serve as contracting agent in the procurement of these services in the spring and summer of 2014; and WHEREAS, IntraSearch/MapMart has been selected as the vendor for the project. NOW, THEREFORE, BE IT RESOLVED that the Administrative Committee authorizes the Executive Director to contract with IntraSearch/MapMart in an amount not to exceed $140,000 for the production of digital aerial imagery. The resolution also authorizes the executive director to invoice and collect monies from all participating parties for the costs associated with this project. RESOLVED, PASSED AND ADOPTED this day of 2013 at Denver, Colorado. ATTEST: Jack Hilbert, Chair Administrative Committee Denver Regional Council of Governments Jennifer Schaufele, Executive Director 26

27 ATTACH I 27

28 To: From: Chair and Members of the Administrative Committee Jennifer Schaufele, Executive Director or Meeting Date Agenda Category Agenda Item # November 20, 2013 Consent 2 SUBJECT This action is related to the Denver Regional Aerial Photography Project (DRAPP) administered by DRCOG every two years. PROPOSED ACTION/RECOMMENDATIONS DRCOG staff recommends executing a contract with Kucera International, Inc. for the procurement of aerial imagery acquisition and processing for the Denver region. ACTION BY OTHERS None SUMMARY DRCOG has led a strong coalition of member governments and other interested parties since 2002 to jointly acquire aerial imagery for the entire region. These past efforts helped all participants realize substantial cost savings over acquiring the data on their own. Based on this past success, member governments again requested DRCOG coordinate the acquisition of data in This project provides high resolution aerial imagery and related datasets to participants in support of local and regional decision-making. As a result, a Request for Proposals (RFP) was prepared and posted. DRCOG received six responses to the RFP and a committee of member governments and project partners selected Kucera International, Inc. as the most qualified candidate. Procurement of these services is expected not to exceed $730,000 and will be funded by DRAPP participants. PREVIOUS DISCUSSIONS/ACTIONS N/A PROPOSED MOTION Move to adopt a resolution authorizing the Executive Director to negotiate and execute a contract with Kucera International, Inc. for the procurement of aerial imagery acquisition and processing for the Denver region and to collect payment from all participating parties for this service. ATTACHMENT Draft resolution ADDITIONAL INFORMATION If you need additional information, please contact Jennifer Schaufele, Executive Director, at or jschuafele@drcog.org; or Ashley Summers, GIS Manager, at or asummers@drcog.org. 28

29 DENVER REGIONAL COUNCIL OF GOVERNMENTS STATE OF COLORADO ADMINISTRATIVE COMMITTEE RESOLUTION NO., 2013 A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO NEGOTIATE AND EXECUTE A CONTRACT WITH KUCERA INTERNATIONAL, INC. FOR THE PROCUREMENT OF AERIAL IMAGERY ACQUISITION AND PROCESSING FOR THE DENVER REGION AND TO COLLECT PAYMENT FROM ALL PARTICIPATING PARTIES FOR THIS SERVICE. WHEREAS, the Denver Regional Council of Governments, participating members, and regional partners desire to acquire and process aerial imagery for the Denver region; and WHEREAS, this consortium of interested parties has successfully completed similar joint procurements since 2002; and WHEREAS, this consortium of interested parties wishes DRCOG to again serve as contracting agent in the procurement of aerial imagery services in the spring of 2014; and WHEREAS, Kucera International, Inc. has been selected as the vendor for the project. NOW, THEREFORE, BE IT RESOLVED that the Administrative Committee authorizes the Executive Director to contract with Kucera International, Inc. in an amount not to exceed $730,000 for the production of digital aerial imagery. The resolution also authorizes the executive director to invoice and collect monies from all participating parties for the costs associated with this project. RESOLVED, PASSED AND ADOPTED this day of 2013 at Denver, Colorado. ATTEST: Jack Hilbert, Chair Administrative Committee Denver Regional Council of Governments Jennifer Schaufele, Executive Director 29

30 ATTACH J 30

31 To: From: Chair and Members of the Administrative Committee Jennifer Schaufele, Executive Director or Meeting Date Agenda Category Agenda Item # November 20, 2013 Action 3 SUBJECT This action is related to selection of two members of the Administrative Committee to serve on the Nominating Committee. PROPOSED ACTION/RECOMMENDATIONS Staff recommends the Administrative Committee select two (2) members to serve on the Nominating Committee in accordance with the Articles of Association, ACTION BY OTHERS N/A SUMMARY The Articles of Association state that A nominating committee of six (6) member representatives shall be appointed in November of each year; the Administrative Committee shall appoint two (2), the Chair of the Board shall appoint two (2) and the Board shall appoint two (2). At the January meeting each year, the Nominating Committee shall present to the Board nominations for officers and for three (3) additional Administrative Committee members provided for in Article VIII, A.4 to be elected at the February meeting. The Board has established the following guidelines to assist in selection of members of the Nominating Committee: Members of the Nominating Committee are not eligible to be nominated for a position as Board officer by the committee or from the floor. Board members will be surveyed regarding their interest in being nominated as a Board officer or to serve on the Administrative Committee. PREVIOUS DISCUSSIONS/ACTIONS N/A PROPOSED MOTION Move to select two members of the Administrative Committee to serve on the Nominating Committee. ATTACHMENT Board-adopted Nominating Committee description List of current Administrative Committee members ADDITIONAL INFORMATION If you need additional information, please contact Jennifer Schaufele, Executive Director, at or jschuafele@drcog.org or Connie Garcia, Board Coordinator, at or cgarcia@drcog.org 31

32 Nominating Committee Type: Standing Committee Authority: Articles of Association MEMBERSHIP The Nominating Committee will consist of six Board members who shall be appointed in November of each year. The Administrative Committee, DRCOG Board and the DRCOG Chair shall each appoint two members. Care will be taken to ensure that appointees represent a broad cross-section of the membership including community size, geographic location and gender. VOTING Any candidate for Chair, Treasurer, Secretary, Vice Chair or Administrative Committee who receives a majority or a tie vote shall be presented to the Board for consideration. RESPONSIBILITIES The Nominating Committee will meet at a time(s) convenient for all members in November. In January the Committee will present to the Board nominations for Treasurer, Secretary and Vice Chair and for the three Administrative Committee members. The election will take place at the February Board meeting. The incumbent holding the position of Vice Chair automatically becomes the Chair. In the event the incumbent Vice Chair does not assume the position of Chair or in the event of a vacancy in the position of Chair position, the provision hereof shall be followed for any Nominating Committee presentation of nominees to the DRCOG Board. With the goal of encouraging broad participation from the DRCOG Board, the Nominating Committee will consider interested Board members for the positions of Treasurer and Secretary to serve one-year terms without regard to an individual s term limit or length of term with their respective jurisdiction board. For the position of Vice Chair, the Nominating Committee will ascertain the ability of the individual nominated for Vice Chair to serve as Chair without interruption due to term limits or elections. The Nominating Committee will request a short written statement from all interested Board members stating why he/she wishes to serve as a DRCOG Board officer and why the nominating committee should favorably consider them. The Nominating Committee will consider the following criteria when evaluating Board members for the positions of Treasurer, Secretary, Vice Chair, and if applicable Chair: - commitment to DRCOG s vision and mission, - substantive experience with DRCOG, - strong willingness to serve, and - capacity to be ambassadors for DRCOG and represent the organization as needed and desirable. For the position of Vice Chair, the Nominating Committee will consider and present a Board member with substantive past experience as a member of the DRCOG Board that includes serving in the position of Treasurer or Secretary or membership for at 6 Approved July 16, 2008 Amended February 18, 2009 Amended July 21,

33 least one year on either the Administrative Committee, or the Metro Vision Issues Committee. Participation as a member of another standing committee or ad hoc committee also may constitute substantive past experience. In the event that a Nominating Committee is appointed per Article VII. D. 2 to fill a vacancy of one of the officers, the Nominating Committee will follow the procedures outlined above. 7 Approved July 16, 2008 Amended February 18, 2009 Amended July 21,

34 DENVER REGIONAL COUNCIL OF GOVERNMENTS ADMINISTRATIVE COMMITTEE November 2013 Eva Henry (P) Commissioner Adams County Bill Holen (P) Commissioner Arapahoe County Rachel Zenzinger (O) Council Member Arvada Bob Roth (P) Council Member Aurora Sue Horn (O) Mayor Bennett Ron Rakowsky (A) Mayor Greenwood Village Don Rosier (P) Commissioner Jefferson County Adam Paul (P) Council Member Lakewood Jackie Millet (O) Council Member Lone Tree Val Vigil (P) Council Member Thornton Elise Jones (P) Commissioner Boulder County Dennis McCloskey (O) Council Member City & County of Broomfield Doug Tisdale (A) Mayor Cherry Hills Village P = Permanent O = Officer A = Appoint Chris Nevitt (P) Council Member City & County of Denver Rocky Piro (P) Mayor s Representative City & County of Denver Jack Hilbert (O) Commissioner Douglas County 34

35 ATTACH K 35

36 To: From: Chair and Members of the Administrative Committee Jennifer Schaufele, Executive Director or Meeting Date Agenda Category Agenda Item # November 20, 2013 Action 4 SUBJECT This action is related to opening the nomination period for the John V. Christensen Memorial Award. PROPOSED ACTION/RECOMMENDATIONS Staff recommends the Administrative Committee open the process to solicit nominations for the thirty-ninth annual John V. Christensen Memorial Award. ACTION BY OTHERS N/A SUMMARY Semi-annually, the John V. Christensen (JVC) Memorial Award is presented to an individual making substantial contributions to regionalism, either during the past year or over a longer period of time. Residents of the nine-county Denver Regional Council of Governments (DRCOG) region are eligible. Nominees from 2012 are also eligible. Excluded are DRCOG staff members and current Administrative Committee members. The recipient is selected by the Administrative Committee in February and remains anonymous until honored at the subsequent awards event. PREVIOUS DISCUSSIONS/ACTIONS N/A PROPOSED MOTION Move to open the process to solicit nominations for the thirty-ninth annual John V. Christensen Memorial Award. ATTACHMENT Criteria for selection and nomination form List of past recipients Nominations submitted for 2012 ADDITIONAL INFORMATION If you need additional information, please contact Jennifer Schaufele, Executive Director, at or jschuafele@drcog.org or Connie Garcia, Board Coordinator, at or cgarcia@drcog.org 36

37 CRITERIA FOR SELECTION JOHN V. CHRISTENSEN MEMORIAL AWARD In October 1972, the Denver Regional Council of Governments created the John V. Christensen Memorial Award to be presented to the person, or persons, most exemplifying the tradition of John V. Christensen in promoting and working for good, strong, representative local government and regionalism in solving mutual problems. Eligible Are: Any elected official or private individual, excluding DRCOG staff members and DRCOG Administrative Committee members. Residents of Adams, Arapahoe, Boulder, Clear Creek, Douglas, Gilpin, Jefferson, or Weld counties, the City & County of Broomfield and the City & County of Denver. Individuals making substantial contributions to the Philosophy of Regionalism, either during the past year or over a longer period of time. Nominees whose names have been submitted for consideration the previous two years. The Nominee(s) must have demonstrated dedication to regionalism by: Promotion of coordination and cooperation among citizens and local elected officials in a continuing effort to solve regional problems. Recognizing that jurisdictional boundaries are not barriers to the solution of such problems. Providing leadership to, or support for, the concept that strong local government representation is the basis for regional accomplishment. 37

38 Criteria for Selection Page 2 Nomination Process: Nominations must include a description of the achievement, accompanied by an explanation of the nominee s (nominees ) philosophy of regionalism. The narrative should be in sufficient detail to assist the Administrative Committee in its selection. Nominations must be mailed to the DRCOG Administrative Committee at 1290 Broadway, Suite 700, Denver, by February 3, 2014 for judging by the Administrative Committee at its February meeting. If the Administrative Committee determines that no nominee fully meets established criteria, no award will be made. Announcement of the winner and presentation of the award will be made at the DRCOG Awards Dinner. If you have any questions concerning the nomination process, or the criteria for selection, please contact Connie Garcia, DRCOG staff, or cgarcia@drcog.org. 38

39 NOMINATION FORM THIRTY-NINTH JOHN V. CHRISTENSEN MEMORIAL AWARD I hereby nominate (Name and Address - Please PRINT OR TYPE) for receipt of the Thirty-Ninth John V. Christensen Memorial Award. My nominee has made the following contributions to good, strong, representative local government, and regionalism: Your Name - Address Phone RETURN TO: DRCOG Administrative Committee, c/o Denver Regional Council of Governments, 1290 Broadway, Suite 700, Denver, CO NOMINATIONS MUST BE RECEIVED NO LATER THAN FEBRUARY 1,

40 John V. Christensen Memorial Award Recipients At the awards event, the recipient of DRCOG's highest accolade, the John V. Christensen Award, is announced and recognized. Previous recipients include the following regionalists Kathy Novak 2010 Lorraine Anderson 2008 John Parr 2007 Federico Peña 2006 Norma Anderson 2005 Mary Blue 2004 Joe Rice 2003 Pat Pascoe 2002 Polly Page 2001 Thomas J. Burns 2000 Margaret Carpenter 1999 Leona Stoecker 1998 D.L. Don Parsons 1997 Peter Kenney 1996 Robert L. Tonsing 1995 Linda Morton 1994 Elsie A. Lacy 1993 Neva Windbigler 1992 John C. Buechner 1991 William H. Bill Miller 1990 Thomas R. Eggert 1989 T.J. Ted Hackworth 1988 Paul Powers 1987 George M. Wallace 1986 Jon Colt 1985 Vesta H. Miller 1984 William Thornton 1983 Milton E. Senti 1982 Robert F. Clement 1981 Norman A. Smith 1980 Jack L. Trezise 1979 James L. Ogilvie 1978 Don DeDecker 1977 Ben Bezoff 1976 John P. Murphy 1975 Irving S. Hook 1974 Guy R. Sanders 1973 Hilbert B. Meyer 40

41 Previous John V. Christensen Nominees eligible for reconsideration: 2012: Mark Mehalko, Transportation Planner/Engineer (posthumous) Charles Sisk, former Louisville Mayor 41