Meeting of the Finance Committee of the Board of Directors December 3, :00 p.m.

Transcription

1 Meeting of the Finance Committee of the Board of Directors December 3, :00 p.m S. Haven Avenue, Suite 202 Ontario, CA (909)

2 FINANCE COMMITTEE OF THE BOARD OF DIRECTORS CHINO BASIN DESALTER AUTHORITY December 3, :00 p.m. Chino Basin Desalter Authority 2151 S. Haven Avenue, Suite 202, Ontario, CA All documents available for public review are on file with the Authority s secretary located at 2151 S. Haven, Suite 202, Ontario, CA CALL TO ORDER AGENDA PUBLIC COMMENT Members of the public may address the Board on any item that is within the jurisdiction of the Board; however, no action may be taken on any item not appearing on the agenda unless the action is otherwise authorized by Subdivision (b) of Section of the Government Code. Those persons wishing to address the Board on any matter, whether or not it appears on the agenda, are requested to complete and submit to the Board Secretary a Request to Speak form which is available on the table in the Board Room. Comments will be limited to five minutes per speaker. ADDITIONS TO THE AGENDA In accordance with Section of the Government Code (Brown Act), additions to the agenda require two-thirds vote of the legislative body, or, if less than two-thirds of the members are present, a unanimous vote of those members present, that there is a need to take immediate action and that the need for action came to the attention of the local agency subsequent to the agenda being posted. ACTION ITEMS 1. MINUTES OF NOVEMBER 15, 2018 FINANCE COMMITTEE MEETING 2. PHASE 3 EXPANSION PROJECT: CALIFORNIA DEPARTMENT OF FISH & WILDLIFE MITIGATION FOR SANTA ANA RIVER HDD CONSTRUCTION Report by: Cindy Miller, Phase 3 Expansion Project Program Manager It is recommended that the Committee recommend the following action to the full Board at the 12/6/18 Board Meeting: 1. Approve the purchase of $79,500 in mitigation credits for the California Department of Fish & Wildlife for the construction of the Product Water Pipeline Santa Ana River HDD Crossing COMMITTEE MEMBER COMMENTS STAFF COMMENTS CDA Interim General Manager ADJOURN Declaration of Posting I, Casey Costa, Executive Assistant to the Chino Basin Desalter Authority, hereby certify that a copy of this agenda has been posted at the Chino Basin Desalter Authority s main office, 2151 S. Haven Ave., Ontario, CA by November 30, 2018 at 2:00 p.m. Casey Costa, Executive Assistant

3 Finance Committee Meeting Agenda Item No. 1

4 MEETING OF THE FINANCE COMMITTEE OF THE BOARD OF DIRECTORS OF THE CHINO BASIN DESALTER AUTHORITY MINUTES November 15, 2018 The Meeting of the Finance Committee of the Chino Basin Desalter Authority (CDA) was held at the CDA Administrative Offices, 2151 S. Haven Avenue, Suite 202, Ontario, CA, on the above date. The meeting was called to order at 2:00 p.m. COMMITTEE MEMBERS PRESENT Tom Haughey, City of Chino Peter Rogers, City of Chino Hills Betty Anderson, Jurupa Community Services District COMMITTEE MEMBERS ABSENT None OTHERS PRESENT Tom O Neill, CDA Interim General Manager Jose Garcia, CDA Principal Accountant Casey Costa, CDA Executive Assistant Dave Crosley, City of Chino Steve Popelar, Jurupa Community Services District Cindy Miller, Hazen & Sawyer PUBLIC COMMENT There were no comments from the public. ADDITIONS TO THE AGENDA There were no additions to the agenda. ACTION ITEMS 1. MINUTES OF OCTOBER 18, 2018 FINANCE COMMITTEE MEETING Motion: It was moved by Director Anderson/JCSD, seconded by Director Haughey/Chino, and carried unanimously to approve Action Item 1.

5 CDA Finance Committee Meeting November 15, 2018 Page 2 of 3 2. INTERIM GENERAL MANAGER SERVICES AGREEMENT Report by: Allison Burns, CDA Deputy General Counsel It is recommended that the Committee recommend the following action to the full Board at the 12/6/18 Board Meeting: 1. Approve the CDA Interim General Manager Services Agreement ( Agreement ); and 2. Authorize the Chairman to execute the Agreement, subject to non-substantive changes, on behalf of CDA. Director Anderson/JCSD questioned the language on page 1 of the DRAFT CDA General Manager Services Agreement in RECITALS WHEREAS, CDA and Ontario agree that O Neill shall act as Interim General Manager with the assistance of Ontario personnel on an as-needed basis. It was explained that Interim General Manager O Neill would not be utilizing City of Ontario staff. This concern may be brought to the attention of the Board of Directors at the upcoming meeting. There were no further questions or comments. Motion: It was moved by Director Anderson/JCSD, seconded by Director Haughey/Chino, and carried unanimously to approve Action Item SOUTH ARCHIBALD PLUME PROJECT: CONSULTANT SELECTION FOR CONSTRUCTION MANAGEMENT & INSPECTION Report by: Cindy Miller, South Archibald Plume Program Manager It is recommended that the Committee recommend the following action to the full Board at the 12/6/18 Board Meeting: 1. Approve a professional services agreement with Vali Cooper & Associates for construction management and inspection services in the not-to-exceed amount of $1,783,264; and 2. Authorize the Interim General Manager to finalize and execute the agreement, with subsequent authorizations up to a not-to-exceed total of $1,980,000. Program Manager Miller reviewed the recommendation to approve an agreement for construction management and inspection services for the South Archibald Plume Project to Vali Cooper and authorize the Interim General Manager to approve a notto-exceed total of $1,980,000. She reviewed that the services would mainly involve equipping of Well II-12, pipelines to the desalter and improvements at the desalter. Four proposals were received, reviewed and ranked. Vali Cooper was the top ranking firm. It was questioned what the contingency amount is; Program Manager Miller replied that a contingency of 10% was included in the Interim General Manager s authorization. Motion: It was moved by Director Haughey/Chino, seconded by Director Anderson/JCSD, and carried unanimously to approve Action Item 3.

6 CDA Finance Committee Meeting November 15, 2018 Page 3 of 3 INFORMATION ITEMS 3. MONTHLY CREDIT CARD ACTIVITY REPORT FOR SEPTEMBER 2018 Report by: Jose Garcia, CDA Principal Accountant Principal Accountant Garcia reviewed the credit card activity report. COMMITTEE MEMBER COMMENTS There were no comments. STAFF COMMENTS Interim General Manager O Neill reported that the December Board Meeting agenda will include Finance Committee assignments and Board of Directors officer rotation. Additionally, the possible rescheduling of the January 3, 2019 Board meeting will be included on the agenda. Interim General Manager O Neill reported that the Finance Technician position was filled by Sharron Clark, previously from Jurupa Community Services District. ADJOURN There being no further business the meeting was adjourned at 2:14 p.m.

7 Finance Committee Meeting Agenda Item No. 2

8 Agenda Report December 6, 2018 SECTION: Action Item SUBJECT: PHASE 3 EXPANSION PROJECT: CALIFORNIA DEPARTMENT OF FISH & WILDLIFE MITIGATION FOR SANTA ANA RIVER HDD CONSTRUCTION RECOMMENDATION: Staff recommends that the Board: 1. Approve the purchase of $79,500 in mitigation credits for the California Department of Fish & Wildlife for the construction of the Product Water Pipeline Santa Ana River HDD Crossing. BACKGROUND: In January 2015, California Department of Fish & Wildlife (CDFW) issued Streambed Alteration Agreement (SAA) (Notification No R6) to the CDA for investigative work needed to be performed within CDFW jurisdictional area at the Santa Ana River. CDA Board approved the SAA in December The work included clearing vegetation, performing a ground penetrating radar survey, and a geotechnical subsurface investigation. This work was required to investigate the cause of the failed microtunneling operation, as well as obtain data needed to evaluate alternative methods for completing the river crossing. This investigate work was completed April Amendment No. 1 to the SAA was approved by the CDA Board in April 2016 to authorize a $220,000 payment for additional mitigation due environmental impacts associated with work performed by CDA s contractor near active nesting least bells vireo in May 2015, as well as anticipated future disturbances associated with constructing a new pipeline crossing. Upon completion of the final design of the HDD crossing, CDFW reviewed the specific anticipated new disturbances and has developed a revised total mitigation requirement, which results in an additional required purchase of 0.30 acres of habitat restoration and management in perpetuity, equating to $79,500. Payment of this amount is required to finalize the permit and allow for commencement of construction activities, which are scheduled to begin January 2019 and be completed prior to the bird nesting season. This item has been reviewed/approved by the Finance Committee on 12/03/2018. IMPACT ON BUDGET: The mitigation credits are required to complete the pipeline crossing the Santa Ana River, which is necessary to deliver Western Municipal Water District s (Western s) Phase 3 Expansion allocation. The $79,500 will be deposited by WMWD under the Product Water Pipeline Project to allow the river crossing work to be finalized. Prepared by: Cindy Miller, Phase 3 Expansion Program Manager Page 1 of 1 Board of Directors: [ ] Approved [ ] Continued [ ] Denied CDA GM/CEO Acknowledgement: Date: