CITY OF NORCO CITY COUNCIL REGULAR MEETING MINUTES Wednesday, June 21, 2017 City Council Chambers, 2820 Clark Avenue, Norco, CA 92860

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1 CITY OF NORCO CITY COUNCIL REGULAR MEETING MINUTES Wednesday, City Council Chambers, 2820 Clark Avenue, Norco, CA CALL TO ORDER: ROLL CALL: 6:03 p.m. Present: Greg Newton, Mayor Ted Hoffman, Mayor Pro Tem Kevin Bash, Council Member Robin Grundmeyer, Council Member Berwin Hanna, Council Member City Attorney indicated that although the revised agenda reflects the addition of the Conference Real Property Negotiation item to Closed Session, a vote of the City Council to add the item is needed. M/S NEWTON/GRUNDMEYER to add one Closed Session Item, Conference Real Property Negotiation, by urgency to the agenda. The motion was carried by the following roll call vote: The City Council recessed to Closed Session (Section 54954) to consider the following matters: CLOSED SESSION: (c) Conference with Legal Counsel Anticipated Litigation One Case Conference Real Property Negotiaton: Property: APNs , City Negotiator: City Manager Andy Okoro Under Negotiation: Price and conditions for acquisition of property RECONVENE PUBLIC SESSION: 7:02 p.m. REPORT OF ACTION(S) TAKEN IN CLOSED SESSION : (City Attorney) City Attorney John Harper indicated that there was no reportable action from Closed Session. PLEDGE OF ALLEGIANCE: Mayor Newton

2 Page 2 INVOCATION: RECOGNITION: Pastor Fred Griffin, Norco Church of the Open Doors Amy Gomez, Tony s Hay and Grain Mayor Newton, Division Chief DeHart, and Battalion Chief Lane presented a certificate of appreciation to Amy Gomez for providing critical information about the suspect, leading to his arrest for the arson fire at the feed store. PROCLAMATION: Parks Make Life Better Month July Mayor Newton presented the proclamation to Deputy City Manager/Director of Parks, Recreation and Community Services Brian Petree and urged all citizens to use and enjoy the City parks, trails, open space, facilities, and recreation opportunities. BUSINESS APPRECIATION HONOREE: WinCo Foods Mayor Newton and Economic Development Advisory Council Member Pat Malone presented Store Manager Eli Ezeani with a certificate of appreciation for WinCo s commitment to the City and for following through on a pledge to fill as many of its 150 jobs as possible with Norco residents. CITY COUNCIL BUSINESS ITEMS: 1. CITY COUNCIL COMMUNICATIONS / REPORTS ON REGIONAL BOARDS AND COMMISSIONS Council Member Hanna: Attended a meeting of the Riverside County Transportation Commission. Attended a meeting of the Riverside Transit Agency. Attended the Corona-Norco Unified School District Hybrid School of Innovation ribbon cutting ceremony. Council Member Grundmeyer: Attended the Wee People graduation at Nellie Weaver Hall. Attended the Corona-Norco Unified School District Hybrid School of Innovation ribbon cutting ceremony. The school, located on the JFK campus, will feature flexible, immersive, technology rich learning environments designed to adapt to students individual learning needs. Mayor Pro Tem Hoffman: Attended a Historic Properties meeting with the Navy and City staff in which the Navy provided updated information on several ongoing projects including their proposal to enter into Programmatic Agreements with the State Historic Preservation Officer and federal Advisory Council on Historic Preservation regarding the management of historic properties. Attended a meeting of the California Rehabilitation Center (CRC) Citizens Advisory Committee and stated that CRC passed the American Correctional Audit. Also

3 Page 3 commented that since Warden Tampkins appointment in 2011, CRC has donated over $200,000 to community organizations in Norco. Commented on and invited the public to attend the upcoming Day of the Cowboy event on July 22 nd at the George Ingalls Equestrian Event Center. Council Member Bash: Attended the Corona-Norco Unified School District Hybrid School of Innovation ribbon cutting ceremony. Commented on the efforts to preserve the stained glass windows in the historic chapel of the California Rehabilitation Center (CRC). He offered sponsorship information for residents wanting to get involved. Commented on the efforts and success of increased veteran enrollment at Norco College. Mayor Newton: Attended a meeting of the Chino Basin Desalter Authority in which the City received a refund of over $64,000. The Board of Directors also adopted the Fiscal Year 2017/2018 budget, which has a $4.4 million deficit. Commented on the Concerts in the Park event on Friday, June 23 rd from 6:30 8:30 p.m. at Pikes Peak Park featuring Krazy Kirk and the Hillbillies. Council Member Hanna is the emcee for the event. 2. CITY COUNCIL CONSENT ITEMS: Council Member Hoffman pulled Items 2.F. and 2.G. City Manager Okoro pulled Item 2.O. M/S HANNA/GRUNDMYER to approve the remaining Consent Calendar Items as presented. The motion was carried by the following roll call vote: A. City Council Regular Meeting Minutes of June 7, Action: Approved the City Council regular meeting minutes. (City Clerk) B. Procedural Step to Approve Ordinance after Reading of Title Only. Action: Approved. (City Clerk) C. Recap of Action Taken by the Planning Commission at its Meeting Held on June 14, Action: Received and filed. (Planning Director) D. Resolution Setting the Regular Meeting Schedules for City Commissions and the Economic Development Advisory Council (EDAC) for Fiscal Year 2017/2018. Action: Adopted Resolution No , setting the regular meeting schedules for City Commissions and EDAC for FY 2017/2018. (City Clerk)

4 Page 4 E. Ratification of Fiscal Year Western Riverside County Regional Wastewater Authority Budget. Action: Adopted Resolution No , approving the Fiscal Year Western Riverside County Regional Wastewater Authority budget, establishing rates to be charged for conveyance, treatment and disposal of wastewater. (Director of Public Works) F. Order of Procedure and Resolutions Necessary for the Annual Assessment Levy Continuing Landscape Maintenance District No. 1 Beazer, Tract 28765; District No. 2 Western Pacific, Tract 25779; District No. 3 Centex, Tract 28826; District No. 4 Norco Ridge Ranch, Tracts and 29589; and District No. 5 Hawk s Crest, Tract Pulled for discussion. (City Engineer) G. Professional Services Agreement with Roger J. Grody LLC to Provide Economic Development Consulting Services. Pulled for discussion. (City Manager) H. Acceptance of Bids and Award of Contract for the Pavement Maintenance Schedule Project. Action: Accepted bids submitted for the construction of asphalt replacement and striping on Corona Avenue and Golden Gate Circle and replacement of pavement, curb and gutter, driveway, curb ramps and striping on Market Street, awarded a contract to Hardy & Harper, Inc. in the amount of $321,000, and authorized the City Manager to approve contract change orders up to 10 percent of the total bid amount. (Director of Public Works) I. Acceptance of Storm Drain Easement Dedication for APN Action: Accepted the offer of dedication of the public storm drain easement on Spencer Blvd., authorized the Mayor to sign a certificate of acceptance, and directed the City Clerk to file the certificate with the County of Riverside Recorder s Office. (Director of Public Works) J. Approval of a Cooperation Agreement between the County of Riverside and the City of Norco for Participation in the County of Riverside s Urban County Program for Federal Fiscal Years , , and Action: Adopted Resolution No , approving the Cooperation Agreement for the City of Norco to participate in the County of Riverside s Urban County Program for Fiscal Years (Deputy City Manager/Director of Parks, Recreation and Community Services) K. Acceptance of Proposal for Professional Geographic Information System (GIS) Services. Action: Accepted the proposal submitted by Miller Spatial Services, LLC, to provide professional services for the City s new GIS program in the amount not to exceed $30, (Director of Public Works)

5 Page 5 L. Acceptance of Multiple Vendor Bids to Provide Waterworks Parts Supplies. Action: Accepted the bids submitted by Ferguson Waterworks and HD Supply to provide waterworks parts supplies and authorized the City Manager to execute multiple purchase orders in a not-to-exceed cumulative amount of $150,000 for Fiscal Year (Director of Public Works) M. Approval of the Software as a Service Agreement with Tyler Technologies Inc., from July 1, 2017 to June 30, Action: Approved the Software as a Service Agreement with Tyler Technologies, Inc., from July 1, 2017 to June 30, (Finance Officer) N. Acceptance of Bids and Award of Contract for the Norco MDP Line N-7 Reservoir Drive Storm Drain Improvement Project. Action: Accepted bids submitted for the installation of new storm drain pipe and catch basin on Reservoir Drive between Third Street and Willow Drive, and Valley View Avenue between Second Street and Third Street, awarded a contract to Hunter General Engineering, Inc. in the amount of $741,644.62, and authorized the City Manager to approve contract change orders up to ten percent of the total bid amount. (Director of Public Works) O. Proposed Cancellation of the July 5, 2017 City Council Regular Meeting. Pulled for discussion. (City Clerk) 3. ITEM(S) PULLED FROM CITY COUNCIL CONSENT CALENDAR 2.F. Order of Procedure and Resolutions Necessary for the Annual Assessment Levy Continuing Landscape Maintenance District No. 1 Beazer, Tract 28765; District No. 2 Western Pacific, Tract 25779; District No. 3 Centex, Tract 28826; District No. 4 Norco Ridge Ranch, Tracts and 29589; and District No. 5 Hawk s Crest, Tract (City Engineer) Mayor Pro Tem Hoffman indicated that he would be abstaining from voting on the Resolutions related to LMD No. 4 due to a conflict of interest. Mayor Pro Tem Hoffman commented on LMD No. 2 and expressed concern about the $21,000 deficit plus an additional $7,800 deficit next year. He stated that the residents in LMD No. 2 had the opportunity to increase the assessment through the Proposition 218 hearing, but did not as a result of a majority protest. Mayor Pro Tem Hoffman said that based on the current budget, he cannot see how the City can supplement LMD No. 2 through the General Fund. Mayor Newton asked if the monies out of the General Fund for LMD No. 2 could be considered due and payable. In response, City Attorney Harper indicated that it is not a loan and that it is a continuing deficit. The City may reduce services to LMD No. 2 in order to satisfy the deficit.

6 Page 6 M/S HOFFMAN/BASH to adopt Resolution No (LMD No. 1), (LMD No. 2), (LMD No. 3), and (LMD No. 5) approving the Preliminary Engineer s Reports for Landscape Maintenance Districts 1, 2, 3, and 5; and adopt Resolution No (LMD No. 1), (LMD No. 2), (LMD No. 3), and (LMD No. 5), providing for an annual levy of assessments and setting the public hearing date. The motion was carried by the following roll call vote: M/S NEWTON/BASH to adopt Resolution No , approving the Preliminary Engineer s Report for Landscape Maintenance District 4; and approving Resolution No providing for an annual levy of assessments and setting the public hearing date. The motion was carried by the following roll call vote: AYES: BASH, GRUNDMEYER, HANNA, NEWTON ABSTAIN: HOFFMAN 2.G. Professional Services Agreement with Roger J. Grody LLC to Provide Economic Development Consulting Services. (City Manager) Mayor Pro Tem Hoffman requested consistent reports to the City Council that detail progress and achievements. M/S HOFFMAN/BASH to approve the Professional Services Agreement with Roger J. Grody LLC to serve as the City s Economic Development Consultant. The motion was carried by the following roll call vote: 2.O. Proposed Cancellation of the July 5, 2017 City Council Regular Meeting. (City Clerk) City Manager Okoro pulled this item stating that the July 5, 2017 regular City Council meeting will be held. He requested the Council to remove this item from the agenda. M/S NEWTON/BASH to remove Consent Calendar Item 2.0 from the agenda. The motion was carried by the following roll call vote:

7 Page 7 4. PUBLIC COMMENTS: Justin DeWaele, Field Representative for Assembly Member Sabrina Cervantes, reported on recent legislation. He reported that the State budget bill was passed by the legislature last week, which secured $2 million in funding for Norco College to support its Veterans Resource Center. Also, Mr. DeWaele commented on AB 226, which gives priority to the spouses of active U.S. Military service members who are applying for a teaching credential. AB296 establishes a Women Veterans Health Task Force within the California Department of Veterans Affairs to study issues facing women veterans. AB1618 creates a process to certify legitimate organizatins that provide services to veterans and also creates a competitive grant program for those organizations. AB193 establishes a program to provide rebates for the purchase of used clean cars. Mr. DeWaele also commented that Assembly Member Cervantes is hosting the Senior Scam Stopper event at the Norco Senior Center on June 26 at 2:00 p.m. In response to Mayor Newton, Mr. DeWaele indicated that SB649 regarding wireless telecommunication is in the Assembly Local Government Policy Committee. He also commented that AB1250 regarding contracts for personal services passed in the Assembly with an important amendment which exempted contract cities. The Assembly Member voted in favor. Bonnie Slager commented on the July 4 th Ingalls Park at 9:30 a.m. Equestrian Trail Ride event departing from 5. PUBLIC HEARINGS: A. Request by Hidden Valley Holdings, LLC for Waiver from Norco Municipal Code Chapter Requiring Connection to the Public Sewer System, for property at 10 Club House Drive, within Hillside Zone. (Public Works Director) Public Works Director Chad Blais reported that Hidden Valley Holdings, LLC (owner) and their tenant Villa Amalfi Restaurant (applicant) are currently attempting to move forward with an expansion of the existing club house located on the Hidden Valley Golf Course. The site does not have a direct connection to the public sewer system and instead is currently serviced by an onsite septic system. Director Blais indicated that while the septic system was installed prior to the adoption of this ordinance, the lot is now within 200 feet of Norco s public sewer system and should be required to connect to the public sewer as part of the club house expansion project. On April 26, 2017, the Planning Commission granted a conditional use permit that included Condition No. 37 stating that a septic system analysis shall be submitted for review and approval by the County Department of Environmental Health before the issuance of a building permit and that the property shall connect to the City s sewer system if the County determines the existing septic system is not adequate to support the sewer demands for the property. Director Blais stated the County has completed its review of the existing septic system and determined the septic system would need to be upgraded. While the septic tank itself was deemed acceptable in capacity, the County is requiring the existing grease interceptor be expanded in capacity from 750 gallons to 1,500 gallons, and installation of a brand new

8 Page 8 leach field that is nearly double its current size. The current leach field was determined to be broken and not functioning. Based on the County s determination an expansion of the septic system is required and because the property is within 200 feet of the public sewer system, the property should be required to connect to the public sewer. Director Blais commented that the owner has submitted a written letter requesting the City Council grant a one-time waiver from the provisions of Norco Municipal Code requiring connection to the public sewer system, thus allowing the County recommended upgrades of the existing septic system to move forward. While the property is within 200 feet of the public sewer system, the location of the clubhouse is approximately 2,600 feet directly southwest from the public sewer system. The owner and applicant have been advised by their contractor that to install the required sewer lateral or main it would require a sewer lift station in order to correctly connect to the public sewer system with estimated cost in excess of $500,000. The owner has indicated this will create tremendous financial hardship for the tenant and will cripple the expansion moving forward. Director Blais said that should the City Council agree to grant the waiver, staff is recommending that the City Council also consider including a condition that requires the property to connect to the public sewer system should there be any future improvement or expansion on the property that would increase the demands on the new septic system based on City and/or County review. In response to Mayor Pro Tem Hoffman, Director Blais stated that the applicant paid the County directly for the inspection. In regards to Mr. Hoffman s inquiry about inspection of leach fields, Director Blais stated that the City is the jurisdictional body for the septic system and the County is stepping in only on this matter because it was requested by the City. Mayor Newton suggested conditioning for an annual inspection by the County since the existing system has been found to be broken. Director Blais suggested expanding the condition to require the applicant pay the inspection fee. Mayor Newton opened the public hearing and requested the presence of those wishing to speak on this matter. With no one wishing to speak, Mayor Newton closed the public hearing and brought the item back to the Council for discussion and action. Mayor Newton referenced the Norco Ridge Ranch Master Wastewater Facilities Plan. He said that a lift station, a force main, and sewer lines were to be installed. Mayor Newton expressed concern that this is work that should have been done years ago with this development. The owner of the golf course should have made the sewer improvement years ago. Mayor Newton expressed another concern in regards to the non-functioning septic system. He referenced the Hidden Valley Golf Course hydrology report and said that the area is a major tributary drainage area which in environmentally sensitive. There was some discussion between Mayor Newton and Director Blais regarding repair versus replacement of the leach lines. Director Blais said per Code, if the leach lines are not working or need to be replaced, the owner would have to connect to the sewer. Mayor Newton stated that he agrees with the Planning Commission recommendation that the existing system is not adequate. Planning Director Steve King stated that at the time the Planning Commission reviewed this item, staff did not know the outcome of the testing by the County. The assumption was that the system was going to be determined to be adequate. After the Planning Commission made the recommendation, the County determined that the system was

9 Page 9 broken. Director Blais said that the County has approved the proposed new septic system. Council Member Bash said that the property owner should have made improvements. He also said that if the system is considered safe then the Council should support the project. Chuck Cox, owner, explained that connecting to the sewer system was to occur when the houses were developed on the 70 acres of adjacent property. Those houses have not been developed yet and he said he does not have a timeline. Council Member Hanna suggested adding more leach lines. He said he is in favor of a one-time waiver and that a condition of annual inspections be added. Council Member Grundmeyer expressed that economic impact is important and this project would be able to get more business if allowed to expand. Council Member Grundmeyer said she supports allowing a one-time waiver and concurred with inspections on a regular basis. M/S BASH/HOFFMAN to grant a one-time waiver to Hidden Valley Holdings, LLC from requiring to connect to the public sewer system and place conditions on the waiver requiring bi-annual inspections of the septic system and that the property connect to the public sewer system should there be any future improvement or expansion that would increase the demand on the septic system. The motion was carried by the following roll call vote: B. Approval of the Economic Development Subsidy Report for Sahil Investment Pursuant to Government Code Section (AB 562). (Economic Development Consultant) Economic Development Consultant Roger Grody indicated that the required AB 562 public hearing is recommended to be continued to allow Sahil Investment, the developer of a proposed 90-room Holiday Inn Express hotel at the southwest corner of Hamner Avenue and Fifth Street, to complete engineering drawings required before any grading or construction can commence. Because the incentive agreement is time-sensitive, it is prudent to continue the public hearing until all requisite drawings have been completed and approved. M/S BASH/HOFFMAN to continue the Public Hearing to the July 19, 2017 City Council regular meeting. The motion was carried by the following roll call vote: 6. DISCUSSION / ACTION ITEM: A. Appointments to Various City Commissions and the Economic Development Advisory Council. (City Clerk)

10 Page 10 City Clerk Cheryl Link reported that the City of Norco has Advisory Councils and Commissions that advise the City Council on several aspects of City government. The Council is requested to review applications submitted for vacancies on the Parks and Recreation Commission, Planning Commission, Historic Preservation Commission, Streets, Trail and Utilities Commission, and the Economic Development Advisory Council (EDAC). City Clerk Link reported that applications for the various Commissions and EDAC were solicited through the release of a public notice on May 9, 2017, and were due by the deadline of Monday, June 12, 2017 at 6:00 p.m. A total of 16 applications were received by the City Clerk s Office.City Clerk Link further detailed the requirements for service on City Commissions and on EDAC. The following applicants made brief comments on their qualifications: Jason Boersma, Diane Collins, Patricia Overstreet, Michael da Rosa on behalf of Scott da Rosa, Cynthia Gundersen, Mike Mendoza, Michael Kayle, Gabriel Martin, and Jim Pollard. The City Council voted as follows: Mayor Newton Mayor Pro Tem Hoffman Council Member Bash Council Member Grundmeyer Council Member Hanna Parks and Recreation Commission (vote for 1) Jason Boersma X X X X X Michael Mendoza Planning Commission (vote for 1) Philip Jaffarian X X X X X Kathy Stevens Historic Preservation Commission (vote for 3) Patricia Overstreet X X X X X Mark Sawyer X X X X X Diana Stiller X X X X X Streets, Trails and Utilities Commission (vote for 1) Cynthia Gundersen X Gary Schonne X X Jim Pollard X X Economic Development Advisory Council (vote for 3) Scott da Rosa X X X X X Diane Collins X X X X Michael Kayl X X X X X Bill Schwab X Gabriel Martin Patricia Whitaker

11 Page 11 Due to a lack of a majority vote for an appointment to the Streets, Trails and Utilities Commission, the City Council proceeded with a second round of voting. The City Council voted as follows: Mayor Newton Mayor Pro Tem Hoffman Council Member Bash Council Member Grundmeyer Council Member Hanna Streets, Trails and Utilities Commission (vote for 1) Cynthia Gundersen Gary Schonne X X X Jim Pollard X X As a result of a majority vote, the City Council made the following appointments,, terms effective July 1, 2017: Economic Development Advisory Council: Scott da Rosa Diane Collins Michael Kayl Historic Preservation Commission: Patricia Overstreet Mark Sawyer Diana Stiller Parks and Recreation Commission: Jason Boersma Planning Commission: Philip Jaffarian Streets, Trails, and Utilities Commission: Gary Schonne 7. CITY COUNCIL / CITY MANAGER / STAFF COMMUNICATIONS: Council Member Bash requested an update on the Farmers Market. Economic Development Consultant Roger Grody stated that the Economic Development Advisory Council has been persistent in pursuing this project. Staff sent out an Request for Proposals for Professional Managers, which yielded two responses. The next step is the interview process to look into the fee schedule and services to be provided. Also in response to Council Member Bash regarding development sites, Mr. Grody said that after returning from the International Conference of Shopping Centers in May, the first order of business was to focus on the prime development sites in the City. Council Member Bash requested a copy of the list of target businesses once the list is created. Council Member Bash suggested pinpointing businesses that would bring in the highest return on sales tax.

12 Page 12 Council Member Grundmeyer requested staff bring a report to Council on a status update of the City s Mobile App. Lt. Briddick commented on the Mothers Against Drunk Driving awards ceremony in which Deputy Darryl Roberts received an award based upon his 14 DUI arrests in the City. Lt. Briddick also commented on the upcoming Coffee with a Cop event on June 28 th at 10:00 a.m. at Polly s Pies. Fire Battalion Chief Scott Lane reminded the public that CAL FIRE, the Riverside County Sheriff s Department, and the City will deploy extra enforcement on the Fourth of July to prevent and cite the illegal use of fireworks. Finance Officer Gina Schuchard shared information about the City s new Accounting Manager Lisette Free. Lisette is a Certified Public Accountant, a Certified Fraud Examiner, a Chartered Global Management Accountant, and has over 18 years of accounting and auditing experience. Deputy City Manager Brian Petree commented on the upcoming Picnic in the Park event hosted by JCSD, which includes a fireworks show, and asked residents in the area to be mindful of the noise and the effect on animals. ADJOURNMENT Mayor Newton adjourned the meeting at 9:12 p.m. Cheryl L. Link, CMC, City Clerk