Avon TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, OCTOBER 9, 2018 AVON TOWN HALL, ONE LAKE STREET

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1 Avon 1. A CALL TO ORDER & ROLL CALL Mayor Fancher called the meeting to order at 5: 10 p. m. A roll call was taken, and Council members present were Scott Prince, Sarah Smith Hymes, Jake Wolf, Matt Gennett and Megan Burch. Amy Phillips was absent. Also present were Acting Town Manager Scott Wright, Town Attorney Eric Heil, Police Chief Greg Daly, Planning Director Matt Pielsticker, Recreation Director John Curutchet, Public Works Director Gary Padilla, Deputy Town Manager Preston Neill and Town Clerk Debbie Hoppe. 2. APPROVAL OF AGENDA Start time 09:45 Mayor Fancher requested the addition of a memo and discussion related to purchasing infrastructure for the stage and festivals in the park. She suggested adding it as a work session item 5. 4 Councilor Prince requested the addition of an item to authorize Mayor Fancher to sign a Support for the Tobacco Retail License and T21 Initiative. Letter of Councilor Gennett moved to approve the agenda with the suggested changes. Mayor Pro Tem Smith Hymes seconded the motion and it passed unanimously by Council members present. Councilor Phillips was absent. 3. PUBLIC COMMENT: COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA Start time: 11: 43 Jeannie McQueeney, Eagle County Commissioner, who is running for reelection, communicated how much she appreciated the working relationship with the Town Council and the increase in collaboration. 4. ACTION ITEMS Start time: PUBLIC HEARING AND SECOND READING OF ORDINANCE 18-13, APPROVING AMENDMENTS TO TITLE 5, BUSINESS TAXES, LICENSES AND REGULATIONS, AND TITLE 15, BUILDINGS AND CONSTRUCTION, AVON MUNICIPAL CODE, CONCERNING CONTRACTOR LICENSING AND RESIDENTIAL INSULATION STANDARDS PLANNING DIRECTOR MATT PIELSTICKER) Mayor Fancher opened the public hearing and there were no comments. Mayor Pro Tem Smith Hymes moved to approve second reading of Ordinance 18-13, thereby approving changes to the Avon Municipal Code for Contractor Licensing and Residential Insulation Standards. Council Gennett seconded the motion and it passed unanimously by Council members present. Councilor Phillips was absent RESOLUTION 18-18, SETTING CONTRACTOR LICENSE FEES PLANNING DIRECTOR MATT PIELSTICKER) Start time: 21: 59 Page 1

2 Mayor Pro Tem Smith Hymes moved to approve Resolution 18-18, Setting Contractor License Fees. Councilor Gennett seconded the motion and it passed unanimously by Council members present. Councilor Phillips was absent. Council moved to item REVIEW AND DIRECTION IN REGARD TO 2019 COMMUNITY GRANT PROGRAM FUNDING, AS RECOMMENDED BY THE AD HOC REVIEW COMMITTEE DEPUTY TOWN MANAGER PRESTON NEILL) Start time: 23: 54 Michael Cacioppo asked if Council has checked with the non- profit organizations to determine how they are spending the money. Council provided direction to make a change to one of the Review Committee' s recommended award amounts. They asked that $ 1, 000 be taken from the $ 3, 000 contingency amount and awarded to SpeakUp ReachOut to make their grant amount $5, 000 instead of $4, 000 in Mayor Pro Tem Smith Hymes stated for the record that she was in support of the Review Committee' s recommendations as presented. Councilor Phillips was absent. There was agreement to hold a work session next spring to discuss the Community Grant Program and potential avenues to vet economic driver" requests from organizations like EGE Air Alliance. 5. WORK SESSION Start time: 48: REVIEW AND DIRECTION ON FUNDING REQUEST FROM VAIL VALLEY FOUNDATION FOR 2019 FIS BIRDS OF PREY MEN' S WORLD CUP SPONSORSHIP DEPUTY TOWN MANAGER PRESTON NEILL) Council members present at the meeting supported allocating $ 40,000 in the 2019 support this request. Councilor Phillips was absent. budget to BUDGET WORK SESSION FOR THE FOLLOWING TOWN FUNDS: AFFORDABLE HOUSING, COMMUNITY ENHANCEMENT, EXTERIOR ENERGY OFFSET, DEBT SERVICE AND WATER ACTING TOWN MANAGER SCOTT WRIGHT) Start time: 53: 12 Direction was provided to move forward, as presented, for final preparation of the 2019 Budget, which is scheduled for Public Hearing and adoption on December 11, 2o ADDED ITEM - STAFF RECOMMENDATION ON AD HOC SPECIAL EVENTS COMMITTEE' S RECOMMENDATION FOR INFRASTRUCTURE PURCHASES Start time: 57: 00 Michael Cacioppo supported buying fencing for events. Adrienne Perer asked how many events were put on last year that needed fencing and supported purchasing the fencing. Lisa Mattis, member of the Ad Hoc Special Events Committee commented that she is looking forward to a work session. Page 2

3 Avon Direction was provided to not move forward with the infrastructure purchases. After discussion, it was decided that a work session to discuss philosophy, identify and game plan for future special events, is needed. 6. ACTION ITEMS MOTION TO CONTINUE THE REGULAR MEETING IN ORDER TO CALL TO ORDER THE URBAN RENEWAL AUTHORITY MEETING MAYOR JENNIE FANCHER) MOTION TO RECONVENE THE REGULAR MEETING MAYOR JENNIE FANCHER) Start time: 1: 3536 Mayor Fancher made a motion to reconvene the Regular Meeting. Councilor Gennett seconded the motion and it passed unanimously by Council members present. Councilor Phillips was absent PUBLIC HEARING, APPEAL OF PLANNING AND ZONING COMMISSION' S DECISION DATED SEPTEMBER 4, 2018, DENYING PORTIONS OF A MINOR DEVELOPMENT PLAN APPLICATION FOR LOT 111 C, BLOCK 1, WILDRIDGE TOWN ATTORNEY ERIC HEIL) Start time: 1: 3653 Councilor Gennett made a motion that candidacy is not a conflict of interest. Councilor Burch seconded the motion and the motion passed on a vote of 4 to 0. Mayor Pro Tem Smith Hymes and Councilor Prince abstained from the vote. Councilor Phillips was absent. Tom Ruemmler, the appellant, delivered the presentation. Mayor Fancher opened the public hearing for comments. Dave Scherf, neighbor of appellant is concerned about safety and Council requested that Dave provide his comments by . Hugh Joyce, neighbor of appellant, commented that the HOA wants to make sure the roof and addition is in harmony with the rest of the subdivision. Michael Cacioppo requested a fair hearing. Councilor Gennett made a motion to reverse the Planning and Zoning Commission' s decision of August 21, 2018 with respect to Lot 111 C, Block 1, Wildridge, with the finding that the first condition, The solar panel element of the project shall be removed" is not lawful under our Code or State Code. Councilor Wolf seconded the motion. The motion failed on a vote of 2 to 4. Mayor Fancher, Councilor Burch, Councilor Prince and Mayor Pro Tem Smith Hymes voted no. Councilor Phillips was absent. Councilor Prince made a motion to table the appeal to a date to be determined by staff and appellant. Councilor Prince amended the motion to add a condition that a signed agreement waiving the 45 -day and it passed with a vote of 4 to 2. Phillips was absent. appeal right be executed. Mayor Pro Tem Smith Hymes seconded the motion Councilor Gennett and Councilor Wolf voted no. Councilor Page 3

4 vv on FIRST READING ORDINANCE 18-17, APPROVING SUBSTITUTION OF LEASED PROPERTY TOWN ATTORNEY ERIC HEIL) Start Time: 3: 42: 52 Councilor Burch moved to approve First reading of Ordinance 18-17, Authorizing a First Amendment to a previously Executed Lease Agreement, Site and Improvement Lease, and providing other materials relating thereto. Mayor Pro Tem Smith Hymes seconded the motion and it passed unanimously by Council members present. Councilor Phillips was absent MINUTES FROM SEPTEMBER 25, 2018 COUNCIL MEETING TOWN CLERK DEBBIE HOPPE) Start Time: 3: 44: 18 Councilor Burch moved to approve the minutes from the September 25, 2018 Council meeting. Mayor Pro Tem Smith Hymes seconded the motion and it passed unanimously by Council members present. Councilor Phillips was absent ADDED ITEM - AUTHORIZATION FOR MAYOR FANCHER TO SIGN A LETTER OF SUPPORT FOR TOBACCO RETAIL LICENSE AND T21 INITIATIVE Start Time: 3: 44: 43 All Council members present agreed to have Mayor Fancher to sign a Tobacco Retail License and T21 Initiative. Letter of Support for Councilor Prince read into the record a thank you card from the Eagle River Youth Coalition. 7. WRITTEN REPORTS UPPER EAGLE REGIONAL WATER AUTHORITY SEPTEMBER 27, 2018 BOARD MEETING SUMMARY MAYOR PRO TEM SARAH SMITH HYMES) 8. MAYOR & COUNCIL COMMENTS & MEETING UPDATES Start time: 3: 47: 56 Councilor Prince gave an update on the Eagle County Home Buyer Assistance Committee and the Down Payment Assistance Program. Councilor Wolf gave a reminder that Man of the Cliff is October 131h and 141H Michael Cacioppo commented on the agenda and lack of transparency. 9. ADJOURNMENT There being no further business to come before the Council, Mayor Fancher moved to adjourn the regular meeting. The time was 9: 02 P. M. Page 4

5 RESPECTFULLY SUBMITTED: Debbie Hoppe, Town C er l APPROVED: Jennie Fancher Sarah Smith Hymes Jake Wolf Megan Burch Matt Gennett Scott Prince Amy Phillips Page 5