Topic. Morning Workshop Session- Tuesday, January 17, Workshop_ Session Agenda 9:45AM- Public Works Department Update

Transcription

1 Topic Morning Workshop Session- Tuesday, Public Works Director/County Engineer Gordon Kelsey: Public Works/Road Department Update Klickitat County Board of Commissioners Minutes- Meeting of Tuesday, January 17,2017 Agenda Item - Comment/Disposition Call to Order/Roll Call Chairman Jim Sizemore called the meeting to order at 9:45 AM. Commissioners present: Rex F. Johnston, Jim Sizemore and David M. Sauter. Workshop_ Session Agenda 9:45AM- Public Works Department Update Attendance: Public Works Director Gordon Kelsey, Assistant County Engineer Jeff Hunter, Emergency Management Director Jeff King, Administrative Assistant Randi Heinzen, Personnel Director Randi Post, Personnel Analyst KC Sheridan, and Deputy Prosecutor Rebecca Sells. The Board had a discussion regarding management for the completion of the radio project. There are two (2) remaining radio sites to be planned and constructed, (Satus and Red Tail) and unfinished items at various completed sites. Emergency Management Director King advised that he has a list of items that need to be completed at each site and fund #306 should be adequate to complete the work within the 2017 budget. Director Kelsey requested and received clarification regarding the Board's intent for Public Works to take over the management of the radio project due to Public Work's experience managing capital improvement projects. Director King will continue to manage the maintenance portion of the county-wide radio system. Director King provided an update on lease negotiations for the Red Tail site, noting that the property owners approve of the location selected. Following further discussion, the Board indicated that they would like to move forward with securing the radio site locations for Satus and Red Tail. Commissioner Sauter advised that the Board wants a real understanding of the cost to complete the last two (2) radio sites. Director Kelsey noted that it will take time to plan, adjust projects and shuffle personnel before Public Works is able to start working on the punch list items for The Board had a brief discussion concerning last week's closure of county offices due to the winter weather conditions. Chairman Sizemore advised that there is an ice storm advisory for tomorrow and he would like to make a decision later this afternoon whether to close offices.

2 Pooe 2 Morning Workshop Session- Tuesday, January 17, 2016 (Continued) Workshop Session Agenda (Continued) Director Kelsey reviewed Consent Agenda items and provided an update on construction projects in the design phase, noting that work on current projects has been suspended due to the weather. A road maintenance update followed. Director Kelsey advised that Public Works does not actively plow primitive roads but have plowed specific primitive roads at the request of residents. Director Kelsey provided updates on the Auditor's office remodel, jail security camera project and issues related to winter weather at the Pioneer Center and several annex buildings. The Board had a discussion regarding ownership and operation of the proposed Murdock sewer system. Discussion followed regarding hookup rates, monthly fees and the feasibility of it being a stand-alone system or connecting to the Dallesport waste water facility. Commissioner Johnston thanked Public Works for their efforts in keeping the roads plowed and safe for the public. Personnel Director Randi Post: Personnel Department Update 10:30 AM- Department Update Attendance: Personnel Director Randi Post, Personnel Analyst KC Sheridan, Prosecuting Attorney David Quesnel, and Deputy Prosecutor Rebecca Sells. Director Post advised that the legislature is contemplating expanding the Washington Family Medical Leave Act. Discussion and review of the changes followed. Personnel Analyst KC Sheridan provided an overview of 2016 overtime totals. Issues as determined by the Board of Commissioners Board Pending Prosecutor Quesnel provided a brief update regarding a settlement agreement reached m an Equal Employment Opportunity Commission claim. The Board continued a previous discussion regarding the planner position which was funded by the legislature to help the Gorge Commission catchup on the back log of Klickitat County land use permit applications and options for moving forward. Chairman Sizemore advised that the legislature will need to know how that position was used by the Gorge Commission.

3 Page 3 Board Pending (Continued) Budget and Technical Services Director Glen Chapman provided an overview of the contribution of taxes paid by property owners within the three (3) incorporated cities in regards to Emergency Management services that the cities receive. Lunch Recess Regular Meeting for Tuesday, Business Agenda Approval of Meeting Minutes The Board recessed for lunch at 11:33 AM. Call to Order/Roll Call Chairman Jim Sizemore reconvened the meeting at 1:00 PM. All three (3) Commissioners were present. Agenda Approved (M/Johnston, S/Sauter. Passed unanimously): the Business Agenda as presented. Approval of Commissioner Meeting Minutes * Approved (M/Sauter, S/Johnston. Passed unanimously): the Klickitat County Board of Commissioners Meeting Minutes for December 20, 2016 as presented. Citizen Comment Public Health Director Kevin Barry provided an overview of the duties, responsibilities and function of the Board of Health pursuant to State statute. Following discussion, Director Barry recommended pulling Consent Agenda item #3 pending further discussion. The Board agreed. Natural Resource/Economic Development Director Dave McClure reported that Mt. Adams Resource Stewards is pursuing the purchase of an additional 648 acres with the intent of putting it into the Community Forest Program and would like the support of the Board. The Board indicated that they were supportive of Mr. Adams Resource Stewards intent, provided they have community support. Chairman Sizemore asked Director McClure to schedule a meeting with the Department of Natural Resources to discuss the Community Forest Program. Director McClure noted that the Natural Resource Department has received the grant for Switzler water storage project in the amount of$951,000.

4 January I 7, 2017 Pa" 4 Public Meeting: Consider the Planning Commission recommendation to grant preliminary approval for the McCoy Estates Subdivision SUB ; Applicants: Danny McCoy Public Meetings/Public Hearings/Bid Openings Continued (M/Sizemore, S/Sauter. Passed unanimously): Public Meeting to Tuesday, February 14, 2017 at 2:30 PM to further review and consider the Planning Commission recommendation to grant preliminary approval for the McCoy Estates Subdivision SUB Applicant: Danny McCoy. Attendance: Planning Director Mo-chi Lindblad, Sterling Estates Homeowner Association representative Don Struck, Pioneer Engineering representatives: Dustin Conroy and Jessie Gardner, Prosecuting Attorney David Quesnel, Auditor Brenda Sorensen, Economic Development/ Natural Resource Director Dave McClure, Economic Development Specialist Richard Foster, Public Health/ Solid Waste Director Keven Barry and Budget and Technical Services Director Glen Chipman. Chairman Sizemore opened the public meeting to consider the Planning Commission recommendation to grant preliminary approval for the McCoy Estates Subdivision SUB and requested a staff review. Planning Director Mo-chi Lindblad provided an overview of the proposed subdivision, noting that it is located approximately 0.6 miles northwest of White Salmon and adjacent to Sterling Boulevard. Director Lindblad advised that the Planning Commission reached consent at their November 21, 2016 meeting and recommended preliminary approval for this project, with conditions as specified in the attached "Findings of Fact", noting that if the Board finds that it is in the public interest to approve this Subdivision, a resolution will need to be made to preliminarily approve SUB Sterling Estates Homeowners Association representative Don Struck spoke in opposition, noting the current proposal will have individual septic systems on each lot, and the original plan created by the McCoy family is not being used. There is a community septic system in place that was design to be expanded for development and future property owners should have to participate and share in the cost of the system which was the original intent. Director Lindbald addressed the concerns expressed and following further discussion the Board agreed they needed more time to understand the history and expectations behind preliminary approval and continued the meeting to Tuesday, February 14, 2017 at 2:30PM. Consent Agenda Approved (M/Johnston, S/Sauter. Passed unanimously): the Consent Agenda with item No. 3 being pulled for further consideration.

5 Pa!re 5 Voucher Certification and Approval Consent Agenda (Continued) * 1) Requests from various departments to exceed the maximum number of vacation hours allowed to be carried over to the New Year for the following individuals: Sheriffs Office: Chief Civil Deputy Robert Bianchi Economic Development/ Natural Resource Department: Director Dave McClure Public Works Department: Jeff Hunter, Robert Morris and Troy Poppen * 2) Interlocal Agreement (C00817) between Klickitat County (Public Health Department) and Tacoma-Pierce County (Health Department) for the purpose of providing online food worker training, testing and card issuance services as a designated agent of the Local Health Jurisdiction. * 3) (Pulled) Ordinance in the matter of appointing Vern Harpole, M.D. and Erinn Quinn, FNP-C to the Klickitat County Board of Health. * 4) Economic Development Support Service Agreement (C00917) between Klickitat County (Economic Development Department) and the Greater Goldendale Chamber of Commerce for the purpose of providing cost reimbursement for business start-up assistance, business retention and expansion, and business recruitment services to support economic development within Klickitat County. * 5) Economic Development Support Service Agreement (C01017) between Klickitat County (Economic Development Department) and the Mt. Adams Chamber of Commerce for the purpose of providing cost reimbursement for business start-up assistance, business retention and expansion, and business recruitment services to support economic development within Klickitat County. * 6) Request from the Economic Development Department for review and final approval for submission of the proposed list of Technical Assistance projects involving various entities across the county to Mid Columbia Economic Development District. * 7) Final Acceptance and Release of Contract Bond in the form of Old Republic Surety. Bond No. YCN and certification that all contract requirements have been met by Grade Worx, LLC for the BZ-Glenwood HWY Livestock Fencing, CRP 337. * 8) Authorization of Chair signature for the Digital Submittal Certification for the County Road Administration Board (CRAB) for 2017 Road Levy Certification. * 9) Personnel Authorization to begin the advertising process to fill a vacant Janitorial Grounds Specialist position at Grade 34 Step 1 within the Public Works Department. Payment Approvals * Approved Warrants (M/Sauter, S/Johnston. Passed unanimously): 2016 Accounts Payable: (# ) For a total of $90, for the date ending January 18, 2017.

6 Page6 Payment Approvals (Continued) Approved Warrants (M/Sauter, S/Johnston. Passed unanimously): 2017 Accounts Payable: (# ; Electronic Transfer# 769) for a net of$128, Combined Payroll: (# , County Benefit Warrants # , Electronic Transfer #768) $728, For a combined total of$857, for the date ending January 17,2017. Review and discussion regarding the Lodging Tax Advisory Committee's recommendation of proposals for 2017 tourism related services to be funded by revenue from the County's lodging tax dollars Department Update Attendance: Economic Development/ Natural Resource Director David McClure, Economic Development Specialist Richard Foster, Auditor Brenda Sorenson, and Prosecuting Attorney David Quesnel. Director McClure presented recommendation from the Lodging Tax Advisory Committee to award Lodging Tax funding to the two (2) entities that submitted proposals for tourism related projects. Director McClure advised that proposals were received from Mt Adams Chamber of Commerce, and the Greater Goldendale Chamber of Commerce requesting a combined total of $65,000. Director McClure stated that, as currently projected, 2017 lodging tax receipts will be sufficient to cover the proposed costs, but a supplemental would be necessary to increase the revenue and expenditure budgets. The Board accepted the recommendations as presented. Director McClure advised that Mid-Columbia Economic Development District (MCEDD) retained a consultant to support the Columbia Gorge Bi-State Renewal Energy Zone (CGBREZ) efforts to reopen West Coast renewal energy development markets. That consulting contract is expiring and needs to be amended to extend the period of performance and increase the budget. MCEDD has $3,000 remaining from the contributions already made by CGBREZ members. Following discussion, Director McClure recommended supporting MCEDD using the $3,000 to fund a temporary extension of the consultant contract and then the County and other CGBREZ can meet to discuss whether to support extending the contract for another year. The Board agreed with Director McClure's recommendation. ~ ~~ Director McClure reported that Economic Development Specialist Richard Foster was selected as a finalist for consideration for the Columbia Gorge Technology Alliance's "Tech Leader of the Year" award, noting that is

7 Pa e ~ 7 a great accomplishment for the short time that Mr. Foster has been with the County. Adjournment 3:00 PM Approved (M/Sauter, S/Johnston. Passed unanimously): There being no further business before the Board, the meeting was adjourned at 3:00PM. No Workshops Scheduled. * Reference Document on File Please Note: The Board of Commissioners' minutes are action minutes. An audio record is on file as part of the official record and available on Tape # , Tape Count 357 through Approved: