CALL TO ORDER & INVOCATION

Transcription

1 The Wythe County Board of Supervisors held its meeting at 9:00 a.m., Tuesday,. The location of the meeting was in the Board Room of the County Administration Building, 340 South Sixth Street, Wytheville, Virginia. MEMBERS PRESENT: Wythe B. Sharitz, Chair Danny C. McDaniel Margaret O. Maggie Poole Martha P. Umberger, Vice Chair B.G. Gene Horney STAFF PRESENT: R. Cellell Dalton, County Administrator Stephen D. Bear, Assistant County Administrator Martha G. Collins, Administrative Assistant Scot Farthing, County Attorney OTHERS PRESENT: Sam Crockett, Treasurer Sis Cassell, Commissioner of Revenue Doug King, Sheriff Nate Hubbard Reverend Laura Wyke Bob Sangster Ms. Seymore Marty Holliday CALL TO ORDER & INVOCATION The Chair determined that a quorum was present and called the meeting to order at 9:06 a.m. The invocation was given by Reverend Laura Wyke of St. Paul United Methodist Church. CITIZENS TIME Chair Sharitz welcomed the guests and citizens present at the meeting, and inquired if there was anyone present who wished to address the Board. 1. Ivanhoe Basketball Court Mr. Robert Sangster approached the Board. He spoke regarding the basketball court that was previously approved to be located in Ivanhoe. He discussed matters of public parking and the size of the court. Mr. Sangster indicated that he had measured the fenced-in area at Patterson. He inquired if 45ft by 84ft was sufficient for the court. Mr. Dalton explained that the designated length and width agreed upon was 45ft by 90ft. He stated that in addition to the paved area, you need

2 room around the court in case the ball goes outside of the boundaries. He discussed property issues and trespassing. Mr. Farthing distributed a draft lease with Mr. Sangster. He stated that on the last page of the agreement, a property diagram was included. He explained that Mr. Sangster would need to address issues with parking and access to the proposed sight for the court. Mr. Farthing stated that he did not recall the Board approving the agreement to pay for the basketball court. He referenced concerns with the exact area the Board is going to lease, issues with handicap accessibility, issues with children s safety accessing the park, and the space for parking. Mr. Sangster stated he would put in a walkway from the road to the basketball court that would be approximately ¼ mile long. He explained that he does not feel that adding parking next to the court would be safe for children accessing the playground. He feels it would be better to have car parking along the roadside. Supervisor McDaniel expressed his appreciation for what Mr. Sangster is trying to do. He stated that he does not remember approving the plan, but stated that perhaps the Board could visit the property later in the day after going to Austinville. He suggested the Board discuss the parking and safety issues with VDOT during Highway Matters. Chair Sharitz stated that the Board would review the information. With no further citizens present to address the Board, Chair Sharitz closed Citizens Time. MINUTES OF PREVIOUS MEETINGS The Board was presented with the July 8 and 22, 2008 minutes for adoption. Vice Chair Umberger made a motion, seconded by Supervisor Poole, to approve the July 8, 2008 minutes as presented. The roll call vote is as follows: Supervisor Poole made a motion, seconded by Supervisor Hagee, to approve the July 22, 2008 minutes as presented. The roll call vote is as follows: 2

3 PAYMENT OF COUNTY INVOICES Supervisor Dix made a motion to pay the invoices submitted for approval on for the various departments of County government. The invoices for were paid on General Warrants as follows: EXPENDITURES BY DEPARTMENT BOARD OF SUPERVISORS CHECK # ISSUE DATE VENDOR TOTAL /26/08 ACORN SALES CO INC $ /26/08 AFTON COMMUNICATIONS CORP $1, /26/08 APPALACHIAN POWER $20, /26/08 ATKINS TIRE $ /26/08 BIG WALKER SWCD $2, /26/08 BRENNTAG MID-SOUTH INC $1, /26/08 CANDU AUTO SALES & SERVICE $ /26/08 CARTER MACHINERY CO INC $3, /26/08 CASSELL, MARY N $ /26/08 COMPLETE TRUCK SERVICE $ /26/08 CONSOLIDATED PIPE & SUPPLY INC $ /26/08 COOK, ELIZABETH C $ /26/08 CROCKETT, WALTER S $ /26/08 DAVID'S AUTO REPAIR $ /26/08 DEPT OF MOTOR VEHICLES $ /26/08 DEPT OF VIRGINIA STATE POLICE $ /26/08 DIYORIO, JOHN S $ /26/08 DLB INC $335, /26/08 DUKE'S PRINTING $ /26/08 EMBARQ $ /26/08 EMBARQ $3, /26/08 EMBARQ $ /26/08 EMBARQ $3, /26/08 EMBARQ $ /26/08 EMBARQ $ /26/08 EMBARQ $ /26/08 EMBARQ $

4 /26/08 EMBARQ $ /26/08 EMBARQ $ /26/08 EMBARQ $ /26/08 EMBARQ $ /26/08 ENGLAND AUTOMOTIVE $ /26/08 ESI $ /26/08 FEDEX $ /26/08 FLEETONE LLC $ /26/08 FOOD COUNTRY $ /26/08 GALLS INC $1, /26/08 GMAC'S GARAGE INC $ /26/08 HARPER & COMPANY $1, /26/08 HARPO'S HARDWARE & BLDG SUPPLY $ /26/08 HILLTOP CYCLE INC $ /26/08 HOUSEMAN'S CITGO $ /26/08 HSBC BUSINESS SOLUTIONS $ /26/08 HUFF FORD $ /26/08 JANPAK $2, /26/08 JOYCE ENGINEERING INC $3, /26/08 KELLYCO $ /26/08 KING, DOUGLAS W $ /26/08 KMART $ /26/08 LEE'S GARAGE $ /26/08 MATTHEW BENDER & CO INC $ /26/08 MEDIA GENERAL $ /26/08 NETWORK DEPOT $3, /26/08 NEW RIVER VALLEY JUV DETENTION $3, /26/08 NEW RIVER VALLEY REGIONAL JAIL $96, /26/08 NEXTEL $ /26/08 NEXTEL $ /26/08 NFHS $ /26/08 NTELOS $ /26/08 OFFICE OF THE CHIEF MEDICAL EXAM $ /26/08 PEPSI $ /26/08 PILLAR ENGINEERING & SURVEY PC $ /26/08 PILLAR ENGINEERING & SURVEY PC $1, /26/08 PILLAR ENGINEERING & SURVEY PC $ /26/08 R & R ENTERPRISES INC $ /26/08 RGM ERECTORS INC $30, /26/08 SELECT AUTO PARTS $ /26/08 SENTRY SERVICES $1, /26/08 SLUSHER, KIM $ /26/08 SMYTH WYTHE AIRPORT COMMISS $10, /26/08 SPRING ICE $ /26/08 STATE ELECTRIC SUPPLY COMPANY $

5 /26/08 STEVE'S AUTO SALES & REPAIR $ /26/08 SVSWMA $ /26/08 THOMPSON TIRE $ /26/08 TOWN OF WYTHEVILLE $ /26/08 UPS $ /26/08 VACORP $ /26/08 VALLEY DUST TECH SERVICES $ /26/08 VIRGINIA BEACH CITY, TREASURER $ /26/08 VIRGINIA RURAL WATER ASSOC $ /26/08 VUPS $ /26/08 WASTE INDUSTRIES $ /26/08 WILLIAMS SUPPLY $ /26/08 WILSON BAIT & TACKLE INC $ /26/08 WYTHE COUNTY HEALTH DEPT $ /26/08 WYTHENET INC $ /26/08 WYTHEVILLE OFFICE SUPPLY $ TOTAL FUND $543, TOTAL REPORT $543, Supervisor Hagee seconded the motion. The roll call vote is as follows: TREASURER S REPORT Mr. Sam Crockett, Wythe County Treasurer, appeared before the Board and presented the Treasurer s Report as follows: 1. Trial Balance & Revenue Statement The Board reviewed and accepted the Bank Statement, Trial Balance and Revenue Statement as submitted for the month ending July 31, Delinquent Account Collections Mr. Crockett reported on the progress of the delinquent account collections. SHERIFF S REPORT Sheriff King approached the Board and reported on the following matters: 1. Speed & Aggressive Driving DMV Grant Sheriff King informed the Board that his Department received a Speed & Aggressive Driving Grant for 5

6 $31,350 from the Department of Motor Vehicles. He stated that it had been approved for interstate patrol. 2. Sheriff s Department Vehicles Sheriff King informed the Board that his department is in the process of swapping out equipment for three 4WD vehicles. He stated that they have purchased three trailblazers for a good price. The Sheriff noted that his office has completed the process of changing out four other vehicles and are placing two Chevy Impalas and two Dodge Intrepids out of service. He commented that the vehicles would be featured in an online auction soon. 3. NIMS Training & Emergency Operations Sheriff King referenced the NIMS Training and Emergency Operations Plan. He commented that the State of Virginia has commended Ikey Davidson for the job he has done in Wythe County, and he was recommended to help with Greene County s programs. 4. Speed & Aggressive Driving DMV Grant Supervisor Hagee made a motion, seconded by Supervisor Horney, to amend and appropriate $31,350 from the Speed & Aggressive Driving Grant from the DMV. The roll call vote is as follows: 5. Surplus Vehicles Supervisor Hagee made a motion, seconded by Supervisor Poole, to declare two Dodge Intrepids and two Chevy Impalas as surplus to be auctioned online. The roll call vote is as follows: SUPERVISORS REPORTS 1. Lane Industries Complaint Supervisor Hagee noted he received a complaint from the industrial authority regarding the LANE Industries storage building not being in compliance with the covenants. Mr. Hagee 6

7 stated that he felt the building is in compliance, because it is used strictly for storage. Mr. Bear explained the information he received on the situation. He stated that the JIDA questioned the building because they were unsure if it was temporary or permanent. If it is to be a permanent storage unit, it must be added to the site plan for Lane Industries. Mr. Bear stated that he would contact the man with Lane Industries regarding this. 2. Progress Park Rules Supervisor Poole noted that she received a call regarding airplane flying in Progress Park. She was informed that permission was given for planes to be flown in the area; however, the club is having difficulty tracking who is allowed to fly the model planes and enforcing the rules. Mr. Dalton stated that there is no formal agreement with this group. He said that he believes there are internal problems within the club. He recommended the Board set some rules regarding the use of the area in Progress Park. Chair Sharitz referred the matter to the County Attorney to draft rules for the particular property. 3. VACo Supervisor McDaniel informed the Board that he attended the VACo meeting in Charlottesville. He stated a big concern of the group was the budget cuts. He inquired what Mr. Dalton knew about 70% of Counties sending checks back to the State. Mr. Dalton deferred until the County Administrator s Report. 4. Virginia Sesquicentennial Vice Chair Umberger gave an update on the committee meetings for the Virginia Sesquicentennial. She noted that on September 22, 2008, Dr. Mark Baldwin of Ohio would be at the Wythe County Heritage Center to speak. His presentation would be on his ancestor who was part of the Wythe Grays. 5. VA s First Vice Chair Umberger reported on Virginia s First. She stated she had spoken with Mr. Dalton the collaboration of a resolution with Anne B. Crockett-Stark and Roscoe Reynolds to have Wythe County removed from Virginia s First. Mr. Dalton noted that it is difficult for the legislators in this type of situation. 7

8 Chair Sharitz stated that it would be difficult for Anne B. Crockett-Stark to support Wythe County s withdrawal when she represents the other localities involved. 6. MM Ruritans Picnic Pavilion Chair Sharitz informed the Board of Supervisors that he received a request from Joe Hale regarding a picnic pavilion being built for the Max Meadows Ruritans. Mr. Hale asked the Board to waive the building permit fee. Supervisor Hagee made a motion, seconded by Supervisor Poole, to waive the permit fees associated with the Max Meadows Ruritans picnic pavilion. The roll call vote is as follows: WATER COMMITTEE 1. Radio Read Meter Systems Supervisor Dix made a motion, as recommended by the Water Committee, to approve Atlantic Utilities bid for the radio read meter systems. Supervisor Hagee questioned the cost of $330 for retrofitting existing meters. Mr. Dalton explained that this was the most economical way to change out existing meters. Supervisor Hagee inquired if anyone would lose there jobs due to the changes. Mr. Dalton explained that the new system would be more accurate. He stated that anyone currently having an old meter might have a higher bill when the new system is put in due to the more accurate readings. The roll call vote is as follows: 8

9 2. DEQ Warning Letter - FCWWTP Mr. Dalton reviewed a letter from the Department of Environmental Quality with the Board. The letter, dated August 5, 2008, warned that the Fort Chiswell WWTP might be in violation of the State Water Control Law and Regulations. Mr. Dalton said that this would probably not be the last letter of this nature received. He noted that the DEQ would be at the plant the next day for an inspection. BUDGET COMMITTEE 1. Sheriff Royce Calendar Proceeds - Vice Chair Umberger made a motion, as recommend by the Budget Committee, to amend and appropriate $1000 to ; and, to amend and appropriate $2000 to These funds are the proceeds from the annual calendar by Royce Publications. The roll call vote is as follows: 2. Schools Food Service Program Vice Chair Umberger made a motion, as recommended by the Budget Committee, to amend and appropriate $23,368 for the Wythe County Schools Food Service Program. This amount is the excess revenue over expenditures for the food service program for FY in which federal regulations required this be carried over to FY The roll call vote is as follows: 3. Vehicle Supplies Vice Chair Umberger made a motion, as recommended by the Budget Committee, to amend and appropriate $500 to (Vehicle Supplies). These additional funds are requested due to unexpected vehicle repairs to the county bus for the state inspection. 9

10 The roll call vote is as follows: 4. Department of Forestry Annual Assessment Vice Chair Umberger made a motion, as recommended by the Budget Committee, to amend and appropriate an additional $1275 for the Department of Forestry Annual Assessment Invoice. Mr. Dalton explained the invoice and stated that the national forest within Wythe County is assessed annually. He noted that the price increase from $0.04 to $0.07. The roll call vote is as follows: ADULT EDUCATION PROGRAMS PRESENTATION Ms. Marty Holliday approached the Board. She introduced Ms. Susan Seymore, the Director of Mount Regional Adult Education Program. Ms. Seymore provided a video and PowerPoint presentation with her discussion of what the Adult Education Program offers for Wythe County. Ms. Holliday spoke to the Board regarding making October 15, 2008, GED Day. She presented a draft proclamation. Supervisor McDaniel made a motion to adopt the proclamation declaring October 15, 2008 as GED Day and the week of October 12 October 18, 2008 as Adult Education Week. Supervisor Hagee seconded the motion. The roll call vote is as follows: 10

11 COUNTY ADMINISTRATOR S REPORT 1. DEQ - Litter Prevention & Recycling Program Grant Mr. Dalton reviewed a letter, dated August 13, 2008, from the Department of Environmental Quality. The letter informed the Board that a grant for $9,648 had been awarded to Wythe County and the Town of Rural Retreat. Vice Chair Umberger made a motion to accept the grant award of $9,648 from DEQ. Supervisor Dix seconded the motion. The roll call vote is as follows: 2. Delegate Crockett-Stark 2009 Regular Session Legislation The Board reviewed a memorandum from Delegate Anne B. Crockett-Stark. The memo, dated August 19, 2008, notified the Board of Supervisors that prefiling for Virginia General Assembly s 2009 Regular Session has begun. Mr. Dalton recommended meeting individually with Delegate Crockett- Stark to discuss possible legislative items. The Board concurred to have Chair Sharitz, Vice Chair Umberger, and Mr. Dalton meet with Delegate Crockett-Stark regarding Virginia s First Regional Industrial Facility Authority. 3. DEQ Landfill 2007 Annual Report Review Mr. Dalton discussed a letter from the Virginia Department of Environmental Quality with the Board. The letter, dated July 17, 2008, explained that the DEQ had received and reviewed the 2007 Annual Report for the Wythe County Landfill. The letter reported the facility was found to be operating sufficiently. 4. VA Cooperative Extension Acting Unit Coordinator Mr. Dalton reviewed a letter from the Virginia Cooperative Extension with the Board. The letter, dated August 15, 2008, notified that Chase Scott was appointed to the role of Acting Unit Director for the Wythe County Extension Office. 11

12 5. Department of Health Staley Spring Mr. Dalton reviewed a letter from the Department of Health to Rural Retreat Town Manager, Mr. Raymond Matney. The letter, dated July 24, 2008, referenced Staley Spring benchtop pilot testing protocols. Mr. Dalton noted that the testing had been reviewed by the VA Department of Health. 6. Department of Historic Review Progress Park Archaeological Evaluation Mr. Dalton discussed a letter from the Department of Historic Review with the Board. The letter, dated August 6, 2008, informed Mr. Travis Jackson that after Phase II or the Archaeological Evaluation of the sites in Progress Park, one site was found eligible for listing in the National Register of Historic Places. 7. Wythe-Bland Community Foundation Fire & Rescue Analysis Report Mr. Dalton reviewed a letter from the Wythe Bland Community Foundation with the Board. The letter, dated July 25, 2008, discussed the Fire & Rescue Analysis Report. 8. State Reductions in Aid to Localities Mr. Dalton discussed the State Reductions in Aid proposal with the Board. He noted that the Board of Supervisors would need to adopt the statement of certification, which states that the reductions in aid would be made through a combination of program reductions and a reimbursement payment. Supervisor McDaniel made a motion to adopt the certification of State Reductions in Local Aid. Supervisor Hagee seconded the motion. The roll call vote is as follows: 9. Spectra Energy Mr. Dalton discussed information on Spectra Energy with the Board of Supervisors. He stated that Spectra Energy is getting ready to replace the 8-inch lines that VA Gas installed several years ago through Wythe County. The lines will be replaced with 24-inch lines and more compressors will be added. Mr. Dalton stated that he is trying to contact the Project Administrator for more information. CONSENT CALENDAR Supervisor Dix made a motion to approve the Consent Calendar for August 26, 2008: 12

13 1. SALARIES - July 2008 Water Department $ 26, Wythe County Wastewater Fund 8, Police Activity Fund 68, Courthouse Security Fund 8, General County Fund 401, TOTAL: $513, Check Numbers: ; ; Voucher Numbers: V V813152; V V STATUS REPORTS - Building Inspection Kenny Hurst Emergency Services Ikey Davidson Parks & Recreation Ray Kohl Planning Commission Michelle Cassell 3. PERSONNEL: A. Kegley, Robert P. (1209 Commissioner of the Revenue.) Hired Fulltime Deputy, Annual Salary $20,288, Effective August 1, BUDGET AMENDMENTS: A. Sheriff Department ( ) $1, Reimbursement for overtime involved in vehicle recovery at Rural Retreat Lake (05/21/08) B. Sheriff Department ( ) $42.00 Reimbursement for mileage involved in vehicle recovery at Rural Retreat Lake (05/21/08) Supervisor Hagee seconded the motion and the roll call vote is as follows: MT. ROGERS ANNUAL PERFORMANCE CONTRACT 13

14 The Board reviewed a June 24, 2008 letter and the FY 09 Performance Contract from the Mt. Rogers Community Mental Health and Mental Retardation Services Board. Vice Chair Umberger made a motion to approve the Mt. Rogers Community Services Board Annual Performance Contact with the Department of Mental Health, Mental Retardation, and Substance Abuse Services. Supervisor Dix seconded the motion and the roll call vote is as follows: HIGHWAY MATTERS Mr. Chris Blevins, construction manager with the Virginia Department of Transportation, appeared before the Board to discuss Highway Matters. 1. Resident Engineer s Report Mr. Blevins presented the Resident Engineer s report to the Board. A. Bridge Closings Mr. Blevins reported on the three bridge closure projects discussed in the last meeting. After meeting with the contractor, there are plans to proceed in eight weeks. He stated there would be a schedule and more information at the next session of Highway Matters. B. Old School Road Mr. Blevins referenced Supervisor Horney s request for a speed posting on Old School Road. He explained that after researching the area, VDOT found that the area should have speed posted at 30mph. He stated that this has been resolved and the correct speed is posted at both ends of the road. 2. Supervisors Requests A. Peppers Ferry Road Supervisor Poole referenced a section of Peppers Ferry Road located near Progress Park. She stated that she had citizens inquire about reducing speeding in this area. Sheriff King indicated that the area is being patrolled by his officers. B. Speed Posing Covenant Christian Academy Supervisor Poole had a request for speed postings to be placed near Covenant 14

15 Christian Academy. She explained that in the afternoons, during the school year, people are having trouble getting out of the area due to fast traffic. The Board discussed the area where Apache Run turns onto Route 52. C. Bishops Request Supervisor Poole referenced the Bishops request on dust control. Mr. Blevins indicated he had already spoken with the Bishops. D. Route 618 Supervisor inquired about the status of the project on Route 618. Mr. Blevins stated that Mr. Cox has sent out a notice to the local press. The road will be closing for four days, two weeks in a row. He explained that during business hours, VDOT would be stopping through traffic. E. Route 610 Bridge Supervisor Poole inquired about the construction date for the bridge project on Route 610. Mr. Blevins indicated that it should begin in May F. Route 100 Supervisor Hagee stated that he received a request for speed to be reduced to 45mph through the Patterson area on Route 100. Mr. Blevins indicated they would conduct a speed study of the area. G. Crigger Road Supervisor Horney noted he had a complaint from a citizen on Crigger Road. He explained that she has had issues with drivers running off the road and through her fence. She requested guardrails be put up in the area. Mr. Blevins requested an address or directions to the location for the problem area to be reviewed. H. Sangster s Property Supervisor McDaniel inquired about having VDOT visit the Sangster s property. Mr. Dalton explained the situation to Mr. Blevins and inquired about the cost of roadside assistance program. 15

16 Mr. Blevins stated that he would research the issue. RECESS NRRWA TOUR The Board recessed to tour the New River Regional Water Treatment Plant. ADJOURNMENT Upon reassembling and with no further business to come before the Board, Chair Sharitz adjourned the meeting. Wythe B. Sharitz, Chair F:\Catrina\Minutes\080826Minutes.doc 16