MINUTES OF THE REGULAR MEETING OF THE MINNEHAHA CREEK WATERSHED DISTRICT BOARD OF MANAGERS. July 7, 2011

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1 CALL TO ORDER MINUTES OF THE REGULAR MEETING OF THE MINNEHAHA CREEK WATERSHED DISTRICT BOARD OF MANAGERS July 7, 2011 The regular meeting of the was called to order by Manager William Olson at 6:50 p.m. at the District offices, Minnetonka Boulevard, Deephaven, Minnesota. MANAGERS PRESENT James Calkins, Lee Keeley, Richard Miller, Brian Shekleton, Pam Blixt, Jeff Casale, and William Olson. MANAGER ABSENT None. OTHERS PRESENT Eric Evenson, District Administrator; James Wisker, District Planner/Program Coordinator; Mark Ten Eyck, Land Conservation Program Manager; Renae Clark, Project Manager; Tiffany Forner, Maintenance Technician; Telly Mamayek, Communications Manager; Becky Houdek, District Planner Specialist; Aldis Kurmis, Cost Share Program Specialist; Michael Panzer, District Consulting Engineer; Louis Smith, District Counsel. MATTERS FROM THE FLOOR None. APPROVAL OF AGENDA Mr. Ten Eyck requested that the agenda be amended to add a closed session discussion of a potential land conservation acquisition at 325 Blake Road North in Hopkins. It was moved by Manager Keeley, seconded by Manager Shekleton to approve the agenda with this change. Upon vote, the motion carried. APPROVAL OF MINUTES Upon request of Manager Casale, approval of minutes of June 2 and June 23 was deferred to a future meeting.

2 BOARD, COMMITTEE AND TASK FORCE REPORTS Hydro Data Committee Manager Olson reported that the hydro data committee had a good meeting and studied a model of watershed monitoring from a study in Toronto. It Committee Manager Shekleton noted that the IT Committee met to review the website development, an annual work plan, and record retention issues. Manager Keeley noted that she attended a public hearing on the Chelsea Woods project, (GL4). Upcoming committee meetings were scheduled for the Personnel Committee on July 27 at 5:30 p.m. and the Finance Committee on August 10 at 2:00 p.m. INFORMATION ITEMS Spring Operations and Maintenance Vegetation Update The Managers thanked Mr. Evenson and Ms. Forner for preparation of this report. BOARD REVIEW ITEMS Closed Session: 325 Blake Road North, Hopkins The managers went into closed session to discuss a potential land conservation acquisition at 325 Blake Road North in Hopkins, and then returned to open session. Review of 2012 Communications Program Work Plan Ms. Telly Mamayek appeared before the and reviewed the 2012 Communications Program. The managers thanked her for her presentation. Following discussion, it was moved by Manager Blixt, seconded by Manager Keeley to express concept approval of the 2012 communications work plan. Upon vote, the motion carried Regulatory and Cost Share Work Plans Mr. Steve Christopher and Mr. Aldis Kurmis appeared before the and reviewed the work plans for the Regulatory Program and Cost Share Program. Following 2

3 discussion, it was moved by Manager Shekleton, seconded by Manager Keeley to express concept approval of these work plans for budget planning purposes. Upon vote, the motion carried Operations and Maintenance Work Plan Ms. Tiffany Forner appeared before the and presented the draft 2012 Operations and Maintenance work plan. Manager Blixt asked Ms. Forner and Mr. Panzer to describe the process of identifying which ponds are in need of maintenance. Manager Keeley asked for further explanation of the use of herbicides in maintenance activities. Following discussion, it was moved by Manager Miller, seconded by Manager Blixt to express concept approval for the work plan. Upon vote, the motion carried. Draft Feasibility Study for Long Lake Creek Corridor Improvement Projects Ms. Becky Houdek and Mr. Kevin Biehn appeared before the to review the draft feasibility study for the Long Lake Creek Corridor improvement project. After reviewing initial findings, Ms. Houdek and Mr. Biehn recommended that next steps include completion of cost benefit analysis, finalization of recommendations, a public meeting, consideration of resolutions of support by the cities of Long Lake and Orono, and completion of a final feasibility report. Manager Miller inquired whether there would be any land acquisition necessary for remeandering work in the creek corridor. Mr. Biehn explained that all of the property involved with the project is privately owned and the project would require easements. The managers thanked Ms. Houdek and Mr. Biehn for this presentation. Approval of Preliminary Design for Dutch Lake Water Quality Project Ms. Renae Clark appeared before the and reviewed the design for the Dutch Lake water quality project. Following discussion, it was moved by Manager Blixt, seconded by Manager Calkins that the draft staff resolution be placed on the consent agenda for action at the July 28 Board meeting. Upon vote, the motion carried. Approval of Final Payment and Stipulation for Peterson Companies Ms. Renae Clark appeared before the and reviewed the status of the work dredging Amelia Pond at Lake Nokomis, noting that the staff is recommending approval of final payment and a stipulation with Peterson Companies. Following discussion, it was moved by Manager Blixt, seconded by Manager Calkins to the July 28 Board meeting. Upon vote, the motion carried. 3

4 Authorization to Contract for Pond Survey, Bid Solicitation, and Construction Oversight Services Ms. Tiffany Forner and Ms. Renae Clark appeared before the and reviewed their request for approval of an amount not to exceed $19,480 to contract with Wenck Associates for sediment surveys, and an amount not to exceed $45,584 for facilitation of bidding and construction observation. It was moved by Manager Calkins, seconded by Manager Keeley to recommend that the draft staff resolution be placed on the consent agenda for action at the July 28 Board meeting. Mr. Evenson noted that there is time urgency to having this work completed soon, and requested that the resolution be adopted at the present meeting. Managers Calkins and Keeley agreed by mutual consent to amend their motion to adopt the following resolution: NOW, THEREFORE, BE IT RESOLVED that the Minnehaha Creek Watershed District authorize the District Administrator to execute a contract with Wenck Associates for the not-to-exceed amount of $19,480 for the survey of six ponds, composite sediment samples analyzed for up to six ponds, and a technical memo summarizing results of the analysis, and hereby BE IT FUTHER RESOLVED, that the authorize the District Administrator to execute a contract with Wenck Associates for the not-to-exceed amount of $45,584 for facilitation of the bidding process and construction observation, and hereby BE IT FUTHER RESOLVED, that the hereby authorizes staff to solicit bids for dredging of the Twin Lakes pond and additional ponds determined to need maintenance based off the outcome of the survey results. Upon vote, the motion carried. Authorization for a Contract with Cross River Consulting for a Project Plan Development in Painter Creek Subwatershed Mr. Mark Ten Eyck and Mr. James Wisker appeared before the and reviewed the proposed agreement with Cross River Consulting for completion of a natural resources evaluation for the Painter Marsh. Manager Calkins asked for greater comparison of this scope of services with the existing function and value assessment of the wetland. Mr. Tony DeMars appeared before the and explained that more detailed investigation is provided in the present scope of services. Following discussion, it was moved by Manager Miller, seconded by Manager Keeley to the July 28 meeting. Upon vote, the motion carried. 4

5 Review of Comments and Approval of Draft Capital Improvement Program for Mr. James Wisker appeared before the and reviewed comments received from the City of Victoria on the draft capital improvement program for Following discussion, it was moved by Manager Miller, seconded by Manager Shekleton to recommend that the draft staff resolution be placed on the consent agenda for action at the July 28 Board meeting. Upon vote, the motion carried. Authorization for Contract with SRF for Design Services Steiger Lake Wetland Restoration Project Mr. James Wisker appeared before the and reviewed the status of the Steiger Lake project design process. He noted that the SRF consulting group is uniquely qualified given their work with a related project on Truck Highway 5. Following discussion, it was moved by Manager Miller, seconded by Manager Shekleton to the July 28 meeting. Upon vote, the motion carried. ADJOURNMENT There being no further business, the regular meeting of the was adjourned at 11:16 p.m. Respectfully submitted, Lee Keeley, Secretary 5