CHERRY CREEK BASIN WATER QUALITY AUTHORITY

Transcription

1 CHERRY CREEK BASIN WATER QUALITY AUTHORITY TECHNICAL ADVISORY COMMITTEE MEETING AGENDA CliftonLarsonAllen LLP 8390 E. Crescent Parkway, Suite 275 Date: December 6, 2018 Time: 9:00 AM Place: CliftonLarsonAllen LLP 8390 E. Crescent Parkway, Suite 275 9:00 am Call to Order 9:00 am Approval of Agenda 9:00 am Members Updates (TAC, 10 minutes) 9:10 am TAC Administration Items 1. Board/TAC Coordination (Chuck, 5 minutes) 2. Update on CIP Manager RFP for 2019 (Chuck, 5 minutes) 9:20 am Action Items 1. Approval of the November 1, 2018 Minutes (Chuck, 2 minutes, attachment) 2. Consider Staff Recommendation to establish a design review committee for the Cherry Creek Stream Reclamation at 12-Mile Park Phase 3 project consisting of the Capital Projects Manager and up to three TAC members (Jim, 5 minutes) 9:30 am Discussion/Presentation Items 1. Manager s Input (Chuck, 30 minutes) Subcommittees TAC Chair duties Formal & Informal links between TAC and Board Use of Subcommittees with Board Members Governor Appointees: Make-up & TAC Input on Future Vacancies 2. TAC Input on Draft Strategic Goals/Questions (Katie, 15 minutes, handout) Are these the right goals? Are these the right questions?

2 10:15 am Capital Project & Maintenance Reports Capital and Maintenance Status Report, November (Jim, 3 minutes, attachment) 10:20 am Cherry Creek Stewardship Partners Report (Casey, 10 minutes) 1. Re-cap of Cherry Creek Stewardship Conference 2. Hawk Walk at Cherry Creek State Park: January 26, :30 am Subcommittee & Committee Reports 1. Control Regulation 72 Guidance Document Subcommittee Update (Jim, 10 minutes) 2. Watershed Model Committee Meeting: Next meeting TBD, will be after February Board meeting strategic planning discussions/direction Upcoming Meetings 1. Board Meetings: CANCELLED Thursday, December 20, 2018: 9:00 a.m. CliftonLarsonAllen LLP E. Crescent Parkway, 2 nd Floor Thursday, January 17, 2019: 9:00 a.m. CliftonLarsonAllen LLP E. Crescent Parkway, 2 nd Floor 2. Next scheduled TAC meeting: Thursday, January 3, 2019: 9:00 a.m. CliftonLarsonAllen LLP E. Crescent Parkway, 2 nd Floor 10:30 am - 11:00 am TAC Meeting Adjournment Attachments: November 1, 2018 Meeting Minutes CIP & Maintenance Status, November 28, 2018 Updated Small Group Members Spreadsheet (Informational only)

3 CCBWQA TAC Regular Meeting Minutes Thursday, November 1, 2018 CliftonLarsonAllen, 8390 E. Crescent Parkway, Suite 500, TAC Members Present: Rick Goncalves, Chairman Jim Dederick, Douglas County Max Grimes, Special Districts David Van Dellen, Town of Castle Rock Jill Piatt Kemper, City of Aurora John Cotten; City of Lone Tree Bahman Hatami, Colorado Parks & Wildlife Steve Miller, Arapahoe County Jacob James, Town of Parker Lanae Raymond, SEMSWA Ann Woods, Greenwood Village Others Present: Mike Smith; Brownstein Hyatt Farber Schreck Lisa Scurlock & Eric Pierce; Parker Water and Sanitation District Sarah Reeves; Brown & Caldwell Gene Siegel; Corps of Engineers Alan Leak; RESPEC Bill Ruzzo; Board Member Erin Stewart; SOLitude Lake Management Katie Fendel; Leonard Rice Engineers (LRE) Jim Swanson; JRS Engineers Pat Shannon; CliftonLarsonAllen (CLA) Call to Order: At 9:00 a.m. Mr. Goncalves called the meeting to order. Approval of Agenda Mr. Dederick moved and Mr. Hatami seconded a motion approving the agenda as presented. The motion passed. Member s Update Ms. Raymond reported that the Cherry Creek Watershed Conference will be held on November 8 th. Mr. James reported that he will be presenting to the Board at the January Board Meeting on the steps that Parker has taken to respond to the concern of road aggregate entering the watershed. Mr. Van Dellen reported that Castle Rock Water will have a booth at the Cherry Creek Watershed Conference highlighting the McMurdo Gulch project. Administration Items 1. Approval of the October 4, 2018 Minutes

4 This item was deferred to the next meeting. 2. Board/TAC Coordination Mr. Shannon reported that: The Board heard a presentation from a Parker resident on his concern that oil emulsion soaked aggregate entered the watershed during a road repair project. Director Kilgore volunteered to draft strategic objections for the Board to review. The Board approved the site application for the Goldsmith Gulch Sanitation District s lift station. 3. Strategic Planning & Priorities A. Small Group Check In/Updates Ms. Fendel distributed a master list of the small groups and their group members. Ms. Fendel asked that each group come up with the questions that they would like the Authority to act on. Mr. Goncalves suggested setting up subcommittee of the TAC with a member of each small group to work together and create a roadmap for the Authority. Mr. Grimes suggested that the watershed committee needs to be completed to develop a process to come up with the questions for the Authority to pursue. Mr. Leak noted that the watershed model is ready for model runs once RESPEC is informed what runs the Authority would like to see completed. Ms. Fendel noted that Director Kilgore has volunteered to draft strategic objectives for the Authority. Ms. Fendel noted that she and Mr. Reid met with Director Teal and Jerry Stiegel of DRCOG to discuss the process that DRCOG went through to develop a road map for a DRCOG project. Discussion ensued regarding the need to establish a roadmap for setting priorities and what is needed to set that roadmap. B. TAC Structure Mr. Goncalves reported that the Board has had discussions regarding how to structure the TAC moving forward. The TAC discussed methods for improving communication between the TAC and the Board and the expertise that should be represented on both the Board and TAC. Ms. Raymond asked this matter be discussed further at the next TAC meeting. Mr. Goncalves will work with Mr. Reid and Chairman Piko to discuss ways to improve communication between the TAC and Board. Action Items 1. Nominations and vote on selection of 2019 TAC Chair and Vice Chair Mr. Van Dellen suggested that the TAC consider rotating the chairman position. Ms. Wood noted that a more active role for all TAC members would be a positive step for the TAC.

5 Mr. Grimes noted that Mr. Goncalves has a great deal of institutional knowledge that is important to the TAC. Ms. Raymond recommended involving the Vice Chair in a more active role and suggested Mr. James for the Vice Chair role. After discussion, Ms. Raymond moved and Mr. Van Dellen seconded a motion naming Mr. Goncalves as Chair and Mr. James as Vice Chair. The motion passed. 2. TAC recommendation to Board re: CIP Manager RFP for 2019 Mr. Shannon reported that the CIP Manager RFP is ready to be distributed and that Mr. Reid has asked for final comments from the TAC. Mr. Shannon noted that changes in the final scope can be made at contract finalization. Presentation & Discussion Items 1. Parker Water & Sanitation District Indirect Potable Reuse Project Presentation of Additional Information Mr. Goncalves noted that legal counsel and management have asked that the TAC do not take action on the Parker Water & Sanitation District Indirect Potable Reuse Project until staff can meet and review the most recent information. Mr. Smith updated the Board on new information surrounding the project. Mr. Smith then took questions from the TAC. Mr. Goncalves asked that Ms. Fendel produce a technical report outlining the technical merits of the project for the TAC to review at the December TAC meeting Draft Budget & Contracts Update Mr. Shannon reported that the TAC has already approved the 2019 CIP budget and that the rest of the budget is similar to Capital Project & Maintenance Report 1. CIP & Maintenance Status Report September 24, 2018 No update. Cherry Creek Stewardship Partners Report 1. Cherry Creek Watershed Annual Conference Thursday, November 8, 2018 CU Denver South, Lone Tree Registration creek.org after Sept. 28 th Mr. Goncalves noted that the Cherry Creek Watershed Conference will be held on November 8 th. Subcommittee & Committee Reports 1. Control Regulation 72 Guidance Document Subcommittee Update

6 Mr. Swanson reported that he has received comments from subcommittee members. Mr. Swanson will schedule the next subcommittee meeting in the next few weeks. 2. Watershed Model Update Ms. Fendel reported that she has ed a copy of the watershed model run priorities to the TAC. Mr. Goncalves asked that staff set a watershed model committee meeting within the next couple of weeks. The watershed model will be completed for the December TAC Meeting, at which time the TAC will make a recommendation for the model runs to be completed. Upcoming Meetings 1. Next Scheduled TAC Meeting Thursday, December 6, 2018: 9:00 a.m., CLA offices 2. Next Scheduled Board Meeting November 15, 2018, 9:00 a.m., CLA offices Adjournment Mr. Goncalves adjourned the meeting at 11:18 p.m. Secretary for the Meeting

7 CHERRY CREEK BASIN WATER QUALITY AUTHORITY 2018 Capital Project and Maintenance Status Report November 28, Cherry Creek Stream Reclamation CCSP to EcoPark (aka: Arapahoe Rd, CCB 5.14) a. Description: Design and construction of stream reclamation in partnership with SEMSWA, UDFCD, Aurora, and Arapahoe County. Overall project extends from Cherry State Park boundary to Eco-Park (Reaches 2-5). b. Status: Reach 2 construction is completed. 2. Piney Creek Stream Reclamation - at Caley Avenue (CCB 6.5) a. Description: Design and construction of the stream reclamation in partnership with UDFCD and SEMSWA. b. Status: Reach 6 - Phase 2 stream reclamation at the Ranches. Construction is completed. 3. Cherry Creek Stream Reclamation at 12-Mile Park Phase 3 (CCB 5.16) a. Description: The design contract with CH2M Hill was executed on November 27, Notice to proceed included only those services defined as Phase 1 in CH2M Hill s scope of services. As part of the approved Action Item Memo to the Board, staff recommended that a design review committee consisting of the Capital Projects Manager and up to three TAC members be established. The not-to-exceed fee totals $104,991.88; with the Part 1 services not-to-exceed fee of $45,078.88, and the Part 2 services notto-exceed fee of $59, MAINTENANCE 1. Reservoir Destratification Operations (OM-7) a. Description: Routine operations and maintenance of aeration distribution system and compressor. b. Status: The system is scheduled to start-up on May 1 st and operate through the July 4 th week-end. The routine compressor maintenance has been performed by Power Service and the air conditioning unit has been replaced. The destratification system was started on May 1, 2018 and ceased on July 4, An in-lake leak was repaired on May 31, In-lake aerator maintenance is completed. 2. PRF Weed Control (OM 14.1) a. Description: Weed control at PRFs within Cherry Creek State Park is performed annually (spring and fall applications) in accordance with the Authority s maintenance agreement with Parks. b. Status: The 2018 spring weed control program was completed in late June. 3. PRF Reseeding at CCSP (OM 14.2) a. Description: Routine restoration of PRF vegetation at Cherry Creek State Park. b. Status: The 2018 revegetation program is will begin with vegetation re-establishment at the 12-Mile Park, Phase 2, in the area between the access trail and the permanent fence at the top of the right bank of Cherry Creek. A Work Order was issued to 53-Corp to complete this work. It completed the first week in May. The seed drill, purchased earlier this year by the Authority has been delivered to CCSP. Page 1

8 Current Small Group Members KATIE S MASTER LIST (updated 11/27/2018) If you wish to join a group, please add your name below. If you have future meetings scheduled, please fill them in or becky.bailey@lrewater.com, so we can update the table. Small Group Board TAC Other Past Meetings Future Meetings Land Use Topher Lewis Jacob James Tim Flynn** 7/5/2018 (1-2:30pm, CLA) Lora Thomas Steve Miller Tony Donigian** Nancy Sharpe Jim Dederick Myrna Poticha Jill Piatt-Kemper Françoise Bergan Non Point Sources Point Sources Reservoir Josh Rivero Roger Kilgore Jim Dederick Lanae Raymond Seth Kenner** 7/12/2018 (9-11am, CLA) 8/9/2018 (9-11am, SEMSWA) John McCarty Ann Woods John Woodling Rich Borschardt Pieter Van Ry-replacement Jill Piatt-Kemper Alan Leak** 7/16/2018 (9-11am, CLA) George Teal Max Grimes Joni Nuttle** Judy Hilton Mindi May Stephanie Piko Jason Trujillo Jim Swanson** 7/19/2018 (11am 1pm, CLA) Bill Ruzzo David Van Dellen Jean Marie Boyer** Bahman Hatami Erin Stewart Chris Holdren ** Group wants consultant to join for future meetings Watershed Model Complete Compare Cottonwood System to Cherry Creek System