AGENDA BOARD OF DIRECTORS. KERN HEALTH SYSTEMS 5701 Truxtun Avenue, Suite 201 Bakersfield, California 93309

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1 AGENDA BOARD OF DIRECTORS KERN HEALTH SYSTEMS 5701 Truxtun Avenue, Suite 201 Bakersfield, California Special Meeting Thursday, February 9, :05 A.M. All agenda item supporting documentation is available for public review at Kern Health Systems in the Administration Department, 9700 Stockdale Highway, Bakersfield, during regular business hours, 8:00 a.m. 5:00 p.m., Monday through Friday, following the posting of the agenda. Any supporting documentation that relates to this agenda item for the open session of this special meeting that is distributed after the agenda is posted and prior to the meeting will also be available for review at the same location. PLEASE REMEMBER TO TURN OFF ALL CELL PHONES, PAGERS OR ELECTRONIC DEVICES DURING BOARD MEETINGS. BOARD TO CONVENE SPECIAL MEETING Directors: Rhoades, McGlew, Deats, Hoffmann, Brar, Casas, Hinojosa, Judd, Melendez, Nyitray, Patrick, Stewart PUBLIC PRESENTATIONS 1) This portion of the meeting is reserved for persons to address the Board on any matter which has been described in the notice (agenda) for the meeting before or after consideration of that item. Board members may respond briefly to statements made or questions posed. They may ask a question for clarification, make a referral to staff for factual information or request staff to report back to the Board at a later meeting. Also, the Board may take action to direct the staff to place a matter of business on a future agenda. SPEAKERS ARE LIMITED TO TWO MINUTES. PLEASE STATE AND SPELL YOUR NAME BEFORE MAKING YOUR PRESENTATION. THANK YOU! 2) Award CM/GC Contract for Kern Health Systems Relocation Project to S.C. Anderson, Inc. in an amount not to exceed $2,000,000 (Fiscal Impact: $2,000,000 Lump Sum; Budgeted) APPROVE NOTICE OF AWARD; AUTHORIZE CHIEF EXECUTIVE OFFICER TO SIGN AGREEMENT

2 Agenda Board of Directors Page 2 Kern Health Systems 2/9/17 Special Meeting BOARD TO ADJOURN TO REGULAR MEETING AMERICANS WITH DISABILITIES ACT (Government Code Section ) The meeting facilities at Kern Health Systems are accessible to persons with disabilities. Disabled individuals who need special assistance to attend or participate in a meeting of the Board of Directors may request assistance at the Kern Health Systems office, 9700 Stockdale Highway, Bakersfield, California or by calling (661) Every effort will be made to reasonably accommodate individuals with disabilities by making meeting material available in alternative formats. Requests for assistance should be made five (5) working days in advance of a meeting whenever possible.

3 To: KHS Board of Directors From: Emily Duran, Director of Provider Relations Date: February 9, 2017 Re: CM/GC Notice of Award Background: Kern Health Systems (KHS) transmitted an Invitation to Bid (ITB) to the three pre-qualified Construction Management/General Contractors: Wallace & Smith Contractors, Bernard Bros., Inc. and S.C. Anderson, Inc.. The ITB was an invitation to submit a formal bid for their construction management/general contracting services. The ITB was issued on December 22, A mandatory pre-bid conference to answer questions was held on January 5, Answers to the written questions submitted were published by KHS on January 17, 2017 The public bid opening was held on January 23, All three general contractors submitted a bid and were present for the official bid opening. Wallace & Smith was the apparent low bidder. Upon final review of all bids and supporting documents, it was determined that correspondence transmitted by Wallace & Smith that qualified Wallace & Smith s provision of required insurance rendered the Wallace & Smith bid nonresponsive. Consequently, and upon legal counsel direction, KHS issued a "Notice of Intent to Award" to S.C. Anderson Inc., as the second lowest responsive bidder. KHS outside Counsel will be available for questions. Also forthcoming under separate cover is a memo from KHS Counsel with additional details regarding the bid process. Requested Action: KHS Board of Directors to approve Contract Management/General Contractor Notice of Award to S.C. Anderson Inc. in an amount not to exceed: $1,801,400 for CM/GC services + $198,600 for owner s allowances Grand Total of $2,000,000

13 DOCUMENT NOTICE OF AWARD (CM/GC) Dated: February 7, 2017 To: S.C. Anderson, Inc. Address: 2160 Mars Court, Bakersfield, CA CONTRACT FOR: KERN HEALTH SYSTEMS KHS RELOCATION PROJECT CONTRACT NO: KHS RELOCATION PROJECT The Phase I Contract Sum of your Contract is $1,801,400 (One Million, Eight Hundred One Thousand and Four Hundred dollars), excluding the amount of any Owner Allowance, which is yet to be determined. 1. Five copies of the proposed Contract Documents listed below accompany this Notice of Award. 2. You must comply with the following conditions precedent by 5:00 p.m. of the 10 th Day following the date of this Notice of Award, that is, by Friday, February 17, a. Deliver to Owner four fully executed counterparts of Document (Agreement). Each copy of Document (Agreement) must bear your original signature on the signature page and your initials on each page. b. Deliver to Owner four original copies of Document (Guaranty), each executed by you and with your initials on each page. c. Deliver to Owner one original set of the insurance certificates with endorsements required under Document (Supplementary Conditions Insurance and Indemnification). 3. Failure to comply with these conditions within the time specified will entitle Owner to consider your Bid abandoned, to annul this Notice of Award, and to declare your Bid security forfeited. 4. As further described in Document (Instructions to Bidders), award of the Contract is also subject to all authorities having jurisdiction. 5. Within 21 Days after CM/GC complies with the conditions in Paragraph 2 of this Document , Owner will return to CM/GC one fully signed counterpart of Document (Agreement) with one copy of the Project Manual (including Specifications and Drawings) and one set of full-size Drawings. 6. Before CMGC may commence pre-construction phase services under the Contract, CM/GC must attend a pre-project conference. The pre-project conference may be arranged through Emily Duran via at Emily.Duran@khs-net.com or via phone at (661) All other inquiries regarding the Project, including questions regarding bonds and insurance, may also be directed to Emily Duran. 7. Upon commencement of the Work, CM/GC and each of CM/GC s Subcontractors shall certify and provide Owner copies of payroll records on forms provided by the Division of Labor Standards Enforcement, in accordance with California Labor Code Section KHS Relocation Project OAK # v Notice of Award

14 OWNER: KERN HEALTH SYSTEMS By: Douglas A. Hayward, Chief Executive Officer ATTEST: Secretary (Print Name) END OF DOCUMENT KHS Relocation Project OAK # v Notice of Award

FINANCE COMMITTEE MEETING

FINANCE COMMITTEE MEETING Friday, April 5, 2013 at 8:30 a.m. at 9700 Stockdale Highway Board Room 1 st Floor Bakersfield, CA 93311 For more information, call (661) 664-5000 1/150 AGENDA FINANCE COMMITTEE