MINUTES BOARD OF BENTON COUNTY COMMISSIONERS

Transcription

1 MINUTES BOARD OF BENTON COUNTY COMMISSIONERS Regular Board Meeting Tuesday, August 29, 2017, 9:00 a.m. Commissioners Conference Room Benton County Courthouse, Prosser, WA Present: Chairman James Beaver Commissioner Jerome Delvin Commissioner Shon Small County Administrator David Sparks Clerk of the Board Cami McKenzie Benton County Employees Present During All or a Portion of the Meeting: Deputy Administrator Loretta Smith Kelty; County Engineer Matt Rasmussen; Assistant County Engineer Robert Blain; DPA Ryan Brown; Auditor Brenda Chilton; Clerk Josie Delvin; District Court Administrator Jacki Lahtinen; Treasurer Kenneth Spencer; Public Services Administrator Fred Bowen; Clark Posey, Assistant Planning Manager; Shyanne Faulconer, Community Programs & PR Coordinator; Sheriff Jerry Hatcher; DPA Reid Hay; Deputy Treasurer Keith Mercer; District Court Judge John Ziobro. Approval of Minutes The Minutes of August 22, 2017 were approved. Consent Agenda MOTION: Commissioner Delvin moved to approve the consent agenda items a through u. Commissioner Small seconded and upon vote, the Board approved the following: Commissioners a. Line Item Transfer, Fund No , Dept. 107 b. Approving Quit Claim Deed and Real Estate Tax Affidavit Facilities c. Amendment No. 1 w/apollo Sheet Metal, Inc. for Metasys Control System Upgrade d. Amendment No. 1 w/meier Enterprises, Inc. for Metasys & Chilled Water Loop Design & Engineering e. Terminating Contract w/superior Maintenance Solutions for Landscape Services f. Terminating Contract w/superior Maintenance Solutions for Snow Removal Services Human Services g. Grant Agreement w/wa State Dept. of Commerce, Community Services & Housing Division for Consolidated Homeless Grant - 1 -

2 h. Grant Agreement w/us Dept. of Housing & Urban Development for Continuum of Care Program Information Technology i. Renewal of Fiber Based Service Agreement w/one World Telecommunications for Circuits Juvenile j. Contract w/north Franklin School District for Truancy Matters k. Contract w/kennewick School District for Truancy Matters l. Contract w/kiona-benton School District for Truancy Matters Office of Public Defense m. Terminating Superior Court Public Defense Contract w/s Swanberg on Homicide Case n. Terminating Superior Court Public Defense Contract w/s Swanberg Public Works o. Line Item Transfer, Fund No , Dept. 500 p. Acceptance of Work Performed by Apollo for Sellards Road q. Contract w/ray Poland & Sons for Culvert Cleaning r. Purchase of Mower Parts from Washington Tractor s. Contract Extension w/coleman Oil Company for Card Lock Services for Gasoline & Diesel Sheriff t. Line Item Transfer, Fund No , Dept. 120 Treasurer u. Approval of Electronic Recording Procedures Statement w/simplifile LC Public Hearing - Amendments to the Six-Year Transportation Plan Matt Rasmussen presented amendments to the Six-Year Transportation Plan. He said as they go through the process, sometimes funding sources changed and the plan was required to be amended to reflect those changes. As there was no one present to testify, public testimony was closed. MOTION: Commissioner Delvin moved to approve the Resolution Adopting the Amendments to the Six-year Transportation Improvement Plan. Commissioner Small seconded and upon vote, the motion carried. PEDA Update Deb Heintz updated the Board on PEDA activities as follows: Partnered with Historic Prosser Downtown Association - Downtown Possibilities Tour Annual Meeting Focus on the County Presented an Award Hosted Dept. of Natural Resources Rural Communities Partnership Initiative Love s Travel Plaza opened very successful and inquiring about additional property 16 th District Representative Bill Jenkin Community & Housing Development Committee - will be touring Prosser - 2 -

3 Food & Beverage Trade Show Toured & Hosted U.S. Dept. of Economic Development Administration submitted a grant application for water improvements for the city Updating strategic plan; refreshing website Mustang Startup Business Plan Program through the high school Roundtable with key employers including Worksource, TRIDEC, and colleges (over 40 individuals) and discussed issues hindering expansion, including lack of housing, immigration issues, multi-cultural change in workforce MOU Modifications with US Marshal Lt. Clay Vannoy via/videoconference presented a resolution and modifications to a MOU with the US Marshal adjusting the total amount of reimbursement up to $12, DPA Ryan Lukson declined to approve the original MOU as to form having concerns of potential liability with involvement in this task force. Commissioner Delvin said there was a statement in the cover sheet that a supplement might be needed for this change. Mr. Sparks said it would not need a supplement as they should be able to find the additional $2,000. MOTION: Commissioner Small moved to approve the MOU Modification Between the Benton County Sheriff s Office and United States Marshal as presented. Commissioner Delvin seconded and upon vote, the motion carried. Lease Agreement with Pitney Bowes Brenda Chilton presented a lease agreement for a high capacity letter opener with Pitney Bowes. She indicated the PA s office would not approve as to form the lease agreement but their preferred vendor was Pitney Bowes; they had purchased in the past but preferred to lease because it was easier to bill out to jurisdictions and included maintenance. MOTION: Commissioner Small moved to approve the lease agreement for a high capacity letter opener with Pitney Bowes for the Auditor s office. Commissioner Delvin seconded and upon vote, the motion carried. Social Media Policy Shyanne Faulconer presented the Benton County Social Media Policy as approved by elected officials. She said the only department that opted to sign their own policy due to the nature of it being bi-county was Superior Court. MOTION: Commissioner Small moved to adopt the Benton County Social Medial Policy & Procedure as presented. Commissioner Delvin seconded and upon vote, the motion carried

4 Other Business Fair Commissioner Small commented on the successful fair and the building renovations and that he received good comments. Radio Communication Towers Commissioner Small said he had been talking to wineries in that area about the communication issues and they would be making a decision shortly on whether they were agreeable to leasing their property. He said he wanted to make sure the Board was agreeable to him continuing with the negotiations. The Board agreed. Flip Flop Friday Commissioner Delvin reminded the Board and employees about Flip Flop Friday to be held on Friday at the Justice Center. Yakima Integrated Plan Commissioner Delvin said he let Yakima County Commissioner Leita know the Board was not ready to make a financial commitment towards the purchase of the land. He indicated that Commissioner Leita and Tom Tebb wanted to come have a conversation with Benton County. The Board recessed, reconvening at 9:35 a.m. Executive Session Potential Litigation The Board went into executive session at 9:35 a.m. with DPA Reid Hay to discuss potential litigation. Also present were David Sparks, Loretta Smith Kelty, Cami McKenzie, Ryan Brown and Fred Bowen. The Board came out at 9:43 a.m. No decisions were made in executive session. MOTION: Commissioner Small moved to approve the Change Order No. 4 between Benton County and G2 Commercial Construction Inc. Commissioner Delvin seconded and upon vote, the motion carried. Executive Session Performance of Public Employee The Board went into executive session at 9:44 a.m. for approximately five minutes to discuss the performance of a public employee with David Sparks. Also present were Loretta Smith Kelty and Cami McKenzie. The Board came out at 9:54 a.m. No decisions were made in executive session

5 Account Payables Check Date: 08/25/2017 Transfers #: Total all funds: $543, Warrants #: Total all funds: $568, Total amounts approved by fund can be reviewed in the Benton County Auditor s Office. Resolutions : Line Item Transfer, Fund No , Dept : Approving Quit Claim Deed and Real Estate Tax Affidavit : Amendment No. 1 w/apollo Sheet Metal, Inc. for Metasys Control System Upgrade : Amendment No. 1 w/meier Enterprises, Inc. for Metasys & Chilled Water Loop Design & Engineering : Terminating Contract w/superior Maintenance Solutions for Landscape Services : Terminating Contract w/superior Maintenance Solutions for Snow Removal Services : Grant Agreement w/wa State Dept. of Commerce, Community Services & Housing Division for Consolidated Homeless Grant : Grant Agreement w/us Dept. of Housing & Urban Development for Continuum of Care Program : Renewal of Fiber Based Service Agreement w/one World Telecommunications for Circuits : Contract w/north Franklin School District for Truancy Matters : Contract w/kennewick School District for Truancy Matters : Contract w/kiona-benton School District for Truancy Matters : Terminating Superior Court Public Defense Contract w/s Swanberg on Homicide Case : Terminating Superior Court Public Defense Contract w/s Swanberg : Line Item Transfer, Fund No , Dept : Acceptance of Work Performed by Apollo for Sellards Road : Contract w/ray Poland & Sons for Culvert Cleaning : Purchase of Mower Parts from Washington Tractor : Contract Extension w/coleman Oil Company for Card Lock Services for Gasoline & Diesel : Line Item Transfer, Fund No , Dept : Approval of Electronic Recording Procedures Statement w/simplifile LC : Approval of Amendments to the Six-Year Transportation Improvement Plan - 5 -

6 : Authorizing the Sheriff's Signature on the MOU Modification Between Benton County Sheriff's Office and United States Marshal : Leasing a High Capacity Letter Opener for the Auditor's Office with Pitney Bowes : Adopting a Benton County Social Media Policy : Approving Change Order No. 4 Between Benton County and G2 Commercial Construction Inc. There being no further business before the Board, the meeting adjourned at approximately 9:54 a.m. Clerk of the Board Chairman - 6 -