Notice of Meeting: I hereby give notice that an ordinary Meeting of the Integrated Catchment Management Committee will be held on:

Transcription

1 1 Notice of Meeting: I hereby give notice that an ordinary Meeting of the Integrated Catchment Management Committee will be held on: Date: 11 April 2018 Time: 10am Meeting Room: Council Chamber Venue: Waikato Regional Council, 401 Grey Street, Hamilton East VRJ Payne Chief Executive Officer Integrated Catchment Management Committee Agenda Members Waikato Regional Council Cr Stu Husband Co Chair (North) Cr Stu Kneebone Co Chair (South) Cr Fred Lichtwark Cr Dal Minogue Cr Jennie Hayman Cr Kataraina Hodge Cr Kathy White Catchment Committee Chairs Sue Yerex Lake Taupō Catchment Sally Strang Upper Waikato Catchment Maxine Moana Tuwhangai Central Waikato Catchment Malcolm Lumsden Lower Waikato Catchment Weo Maag West Coast Catchments Rachel Barton Waipā Catchment Robert Hicks Waihou Piako Catchment John Sanford Coromandel Catchment Waikato Regional Council Chair Cr Alan Livingston or Deputy Chair Cr Tipa Mahuta Ex officio Quorum Nine members Tau Bio Democracy Advisor Telephone: tau.bio@waikatoregion.govt.nz Website:

2 2 OBJECTIVE: To set objectives, priorities and levels of service for catchment management and monitor achievement levels through the outcomes. SCOPE OF ACTIVITY: 1. To deal with all catchment management activities related to: (a) Asset management (b) Flood control programmes (c) Land drainage programmes (d) Biodiversity and natural heritage operations (e) Biosecurity operations (f) Harbour and catchment management (g) Hazard management and community safety activities (h) River systems management (i) Soil conservation and land management programmes POWER TO ACT: 1. To approve zone management plans comprising relevant integrated catchment management priorities (listed above) and asset management plans consistent with Council approved budgets and policy. 2. To monitor the implementation of the regional pest management plan against the annual operational plan budget; and receipt of the regional pest management plan annual report. POWER TO RECOMMEND: 1. Consideration of region wide implications of any significant changes to the operational environment which may impact council s ability to provide flood protection infrastructure and biosecurity consistent with agreed levels of service for recommendation to Council. 2. Input to the development of Council s infrastructure strategy, scheme land licence policy, the Waikato Marine Oil Spill Contingency plan, and the Regional Pet Management Plan for recommendation to the Strategy and Policy Committee.

3 3 Item Table of Contents Page 1 Apologies SECTION A UNDER DELEGATION FOR THE INFORMATION OF COUNCIL 2 Confirmation of Agenda 3 Disclosures of Interest Disclosures of actual or potential interest relating to the business of the meeting and any actions to manage. 4 Confirmation of Minutes of a meeting on 7 December 2017 Doc Minutes of meeting held on 7 December 2017 Extract from Council meeting held on 14 December Issues/Actions from Integrated Catchment Management Meetings Doc Report to update the Committee on actions and issues discussed at previous meetings. 6 Integrated Catchment Management Groups of Activities Financial Status Report (to end of February 2018) Doc Report to update the Committee on the financial status of programmes and activities that fall within the scope of the Integrated Catchment Management Committee /2018 Velvetleaf Update Doc Report to update the Committee regarding Waikato s management of the pest plant velvetleaf. 8 Rabbit haemorrhagic virus (RHDV1 k5) Waikato Region release update Doc Report to update the Committee with an update on the upcoming regional release of the new variant of rabbit haemorrhagic virus known as RHDV1 K5, for the control of European rabbits in New Zealand. 9 Legal funding framework: decision making criteria for legal process cost allocation Doc Report to update the Committee with an update on its resolution, 7 December 2017, requesting consideration/review of its funding policy for large legal process costs where regional benefit or wider policy issues escalate beyond targeted ratepayers ability to pay.

4 4 SECTION A UNDER DELEGATION FOR THE INFORMATION OF COUNCIL SECTION B FOR RECOMMENDATION TO COUNCIL 10 Summary of recommendations made in Catchment Committees and Drainage Advisory Subcommittees Catchment Committee Meetings March Lake Taupo Catchment Committee Doc Minutes of the Lake Taupo Catchment Committee meeting of 1 March Upper Waikato Catchment Committee Doc Minutes of the Upper Waikato Catchment Committee meeting of 28 March Minutes to be circulated separately Lower Waikato Catchment Committee Doc Minutes of the Lower Waikato Catchment Committee meeting of 8 March Waipā Catchment Committee Doc Minutes of the Waipā Catchment Committee meeting of 16 March Central Waikato Catchment Committee Doc Minutes of the Central Waikato Catchment Committee meeting of 21 March West Coast Catchment Committee Doc Minutes of the West Coast Catchment Committee meeting of 23 March Minutes to be circulated separately 10.7 Coromandel Catchment Committee Doc Minutes of the Coromandel Catchment Committee meeting of 1 March Waihou Piako Zone Catchment Committee Doc Minutes of the Waihou Piako Catchment Committee meeting of 19 March 2018

5 5 Drainage Advisory Subcommittee Meetings 11.1 Aka Aka Otaua Drainage Advisory Subcommittee Doc , Minutes of Aka Aka Otaua Drainage Advisory Subcommittee meeting of 8 December 2017 and 9 February Waikato Central Drainage Advisory Subcommittee Doc Minutes of Waikato Central Drainage Advisory Subcommittee of 2 March Franklin Waikato Drainage Advisory Subcommittee Doc Minutes of Franklin Waikato Drainage Advisory Subcommittee of 12 March Thames Valley Drainage Advisory Subcommittee Doc Minutes of Thames Valley Drainage Advisory Subcommittee of 26 March 2018

6 6 Integrated Catchment Management Committee MINUTES Minutes of a meeting of the Integrated Catchment Management Committee held in Council Chambers, 401 Grey Street, Hamilton East on 7 December 2017 at 10 am. Waikato Regional Council Lake Taupō Catchment Chair Upper Waikato Catchment Chair Central Waikato Catchment Chair Lower Waikato Catchment Chair West Coast Catchments Chair Waipa Catchment Chair Waihou-Piako Catchment Chair Present: Cr Stu Husband Chair Integrated Catchment Management (North) Cr Stu Kneebone Chair Integrated Catchment Management (South) Cr Fred Lichtwark Cr Dal Minogue Cr Kathy White Cr Alan Livingston Cr Tipa Mahuta Sue Yerex Sally Strang Maxine Moana-Tuwhangai Malcolm Lumsden Rob Jolly Rachel Barton Robert Hicks In Attendance: Waikato Regional Council Waikato Regional Council Staff Cr Barry Quayle Vaughan Payne Chief Executive Clare Crickett Director Integrated Catchment Management Greg Ryan - Manager of Business and Technical Services, Integrated Catchment Management Anne McLeod Manager Taupō/Upper Waikato Catchments Matthew Davis Manager Lower Waikato/Waipa/West Coast Catchments Karen Botting - Zone Manager of Hauraki/Coromandel Adam Munro - Manager of Hauraki/Coromandel Section manager Tau Bio Democracy Advisor

7 7 Apologies Cr A Livingston (for lateness) Cr K Hodge Cr J Hayman J Sanford SECTION A UNDER DELEGATIONFOR THE INFORMATION OF COUNCIL Accepted Confirmation of Agenda Agenda Item 2 Cr Kneebone moved/w Maag seconded ICM17/95 THAT the agenda of the meeting of the Integrated Catchment Management Committee of 7 December 2017, as circulated, be confirmed as the business for the meeting. The motion was put and carried (ICM17/95) Disclosures of Interest Agenda Item 3 There were no disclosures of interest. With the consent of the meeting, the order of items were presented as follows; Cr Livingston in meeting at 10.06am i-lab Innovation Programme Agenda Item 11 Doc Karen Botting Zone Manager of Hauraki/Coromandel and Adam Munro Manager of Hauraki/Coromandel Section presented 2 out of 3 innovation ideas of the i-lab Innovation Programme, namely the Flood Risk mitigation, environmental enhancement via land use change and Managing marginal areas: Is this the future look of flood protection?. During the following points were noted: A member indicated that they were not in agreement with the proposal to rationalise assets and retire an area of marginal land. This was because the member felt that a lot of money and time had been spent on the original scheme design and was reluctant to see it changed again. The member emphasized the need to think carefully about any potential for future land use and ensure it was the right choice. A member inquired what the Waikato Regional Council s policy was on seeking retirement for land and if perhaps there would be any compensation to landowners. The response via chair: opinion that purchase at market rates and only if landowner wants to pursue this; and, further, that no promises had been made as to where funding would come from if the project achieved support.

8 8 The Committee congratulated Adam and Karen and the team on bringing new ideas forward. A member noted that perhaps the floodgate could be better positioned. It was noted that the position of the floodgate as it stood opened to tidal flows It was noted that one of the main drivers for removing stock from scheme land was to protect the integrity of the bank and its ability to withstand flooding so Committee should do what was necessary to enhance and maintain this. A member inquired about how the potential increase in level of pests and species would be handled. The response was that there was likely to be less chance of weed transfer from the proposal. Cr Lichtwark moved/ S Yerex seconded ICM17/96 THAT the report i-lab Innovation Programme (doc dated 29 November 2017) be received. The motion was put and carried (ICM17/96) Minutes of Previous Meeting Agenda Item 4 Doc Cr Kneebone moved/cr Lichtwark seconded ICM17/97 THAT the Minutes of the Integrated Catchment Management Committee meeting of 12 October 2017 (Doc ) be received and approved as a correct record. THAT the extract from the Council meeting of 26 October 2017 be received. The motion was put and carried (ICM17/97) Issues/Actions from Integrated Catchment Management Meetings Agenda Item 5 Doc Presented by the Clare Crickett - Director Integrated Catchment Management to provide an update on actions arising from previous Integrated Catchment Management Committee meetings. This item was taken as read. Cr Husband moved/cr Kneebone seconded ICM17/98 THAT the report Issues/Actions from Integrated Catchment Management Meetings dated 29 November (Doc ) be received. The motion was put and carried (ICM17/98)

9 9 Integrated Catchment Management Group of Activities Financial Status Report (to end of October 2017) Agenda Item 6 Doc Presented by Greg Ryan (Manager of Business and Technical Services, Integrated Catchment Management) to report on the financial status of programmes and activities that fall within the scope of the Integrated Catchment Management Committee. Matthew Davis (Manager of Lower Waikato West Coast Catchments, Integrated Catchment Management) and Adam Munro (Manager of Hauraki/Coromandel Catchments, Integrated Catchment Management) responded to questions for their zones. During discussion the following was noted: The Committee asked for an explanation as to why Lower Waikato had such a high expenditure result. It was explained that this projection covered a range of factors such as expenditure for health and safety improvements, consenting related compliance activity, resolving asset performance issues and continuing with operational improvements. Additionally, budget phasing issues would be corrected. A member noted the need for itemised financial reports so that members could see where the money was being spent. A member asked if Catchment rates should be paying for all consent related issues where legal and regulatory costs were outstripping affordability. The response was that there were active discussion on how to differentiate consents that drew national interest from local targeted consents. Members were concerned with smaller zones and their ability to cope with consents that carried high financial requirements. Subsequent to this, members agreed to include a motion to ask Council that funding for the legal costs associated with maintaining council s assets be reviewed in the Long Term Plan. Members expressed their appreciation for the work done to date. Cr Husband moved/cr Kneebone seconded ICM17/99 THAT the report Integrated Catchment Management Group of Activities Financial Status Report to 2017 (Doc ) be received. The motion was put and carried (ICM17/99) Following discussion of item 6, members returned to a motion from the floor to consider reviewing the funding policy for large scale legal processes. Discussion ensued for and against the motion. The member noted the intention being to reduce the impact of processes such as the section 128 Lake Waikare floodgate review on the zones. A member questioned whether a policy already existed or whether the Long Term Plan was the right place for this. It was confirmed that this was the most appropriate place for Council to review funding policies.

10 10 SECTION B FOR RECOMMENDATION TO COUNCIL Cr Minogue moved/cr Kneebone seconded. ICM17/100 RECOMMENDED THAT Council consider/review the funding policy for large legal process costs where there is a regional benefit and that this be reviewed as part of the Long Term Process. The motion was put and carried (ICM17/100) SECTION A UNDER DELEGATION FOR THE INFORMATION OF COUNCIL Waikato Regional Council Long Term Plan update Agenda Item 7 Doc Presented by Greg Ryan (Manager of Business and Technical Services, Integrated Catchment Management) to provide the Committee with an update on the development of the Waikato Regional Council Long Term Plan with a particular focus on aspects relevant to the scope of this Committee. It was noted that there was a diagram missing from page 37 relating to renewal planning which was circulated at the meeting. During discussion the following was noted: Members noted the projected figures related to the next 50 years, but the focus and detail related to the first three years and would be monitored through the next Long Term Plan process. Council would determine the level of service across the region and it would be done with consultation with those affected parties. W Maag moved/cr Kneebone seconded ICM17/100 THAT the report Waikato Regional Council Long Term Plan update (Doc dated 21 November 2017) be received. The motion was put and carried (ICM17/100) The meeting adjourned at 12.12pm and reconvened at 12.44pm. Member R Barton out of the meeting at 12.14pm Cr K Hodge in meeting at 12.45pm. With consent of the meeting the members considered Item 9 and the minutes of the Committees at this time.

11 11 SECTION A UNDER DELEGATION FOR THE INFORMATION OF COUNCIL SECTION B FOR RECOMMENDATION TO COUNCIL Catchment Committee Meetings October/November 2017 Agenda Item 9 Lake Taupō Catchment Committee Agenda Item 9.2 Doc Lake Taupō Catchment Committee Chair (Sue Yerex) outlined the meeting of 27 October Points to note were: The Catchment expressed their appreciation for the presentation from Mercury relating to understanding the Catchment s position and roles in regards to consenting conditions and financial changes. S Yerex moved/m Moana-Tuwhangai seconded ICM17/ THAT the report of the Lake Taupō Catchment Committee meeting held on 27 October 2017 (doc ) be received. 2. THAT the resolutions made at the meeting be noted. RECOMMENDED 3. THAT the following recommendations made at that meeting be adopted: Criteria for new works funding in the Taupō Catchment THAT the Catchment Committee endorse the criteria for prioritising new works funding with the Lake Taupō The motion was put and carried (ICM17/101) Central Waikato Catchment Committee Agenda Item 9.6 Doc Central Waikato Catchment Committee Chair (Maxine Moana-Tuwhangai) outlined the Central Waikato meeting of 23 November Completed the Central Waikato Catchment zone plan to be presented to Council for adoption in the December 2017 meeting. The matter of having drainage chairs on Catchment committees was discussed. CWCC were of the view that having the Drainage Chairs on Catchment Committees was a good idea. M Moana-Tuwhangai moved/cr Husband seconded ICM17/102 1 The report of the Lower Waikato Catchment Committee meeting held on 201 (doc ) be received. 2 The resolutions made at that meeting be noted.

12 12 RECOMMENDED 3 the following recommendations made at that meeting be adopted: Issues/Actions from Previous Central Waikato Catchment Committee Meetings THAT the Central Waikato Catchment Committee supports the Hamilton City Council recommendation for funding of erosion remediation measures at Days Park. THAT the Central Waikato Catchment Committee notes that there are amenity, health and safety issues and stability matters at the Days Park riverbank location and recommends that Hamilton City Council addresses those in conjunction with Waikato Regional Council. Central Waikato Zone Plan THAT the Central Waikato Zone Plan be recommended to Council for adoption. Waikato Regional Council Long Term Plan Update THAT the Central Waikato Catchment Committee supports exploring options to fund mitigation measures required as result of the impacts of urban growth within the Central Waikato Zone. THAT the Central Waikato Catchment Committee supports the Long Term Plan catchment planning and management business cases for: 1. Catchment Management Officer increase by 2 FTE (1 each in years 2 and 4) 2. Catchment new works increase by $300,000 over four years 3. Catchment maintenance increase by 10,000 per new FTE 4. Zone Plan review $50,000 every 5 years. Catchment Committee Effectiveness Review THAT the Central Waikato Catchment Committee supports the four recommendations included in the report Catchment Committee Effectiveness Review (doc ). Waikato Regional Pest Management Plan Annual Report 2016/17 and Operational Plan 2017/18 THAT the Central Waikato Catchment Committee supports the recommendation from the Upper Waikato Catchment Committee that Council takes a leadership and coordination role in biodiversity management in the development of the forthcoming Long Term Plan. The motion was put and carried (ICM17/102) Upper Waikato Catchment Committee Agenda Item 9.1 Doc Upper Waikato Catchment Committee Chair (Sally Strang) provided an outline of the meeting of the 24 November Points to note were:

13 13 There was now progress with the River Authority Funding for the Catchment. Additionally, land dealings had been very good as was progress with the Catchment s zone plan review. A correction was made to the names of the scientists on page 59 of the minutes of the Upper Waikato Catchment Committee meeting. The correct names of the scientists who had published a research article titled Conserving biodiversity in New Zealand s lowland landscapes: Does forest cover or pest control have a greater effect on native birds? (2016) were Didham and Ruffell. S Strang moved/m Lumsden seconded ICM17/ THAT the report of the Upper Waikato Catchment Committee meeting held on 24 November 2017 (doc ) be received. The motion was put and carried (ICM17/103) Waipā Catchment Committee Agenda Item 9.3 doc Waipa Catchment Committee Deputy Chair (Weo Maag) provided an outline of the Waipā Catchment Committee meeting of 7 November Points to note were: Discussions of how the Catchment monitored water quality were taking place as well as the review of their zone plan. There were also talks of reviewing the Catchment plan which was considered as the Catchment s operational plan. The Catchment noted that there were many new members so having the Effectiveness Review report published helped members in identifying how to improve their roles. W Maag moved/cr Husband seconded ICM17/104 1 The report of the Waipā Catchment Committee meeting held on 201 (doc ) be received. 2 The resolutions made at that meeting be noted. RECOMMENDED 3 the following recommendations made at that meeting be adopted: Long Term Plan Committee Update THAT Council investigates the need for further monitoring of sub catchments and provide results to Catchment Committee. The motion was put and carried (ICM17/104)

14 14 Lower Waikato Catchment Committee Agenda Item 9.4 doc Lower Waikato Catchment Committee Chair (Malcolm Lumsden) outlined the meeting of 14 November Points to note were: The importance of working in a connected and integrated approach was emphasized. M Lumsden moved/cr Kneebone seconded ICM17/105 1 The report of the Lower Waikato Catchment Committee meeting held on 14 November 2017 (doc ) be received. 2 The resolutions made at that meeting be noted. RECOMMENDED 3 the following recommendations made at that meeting be adopted: Waikato Regional Council Flood Protection Asset Risk Management THAT a report be presented to the Lower Waikato Catchment Committee outlining Council s legal responsibility in the event that there is a breach in the stopbanks that impact on landowners who have been granted building consent by the District Council. West Coast Catchment Committee Agenda Item 9.5 doc The motion was put and carried (ICM17/105) West Coast Catchment Committee Chair (Weo Maag) outlined the West Coast Catchment meeting of 23 November Points to note were: The Catchment had initiated score cards which allowed staff to put up works and projects and at the end of the year the results of these works and projects could be used as a publication to larger constituencies. The Catchment noted the need to provide more information so that the community were able to be better educated in terms of climate change and its potential effects. W Maag moved/cr White seconded ICM17/106 1 The report of the West Coast Catchment Committee meeting held on 23 November 2017 (doc ) be received. The motion was put and carried (ICM17/106) Waihou Piako Catchment Committee Agenda Item 9.7 doc Waihou-Piako Catchment Committee Chair (Robert Hicks) outlined the meeting of 16 November Points to note were:

15 15 The Catchment noted that there were good relations with Waikato Regional Council and DOC operational staff. This was expressed by the DOC member at the meeting. A member expressed concern about the last recommendation that the Catchment wished to put forward. The WPCC Chair stated that Zone members needed to have this added because of the need to be precise of with the direction of the Catchment. R Hicks moved/cr Lichtwark seconded ICM17/107 1 THAT the report of the Waihou-Piako Catchment Committee meeting held on 16 November 2017 (doc ) be received. 2 THAT the resolutions made at that meeting be noted. RECOMMENDED 3 the following recommendations made at that meeting be adopted: Waihou-Piako Zone Plan Adoption THAT the Waihou Piako Plan (doc ) be approved for adoption and publication. Noting the changes made to the Draft Zone Plan by the Committee being: Page 19 of the Zone Plan, heading, change to 4.2 Fresh Water Quality and Quantity Management Page 4 of the Zone Plan, bullet point 2, change to Water quality and quantity management Page 20 of the Zone Plan, change to 4.3 Greater Promotion of Sustainable Land Management and Implementation of Catchment Management Activities to include the history of the zone. Page 36 of the Zone plan, action, change to Support the Community to prepare for a more sustainable approach to the management of land that is likely to be impacted by climate change factors. Coromandel Catchment Committee Agenda Item 9.8 doc The motion was put and carried (ICM17/107) Coromandel Catchment Committee minutes were outlined by Cr Minogue for the meeting of 17 November Points to note were: The Catchment had expressed its concern about what constituted statutory and non-statutory documents. Cr Husband moved/cr Minogue seconded ICM17/108 1 THAT the report of the Coromandel Catchment Committee meeting held on 17 November 2017 (doc ) be received.

16 16 2 That the resolutions made at that meeting be noted. RECOMMENDED 3 the following recommendations made at that meeting be adopted: Coromandel Zone Plan Adoption Lite Review THAT the Coromandel Catchment Committee approve the Coromandel Zone Plan for adoption and publication, subject to the following amendments: - That statutory and non-statutory documents be differentiated throughout the Plan and should clearly state that consideration should be given to these documents. Long Term Plan THAT the proposed increase in rates be adopted for recommendation to the Waikato Regional Council for inclusion in the Long Term Plan. The motion was put and carried (ICM17/108) Drainage Advisory Subcommittee Meetings October/November 2017 Agenda Item 10 Aka Aka Otaua Drainage Advisory Subcommittee Agenda Item 10.1 doc The Committee considered report of the meetings of the Aka Aka Otaua Drainage Advisory Subcommittee held on 13 October 2017 and 10 November 2017 Taken as read. Cr Husband moved/m Lumsden seconded ICM17/109 1 THAT the report of the Aka Aka Otaua Drainage Advisory Subcommittee meeting held on 13 October and 10 November 2017 (doc and ) be received. 2 The resolutions made at that meeting be noted. RECOMMENDED 3 the following recommendations made at that meeting be adopted: Long Term Plan THAT the proposed increase in rates be adopted for recommendation to the Waikato Regional Council for inclusion in the Long Term Plan. The motion was put and carried (ICM17/109) Franklin Waikato Drainage Advisory Subcommittee Agenda Item 10.2 The Committee was provided with the minutes of the Franklin Waikato Drainage Advisory Subcommittee meeting of 4 October 2017

17 17 During discussion the following was noted: The interpretation of artificial and modified water courses had caused some confusion. The appropriate interpretation of artificial and modified was still being discussed. There was a need for an audited account of some sort to explain the rising costs of drainage. It was noted that this was an active discussion within Council at this point in time and justification was being sought. M Lumsden moved/cr Kneebone seconded ICM17/110 1 THAT the report of the Franklin Waikato Drainage Advisory Subcommittee meeting held on 4 October 2017 (doc ) be received. 2 The resolutions made at that meeting be noted. RECOMMENDED 3 the following recommendations made at that meeting be adopted: Waikato Regional Council Long Term Plan Update October 2017 THAT, Council as part of its review of the Rating Policy, give consideration to the wider benefits that are provided by the drainage district services and therefore the Franklin Waikato Drainage Advisory Subcommittee believe there should be a contribution to the regulatory costs from the general rate when wider benefits have been identified. Drainage Consents Update October 2017 THAT the annual drainage brochure include information on artificial and modified water course rules with a link to Council s website. The motion was put and carried (ICM17/110) Waikato Central Drainage Advisory Subcommittee Agenda Item 10.3 doc The Committee was provided with the minutes of the Waikato Central Drainage Advisory Subcommittee meeting of 17 November Members referred to the recommendations from the Waikato Central Drainage Advisory subcommittee and noted the suggestion that Drainage Chairs be included on the Integrated Catchment Management Committee. Discussion ensued for and against the recommendation. Those speaking against the recommendation noted that they worked in with the drainage committees for the appropriate area and that the drainage chair was on their committee to ensure alignment and integration in their areas. It was noted for members that the Waikato Central Drainage Advisory Subcommittee extended across two zones and that this may mean extra representation across the committees. Members noted that extra members on the Integrated Catchment Management Committee would make an already large committee, even larger which was not practical.

18 18 Members speaking for the recommendation noted that it was put to Council for consideration through the Catchment Committee Effectiveness review, which as a process had not been completed and Council should have the final say on the suggestion. A member noted that if the minutes of the Subcommittees came to the Integrated Catchment Management Committee that it was appropriate that the Chair of those subcommittees be a member to speak to their minutes. Another option could be that the drainage subcommittees could report through the appropriate catchment committee to ensure their views were represented. The Chair Integrated Catchment Management (North) advised that he would consider the recommendations separately. Cr Husband moved/cr Kneebone seconded ICM17/111 1 THAT the report of the Waikato Central Drainage Advisory Subcommittee meeting held on 17 November 2017 (doc ) be received. 2 The resolutions made at that meeting be noted. The motion was put and carried (ICM17/111) S Yerex moved/cr Husband seconded ICM17/112 RECOMMENDED 3 the following recommendations made at that meeting be adopted: Setting of Rates for the Long Term Plan THAT the rate levels outlined in this report (doc ) be recommended to Council for inclusion in the Long Term Plan. Minutes of Previous Meeting THAT recommendation WCDAS 17/40: That the Waikato Central Drainage Advisory subcommittee recommend that the Tangirau Wetland restoration project be referred to the Waipa Catchment Committee for discussion and consideration of funding under Project Watershed. Be amended to read: THAT the Waikato Central Drainage Advisory subcommittee recommend that the drainage reaches and stream of the Tangirau Wetland restoration project situated outside of the drainage districts that are impacting drainage be referred to the Waipa Catchment Committee for discussion and consideration of funding under Project Watershed. The motion was put and carried (ICM17/112) Discussion further ensued on whether to accept the recommendation in relation to placement of Drainage Chairs on ICMC as provided or whether to modify the recommendation to indicate the committee s views. The ICMC members present did not express support for the Drainage Committee membership recommendation but did support membership of Drainage Chairs on the relevant Catchment Committee.

19 19 Members determined that it was best not to redraft the recommendation noting it was appropriate for Council to make the decision. It was important that the members views were conveyed back to the Waikato Central Drainage Advisory Subcommittee and the Director Integrated Catchment Management undertook to provide this notification. Cr Hodge moved/s Strang seconded ICM17/113 RECOMMENDED Catchment Committee Effectiveness Review THAT as part of the Effectiveness Review, Council consider a modification to the Terms of Reference for the Integrated Catchment Management Committee to include the Drainage Advisory Subcommittee Chairs. The motion was put and carried on a show of hands (ICM17/113) Thames Valley Drainage Advisory Subcommittee Agenda Item 10.4 Doc The Committee was provided with the minutes of the Thames Valley Drainage Advisory Subcommittee meeting of 27 November Taken as read. Cr Husband moved/cr White seconded ICM17/114 1 THAT the report of the Thames Valley Drainage Advisory Subcommittee meeting held on 27 November 2017 (doc ) be received. 2 The resolutions made at that meeting be noted. RECOMMENDED 3 the following recommendations made at that meeting be adopted: Zig Zag Stopbank Update THAT the Zig Zag Stopbank upgrade be approved; and THAT the capital renewals budget of $12, 0000 be approved for the project. The motion was put and carried (ICM17/114) Catchment Committee Effectiveness Review Agenda Item Doc Presented by Greg Ryan (Manager of Business and Technical Services, Integrated Catchment Management) to provide the Committee with an update on the Catchment Committee effectiveness review, including draft recommendations and an outline of the process for confirming those recommendations. This report also provided the Committee with the opportunity to provide feedback to Council on the draft recommendations. Cr Husband moved/cr Kneebone seconded

20 20 ICM17/ THAT the report Catchment Committee Effectiveness Review (Doc dated 24 November 2017) be received. 2. THAT the Committee endorse the finding made in the report (refer to Attachment 1), and 3. Recommend to Council the retention of catchment committees as advisory committees to ICMC and Council and endorse their current Terms of Reference. The motion was put and carried (ICM17/115) With consent of the committee the meeting returned to Item 7 to discuss the attachments that were provided with the report. Cr Livingston out of meeting at 1.30pm Cr Litchwark out of meeting at 1.47pm Waikato Regional Council Long Term Plan update Agenda Item 7 Doc Through the Long Term Plan process a review of Fish Friendly Pumps was proposed in support of the Infrastructure Strategy. A member noted that if they pump would actually make a difference then that would be fine however recent failures such as the Campbells floodgate made members wary. Members proposed a workshop to discuss the infrastructure strategy and the fish friendly flood pumps. It was proposed that the first meeting of 2018 (being 7 February 2018) would be an appropriate time to workshop the Long Term Plan information for the Integrated Catchment Management directorate. R Jolly moved/m Lumsden seconded ICM17/116 THAT the Integrated Catchment Committee meeting 7 February 2017 be changed from a meeting to a workshop. The motion was put and carried (ICM17/116) Meeting closed 2.32pm

21 Extract of the Council Meeting - 14 December as related to Integrated Catchment Management Committee. 21 * * * * * Return to the meeting of Council 14 December 2017 Minutes of Integrated Catchment Management Committee 7 December 2017 Cr Husband highlighted the following points: Central Waikato highlighted requests for funding through the long term plan, and works just inside and outside the city. Regulatory costs significant increase in costs associated with compliance. Drainage areas such as the Franklin Waikato Drainage area were 100% funded by targeted rates. Increases in the regulatory costs were becoming onerous and the subcommittee sought consideration for the targeted rates to cover the operational costs but with regulatory matters supported through some general rate contribution associated with wider benefit The Committee had recommended a review of Council s funding policy for large legal process costs to consider how this could be fairly applied for processes where there was a wider regional benefit. Members were passionate and supportive of the catchment committee review and were clear they saw these as advisory committees. The Chairs were clear in that they did not want increased responsibilities and supported the retention of the Catchment Committees. The Committee had discussed and did not wholly agree with the recommendation from the Waikato Central Drainage Advisory Subcommittee that the Chairs of those subcommittees be included on the Integrated Catchment Management Committee. The Committee did think it appropriate for Drainage Chairs to be members of the relevant Catchment Committee however. It was noted that the decision was for council to make through the completion of the Review. Three zone plans had been completed and endorsed by the Integrated Catchment Committee. The recommendation with respect to the Integrated Catchment Management, Item 8 Catchment Committee Effectiveness Review was taken separately. Cr Husband moved/cr Kneebone seconded. WRC17/ THAT the report of the Integrated Catchment Management Committee held 7 December 2017 be received. 2. THAT the decisions in Section A of the report be noted. 3. THAT the recommendations contained in Section B of the report (as below) be adopted. Item 6 Integrated Catchment Management Group of Activities Financial Status Report (to end of October 2017) THAT Council consider/review the funding policy for large legal process costs where there is a regional benefit and that this be reviewed as part of the Long Term Process. Lake Taupō Catchment Committee Criteria for new works funding in the Taupō Catchment

22 22 THAT the Catchment Committee endorse the criteria for prioritising new works funding with the Lake Taupō Central Waikato Catchment Committee Issues/Actions from Previous Central Waikato Catchment Committee Meetings THAT the Central Waikato Catchment Committee supports the Hamilton City Council recommendation for funding of erosion remediation measures at Days Park. THAT the Central Waikato Catchment Committee notes that there are amenity, health and safety issues and stability matters at the Days Park riverbank location and recommends that Hamilton City Council addresses those in conjunction with Waikato Regional Council. Central Waikato Zone Plan THAT the Central Waikato Zone Plan be recommended to Council for adoption. Waikato Regional Council Long Term Plan Update THAT the Central Waikato Catchment Committee supports exploring options to fund mitigation measures required as result of the impacts of urban growth within the Central Waikato Zone. THAT the Central Waikato Catchment Committee supports the Long Term Plan catchment planning and management business cases for: 5. Catchment Management Officer increase by 2 FTE (1 each in years 2 and 4) 6. Catchment new works increase by $300,000 over four years 7. Catchment maintenance increase by 10,000 per new FTE 8. Zone Plan review $50,000 every 5 years. Catchment Committee Effectiveness Review THAT the Central Waikato Catchment Committee supports the four recommendations included in the report Catchment Committee Effectiveness Review (doc ). Waikato Regional Pest Management Plan Annual Report 2016/17 and Operational Plan 2017/18 THAT the Central Waikato Catchment Committee supports the recommendation from the Upper Waikato Catchment Committee that Council takes a leadership and coordination role in biodiversity management in the development of the forthcoming Long Term Plan. Waipa Catchment Committee Long Term Plan Committee Update THAT Council investigates the need for further monitoring of sub catchments and provide results to Catchment Committee. Lower Waikato Catchment Committee Waikato Regional Council Flood Protection Asset Risk Management THAT a report be presented to the Lower Waikato Catchment Committee outlining Council s legal responsibility in the event that there is a breach in the stopbanks that impact on landowners who have been granted building consent by the District Council. Waihou Piako Catchment Committee Waihou Piako Zone Plan Adoption

23 23 THAT the Waihou Piako Plan (doc ) be approved for adoption and publication. Noting the changes made to the Draft Zone Plan by the Committee being: Page 19 of the Zone Plan, heading, change to 4.2 Fresh Water Quality and Quantity Management Page 4 of the Zone Plan, bullet point 2, change to Water quality and quantity management Page 20 of the Zone Plan, change to 4.3 Greater Promotion of Sustainable Land Management and Implementation of Catchment Management Activities to include the history of the zone. Page 36 of the Zone plan, action, change to Support the Community to prepare for a more sustainable approach to the management of land that is likely to be impacted by climate change factors. Coromandel Catchment Committee Coromandel Zone Plan Adoption Lite Review THAT the Coromandel Catchment Committee approve the Coromandel Zone Plan for adoption and publication, subject to the following amendments: That statutory and non statutory documents be differentiated throughout the Plan and should clearly state that consideration should be given to these documents. Long Term Plan THAT the proposed increase in rates be adopted for recommendation to the Waikato Regional Council for inclusion in the Long Term Plan. Aka Aka Otaua Drainage Advisory Subcommittee Long Term Plan THAT the proposed increase in rates be adopted for recommendation to the Waikato Regional Council for inclusion in the Long Term Plan. Franklin Waikato Drainage Advisory Subcommittee Waikato Regional Council Long Term Plan Update October 2017 THAT, Council as part of its review of the Rating Policy, give consideration to the wider benefits that are provided by the drainage district services and therefore the Franklin Waikato Drainage Advisory Subcommittee believe there should be a contribution to the regulatory costs from the general rate when wider benefits have been identified. Drainage Consents Update October 2017 THAT the annual drainage brochure include information on artificial and modified water course rules with a link to Council s website. Waikato Central Drainage Advisory Subcommittee Setting of Rates for the Long Term Plan THAT the rate levels outlined in this report (doc ) be recommended to Council for inclusion in the Long Term Plan. Minutes of Previous Meeting THAT recommendation WCDAS 17/40: That the Waikato Central Drainage Advisory subcommittee recommend that the Tangirau Wetland restoration project be referred to the Waipa Catchment Committee for discussion and consideration of funding under Project Watershed. Be amended to read:

24 24 THAT the Waikato Central Drainage Advisory subcommittee recommend that the drainage reaches and stream of the Tangirau Wetland restoration project situated outside of the drainage districts that are impacting drainage be referred to the Waipa Catchment Committee for discussion and consideration of funding under Project Watershed. Catchment Committee Effectiveness Review THAT as part of the Effectiveness Review, Council consider a modification to the Terms of Reference for the Integrated Catchment Management Committee to include the Drainage Advisory Subcommittee Chairs. Thames Valley Drainage Advisory Subcommittee Zig Zag Stopbank Update THAT the Zig Zag Stopbank upgrade be approved; and THAT the capital renewals budget of $12, 0000 be approved for the project. The motion was put and carried (WRC17/294) Prior to voting on the final recommendation a member noted that Council had not considered the results of the Effectiveness review to ascertain the actual effectiveness of the committees. They further noted concern over the community representative appointments and membership process and felt there could be a better balance. Members were advised that a further report would be returned to Council to close off the review and any questions members had over the appointment process. The next stage would be for staff to advertise for expressions of interest for the community representative roles and this would occur early in A member further noted their concern with the review and noted it had not provided sufficient transparency for council or members over the actual costs to accurately ascertain the value for money aspect. For members who had left, there had been no exit interview and for those that stayed there was no clear response as to what we do that works or what could be done better. Cr Husband moved/cr Kneebone seconded. WRC17/295 Item 8 Catchment Committee Effectiveness Review 4. THAT the Committee endorse the finding made in the report (refer to Attachment 1), and 5. Recommend to Council the retention of catchment committees as advisory committees to ICMC and Council and endorse their current Terms of Reference. (Doc ) The motion was put and carried (WRC17/295) Cr White voted against the motion.

25 25 Report to Integrated Catchment Management Committee Date: 22 March 2018 Author: Authoriser: Subject: Section A Clare Crickett, Director Integrated Catchment Management Clare Crickett, Director Integrated Catchment Management Issues/Actions from Integrated Catchment Management Meetings A (Committee has delegated authority to make a decision) Purpose 1. The purpose is to report back on actions and issues discussed from the previous Integrated Catchment Management Committee meeting held on 7 December Recommendation That the report 'Issues/Actions from Integrated Catchment Management Meetings' (Doc# dated 22 March 2018) be received for information. Report back 2. This report provides the Integrated Catchment Management Committee members with a process for tracking matters raised at subcommittee meetings. Tables 1a and 1b list both resolutions and matters arising and issues raised from previous meetings that are being tracked over time. Key: Completed In Progress according to plan Issues exist but on track Requires attention Doc#

26 4.0 Matters arising Table 1a below is a summary of the key matters raised at the last committee meeting and the actions that have followed. Date Item Matters Arising Actions Status Responsible 7/12/2017 ICM Group of Activities - Financial Status Report (to end of October 2017) 26 A member noted the need for itemised financial reports so that members could see where the money was being spent Continuous improvement evidenced by: - multi year project reporting - capital reserves reporting - detailed LTP budget reporting to committee In progress according to plan Greg Ryan 5.0 Issues and Actions Table 1b outlines Actions from previous meetings 7/12/2017 Thames Valley Drainage Advisory Subcommittee Zig Zag Stopbank Update THAT the Zig Zag Stopbank upgrade be approved; and THAT the capital renewals budget of $12,000 be approved for the project. Approved and scheduled as part of the work programme. Upgrade completed in March 2018 Complete Adam Munro 7/12/2017 Waikato Central Drainage Advisory Subcommittee Minutes of Previous Meeting 1. THAT recommendation WCDAS 17/40: That the Waikato Central Drainage Advisory subcommittee recommend that the Tangirau Wetland restoration project be referred to the Waipa Catchment Committee for discussion and consideration of funding under Project Watershed. Be amended to read: 2. THAT the Waikato Central Drainage Advisory subcommittee recommend that the drainage reaches and stream of the Tangirau Wetland restoration project situated outside of the drainage districts that are impacting drainage be referred to the Waipa Catchment Committee for discussion and consideration of funding under Project Watershed. Catchment Committee Effectiveness Review 3. THAT as part of the Effectiveness Review, Council consider a modification to the Terms of Reference for the Integrated Catchment Management Committee to include the Drainage Advisory Subcommittee Chairs. 1. and 2. It is proposed that further investigation and scoping of potential work (and the need for it) be undertaken within the context of the Te Kowhai Drainage area, the Tangirau Wetland Restoration Project and local site consitions. A site inspection is planned for March Council resolved that the Drainage Advisory Subcommittee Chairs sit on the corresponding catchment committees that report up to the Integrated Catchment Management Committee. In progress according to plan Matthew Davis Waikato Regional Council Long Term Plan Update October THAT, Council as part of its review of the Rating Policy, give consideration to the wider benefits that are provided by the drainage district services and therefore the Franklin Waikato Drainage Advisory Subcommittee believe there should be a contribution to the regulatory costs from the general rate when wider benefits have been identified. 1. In the lead up to preparation of the draft Long Term Plan, Waikato Regional Council confirmed its rating policy at the Council meeting in January The financial policy maintains that the drainage districts remain self-funding. Complete Matthew Davis 7/12/2017 Franklin Waikato Drainage Advisory Subcommittee Drainage Consents Update October THAT the annual drainage brochure include information on artificial and modified water course rules with a link to Council s website. 2. Rules about artificial and modified water courses and a link to Council's website were referred to in a lettter that was sent with the drainage brochure in January /12/2017 Aka Aka Otaua Drainage Advisory Subcommittee Long Term Plan THAT the proposed increase in rates be adopted for recommendation to the Waikato Regional Council for inclusion in the Long Term Plan. 1. The proposed rate increase was incorporated into the proposed Long Term Plan Complete Matthew Davis 7/12/2017 Coromandel Catchment Committee Coromandel Zone Plan Adoption Lite Review THAT the Coromandel Catchment Committee approve the Coromandel Zone Plan for adoption and publication, subject to the following amendments: - That statutory and non-statutory documents be differentiated throughout the Plan and should clearly state that consideration should be given to these documents. Long Term Plan THAT the proposed increase in rates be adopted for recommendation to the Waikato Regional Council for inclusion in the Long Term Plan. The Coromandel Zone Plan has been updated to reflect committee feedback. The plan has since been finalised and is currently in the process of being printed for distribution. Complete Adam Munro 7/12/2017 Waihou-Piako Catchment Committee Waihou-Piako Zone Plan Adoption THAT the Waihou Piako Zone Plan (doc ) be approved for adoption and publication. Noting the changes made to the Draft Zone Plan by the Committee being: Page 19 of the Zone Plan, heading, change to 4.2 Fresh Water Quality and Quantity Management Page 4 of the Zone Plan, bullet point 2, change to Water quality and quantity management Page 20 of the Zone Plan, change to 4.3 Greater Promotion of Sustainable Land Management and Implementation of Catchment Management Activities to include the history of the zone. Page 36 of the Zone plan, action, change to Support the Community to prepare for a more sustainable approach to the management of land that is likely to be impacted by climate change factors. The Waihou Piako Zone Plan has been updated to reflect committee feedback. The plan has since been finalised and printed for distribution. Complete Adam Munro 7/12/2017 Lower Waikato Catchment Committee Waikato Regional Council Flood Protection Asset Risk Management THAT a report be presented to the Lower Waikato Catchment Committee outlining An update on Council's legal responsibility was reported back to Council s legal responsibility in the event that there is a breach in the stopbanks that impact the Lower Waikato Catchment Committee on 8 March. on landowners who have been granted building consent by the District Council. Complete Matthew Davis 7/12/2017 Waipa Catchment Committee Long Term Plan Committee Update THAT Council investigates the need for further monitoring of sub catchments and provide results to Catchment Committee. The need for additional water quality monitoring was reported back to the Integrated Catchment Management Committee and referred to Science and Strategy Directorate for investigation. Water quality information will be presented to the May Waipa catchment committee meeting. In progress according to plan Matthew Davis 7/12/2017 Central Waikato Catchment Committee THAT the Central Waikato Catchment Committee supports the Hamilton City Council recommendation for funding of erosion remediation measures at Days Park. THAT the Central Waikato Catchment Committee notes that there are amenity, health and safety issues and stability matters at the Days Park riverbank location and recommends that Hamilton City Council addresses those in conjunction with Waikato Regional Council. Central Waikato Zone Plan THAT the Central Waikato Zone Plan be recommended to Council for adoption. Waikato Regional Council Long Term Plan Update THAT the Central Waikato Catchment Committee supports exploring options to fund mitigation measures required as result of the impacts of urban growth within the Central Waikato Zone. THAT the Central Waikato Catchment Committee supports the Long Term Plan catchment planning and management business cases for: 1. Catchment Management Officer increase by 2 FTE (1 each in years 2 and 4) 2. Catchment new works increase by $300,000 over four years 3. Catchment maintenance increase by 10,000 per new FTE 4. Zone Plan review $50,000 every 5 years. Catchment Committee Effectiveness Review THAT the Central Waikato Catchment Committee supports the four recommendations included in the report Catchment Committee Effectiveness Review (doc ). Waikato Regional Pest Management Plan Annual Report 2016/17 and Operational Plan 2017/18 THAT the Central Waikato Catchment Committee supports the recommendation from the Upper Waikato Catchment Committee that Council takes a leadership and coordination role in biodiversity management in the development of the forthcoming Long Term Plan. 1. Upon approval of the Hamilton City Council (HCC) work programme for Days Park, Integrated Catchment Management Directorate staff will liaise on the points with HCC. 2. The Central Waikato Zone Plan was adopted by Council in December The recommendations were considered by Council. A reduced/deferred increase for catchment work was adopted by Council in the proposed Long Term Plan. 4. Council noted the Central Waikato Catchment Commitee's support for the recommendations for the 'Catchment Committee Effectiveness Review', 'Waikato Regional Pest Management Plan Annual Report 2016/17 and Operational Plan 2017/18'. 5. Council at its meeting in December 2017 noted the Central Waikato Catchment Committee's support for Council in biodiversity management in the Long Term Plan. Biodiversity/biosecurity items have been included in the proposed Long Term Plan. In progress according to plan Matthew Davis Doc # Printed: 28/03/2018 4:10 PM Page 1 of 2

27 Date Item Matters Arising Actions Status Responsible 7/12/2017 Lake Taupo Catchment Committee 27 Criteria for new works funding in the Taupō Catchment THAT the Catchment Committee endorse the criteria for prioritising new works funding with the Lake Taupō Resolved ICM17/101 Complete Anne McLeod 7/12/ /10/2017 ICM Group of Activities - Financial Status Report (to end of October 2017) Upper Waikato Catchment Committee THAT Council consider/review the funding policy for large legal process costs where there is a regional benefit and that this be reviewed as part of the Long Term Process. THAT Council takes a leadership and coordination role in biodiversity management in the development of the forthcoming Long Term Plan. Framework accepted. Report in committee agenda Noted. There are a number of biodiversity related issues being discussed with council through the Long Term Plan. Complete In progress according to plan Clare Crickett Patrick Whaley 12/10/2017 Central Waikato Catchment Committee Central Waikato Zone Status Report to 31 June 2017 THAT the Central Waikato Catchment Committee recommend that staff investigate the erosion related issues on the Waikato River by Days Park and report back to the Committee with recommendations of the remediation, action or otherwise to be taken. This item has been superceded by the action from the Central Waikato Catchment Committee meeting of 7/12/2017. Complete Matthew Davis 12/10/2017 Coromandel Catchment Committee THAT the Coromandel/Manaia Harbour and Catchment Management Plan be progressed in parallel to the Whitianga/Mercury Bay plan in 2018 (subject to obtaining further Long Term Plan funding), or Noted. Will commence subject to outcome of Long Term Plan process. otherwise started between January and June 2019 (if Long Term Plan Funding is not obtained). In progress according to plan Adam Munro 15/12/2016 Council Meeting date 15 December 2016 THAT pursuant to Clause 30, Schedule 7 of the Local Government Act 2002, Waikato Regional Council adopts the: a. Committee Structure Triennium (Doc# ), and b. Terms of Reference Triennium (Doc# ) incorporating the amended Terms of Reference for the Hearings Appointment Subcommittee and CE Employment and Remuneration Committee as tabled. THAT an effectiveness review of the catchment committees and drainage advisory subcommittees be undertaken before the next appointment process for community representatives. Process proposed to the Integrated Catchment Management Committee, endorsed, and approved by Council In progress according to plan Clare Crickett 8/03/2018 West Coast Catchment Committee meeting of 8 March 2017 RECOMMENDED THAT 1 in relation to the report Annual Plan Budget Increases : - staff determine all funding options and combinations including the rate impacts for each and report back by to all West Coast Catchment Committee Members who will provide feedback; and of Mike Moss, Fred Lichtwark, Rob Jolly, Mark Smyth, Deb Pilkington and Maxine Moana-Tuwhangai to determine the preferred option and reasons; and Committee meeting scheduled for 23 May 2017 for recommendation to the Integrated Catchment Management Committee. 2 the Council work with other agencies to better preserve and protect the wild whitebait fishery in the West Coast catchments, including the investigation of appropriate mechanisms such as the imposition of a moratorium on commercial sale. 1. Completed. A workshop was held with the committee which presented three funding options. A recommendation was made to remain with the proposed targeted rate increase (option 1). This was ratified in the Annual Plan 2017/18 deliberations. 2. The recommendation from the West Coast Catchment Committee has been brought to the attention of the Department of Conservation. Remains in progress. In progress according to plan Matthew Davis 13/04/2017 Central Waikato Catchment Committee meeting of 23 March 2017 RECOMMENDED THAT 1 Council initiate a project to compile an online meta database that lists databases held by Council that identifies: - the data -the purpose of the data -the collection period -frequency of collection agency -restrictions on access -how to request information. 2 An article be placed in the Your Waikato publication in 2017 to raise the profile of the Catchment Committees. 1. The Science and Strategy Directorate note that a large protion of this information exists on publically available links on the Waikato Regional Council website. The Zone Manager has provided an existing catalogue of datasets to the committee so that they can understand what is currently available. Opportunity was provided for feedback on this information. 2. Your Waikato is no longer published. Other publication and profile opportunities will be highlighted as part of updating the communication plan for the Central Waikato. In progress according to plan Matthew Davis 13/04/2017 Waihou-Piako Catchment Committee meeting of 17 March 2017 RECOMMENDED THAT 1 the membership of the Chair of the Thames Valley Drainage Advisory Subcommittee to the Waihou Piako Catchment Committee is reinstated. 2 in relation to the Komata Stream Service Level Review Options Report that: Option 1 Maintaining the existing assets at current level of service, be implemented based on Council s stop bank prioritisation programme. Option 2 Include non asset features downstream of SH26, be considered as the preferred option for detailed investigation and implementation. 3 The approach that has been taken in planning the programme in the report Annual Plan 2017/18 Capital Renewals is endorsed. 4 The increase in the capital renewals budget, through the CE Submission process for the Annual Plan 2017/18, to $3,851,500 for the Waihou zone and $4,380,000 for the Piako zone, is supported. 5 Support provided for the removal of the old Kopu Bridge as soon as possible for the hydrological benefit to the river and to prevent silt build up at the site. 1. This has been actioned and is now complete. 2. The report was approved and staff are currently implementing options as recommended by the committee. 4: Approved, and included in Draft LTP. 5. Awaiting further technical information (re: cross section surveys). A letter will then be sent to relevant parties (including NZTA) once analysis completed. Planned to complete this by late April In progress according to plan Adam Munro 13/04/2017 Aka Aka Otaua Drainage Advisory Subcommittee meeting of 10 February and 10 March 2017 RECOMMENDED THAT 1 The engineer be authorized to arrange for a contractor to carry out the lowering and reinstatement of Rasmussen s culvert. 2 The trial of the weed screens as proposed by the National Institute of Water and Atmospheric Research is approved, and the Aka Aka Otaua Drainage Advisory Subcommittee is advised of the results at the end of the 12 month period. 1. Rasmussens culvert upgrade was completed in January Weed booms have been installed as a part of the trials. A report on performance will be presented after the trial period at a future meeting. In progress according to plan Matthew Davis 26/11/15 Thames Valley Drainage Advisory Subcommittee THAT staff report back to the Thames Valley Drainage Advisory Subcommittee with an assessment of what is happening in each of the subdivisions in terms of reserve funding. Underway. Finance have completed stage 1 which has separated the reserve into a capital and operational budget line item. The final stage will be to discuss the value of the operating reserves held by each subdivision with the committee. The purpose is to offset disaster recovery where it is not covered by insurance. An update will be provided to the subcommittee in late March. Overall the TV Drainage reserves are in a healthy state and this change is therefrore not immediately required. In progress according to plan Adam Munro 12/08/15 Aka Aka Otaua Meeting Minutes Concern was raised about the cost and effectiveness of fish friendly floodgates and pump stations. Work is underway to assess this. Once investigated and reviewed a report will come to the Integrated Catchment Management Committee on the issue within 12 months. A report by NIWA and Waikato-Tainui was presented to the Lower Waikato Catchment Committee in September 2015 about a trial of fish friendly floodgates and a trial in the Aka Aka area (a WRA grant funded project) and Aka Aka Otaua appoved installation of a weed boom alongside fish friendly floodgates in April The performance will be reported after the trial period at a future meeting. A fish friendly strategy (including technology trials) is included in the proposed Long Term Plan. In progress according to plan Matthew Davis Doc # Printed: 28/03/2018 4:10 PM Page 2 of 2

28 28 Report to Integrated Catchment Management Committee Date: 27 March 2018 Author: Authoriser: Subject: Section: Greg Ryan, Manager Business and Technical Services Clare Crickett, Director Integrated Catchment Management Integrated Catchment Management Groups of Activities Financial Status Report (to end of February 2018) A (Committee has delegated authority to make decision) Purpose 1. The purpose is to report on the financial status of programmes and activities that fall within the scope of the Integrated Catchment Management Committee. This report covers the 2017/2018 financial year to end of February Executive Summary 2. This report provides the committee with an overview of the financial status for the following activities: Flood protection Land drainage River management Catchment management Biosecurity Biodiversity Emergency management Resilient development 3. With regard to operational expenditure, the overall financial status is 2% ahead of planned expenditure, with 60 % expended after 67 % of the financial year. There is however some variation between activities and zones (refer to commentary below). 4. With regard to the capital expenditure programme, overall 27 % has been expended to date, with full year expenditure after carryovers currently forecast to be 100%. More detailed zone-specific commentary is provided below. Staff Recommendation: That the report Integrated Catchment Management Groups of Activities Financial Status Report (to end of February 2018) (Doc # dated 27 March 2018) be received. Note 1: Year-to-date operational expenditure and commentary 5. Overall, operational expenditure for the 2017/18 financial year is 2% ahead of planned expenditure, with 60 % of the full year budget expended after 67 % (8 months) of the financial year. There is however some variance to this overall position across zones and across activities (refer to further information in this report).

29 29 6. The following chart provides an overview of the year-to-date expenditure for each zone, compared with the year-to-date budget. 7. With regard to operational expenditure by zone, the following is noted: Operational expenditure in the Lower Waikato Zone continues to be ahead of budget, as there are a number of projects currently underway that relate to environmental performance, process improvement, health and safety, and capital renewal programming, as well as post-flood remediation work where possible, projects have been adjusted or deferred to reduce spend.. As previously reported to the committee, there are two areas where further work was identified to ensure this expenditure is managed back to a more favourable position, which have been completed. These included the identification of any expenditure that has been driven by the March/April 2017 flood event (which can be offset by a drawdown in the zone disaster reserve). The second area relates to ensuring the capital renewals programme is expensed against capital budgets where appropriate (as opposed to operational budgets). Operational expenditure for the Lower Waikato Main Channel budget will remain ahead due to the undertaking of the ten-yearly cross sectional survey. Operational expenditure in the Waipa Zone is 11% behind the forecast position due to a later start to some intended work, with expectation that the annual budget expenditure and projects will be delivered by the end of the financial year. Operational expenditure in the Piako Zone continues to be ahead of budget, primarily due to postflood remediation work (including an expansion of the scope of the Piako Scheme Review to take account of observations made during this event). A request for $247,570 funding from the Regional Disaster Recovery Reserve for the final costs related to the March/April 2017 flood events and the January 2018 tidal inundation event, has been prepared for the Waihou Piako Catchment Committee. The balance of the variance will be reviewed and may be included in the financial forecast. Operational expenditure for the Waihou Zone reflects additional costs related to the March/April 2017 flood events and January 2018 tidal inundation event. A funding request of $106,675 from the Regional Disaster Recovery Reserve has been prepared for the Waihou Piako Catchment Committee.

30 30 Operational expenditure in the Waipa Zone is 9% behind the forecast position due to a later start to some intended work Operational expenditure for the West Coast Zone is 9% behind forecast due to a few projects delayed from their anticipated start. Expenditure and projects are expected to be on track by the end of the financial year. The scheme reviews for the Tauranga, Taupo and Tongariro Rivers has been completed. Due to a range of factors (climatic, cyclones, staff resources) these reviews have been significantly delayed. However the budgetary position overall is now in line with expectations. The Upper Waikato has experienced some difficulty in recruiting a suitable qualified soil conservation inspector to facilitate consultation work regarding our scheme assets. This has slowed our catchment maintenance works programme. It is anticipated that an intensive period of works will be completed in the last quarter of this year. 8. The following chart provides an overview of the year-to-date expenditure for each activity, compared against the year-to-date budget. 9. With regard to operational expenditure by activity, the following is noted: With regard to flood protection being ahead, this relates to those items noted above with regard to the Lower Waikato, Waihou and Piako zones. With regard to CMA works and services being ahead, this is a focus on the latest stage of the Whangamata mangrove clearance project. Overall catchment and river management activities are tracking slightly behind anticipated spend due to some small delays in commencement of projects in several zones as noted above. Year-end expenditure and projects are expected to be delivered. Note 2: Year-to-date capital expenditure and commentary 10. The following chart provides the year-to-date capital expenditure, compared with the full year capital programme.

31 With regard to capital expenditure by zone, the following is noted: LOWER WAIKATO AND LOWER WAIKATO MAIN CHANNEL: 37% YTD budget spent and with commitments to 64% and planned spend within budget. Three of the six stopbanks programmed this year are complete, a further stopbank is planned for construction this year and two stopbanks are being carried over. WAIPA: 32% YTD budget spent. Some delay to rock placement work with expected catch up in March/April. Capital expenditure is tracking slightly behind planned due to delays in placement of rock and groyne projects in the January and February period because of inaccessibility to some wet paddocks. Some of this work has commenced in March. The annual budget is $163,000 and works are expected to be complete by the end of the financial year. WAIHOU: 81% YTD budget spent. Major projects underway for completion by 30 April. No major carryovers expected but financial contingency will be released through the forecast where projects are complete. PIAKO: 82% YTD budget spent. Major projects underway for completion by 30 April. Carryover will be required for Pauls Wharf floodgate replacement due to termination of contract. Financial contingency will be released through the forecast where projects are complete. COROMANDEL: 12% YTD budget spent. Project covers the legal fees associated with the purchase of Te Puru Campground and consent processes around land transfers and easements for the scheme. Note 3: Multi-year new capital works projects 12. There are currently several projects in progress in relation to the establishment of new assets that span multiple years. They are: Muggeridges Pump Station: Detailed design has now been completed for the canal and stopbank component of the project and tenders let for these earthworks. Tenders close end of March at which time there is a project hold point where these will be evaluated and then assessed alongside overall estimates for the project to completion. Cost review work undertaken recently indicates the risk of an increase in the project estimate which is currently up to $3.5m. Should tenders and estimates be in line with current estimates construction on the canal will commence in April.

32 32 A fish friendly pump was selected for this project and will be ordered, subject to the above, in readiness for pump station construction this coming summer. A draft Landscape and Restoration Plan has been prepared, in line with our consent, with Ngati Hako and the Department of Conservation, with input from Hauraki District Council. Tauhei flood protection scheme: This is a project initiated at the request of the local community to improve the flood protection level of service that is provided to land owners in the Tauhei and Mangatea stream area. Locals consider it an unfinished portion of the original Mangawara flood control scheme. The expenditure from 2013/17 totals $740,000 (placed in a capital work in progress budget account), while for the current financial year to date is $38,000 (against the Lower Waikato operation budget), with further commitments of approximately $40,000 (against the 2016/17 general rate surplus). Following discussions earlier in the financial year regarding the scope of work required and higher than expected cost estimates, progression of design, consenting and construction was halted. Council approved an additional expenditure of $80,000 (half from the Lower Waikato operational budget and half from the 2016/17 general rate surplus) to prepare a range of options for a landowner meeting on 19 February 2018 to seek further direction from the community. From the landowner meeting and previous work completed, five options are being consulted on through the Long Term Plan (LTP) - Option A: 5-10 protection full scheme on Tauhei and Mangatea Streams ($9.06 M); Option B: 10-year protection full scheme on Tauhei and Mangatea streams ($11.67M); Option C, 10-year partial scheme on Tauhei stream (Tauhei bridge to Valintines Road) ($7.13M); Option D, enhanced maintenance ($66,300, an additional annual increase of $1,300 to the existing $65,000 Tauhei drainage district maintenance budget to increase stream cleaning to every 5-years from the current 10 to 15-years); and Option E, partial scheme on Tauhei stream (Tauhei bridge to Valintines Road) ($5.89M). Any further progress on this project is dependent on the outcome of the LTP consultation and council decision. Lake Waikare Northern Operating Control Gate (NOCG) Consent review: A review of six conditions of the gate operation consent was initiated by the Resource Use Directorate (RUD) in 2014 due to concern about sedimentation in the Whangamarino Wetland. As at 28 February 2018, a total of $2.1M of $5.5M allocated in the LTP has been expended (currently sitting in a capital work in progress budget account). Several consent conditions issued from the 2015 hearing are under appeal to the Environment Court by the Integrated Catchment Management Directorate and Lumsden Farms Ltd. The Department of Conservation and Auckland/Waikato Fish and Game remain party to the appeal. The principal appeal point involves sediment reduction limits for discharges into the Whangamarino via the gate and the Pungarehu. In an effort to resolve the appeal out of court, a technical working group has evaluated a number of approaches to reduce sediment. The two most promising approaches are being investigated in more detail: 1. Construction of a weir and sedimentation area upstream of the NOCG; and 3. Optimisation/decrease of Te Onetea Gate outflow into Lake Waikare (and subsequent decrease of discharge via the NOCG via the Pungarehu Canal into the wetland). Note: An additional approach (a constructed wetland downstream of the NOCG) has been placed on hold pending outcome of investigation of the first two approaches. The investigation and preliminary design is anticipated to be completed by June Meetings involving all parties are scheduled for 12 and 13 June 2018 to discuss the outcome of the investigation

33 33 and preliminary design with the aim of resolving the appealed consent conditions. A report back to the Environment Court by RUD is due by 29 June Attachments Attachment 1: Financial summary to the end of February 2018 Attachment 2: ICM reserve information Attachment 3: Status Report for multi-year projects

34 34 Attachment 1: Financial summary to the end of February 2018 YTD Actual YTD Budget Variance FY Budget FY Budget % (Revised) (Revised) Ann Plan Spent Expenditure Summary by Activity Area/Zone Lake Taupo 707, , ,149 1,562,767 1,462,767 45% Upper Waikato 356, , ,557 1,018,748 1,018,748 35% Central Waikato 520, ,466 60,957 1,140,349 1,140,349 46% Waipa 1,662,238 1,865, ,799 3,608,553 3,608,553 46% Lower Waikato 4,819,302 4,565,287 (254,015) 6,798,224 5,938,724 71% Lower Waikato Main Channel 496, ,128 (221,056) 447, , % Coromandel 1,455,890 1,397,491 (58,399) 2,358,058 2,365,000 62% West Coast 721, ,666 68,168 1,546,493 1,553,434 47% Waihou 4,043,005 4,060,461 17,456 6,782,616 6,782,616 60% Piako 3,176,311 2,512,462 (663,849) 4,126,969 4,126,969 77% Drainage 1,337,100 1,301,857 (35,243) 2,128,953 2,128,953 63% Integrated Catchment Services 7,155,051 7,186,755 31,703 12,520,375 11,717,450 57% River and Catchment Policy Planning 60,933 59,216 (1,717) 88,837 88,837 69% Community Safety 782, ,567 (62,993) 1,170,116 1,170,116 67% Total Expenditure 27,294,256 26,721,773 (572,483) 45,298,618 43,463,076 60% Revenue General Rate 6,749,672 6,749, ,125,180 10,125,180 (67)% Targeted Rates - Schemes 14,503,539 14,504,584 (1,045) 21,758,960 21,758,960 (67)% Targeted Rates - Scheme Loans 429, , , ,440 (67)% Targeted Rates - Natural Heritage 677, ,580 (762) 1,017,967 1,017,967 (67)% Targeted Rates - Biosecurity 4,016,156 4,015, ,024,591 6,024,591 (67)% Government Grant 62, ,506 (39,748) 461, ,130 (14)% Direct Charges 168, ,922 47, , ,796 (18)% Interest 16, , n/m Royalties 81,288 60,000 21, , ,000 (68)% Rental income 818, , , , ,479 (122)% Other Income 487,630 27, , , ,500 (214)% Total Revenue 28,012,669 27,135, ,046 42,008,044 42,008,044 (67)%

35 35 Expenditure Summary by Activity Area/Zone Expenditure Summary by Activity YTD Actual YTD Budget Variance FY Budget FY Budget % (Revised) (Revised) Ann Plan Spent Catchment Oversight 2,840,343 3,262,701 (422,358) 4,871,347 4,231,347 58% Information and Advice 598, ,050 (26,962) 851, ,466 70% Catchment Maintenance 475, ,575 (41,083) 974, ,095 49% Catchment New Works 1,707,928 2,229, ,572 4,382,422 4,432,422 39% River Management & Improvement 2,500,138 2,565,598 65,460 4,718,932 4,809,932 53% Flood Protection 9,098,840 7,741,297 ####### 12,278,243 11,734,243 74% LT Foreshore 126,356 80,430 (45,926) 173, ,236 73% Drainage 1,329,891 1,292,008 (37,883) 2,106,173 2,106,173 63% CMA Works and Services 398, ,847 (68,161) 554, ,383 72% Biosecurity 4,273,913 4,204,709 (69,203) 7,758,392 7,010,991 55% Biodiversity 1,695,948 1,582,046 (113,902) 2,472,516 2,437,089 69% River and Catchment Policy Planning 60,933 59,216 (1,717) 88,837 88,837 69% Land Management Advisory Service 1,185,190 1,399, ,809 2,289,467 2,269,371 52% WRC Emergency Management 368, ,375 (64,712) 502, ,854 73% Resilient Development 414, ,192 1, , ,262 62% Total Expenditure 27,073,719 26,472,544 (601,175) 44,689,241 42,853,699 61% Interest on Reserve Expense 220, ,249 28, , ,377 36% Total Operating Expenditure 27,294,256 26,721,793 (572,463) 45,298,618 43,463,076 60% Capital Expenditure Summary Waipa 51,428 63,406 11, , ,774 32% Lower Waikato 2,526,633 3,034, ,519 7,294,634 5,653,634 35% Lower Waikato Main Channel 2,805 30,755 33,560 44,334 44,334 6% Coromandel 17,098 0 (17,098) 147, % Waihou 1,460,134 1,804, ,866 5,520,741 4,307,812 26% Piako 1,584,296 1,928, ,704 7,917,873 4,383,930 20% West Coast 0 25,344 25,344 38,021 38,021 0% Drainage 1,500 0 (1,500) 0 0 n/m Total Capital 5,638,285 6,885,657 1,247,372 21,125,376 14,590,504 27%

36 36 Attachment 2: ICM reserve information Balance 30/06/ /06/ /06/2019 Taupo Operating 3,509,204 3,484,785 3,371,385 Capital Renewal 258, , ,030 Capital Loan (566,424) (463,773) (354,070) Upper Waikato Operating 562, , ,752 Capital Renewal 146, , ,871 Central Waikato Operating 2,600,952 2,038, ,552 Waipa Operating 1,161,628 1,161,145 1,161,145 Capital Renewal (698,574) (720,130) (768,611) Lower Waikato Operating (757,856) (1,200,000) (1,080,000) Main Channel 2,402,000 2,402, ,000 Capital Renewal (5,749,601) (9,767,000) (12,991,342) Lake Waikare (1,883,000) (2,300,000) (2,300,000) Capital Loan (1,199,666) (1,111,906) (3,576,294) Coromandel Operating 1,321,090 1,233,408 1,312,058 CMA Mangrove (613,259) (815,618) (867,223) Capital Renewal 372, , ,710 Capital Loan (3,522,331) (3,483,800) (3,397,044) West Coast Operating 72,844 72,844 72,844 Waihou

37 37 Operating (46,394) (17,797) 11,710 Capital Renewal (1,533,539) (4,570,656) (4,711,086) Piako Operating 2,992,392 2,912,392 2,912,392 Capital Renewal (609,187) (5,066,000) (8,437,187) Capital Loan (804,000) (1,000,000) (2,843,652) Biosecurity Operating 1,893,792 1,434, ,464 Smoothing 307, ,501 Rates reduction 1,727,074 1,527,074 1,027,537 Contingency 100, , ,731 The 17/18 balances are estimates and do not include unapproved forecast movements The 18/19 balances are based on anticipated LTP movements

38 38 Attachment 3: Status Report for multi-year projects ICM Multi Year Projects Pre /15 15/16 16/17 17/18 Total to Date Budget Tauhei Flood Protection Scheme 26, , , , , ,051 3,250,000 Lake Waikare Section , , , , ,608 2,134,364 5,550,000 Muggeridges Pump Station 121, , , , , ,614 3,500,000

39 39 Report to Integrated Catchment Management Committee Date: 22 March 2018 Author: Authoriser: Subject: Section: Darion Embling, Team Leader, Biosecurity (Pest Plants) Clare Crickett, Director Integrated Catchment Management 2017/18 Velvetleaf Update A (Committee has delegated authority to make decision) Purpose 1. To provide an update for the information of the committee regarding Waikato s management of the pest plant velvetleaf. Executive Summary 2. Velvetleaf is a declared pest plant in the Waikato Regional Pest Management Strategy A velvetleaf long term plan for the Waikato has been developed which is supported by industry. The total infested properties in the region is now 49 with links established between infestations in north Waikato and southern Auckland. The key vectors to its spread remain infested maize silage, maize crops and maize grain, and unclean machinery. Biosecurity plans for infested Waikato farms are underway with landowners. Staff Recommendation: That the report 2017/18 Velvetleaf Update (Doc # dated 22 March 2018) be received. Background 3. Velvetleaf (Abutilon theophrasti) is an annual broad-leaved cropping weed that grows up to 2.5 metres tall. Its flowers are about 3cm across and are present from spring through autumn. The plant has distinctive seedpods, about 2.5cm in diameter. Seeds are spread as a contaminant of crops and by a range of other pathways, including farm machinery and equipment, people, livestock and water. Seeds can remain viable in the soil for 50 years or more, however, reports indicate that approximately 90 per cent of seed is likely to germinate in the first year after sowing. At a minimum velvetleaf is expected to result in 30 per cent less yield for all crop species that have velvetleaf. Velvetleaf is a progressive containment pest in our Waikato Regional Pest Management Plan /2018 Velvetleaf Management 4. Waikato Regional Council are in the second year of implementing a velvetleaf 10 year management plan in collaboration with regional primary industry partners. The programme brings together all the key organisations with an interest in effective long term management of velvetleaf. This plan also considers

40 40 how management of velvetleaf in the Waikato region will contribute to a broader national long term management. 5. All properties in the Waikato region with velvetleaf infestations have individual biosecurity plans that are actively managed by landowners with support from council and industry. In spring 2017, 36 infested properties were being actively managed and an additional 100plus high risk properties actively monitored. Each property is visited multiple times a year. 6. A core component of the velvetleaf programme is a regional awareness programme targeting Waikato rural landowners, rural contractors and the agricultural industry. The programme runs each year during the start of the maize season through to harvest. As a result of the awareness programme in January and February 2018 council received reports of several potential new infected properties. 7. Two large commercial maize properties were confirmed to have velvetleaf in northern Waikato (Aka Aka, Mercer). An integral part of managing any new infested properties is tracing to determine if velvetleaf seed has been moved off the property. This meant increasing for a short time Waikato Regional Council s resources to meet the following management plan objectives: Detecting any new infestations early Responding effectively Effectively managing risk at contaminated properties. 8. Through this additional tracing and inspection work the total number of properties with velvetleaf infestations in the Waikato region increased to 49 up from 36 at this time last year. These properties have variations in infestation levels from only 1-2 plants to heavy. 9. Our tracing also established strong links between infestations in north Waikato and areas of south Auckland which now has 13 confirmed infested properties. The common link is primarily the movement of unclean machinery, as well as the movement of infested maize silage and maize grain as animal feed. These had already been identified in the plan as key pathway vectors in the Waikato. 10. To help manage the threat from the south Auckland region, WRC partnered with MPI and Auckland Council to trace, inspect and delimit properties. Our role was to gather information (via tracing) and share it with MPI to guide site inspections undertaken by their Auckland-based teams. This collaborative approach to managing the interregional threats of this pest has worked well with MPI. What s happening now? 11. The council has treated these new infestations seriously. One additional restricted place notice has been issued for velvetleaf. There are now five properties in the Waikato with restricted place notices for velvetleaf. 12. We re working with landowners to develop long term biosecurity plans for their properties to prevent the spread and reduce the economic impact of losses this season. 13. Welfare has remained a priority for us. Rural Support Trust has been advised in both Waikato and Auckland, and affected farmers reminded of the availability of this service. Conclusion 14. Waikato region has a plan for managing velvetleaf in the Waikato which is in principle supported by industry. 15. Total infested properties in the region now 49 up from 36 last year.

41 New infestations reported in north Waikato. Links established between infestations in north Waikato and southern Auckland. 17. Infested maize silage, maize crops and maize grain, and unclean machinery, remain the key vectors to its spread. 18. Biosecurity plans for infested Waikato farms are underway with landowners. Attachment Long Term Plan for Velvetleaf in the Waikato Region Plan on a page

42 42 Report to Integrated Catchment Management Committee Date: 27 March 2018 Author: Authoriser: Subject: Section: Patrick Whaley, Manager Integrated Catchment Services Clare Crickett, Director Integrated Catchment Management Rabbit haemorrhagic virus (RHDV1 K5) Waikato Region release update A (Committee has delegated authority to make decision) Purpose 1. To provide the committee with an update on the upcoming regional release of the new variant of rabbit haemorrhagic virus known as RHDV1 K5, for the control European rabbits in New Zealand. Executive Summary 2. Rabbits pose a significant threat to farming and environmental values in semi-arid, rabbit-prone country in New Zealand and are estimated to cost over $100 million in lost agricultural production every year. A new biological control tool for the European rabbit known as RHDV1 K5 was successfully introduced into Australia in March 2016 and has recently been approved for release in New Zealand. RHDV1 K5 is a variant of rabbit haemorrhagic disease virus (RHDV1) which is already present in New Zealand. RHDV1 K5 has been selected for release because it can better overcome the protective effects of the benign calicivirus (RCA- A1). RHDV1 K5, like other RHDV1 variants, only infects the European rabbit and no other species. Releases of RHDV1 K5 are currently underway in the Canterbury and Otago regions. Staff Recommendation: That the report Rabbit haemorrhagic virus (RHDV1 K5) Waikato Region release update (Doc # dated 26 March 2018) be received. Background 3. Since October 2015, Environment Canterbury has been leading a national consortium of pest management agencies to import and release RHDV1 K5 into New Zealand. The consortium that includes regional councils, Federated Farmers, the Department of Conservation (DOC) and Land Information New Zealand will release RHDV1 K5 in March and April RHDV1 K5 was successfully introduced into Australia in March 2016, and is a variant of rabbit haemorrhagic disease virus (RHDV1) which is already present in New Zealand. RHDV1 K5 has been selected for release because it can better overcome the protective effects of the benign calicivirus (RCA-A1), which occurs naturally in the feral rabbit populations in New Zealand. RHDV1 K5, like other RHDV1 variants, only infects the European rabbit and no other species. 5. An extensive regulatory process has been necessary to register and import RHDV1 K5 into New Zealand. This has involved a rigorous assessment of the costs, benefits and risks of releasing the new strain, including the risks to pet rabbits and native ecosystems. Applications have been required under the

43 43 Hazardous Substances and New Organisms Act, Agricultural Compounds and Veterinary Medicines Act (ACVM) and Biosecurity Act which includes technical assessment and public consultation. 6. The consortium completed the regulatory process on 22 February 2018, with the registration of RHDV1 K5 under the ACVM Act by Ministry of Primary Industries (MPI) ACVM group. National release timeframes and progress 7. The nationwide release of RHDV1 K5 is to be undertaken through March and April 2018, as research suggests this is the optimal time to increase the effectiveness of the virus against wild rabbit populations. The controlled release will use a high-quality commercially prepared product at selected sites identified by participating regional councils. 8. The first release of RHDV1 K5 will likely be undertaken by the Otago Regional Council in mid-march and Environment Canterbury is planning to undertake releases in late March. Once released, the further spread of RHDV1 K5 will be dependent on the presence and abundance of insect vectors. The planned release timeframes in the South Island are considered most efficacious to avoid the risk of a cool autumn which would reduce the abundance of these vectors. 9. To guide the release and improve RHDV1 K5 efficacy and meet the conditions imposed through the registration process the national consortium has developed a national release strategy, operational release protocol and standard operating procedures. These documents will guide the operational release of the virus in the Waikato region. Waikato release timeframes and sites 10. Waikato Regional Council has supported landowners throughout the Waikato manage feral European rabbits for several decades. This mainly occurs in areas of preferred habitat where rabbits build up to relatively high densities, specifically where soil is free draining such as around Taupō, alluvial soils on the banks of the Waikato River and coastal areas on the Coromandel. Staff routinely receive complaints and requests for support from these areas. 11. A rabbit management plan between DOC, Taupō District Council and Waikato Regional Council aims to manage European rabbit populations proactively in support of individual landowners and community groups. Although there are no formal European rabbit management plans in place with other local councils or Department of Conservation offices, staff also routinely provide support and advice to Hamilton City Council and Thames Coromandel District Council to undertake European rabbit control. 12. Sites currently planned for release of RHDV1 K5 are located in Pauanui, Whangamata, Thames, Matarangi, Hamilton, Cambridge, Taupō, Kuratau and Kinloch. Due to the complexity of managing the release, professional pest control contractors have been engaged to undertake the release with costs shared between DOC, Waikato Regional Council and a number of local councils. 13. The presence of RHDV1 in New Zealand already augments toxin use throughout the Waikato Region and acts to reduce the outbreaks that occur most years. It is anticipated that with the release of the new variant RHDV1 K5 that the effectiveness of European rabbit control will be further improved and it is likely to reduce the frequency of toxin use over the short term. RHDV1 K5 key risks 14. The approval process involved an extensive assessment of the risks of releasing RHDV1 K5. Public submissions highlighted concerns about pet rabbits and impact on wider environment from prey switching through this process. 15. A vaccine (Cylap) is available in New Zealand which has been helping to protect rabbits from the current RHDV1 for many years. Studies undertaken by the Australian government have indicated that this vaccine

44 44 will also help to protect domestic rabbits against the RHDV1 K5 strain. Pet rabbit owners are advised to discuss this with their veterinarian to ensure their rabbit has the best protection available. Zoetis, the manufacturer of the vaccine has confirmed that additional vaccine supplies are available in New Zealand. 16. Prey switching following the release of RHDV1 K5 is expected to be minor, as rabbit numbers already fluctuate over time due to variations in climate, conventional control and outbreaks of the existing RHDV1 strains. DOC currently undertakes predator control to protect sensitive areas and populations of native species, and must be kept informed about any proposed releases of RHDV1 K5. Conclusion 17. Rabbits pose a significant threat to farming in semi-arid, rabbit-prone country in New Zealand and are estimated to cost over $100 million in lost agricultural production every year. RHDV1 K5 has been recently approved for release nationally and is predicted to have significant agricultural and environmental benefits for New Zealand by reducing pest European rabbit populations. 18. In the Waikato context, rabbits are most prevalent on free draining soils, and are a protrude nuisance in small beach and lakeside communities where control is difficult with conventional tools.

45 45 Report to Integrated Catchment Management Committee Date: 28 March 2018 Author: Authoriser: Subject: Section: Clare Crickett, Director, Integrated Catchment Management Clare Crickett, Director Integrated Catchment Management Legal funding framework: decision making criteria for legal process cost allocation A (Committee has delegated authority to make decision) Purpose 1. To provide the committee with an update on its resolution, 7 December 2017, requesting consideration/ review of its funding policy for large legal process costs where regional benefit or wider policy issues escalate beyond targeted ratepayers ability to pay: ICM17/100 Recommended: That Council consider/review the funding policy for large legal process costs where there is a regional benefit and that this be reviewed as part of the Long Term Process. Executive Summary 2. The Committee has requested council to consider alternatives to the current funding arrangement where targeted rate payers are incurring considerable costs associated with supporting a council asset / activity in a contested resource management context. 3. In response, council, during its Long Term Plan development, agreed a decision making framework against which to assess requests or proposals for such costs to be met by general funds. This will be referred to in documentation as council s legal funding framework, and it will be used in determining when general funds are appropriate to fund legal and other costs associated with regionally or nationally significant infrastructure. Staff Recommendation: That the report Legal funding framework: decision making criteria for legal process cost allocation (Doc # dated 28 March 2018) be received. The proposal 4. From time to time, council has the potential to face significant legal costs associated with protecting its river and catchment management and land drainage assets from third party advocacy and/or litigation within the Resource Management Act context. For example, a resource consent s128 review of conditions associated with sediment impacts from the operation of the Lake Waikare Northern Operating Control Gate (NOCG) was initiated in Revised consent conditions, proposed by the Integrated Catchment Management Directorate to address concerns, were challenged by various parties which resulted in a hearing and decision by Commissioners which was unacceptable to council thereby resulting in an appeal to the Environment Court.

46 46 5. A previous example where council incurred significant legal costs associated with third party action was the acquisition of a resource consent for mangrove removal. In this case, the third parties included a central government agency and a national organisation. 6. The pathway to resolution of appeal points is costly, time consuming, and should mediation not succeed, it is impossible to accurately budget for, or forecast, the costs of litigation. 7. Community feedback to date has advised council that it is unacceptable for costs to be borne by small groups of targeted ratepayers when often the issues at stake are of national or regional significance. 8. Staff proposed the following framework to guide decisions where the council may wish to apply some discretion when these infrequent but costly circumstances occur: Council will consider the allocation of general funds to cover the legal and relevant other costs associated with carrying out its business such undertaking new works, or protecting council s (flood protection) assets. The necessary other costs at council s discretion could include mediation, court process costs as well as legal. In making its decision, the council will consider: Whether the benefits of undertaking the activity, or asset protection can be attributed to the integrity of the wider scheme (in the case of flood protection), wider community or whether the benefits reside solely within a direct benefit area Whether the assets protected or business activity have regional or national significance Whether an adverse outcome from litigation has the potential to undermine council s levels of service commitments to the community Whether the allocation of general funds will be sourced from the general rate, borrowing, returns from investments, or any surplus from annual operating budgets. Whether the quantum of the likely costs to be incurred represents value for money relative to the benefits provided by the assets. Council s decision 9. The committee s request was considered during Council s meeting, 30 January 2018, resulting in the following resolution: THAT Council approve the proposed Legal Funding Framework for determining when general funds are appropriate to fund legal and other costs associated with regionally or nationally significant infrastructure. The motion was put and carried (WRC18/23) Cr ST Husband moved/cr RM Simcock seconded Cr Hennebry voted against the motion. 10. The following points were noted during questions, answers and related discussion undertaken by the council: Assistance for funding under the proposed criteria would be triggered if the level of the operation revenue of the zones did not match the costs identified. The criteria would be applied on a case by case basis. A member noted that the intention was to take the costs away from the zones and that where the funding would come from would be resolved when the problem was presented to council. The concern was that the costs did not only relate to litigation but to legal costs and staff time. The CE proposed to name the framework for clarity Legal Funding Framework.

47 47 Conclusion 11. In response to this committee s request for council to intervene and consider alternatives to the current impost on target ratepayers of protected legal processes, council has adopted a criteria based framework to assist decision making, enabling requests to be considered on a case by case basis. 12. The author and authoriser has no conflicts of interest to be declared in this matter.

48 48 For Information Summary of Section B Recommendations to Council in reports from Catchment Committee and Drainage Advisory Subcommittee Meetings February/March 2018 Catchment Committees Page Ref Lake Taupo Catchment Committee 1 March Long Term Plan THAT the Committee engages in the Long Term Plan public consultation process as outlined in Paragraph 12 of that report. THAT the Lake Taupō Catchment Committee form a working group consisting of members S Yerex, N Haines, J Penton and P Green. THAT the working group develop a draft submission on behalf of the Lake Taupō Catchment Committee which addresses the Waikato Regional Council Long Term Plan. THAT the draft submission be circulated to the Lake Taupō Catchment Committee members by for comment/input prior to submission. Tauranga Taupō Service Level Review THAT the recommendations to improve the scheme performance and channel hydraulics are considered and implemented where appropriate as detailed in Section 7.2 of the Tauranga Taupō Service Level Review Report (doc# ). Tongariro Service Level Review 2. THAT it is noted that the Scheme as built in early 2000 is delivering the intended level of service and that the work detailed in the review to address some shortfalls in freeboard allowance through works or gravel and vegetation management be endorsed THAT Council continue to work with landowners to address the shortfall in the Awamate stop bank as the 30 metre gap could affect local landowners under flood conditions. Upper Waikato Catchment Committee 28 March 2018 To be updated when minutes are available. Lower Waikato Catchment Committee 8 March 2018 Issues/Actions from Lower Waikato Catchment Committee Meeting 63 THAT Council apply to the central government s Regional Development fund for funding for pest eradication, namely koi carp. Lower Waikato Zone 2017/18 Status Report Second Quarter 66 THAT the Lower Waikato Catchment Committee request that $922,000 be requested from the Flood Recovery Reserve. THAT a Lower Waikato Catchment Committee workshop is held to review and finalise the Lower Waikato Zone Plan, with an anticipated date in May Long Term Plan THAT a small working group be established to meet in March or April Doc #

49 with the purpose of preparing a submission to the Long Term Plan on behalf of the Lower Waikato Catchment Committee. THAT the Lower Waikato Catchment Committee engages in the Long Term Plan public consultation process as outlined in Paragraph 15 of the report (Doc # ). Waipa Catchment Committee 16 March Long Term Plan Update THAT the Committee engages in the Long Term Plan public consultation process as outlined in Paragraph 13 of this report. 76 Central Waikato Catchment Committee 21 March Long Term Plan Update March 2018 THAT the Central Waikato Catchment Committee engages in the Long Term Plan public consultation process as outlined in paragraph 13 of this report (Doc ). THAT the Central Waikato Catchment Committee engages in the Long Term Plan public consultation process for Hamilton City Council, Waikato District Council and Waipa District Council by way of subgroup participation. 83 West Coast Catchments Committee 23 March 2018 To be updated when minutes are available. Coromandel Catchment Committee 1 March 2018 Disaster Recovery Fund Application Firth of Thames Storm Event January 2018 THAT the Coromandel Catchment Committee request that Council transfer up to $10,000 from the Regional Disaster Recovery Fund to the Coromandel Zone Reserve to fund the January 2018 storm damage recovery works in the Coromandel Zone Long Term Plan THAT the Coromandel Catchment Committee engages in the Long Term Plan public consultation process as outlined in paragraph 13 of this report (Doc # ) Waihou Piako Catchment Committee 19 March 2018 January 2018 Storm Tide Event Regional Disaster Recovery 2. THAT the Waihou Piako Catchment Committee request that Council transfer $7,418 from the Regional Disaster Reserve to the Waihou Zone Operating Reserve to fund the January 2018 Storm Tide Event remediation, and 3. THAT the Waihou Piako Catchment Committee request that Council transfer $98,846 from the Regional Disaster Reserve to the Piako Zone Operating Reserve to fund the January 2018 Storm Tide Event remediation. 104

50 50 Piako Flood Protection Scheme Service Level Review 2. That service levels for each major stopbank and spillway within the Piako River Scheme are adopted (Table 7). 3. THAT the Piako River Scheme design standard is formalised for: A 3.0 m level is adopted as the 100 year tide level for the purposes of design. The current design freeboard of 0.50 m be retained for the foreshore and tidal river stopbanks. First Emergency Ponding Zone spillway stopbank levels are set at a 1:10 year river flow event with zero freeboard. Second Emergency Ponding Zone spillway stopbank levels are set at a 1:20 year river flow event, with zero freeboard. 4. That stopbank and spillway bank renewals are prioritised over the next 7 years for the 9% of stopbanks and 9 of 11 spillway banks that are a performance grade of 4 or 5, with priority given to banks protecting urban areas. 5. The standard specifying maximum and minimum levels on spillway stopbanks be reviewed, and a plan created to apply that standard to the spillway stopbanks within the Piako scheme to ensure the ponding zones operate correctly during weather and coastal inundation events. March / April 2017 Flood event final assessment of costs and funding from Regional Disaster Reserve 2. That the Waihou Piako Catchment Committee request that Council transfer $99,257 from the Regional Disaster Reserve to the Waihou Zone Operating Reserve to fund the final summary of remediation costs for the March / April 2017 flood events, and 3. That the Waihou Piako Catchment Committee request that Council transfer $148,724 from the Regional Disaster Reserve to the Piako Zone Operating Reserve to fund the final summary of remediation costs for the March / April 2017 flood events Long Term Plan THAT staff draft a submission on behalf of the Waihou Piako Catchment Committee, to the Waikato Regional Council Long Term Plan. The submission would be circulated to members by e mail for comment, input and agreement by the members Drainage Advisory Subcommittees Waikato Central Drainage Advisory Subcommittee 2 March 2018 Appointment process for drainage advisory subcommittee appointees February 2018 THAT the Drainage Advisory Subcommittee member appointment process move from a voting process to an application process in line with the Catchment Committee Community Representative appointment process. Summary update on current issues March 2018 THAT the area of drain now identified within the Mangawara scheme, be cleaned to remove silt, between the Orini Road bridge to the Tauhei bridge

51 51 Franklin Waikato Drainage Advisory Subcommittee 12 March 2018 Draft Long Term Plan and Drainage Rates Update February 2018 THAT the Franklin Waikato Drainage Advisory Subcommittee engages in the draft Long Term Plan public consultation process as outlined in Paragraph 9 of this report (Doc # ). THAT the Orton Drainage District proposed drainage rates included in the report (Doc # ) by the Franklin Waikato Drainage Advisory Subcommittee be included in the Waikato Regional Council Chief Executive s submission to the draft Long Term Plan. 129 Thames Valley Drainage Advisory Subcommittee 26 March 2018 Elstow Drainage Area Report 2. THAT the Thames Valley Drainage Committee support Waihou Piako Catchment Committee to gain consent to clean the entire length of the Awaiti Canal, and 3. THAT a review of the service level of the Elstow Drainage area is undertaken in conjunction with the Piako River and Waihou Valley flood protection Schemes. Draft Long Term Plan and Drainage Rate Update That the Thames Valley Drainage Advisory Subcommittee engages in the draft Long Term Plan public consultation process as outlined in Paragraph 7 of this report. (Doc )

52 52 Lake Taupō Catchment Committee MINUTES Minutes of a meeting of the Lake Taupō Catchment Committee held at Suncourt Hotel and Conference Centre, 14 Northcroft Street, Taupō on 1 March 2018 at Local Community Representatives Waikato Regional Council Department of Conservation Genesis Power Limited Mercury NZ Limited NZ Forest Managers Limited Tūwharetoa Māori Trust Board Present: S Yerex (Committee Chair) B Pope (Committee Deputy Chair) M Barton J Penton P Green E Wilson Cr K White Cr S Kneebone (Chair, Integrated Catchment Management Committee South) D Lumley C Speedy N Haines J Egan M Nepia Waikato Regional Council Staff In Attendance: A McLeod Manager Upper Waikato/Taupō A Kirk Zone Manager Upper Waikato/Taupō J Lineham River Management Officer Taupō District Council S Mohi Tūwharetoa Māori Trust Board N Hodgesen Natural Resource Officer Tūwharetoa Māori Trust Board T Bio Democracy Advisor Doc #

53 53 Minutes of Lake Taupō Catchment Committee Meeting 1 March 2018 Apologies Taupō District Council Cr R Jollands and Cr J Williamson Local Community Representative K Williams Accepted Confirmation of Agenda Agenda item 2 S Yerex moved/b Pope seconded LTCC18/01 1 THAT the agenda of the meeting of the Lake Taupō Catchment Committee of 1 March 2018, as circulated, be confirmed as the business for the meeting. 2 THAT the order of the agenda be amended so that items are dealt with in the order set out in these minutes. The motion was put and carried (LTCC18/01) Disclosures of Interest Agenda item 3 There were no disclosures of interest. Minutes of Previous Meeting Agenda item 4 Taken as read. E Wilson moved/m Barton seconded LTCC18/02 THAT the Minutes of the Lake Taupō Catchment Committee meeting of 27 October 2017 be received and approved as a true and correct record. The motion was put and carried (LTCC18/02) With the consent of the Committee, the items of the agenda were addressed in the order as follows; Water quality of Lake Taupō current state and recent trends Taupō Zone December Algal Bloom Presentation Agenda item 7 Doc , and Senior Scientist (E Ryan) provided the Committee with an overview of the water quality of Lake Taupō and to provide some information on the recent algal bloom in the Lake. During discussion the following points were noted: A member proposed the idea of having a gauge inserted to keep track of temperatures in the lake so that there would be some sort of notification of any changes in algae levels. Doc # Page 2

54 54 Minutes of Lake Taupō Catchment Committee Meeting 1 March 2018 It was noted that the Waikato Regional Council were sending fortnightly reports to agencies regarding monitoring data. A member asked how wide spread the distribution list for this report was. The response was that it was limited to the partners working on the bloom. It was agreed that staff would check with WRC s Monitoring Manager and ask whether it would be possible for Catchment Committee members to receive the updates. A member asked who was responsible for collecting water samples from the bays. The response was that there was an environmental monitoring team who collects these samples based in Hamilton covering the whole Waikato region. A member asked if sewage spills trigger nitrogen levels. The response was that nutrients and light caused levels to rise but it was uncertain whether sewage spills affected those levels directly. It was noted that in the National Policy Statement (NPS), there is a mandatory clause which stipulates that there must be 30 samples collected in 3 years. It was understood that at this point in time there was a NPS implementation plan in place to meet the required number of samples. A member referred the Committee to the Bathing beaches paragraph on page 19 of the agenda. They noted that there were rapid housing developments occurring in the northern part of Lake. As such, would it be useful to ask the Taupō District Council for the update on their target to reduce effluent to 20% and any issues that the Catchment need to be aware of. The Committee identified the need to provide the community with information on proactive monitoring of the use of Taupo District Council s waste systems. It was noted that there were radio advertisements and Enviro school sessions already in place and the Committee showed its appreciation and support for these to continue. After further discussion the Committee agreed that Chair Yerex and A McLeod would contact K Strongman, TDC s Head of Operations, to ask if he could address the Committee. It was noted that Crs Kneebone and White would keep the Committee updated on Waikato Regional Council submissions on Taupō District Council s Proposed Long Term Plan. B Pope moved/cr K White seconded LTCC18/03 THAT the information from Dr Ryan be received and Dr Ryan be thanked for her presentation. THAT the report Water Quality of Lake Taupō current state and recent trends (doc ) and the note titled Summary of December Algal Bloom (doc ) be received. The motion was put and carried (LTCC18/03) Issues/Actions from Lake Taupō Catchment Committee Meeting 27 October 2017 Agenda item 5 Doc Upper Waikato/Taupō Section Manager (A McLeod) provided the Committee with actions and issues discussed from the previous Committee meeting held on 2 August During discussion the following points were noted: Doc # Page 3

55 55 Minutes of Lake Taupō Catchment Committee Meeting 1 March 2018 A member requested that, after the removal of this action from the issues and actions report, the Committee continue to be informed of discussions with Turangitukua affiliates and the development of a Catchment Management Plan for the lower Tongariro River. S Yerex moved/n Haines seconded LTCC18/04 THAT the report Issues/Actions from Lake Taupō Catchment Committee Meeting 27 October 2017 (doc ) dated 16 February 2018 be received. The motion was put and carried (LTCC18/04) Chair s report for March 2018 Agenda item 6 In lieu of a written report, the Chair had circulated a media release to committee members on the forth coming release of Calicivirus. She also gave a verbal update on matters of interest to the Committee and noted the high level of interest that committee had expressed in previous meetings on rabbit management issues and the potential use of the virus. During discussion the following points were noted: A member asked if the Calicivirus would spread naturally up as far as Turangi and what were the vectors for spreading this around the Catchments. Chair Yerex would contact Team Leader of Biosecurity B Bailey to address the Committee on issues regarding calicivirus. S Yerex moved/j Penton seconded LTCC18/05 THAT the Chair s report for March 2018 be received. The motion was put and carried (LTCC18/05) Catchment committee community appointment process Agenda item 8 Doc and doc Upper Waikato/Taupō Section Manager (A McLeod) updated the Committee on the appointment of community appointees to catchment committees and land drainage advisory committees. During discussion the following points were noted: Last triennium appointments were made through nominations. This triennium applications would be called for. Chair Yerex indicated she was happy to talk to anybody who might be interested in applying. Doc # Page 4

56 Minutes of Lake Taupō Catchment Committee Meeting 1 March 2018 J Penton moved/j Egan seconded 56 LTCC18/06 THAT the report Catchment committee community appointment process (doc , dated 19 February 2018) be received. The motion was put and carried (LTCC18/06) Long Term Plan Agenda item 9 Doc Upper Waikato/Taupō Section Manager (A McLeod) updated the Committee regarding the development of the Long Term Plan. During discussion the following points were noted: The Long Term Plan (LTP) would be released for consultation on 16 March The Committee was considering setting up a subcommittee to take responsibility for comments on the LTP and to circulate these findings with the Committee before submitting this to Waikato Regional Council. The Chair proposed that they retain the members from the 2017 Zone Plan Working Group which consisted of N Haines, J Penton, P Green and S Yerex. Cr White noted that there would be some parts of the LTP that, though they might not be catchment specific (such as regional facility frameworks), may indirectly affect the Committee. For example if rates were to change due to implementation of regional facility frameworks then this may affect the Committee s budget. This would be one of many factors that the subcommittee could explore. J Penton moved/e Wilson seconded LTCC18/07 THAT the report Long Term Plan (doc dated 19 February 2018) be received. THAT the Committee engages in the Long Term Plan public consultation process as outlined in Paragraph 12 of that report. The motion was put and carried (LTCC18/07) Doc # Page 5

57 57 Minutes of Lake Taupō Catchment Committee Meeting 1 March 2018 S Yerex/ B Pope seconded. LTCC18/08 THAT the Lake Taupō Catchment Committee form a working group members S Yerex, N Haines, J Penton and P Green. consisting of THAT the working group develop a draft submission on behalf of the Lake Taupō Catchment Committee which addresses the Waikato Regional Council Long Term Plan. THAT the draft submission be circulated to the Lake Taupō Catchment Committee members by for comment/input prior to submission. The motion was put and carried (LTCC18/08) Tauranga Taupō Service Level Review Agenda item 10 Doc and doc Senior Engineer (D Grant) informed the Committee that the Tauranga Taupō Service Level Review was now complete. During discussion the following points were noted: It was noted that with respect to remediation work there are some quick fixes but some of the low spots needed further investigation. A member asked what the timeframes were for remediation work. It was noted that vegetation and survey were in their initial stages, with gravel management and top ups to be looked at next. J Penton moved/e Wilson seconded LTCC18/09 THAT the report Tauranga Taupō Service Level Review (doc dated 19 February 2018) be received, and RECOMMENDED THAT the recommendations to improve the scheme performance and channel hydraulics are considered and implemented where appropriate as detailed in Section 7.2 of the Tauranga Taupō Service Level Review Report (doc# ). The motion was put and carried (LTCC18/09) Tongariro Service Level Review Agenda item 11 Doc and doc Senior Engineer (D Grant) informed the Committee that Tongariro Level of Service Review had been completed. During discussion the following points were noted: Doc # Page 6

58 58 Minutes of Lake Taupō Catchment Committee Meeting 1 March 2018 There had been no reference to deep creek issues in the review. This sat outside the scheme and thus was not considered. In order to be considered there would need to be further public consultation on how this would be achieved/delivered. It was understood that there was a 30 metre gap in the Awatmate stop bank that, when flooding occurred, affected local landowners. Members acknowledged that the flood system was compromised by the inability to negotiate the outcome with the owner. This would affect a number of owners in the area. Until a solution could be negotiated, the 30 metre gap in the stop bank would remain. Members agreed that this was a concern but it was not specifically included in the Tongariro Service Level Review. However, the consensus was that the Committee would ask the Council to work with the landowners to address this concern. As such, recommendation two was amended and a third recommendation included to encompass the Awamate stop bank breach. Member Cameron Speedy declared a conflict of interest as a landowner in the Awamate area and advised he would abstain from voting. S Yerex moved/e Wilson seconded LTCC18/10 1. THAT the report Tongariro Service Level Review (doc dated 19 February 2018) be received, and RECOMMENDED 2. THAT it is noted that the Scheme as built in early 2000 is delivering the intended level of service and that the work detailed in the review to address some shortfalls in freeboard allowance through works or gravel and vegetation management be endorsed. 3. THAT Council continue to work with landowners to address the shortfall in the Awamate stop bank as the 30 metre gap could affect local landowners under flood conditions. The motion was put and carried (LTCC18/10) Taupō Zone Status Report to 1 January 2019 Agenda item 12 Doc Presented by A Kirk, Zone Manager to update the Committee on the status of zone activities for the year to date. During discussion the following points were noted: The Chair congratulated staff for the works under the Zone Plan, Principles and Focus Areas. A member asked who the current biosecurity officer was. It was noted that the position has been advertised and that the role is now an in house role so the successful candidate will be operating from the Taupō office. A member asked if the Committee could plan a field trip for the works identified in this report. The response was, that was something that was usually scheduled for May. Staff would look into it. Doc # Page 7

59 Minutes of Lake Taupō Catchment Committee Meeting 1 March 2018 M Barton moved/b Pope seconded 59 LTCC18/11 THAT the report Taupō Zone Status report to 1 January 2018 (doc dated 28 January 2018) be received. The motion was put and carried (LTCC18/11) Meeting closed at 12.21pm. Doc # Page 8

60 60 Lower Waikato Catchment Committee OPEN MINUTES Minutes of a meeting of the Lower Waikato Catchment Committee held at the Te Kauwhata Bowling Club, Waerenga Road, Te Kauwhata on Thursday 8 March 2018 at 10.01am. Chairman Waikato Regional Council Local Community Representatives Chair of Franklin Waikato Drainage Advisory Subcommittee (ex officio) Waahi Whaanui Trust Huakina Development Trust Department of Conservation Mighty River Power Waikato Regional Council Staff Malcolm Lumsden (from 10.01am to 12.35pm) Members Cr Jennie Hayman Syd Goodwright Ian McDougall Keith Holmes (Chair from 12.35pm to 1.08pm) Matthew Dean Hori Awa Rosalie Ellis Ray Scrimgeour David Payne Cr Tipa Mahuta Matthew Davis (Section) Manager Lower Waikato/Waipa/West Coast Catchments Sarah Lealand Zone Manager Dominique Thurlow Democracy Advisor Doc #

61 61 Lower Waikato Catchment Committee Minutes 8 March SECTION A: (UNDER DELEGATION AND FOR THE INFORMATION OF COUNCIL) Apologies Agenda Item 1 The Committee accepted the apologies from the following members: Councillor Alan Livingston Councillor Husband Councillor Sedgwick Hero Potini Taroi Rawiri Stuart Muir Glen Tupuhi Gordon Holdom Confirmation of Agenda Agenda Item 2 A request was made for Members Reports to be added to the agenda. Committee supported this request. The LWSc18/1 M Lumsden moved/cr Hayman seconded THAT the agenda for the Lower Waikato Catchment Committee of 8 March 2018 be confirmed as the business for the meeting. The motion was put and carried (LWSc18/1) Disclosures of Interest Agenda Item 3 Keith Holmes declared an interest in the Tauhei Drainage District and Tauhei Flood Control project. Malcolm Lumdsen declared an interest in matters relating to the Lake Waikare Section 128 Northern Operating Control Gate Consent review. Public Forum Agenda Item 4 The Chair outlined the process for Public Forum. The following member of the public spoke on the subjects identified below: Speaker Jim Cotman on behalf of the Primary Led Stakeholders Trust (Doc # ) Topic Mr Cotman provided an update on behalf of the farmer led Primary Stakeholders Catchment Trust (PSCT), who form part of the Lake Waikare and Whangamarino Catchment Management Plan (CMP) Leadership Group, which also comprises Department of Conservation, Fish and Game, Iwi and Waikato Regional Council. It has been agreed that the Leadership Group is a working group and Doc # Page 2

62 62 Lower Waikato Catchment Committee Minutes 8 March will become the filtering conduit for recommending actions that enable the Catchment Management Plan to progress via the Lower Waikato Catchment Committee. The PSCT is focussed on a business approach for the Catchment Management Plan using well researched, measurable targets that are bound by tight fiscal policy and rules. Whilst the first actions are not yet agreed, the koi carp issue is a number one priority for the PSCT which will require a submission to the Waikato Regional Council s Long Term Plan to ensure funding is made available. It is PSCT s position that removing koi carp would provide the single most significant improvement to sediment issues with Lake Waikare entering into the Whangamarino. The Department of Conservation Whangamarino weir consent review and the weir s interaction with sedimentation in the wetland were also been identified as issues to investigate. The PSCT is after action on the ground as opposed to needless litigation. The Chair thanked Mr Cotman for taking the time to speak in the Committee. Minutes of Lower Waikato Catchment Committee Meeting Agenda Item 5 (Doc # ) The minutes of the Lower Waikato Catchment Committee meeting held on 14 November 2017 and the extract from the Integrated Catchment Committee meeting held on 7 December 2017 were taken as read. LWSc18/2 M Dean moved/k Holmes seconded THAT the minutes of the meeting of the Lower Waikato Catchment Committee held on 14 November 2017 and the extract from the Integrated Catchment Management Committee meeting of 7 December 2017 be received for information. The motion was put and carried (LWSc18/2) SECTION B: (FOR RECOMMENDATION TO COUNCIL) Issues/Actions from Lower Waikato Catchment Committee Meeting Agenda Item 6 (Doc # ) The report back on actions and issues discussed from the previous Lower Waikato Catchment Committee meeting held on 14 November 2017 was taken as read. During questions, answers and related discussion the Committee raised or noted the following matters: A member contested the status that had been attributed to some of the actions and issues, as it was felt that a number of the items that had been marked as completed were actually still ongoing. Staff advised that whilst the issues have dropped of the issues and actions programme, they have been included in the status report. The Committee felt that a separate classification should be applied to the issues/actions report, namely ongoing issues. Doc # Page 3

63 63 Lower Waikato Catchment Committee Minutes 8 March It was requested that investigation continue into the eradication of koi carp be added to the issues and actions programme as an ongoing issue. It was suggested that Council approach central government to see if funding could be obtained through the Regional Development Fund for eradication of koi carp. Furthermore staff advised that funding for koi carp is an unfunded work stream in the Long Term Plan for , and therefore something that the Committee might want to consider as part of its submission. Discussion centred on the whether the koi carp digester should be stopped and that no further money be spent on it. Staff undertook to clarify how the digester is being funded. Members requested that a report be presented to its next meeting outlining the funding and associated running costs of the digester. LWSc18/3 M Dean moved/k Holmes seconded RECOMMENDED THAT Council apply to the central government s Regional Development fund for funding for pest eradication, namely koi carp. The motion was put and carried (LWSc18/3) LWSc18/3 K Holmes moved/m Dean seconded THAT the report Issues/Actions from Lower Waikato Catchment Committee meeting March 2018 (Doc # dated 8 March 2018) be received. The motion was put and carried (LWSc18/3) SECTION A: (UNDER DELEGATION AND FOR THE INFORMATION OF COUNCIL) Chairman s Report Agenda Item 7 (Doc # ) The Chair tabled his report (Doc # ) noting the following: Concern around fish friendly pumps, particularly the considerable extra capital and running costs associated with these pumps. The proposed rate increase for the Lower Waikato Catchment. Request for a review of the Project Watershed Policy. The relationship between Council and farmers needs to be improved. Good communication is imperative to ensure efficiency and effective service delivery. Pleased with the voluntary efforts of Mr Cotman and his colleagues in working to have landowners involved in the Catchment Management Plan for the Lower Waikato. A warm welcome was extended to Russell Powell, Council s new Drainage Manager. During questions, answers and related discussion the Committee raised or noted the following matters: A member expressed concern in respect to Project Watershed, noting that it was initiated as a financing model for the Lower Waikato Catchment, however, since then there have been increases in capital expenditure, and health and safety costs, meaning the funding model is no longer relevant. Doc # Page 4

64 64 Lower Waikato Catchment Committee Minutes 8 March LWSc18/4 M Lumsden moved/k Holmes seconded THAT the Chairman s report (Doc # dated 8 March 2018) be received for information. The motion was put and carried (LWSc18/4) Members Reports Keith Holmes (Doc # ) Mr Holmes presented based on an example of a typical ratepayer, referred to as Mabel who lives in Huntly and recently purchased a 1960 s house which is protected by a stopbank, her husband is on a pension and Mabel is a part time cleaner. Together with her husband, Mable pays $22,000 annually in mortgage costs; they have two children at school and one is unemployed. As a result of the proposed rate increases, Mabel s rates will increase by 17%. Mabel can t afford this rate increase. David Payne arrived at the meeting at 10.45am. Discussion centred on the fact that whilst the Lower Waikato Catchment Committee looks after the main channel assets, it does not have control of the assets behind them. This emphasised the need for regular reporting from drainage committees as there is a feeling of disconnect between the two. The Committee expressed a level of frustration that they spend a significant amount of time receiving reports and were of the view that there needs to be a greater focus on action. Staff assured the Committee that their voices and their recommendations are heard and considered by the Integrated Catchment Committee and Council. It was suggested that the Committee receive reports on key performance indicators (KPIs) for service delivery to enable members to assess how they are tracking against the outcomes. Matthew Dean (Doc # ) Mr Dean tabled and spoke to his report on progress following a Mangatawhiri River Catchment Tour. Councillor Mahuta arrived at the meeting at 11.00am. LWSc18/5 K Holmes moved/m Lumsden seconded THAT the verbal reports from Keith Holmes and Matthew Dean be received and a copy of the report (Doc # ) from Matthew Dean be circulated. The motion was put and carried (LWSc18/5) Doc # Page 5

65 65 Lower Waikato Catchment Committee Minutes 8 March SECTION B: (FOR RECOMMENDATION OF COUNCIL) Lower Waikato Zone 2017/18 Status Report Second Quarter Agenda Item 8 (Doc # ) Zone Manager (S Lealand) provided the second quarter commentary on the 2017/18 annual work programme to the Lower Waikato Catchment Committee, including financial performance, key plans, project and focus areas (Doc # ). During questions, answers and related discussion the Committee raised or noted the following matters: In respect to the proposed flood reserve costs, staff explained that following earlier communications the total flood recovery expenses sought are $1,032,000, with an additional $922,000 being requested from the regional disaster recovery fund. Staff were advised by a member that the Parish Polder stopbanks are more fragile than other stopbanks as they are built on sand. Staff undertook to investigate this. The Section Manager (M Davis) provided an update on the Tauhei Flood Control Project. During questions, answers and related discussion the Committee raised or noted the following matters: Mr Holmes provided an update on Tauhei. He requested that going forward, the lessons learnt from this project be applied to other projects. He noted that the community is at odds with the costings that have been provided throughout the process. A member commented that the cost of doing business is becoming more and more unsustainable as a result of the additional costs being imposed upon the community by Council. Concern was express that work is being postponed in the work programme in order to be within budget. The Section Manager (M Davis) provided an update on the Lake Waikare Section 128 Northern Operating Control Gate Consent review. A member questioned whether Council were intending to undertake a review of the Department of Conservation Whangamarino weir under Section 128 of the Resource Management Act. The Section Manager undertook to clarify the status of this and members with the details. Discussion centred on the movement of sediment and the reasons for the deposition in the Whangamarino wetland. M Dean left the meeting at 11.35am. LWSc18/6 M Lumsden moved/k Holmes seconded THAT the report Lower Waikato Zone 2017/18 Status Report Second Quarter (Doc # dated 8 March 2018) be received. The motion was put and carried (LWSc18/6) Doc # Page 6

66 66 Lower Waikato Catchment Committee Minutes 8 March LWSc18/7 LWSc18/8 M Lumsden moved/i McDougall seconded RECOMMENDED THAT the Lower Waikato Catchment Committee request that $922,000 be requested from the Flood Recovery Reserve. D Payne moved/i McDougall seconded The motion was put and carried (LWSc18/7) RECOMMENDED THAT a Lower Waikato Catchment Committee workshop is held to review and finalise the Lower Waikato Zone Plan, with an anticipated date in May The motion was put and carried (LWSc18/8) Long Term Plan Agenda Item 9 (Doc # ) Manager, Business and Technical Services (G Ryan) provided the Committee with an update regarding the development of the Long Term Plan. During questions, answers and related discussion the Committee raised or noted the following matters: Staff confirmed that the Lake Waikare Catchment Management Plan is coming out of the Lower Waikato Catchment budget. In respect to the fish passage research and development work programme members were advised that Council decided to propose that only half of the requested funding be provided from the Investment Fund, and requested that the shortfall be sought from other partners and stakeholders. Staff advised that Council decided to propose the implementation of catchment management officers be deferred by one year, as well as deferral of associated catchment works and maintenance. Staff advised that Council proposed to reduce the budget for the Lake Waikare and Whangamarino Catchment Management Plan. Staff advised that Council proposed to spread its contribution to a Waikato River Authority funded project for Whangamarino Wetland Investigation from 3 years to 2 years. Staff further advised that Council is proposal to not fund $80,000 towards Waikato River Care or $80,000 for other collaborative funding. Staff advised that Council proposed to spread the Waikato Regional Pest Management Plan funding over 4 years instead of 2 years Staff advised that adjustments had been proposed to the Flood Protection and Assets Renewal Programme to defer several project to later years. Staff advised that Council proposed removal of funding of $50,000 for land registry legal transfers and $60,000 for flood protection technical support. The Zone Manager replaced page 43 of the agenda (Doc # ). A question was raised about whether the Zone was taking on more and more debt. Staff advised that to run the business currently, the Zone has been running in deficit. In respect to the operating reserve, Council has indicated that it would like to see this get back to a favourable position over the next ten years, in respect to the capital reserve, it is normal for the reserve to run in deficit as costs are spread over a longer term. The budget in the Long Term Plan will allow for Doc # Page 7

67 67 Lower Waikato Catchment Committee Minutes 8 March the Lower Waikato Catchment to hold the line while still being able to continue with asset renewals. A member requested that the Project Watershed Funding Model be reviewed based on increased costs such as health and safety. A question was raised around what input the Lower Waikato Catchment Committee has in terms of prioritisation of projects in its area. Given that the next meeting of the Lower Waikato Catchment Committee is not until May 2018 and based on the fact that submissions to the Long Term Plan are due mid April, the Committee agreed that a small working group be established to meet in early April 2018 with the purpose of preparing a submission to the Long Term Plan on behalf of the Lower Waikato Catchment Committee. The Zone Manager undertook to invite all members of the Committee to attend the workshop. The Chair undertook to prepare a framework of the main issues prior to the working group meeting. LWSc18/9 K Holmes moved/i McDougall seconded RECOMMENDED THAT a small working group be established to meet in March or April 2018 with the purpose of preparing a submission to the Long Term Plan on behalf of the Lower Waikato Catchment Committee. The motion was put and carried (LWSc18/9) LWSc18/10 M Lumsden moved/i McDougall seconded THAT the report Long Term Plan (Doc # dated 20 February 2018) be received. RECOMMENDED THAT the Lower Waikato Catchment Committee engages in the Long Term Plan public consultation process as outlined in Paragraph 15 of the report (Doc # ). The motion was put and carried (LWSc18/10) SECTION A: (UNDER DELEGATION AND FOR THE INFORMATION OF COUNCIL) Healthy Rivers Wai Ora: Proposed Plan Change 1 Update March 2018 Agenda Item 10 (Doc # ) The update report on the Healthy Rivers/Wai Ora: Proposed Plan Change 1 process was taken as read. LWSc18/11 I McDougall moved/k Holmes seconded THAT the report Healthy Rivers/Wai Ora: Proposed Plan Change Update March 2018 (Doc # dated 8 March 2018) be received. The motion was put and carried (LWSc18/11) Doc # Page 8

68 68 Lower Waikato Catchment Committee Minutes 8 March Communication Report Agenda Item 11 (Doc # & ) Zone Manager (S Lealand) sought feedback on the recent communications developed as a monthly update, following a request from the Committee for communications between meetings and feedback on communications to ratepayers on proposed rate increases associated with the Long Term Plan During questions, answers and related discussion the Committee raised or noted the following matters: Members were encouraged to feedback on the communications to the Zone Manager. The Committee agreed that the Lower Waikato Catchment Committee need to engage with its communities. The Zone Manager to discuss how this will happen with the Chairperson directly. LWSc18/12 I McDougall moved/k Holmes seconded THAT the report Communications report Lower Waikato Catchment Committee (Doc dated 8 March 2018) be received. The motion was put and carried (LWSc18/12) Election of Chair The Chair had to leave the meeting at this time, and in the absence of the Deputy Chair, Malcolm Lumsden nominated Keith Holmes to Chair the remainder of the meeting, this nomination was seconded by Ian McDougall. Malcolm Lumsden vacated the Chair and left the meeting at 12.35pm. Keith Holmes assumed the chair at 12.35pm. LWSc18/13 M Lumsden moved/i McDougall seconded THAT Keith Holmes chair the remainder of the Lower Waikato Catchment Committee meeting for 8 March 2018 in the absence of the Chair and Deputy Chair. The motion was put and carried (LWSc18/13) Malcolm Lumsden and Rosalie Ellis left the meeting at 12.35pm. Catchment Committee Community Appointment Process Agenda Item 12 (Doc # & ) Manager, Business and Technical Services (G Ryan) provided an update on the appointment of community appointees to catchment committees and land drainage Doc # Page 9

69 69 Lower Waikato Catchment Committee Minutes 8 March advisory subcommittees. In speaking to the report, the Manager noted a correction to the report, that being that the process for calling for applications will commence in March 2018, for confirmation by Council in June 2018, not May 2018 as stated. During questions, answers and related discussion the Committee raised or noted the following matters: Discussion centred on the lack of accountability for performance in the Drainage Advisory Subcommittee Terms of Reference, which constrains the catchment committees in that it has a lack of control of the outcomes. Staff suggested that a transparent approach could be that the minutes for the drainage advisory subcommittees be placed onto catchment committee agendas. It was agreed that this matter be put forward as an upcoming agenda item. LWSc18/14 D Payne moved/h Awa seconded THAT the report Lower Waikato Catchment Committee Landowner appointment process (Doc # dated 8 March 2018) be received. The motion was put and carried (LWSc18/14) K Holmes moved/s Goodwright seconded THAT the Lower Waikato Catchment Committee recommends that the Integrated Catchment Committee give consideration to amending the Terms of Reference for drainage advisory subcommittees to include the following accountability structures: To set work levels and index results To audit works ratio to rate spend. LWSc18/15 I McDougall moved/s Goodwright seconded A procedural motion THAT the matter of accountability with respect to the Drainage Advisory Subcommittees be left to lie on the table until further information is available. The motion was put and carried (LWSc18/15) Topics for Upcoming Committee Meetings Agenda Item 13 (Doc # ) Discussion and consideration was given to topics members would like included on upcoming Committee agendas. As a result of discussions the following items were put forward: More detail on biosecurity work programmes, including alligator weed, Regional Pest Management Strategy, Animals pests including possums and koi carp. Prioritisation of key work programmes for the Zone, including KPIs achieved and current status. Efficiency drive Trying to get better value from money taken from ratepayers against our spend. Cost reduction strategies. Doc # Page 10

70 70 Lower Waikato Catchment Committee Minutes 8 March Review of the structure of the Lower Waikato Catchment Committee meetings. LWSc18/16 R Scrimgeour moved/s Goodwright seconded THAT the report Topics for upcoming committee meetings (Doc # dated 8 March 2018) be received. The motion was put and carried (LWSc18/16) The meeting closed at 1.08pm. Doc # Doc # Page 11

71 71 Waipa Catchment Committee MINUTES Minutes of a meeting of the Waipa Catchment Committee held at the Te Awamutu Bible Chapel, on 16 March 2018 at 10.00am. Present: Chair Rachel Barton Deputy Chair Weo Maag Waikato Regional Council Cr Kataraina Hodge Otorohanga District Council Cr Ken Phillips Waikato District Council Cr Noel Smith Waitomo District Council Cr Phil Brodie Local Community Representatives Bill Garland, Rachel Barton Malcolm MacKenzie Mercury Larnie Chrystall Maniapoto Maori Trust Board Weo Maag Chairman, Integrated Catchment Management Committee Cr Stuart Kneebone Waikato Regional Council Staff Grant Blackie Waipa Zone Manager, Integrated Catchment Management Matthew Davis Manager Central Waikato, Lower Waikato, Waipa, West Coast Catchments. Greg Ryan Business and Technical Services Manager, Integrated Catchment Management James Gavin Management Accountant, Finance Gavin Dawson Democracy Advisor Doc #

72 72 Minutes of Waipa Catchment Committee Meeting 16 March 2018 Apologies The apologies from Cr Alan Livingston (on Council business) and Cr Tipa Mahuta (on Council business) were accepted. Confirmation of Agenda (Agenda Item 2) R Barton moved/w Maag seconded. WaipaC18/01 THAT the agenda of the meeting of the Waipa Catchment Committee of 16 March 2018, as circulated, be confirmed. Disclosures of Interest (Agenda Item 3) The motion was put and carried (WaipaC18/01) Ken Phillips has an interest in or close proximity to a property where the Waikato Regional Council is working to address river related issues. Cr K Hodge asked if a register of interests could be provided for each meeting. The Democracy Adviser was asked to organise this for the next meeting. Minutes of Previous Meeting (Agenda item 4, Doc ) There were no corrections or amendments were requested. Cr K Hodge moved/cr Ken Phillips seconded. WaipaC18/02 THAT the Minutes of the Waipa Catchment Committee meeting of 17 November 2017 be received and approved as a true and correct record. The motion was put and carried (WaipaC18/02) Doc # Page 2

73 73 Minutes of Waipa Catchment Committee Meeting 16 March 2018 SECTION A (UNDER DELEGATION FOR THE INFORMATION OF COUNCIL) Issues/Actions from Previous Waipa Catchment Committee Meetings (Agenda Item 5, Doc ) The Waipa Zone Manager (G Blackie) provided a presentation that reported back to the Committee on actions and issues discussed at previous Waipa Catchment Committee meetings. The following discussion points were raised: The matter of the monitoring of water quality was raised. It was noted that the Council recognised the need for regular and improved monitoring of streams and rivers. The Zone Manager explained how financial, technological, and other resourcing constraints place some restrictions and limitations on how this is performed, adding that it emphasises a need for a clear and measured approach to monitoring catchments throughout the Waikato region. The Long Term Plan will seek to address some of the current gaps in the monitoring system within the Waipa Catchment and wider Waikato region. In regard to urban/industrial development and related stormwater effects, there is a need to ensure that land is being used in the most appropriate manner that considers the impact that the use may have on the downstream and natural environment. The Mangaheka Stream is an example of this where predicted stormwater flows from development may not be adequately mitigated. There is a need for clearer guidelines and rules around consents and the way in which land can be used, along with best practice standards for specific types of land use. Specific issues relevant to rural activities have been referred to the Regional Plan review team. R Barton moved/ W Maag seconded WaipaC18/03 THAT the report Issues/Actions from previous Waipa Catchment Committee meetings (Doc dated 28 February 2018) be received. Chair s Report (Agenda Item 6, Doc ) The motion was put and carried (WaipaC18/03) The Chair provided a verbal update on matters of particular significance or relevance to the Zone. The following discussion points were raised: The Chair welcomed everyone present and thanked them for coming to the meeting. The Catchment Committee workshop that was held on 7 February 2018 was discussed. The topics that were covered included the Long Term Doc # Page 3

74 74 Minutes of Waipa Catchment Committee Meeting 16 March 2018 Plan, fish friendly pumps, the appointment process for catchment and drainage committee s that will be used in June R Barton moved/w Maag seconded. WaipaC18/04 THAT the report Chair s Report (Doc dated 18 October 2017) be received. Waipa Catchment Zone Update (Agenda Item 7, Doc ) The motion was put and carried (WaipaC18/04) The Waipa Zone Manager (G Blackie) presented his report which provided an update on the Waipa Zone for the Committee. The following discussion points were raised: The operational expenditure of the zone was discussed, with it being noted that all efforts are being made to allocate funds and resources in the most effective way. The impact that forest harvesting related sediment can have on catchments around the zone was discussed. It was noted the current level of forest harvesting was so low that is contribution to the sediment load in the Waipa River would be extremely low and must be considered within the context of the full forestry cycle, including positive environmental effects. It was noted that the new National Environment Standard for Plantation Forestry will come into effect in May 2018 and supersedes all Waikato Regional Council rules relating to forestry. Recent goat control activities in the Upper Waipa were discussed where there is some difficulty getting access to some properties. Where access is an issue, building strong relationships was the best way to work through the issues being experienced. The need to network with landowners and stakeholders was discussed. The matter of land use was raised and the need to measure risks to the environment was needed. In the context of proposed changes and restrictions on land use it was noted how more traditional and intensive land uses are now being reviewed and an indication of the greater levels of thought that are going into how landowners use their land. The Waipa Zone Manager (G Blackie) tabled a letter from the Otorohanga District Council dated 9 March 2018, regarding concerns that they had in relation to the removal of willows along the Waipa River. The Zone Manager will arrange for a site meeting with the Otorohanga District Council representatives to discuss the concerns raised and a report will provided at the June meeting of the Committee. R Barton moved/w Maag seconded. Doc # Page 4

75 75 Minutes of Waipa Catchment Committee Meeting 16 March 2018 WaipaC18/05 THAT the report Waipa Catchment Status Report to 31 January 2018 (Doc # , dated 26 February 2018) be received. SECTION B FOR RECOMMENDATION TO COUNCIL Long Term Plan Update (Agenda Item 8, Doc ) The motion was put and carried (WaipaC18/05) The Manager, Business and Technical Services (G Ryan) presented this report and took it as read. The report provided the Committee with an update on the development of the Long Term Plan. The following discussion points were raised: The overview of the proposals being put forward was raised, including initial proposals (as discussed at earlier committee meetings) and what Council has agreed to include. An overview of the draft change in zone revenue over the life of this Long Term Plan (2018 to 2028) was raised, including a breakdown of the targeted and general rate component. A focus on the year 1 (2018/2019) change in Zone revenue, including a breakdown of the different element that are changing was discussed. The Management Accountant (James Gavin) provided an overview of the various reserves relating to the Zone and the reasons for predicted changes in reserve levels. The public consultation process for the Long Term Plan was explained. It was agreed that staff would assist in the facilitation and development of a submission on matters related to the Long Term Plan with the Chair of the Committee, specifically to support the rate increase proposed for the catchment/river work within the Waipa catchment and in regards to proposed region wide biosecurity work. Cr P Brodie noted that he has made a submission to the Long Term Plan. B Garland noted that the proportion of work going into large projects in priority areas needs to be weighed against smaller amounts of funding going into nonpriority areas as it is important to maintain landowner engagement throughout the catchment. The importance of making submissions and getting increased public engagement was emphasised. R Barton moved/w Maag seconded. Doc # Page 5

76 76 Minutes of Waipa Catchment Committee Meeting 16 March 2018 WaipaC18/06 1. THAT the report Long Term Plan update March 2018 (Doc # dated 2 March 2018) be received. RECOMMENDED 2. THAT the Committee engages in the Long Term Plan public consultation process as outlined in Paragraph 13 of this report. The motion was put and carried (WaipaC18/06) SECTION A (UNDER DELEGATION FOR THE INFORMATION OF COUNCIL) Catchment Committee Appointment Process (Agenda Item 9, Doc ) The Manager, Business and Technical Services (G Ryan) presented this report and took it as read. The report provided the Committee with an update on the appointment of community appointees to catchment committees and land drainage advisory sub committees. The following discussion points were raised: The Committee were advised that the role of Committee was to provide advice to the Council based on their professional and personal experience, not to act as representatives of the community. The new appointment process would reflect that point and make effort to get the most effective and qualified members in the future. W Maag moved/cr P Brodie seconded. WaipaC18/07 THAT the report Catchment committee community appointment process (Doc # dated 15 February 2018) be received. Climate Change Guidelines (Agenda Item 10, Doc ) The motion was put and carried (WaipaC18/07) The Manager, Business and Technical Services (G Ryan) presented this report and took it as read. The report provided the Committee with an overview of the recently developed draft Climate Change Guidelines prepared for the Integrated Catchment Management Directorate. The following discussion points were raised: The importance of dealing with the issue of climate change was agreed on by the Committee. It was noted that a strategic, clear and measured approach is Doc # Page 6

77 77 Minutes of Waipa Catchment Committee Meeting 16 March 2018 needed to enable the Council to deal with the impacts of climate change in the most effective way possible. B Garland moved/ Cr P Brodie seconded. WaipaC18/08 THAT the report Draft Climate Change Guidelines Integrated Catchment Management (Doc # , dated 15 February 2018) be received. Healthy Rivers Update (Agenda Item 11, Doc ) The motion was put and carried (WaipaC18/08) The Waipa Zone Manager (G Blackie) presented his report and took it as read. The report updated the Committee on the Healthy Rivers/Wai Ora: Proposed Plan Change 1 process and related actions undertaken within the Waipa catchment. Cr S Kneebone moved/m MacKenzie seconded. WaipaC18/09 THAT the report Healthy Rivers/Wai Ora: Proposed Plan Change 1 Update March 2018 (Doc# , 19 Feb 2018) be received. The motion was put and carried (WaipaC18/09) Meeting closed at 12.55pm. Doc # Page 7

78 78 Central Waikato Catchment Committee OPEN MINUTES Minutes of a meeting of the Central Waikato Catchment Committee held in Council Chambers, 401 Grey Street, Hamilton on 21 March 2018 at 10.00am. Chairman Present: Maxine Moana Tuwhangai Waikato Regional Council Hamilton City Council Waikato District Council Mercury Local Community representatives Members Cr Barry Quayle Cr Paula Southgate (from 10.14am) Bridget Morgan Cr Rob McGuire (from 11.33am) Dale Arbury Sue Edmonds Iwi Representation Waikato Tainui Ngati Koroki Kahukura Poto Davies Waikato Regional Council In Attendance: Cr Fred Lichtwark Staff Matthew Davis Manager Lower Waikato/Waipa/West Coast Catchments Bruce Peploe Zone Manager Central Waikato Melinda Dresser Senior Catchment Management Officer Jennie Cox Democracy Advisor Adam Donaldson HCC Waters Operations Manager Leigh Cornes HCC Project Leader Ecological Developments Doc #

79 Minutes of Central Waikato Catchment Committee Meeting 21 March 2018 Apologies 79 Community Representative Doug Wright Community Representative Brendan Hicks Waikato Regional Council Cr Alan Livingston Waikato Regional Council Cr Stu Kneebone Ngā Mana Toopu Kirikiriroa Wiremu Puke Waikato District Council Cr Rob McGuire (for lateness) Accepted SECTION A: UNDER DELEGATION FOR THE INFORMATION OF COUNCIL Confirmation of Agenda Agenda Item 2 Cr B Quayle moved/d Arbury seconded CWCC18/01 THAT the agenda of the meeting of the Central Waikato Catchment Committee of 21 March 2018, as circulated, be confirmed as the business for the meeting. The motion was put and carried (CWCC18/01) Disclosures of Interest Agenda Item 3 There were no disclosures of interest. The Chair indicated an interest in including the register of interest for the members to the Agenda papers. Minutes of Previous Meeting Agenda Item 4 Doc P Davies moved/cr B Quayle seconded CWCC18/02 1. THAT the Minutes of the Central Waikato Catchment Committee meeting of 29 November 2017 be received and approved as a true and correct record. 2. THAT the extract of the Council meeting held on 14 December 2017 as it relates to the Integrated Catchment Management Committee be received. The motion was put and carried (CWCC18/02) Doc # Page 2

80 80 Minutes of Central Waikato Catchment Committee Meeting 21 March 2018 Issues/Actions from previous Central Waikato Catchment Committee Meetings Agenda Item 5 Doc Presented by the Zone Manager Central Waikato (Bruce Peploe), this item reported on actions and issues discussed at the Central Waikato Catchment Committee meeting held on 29 November 2017 and previous meetings. During questions, answers and related discussion the Committee noted the following points: There was provision within Council s Long Term Plan (LTP) for $100,000 under the river improvement budget activity. This was specifically for activities associated with works on the Waikato river channel including those arising from bed degradation. This had not been fully spent in recent years awaiting agreement as to the responses needed to bed degradation. If substantial works are required in the future these will need to be considered under future LTP s. e Five yearly surveys of the river bed are undertaken by Mercury as a condition of a consent held by Mercury. B Morgan moved/d Arbury seconded CWCC18/03 THAT the report Issues/Actions from previous Central Waikato Catchment Committee Meetings (Doc dated 5 March 2018) be received. The motion was put and carried (CWCC18/03) Presentation from New Zealand Transport Agency on ecological mitigation measures Agenda Item 6 Doc Presented by David Greig from the New Zealand Transport Agency (NZTA) covering the ecological mitigation measures undertaken by NZTA to minimise impacts of roading infrastructure. Cr P Southgate in the meeting from 10.14am. The Chair acknowledged Cr Fred Lichtwark, attending the meeting and granted him speaking rights for the purpose of posing questions for understanding through the meeting. During questions, answers and related discussion the Committee noted the following points: Concern was noted that the plants being used to plant along the Waikato Expressway were being bought in from outside of the region. There was an economic impact for the region in that local plant suppliers were not being supported through the process. It was acknowledged that through the procurement process, NZTA worked to look at the local resources. The main impact that was identified was the delivery time for the number of plants, and the ability to grow the number of plants being used. A member noted that as a local within the Cambridge section their organisation had shown an interest in the supply and planting of the area. They noted disappointment that the work and procurement of plants had gone to a big provider, over the local suppliers. Earthwork Guides from NZTA and from Waikato Regional Council provided the parameters for the preparedness for rain events. The sizes of the sediment ponds were Doc # Page 3

81 81 Minutes of Central Waikato Catchment Committee Meeting 21 March 2018 at the upper end of flows. Stormwater requirements were also under guideline documents and there were requirements for culverts to be in place in order to not exacerbate upstream and downstream flows. Under the road the culverts provided for 1 in 100 year event flows, for the express purpose of avoiding water across the road in large events. Each contracting firm was required as part of the contract and consent to have a set of internal standard operating practices that would make it clear to both the agency and the regulatory authority how they would deal with a breach if one were to arise. As such there were auditors within the regulatory authority who would check on the practices of the contractors through the term of the contract. NZTA were completing planting works to develop and connect wetlands through the Huntly section. Part of the project would see the flow of water into the Kimihia Stream and the discharge into the Waikato River. There was not a significant increase in flow expected as a result of the project. With bats, NZTA were working closely with Department of Conservation and Council to ensure that where they were located, the impacts of the expressway on their habitats were mitigated. It was apparent that with different consultants involved across the range of roading sections there were a number of approaches being taken in dealing with the bats. Noting the differences in approaches and the different levels of understanding of bats and their habitats, NZTA had supported a national guideline for use by all with respect to bats. There were conditions within the consents that ensured NZTA and the contractors worked to the stormwater management plan. This meant that if things changed from the initial designs, those changes would be submitted to the regulatory arm of Council who would ensure consultation with affected parties was undertaken. For clarity it was highlighted for members that while Council was the regulatory arm in this aspect, the operational side of Council through the Integrated Catchment Management Directorate were consulted through every stage of the process. For Council the main contact was Principal Technical Advisor Ghassan Basheer. It was confirmed that where there were design issues these would be considered and approved based on the service level agreement between Council and NZTA. A member noted concern at the amount of unfinished work around the SH26 portion of the expressway, noting that work was meant to be ceasing by April, and there was a lot of bare land. It was acknowledged that while the section was unfinished there was a consultant appointed to oversee all the conditions of sediment control, and there was a bund around the site that would contain any runoff from the unfinished site in wet weather. Where NZTA indicated on some sections there were 3km of stream works being done, members noted that this was a collective of works over that area and not one stretch. The Chair thanked David to presenting to the committee and answering the questions. Cr B Quayle moved/b Morgan seconded CWCC18/04 THAT the presentation from the New Zealand Transport Agency to the Central Waikato Catchment Committee on 21 March 2018 (Doc dated 5 March 2018) be received. The motion was put and carried (CWCC18/04) Central Waikato Chair Report Verbal update Agenda Item 7 Doc , Doc # Page 4

82 82 Minutes of Central Waikato Catchment Committee Meeting 21 March 2018 Presented by Central Waikato Catchment Committee Chair (Maxine Moana Tuwhangai), this item provided a verbal update on matters of relevance to the zone. A report prepared by Committee Member Sue Edmonds was also provided following her attendance on behalf of the Chair at a Workshop of the Integrated Catchment Management Committee held on 7 February The Chair noted: Following a request from Doug Wright, the community representatives met with staff and constituent councillors to talk about their roles on the committee. As part of the meeting the members received a presentation on the appointment process and how the new appointments would be in place by 1 July Neither the Chair nor Deputy Chair were available to attend the 7 February 2018 workshop for the Integrated Catchment Management Committee so the Committee was represented by Sue Edmonds. Sue Edmonds noted her report on page 25 of the agenda. D Arbury moved/p Davies seconded CWCC18/05 THAT the verbal report from the Central Waikato Chair and the report back on the 7 February 2018 Integrated Catchment Management Committee workshop be received (Doc dated 5 March 2018). SECTION B: (FOR RECOMMENDATION TO COUNCIL) The motion was put and carried (CWCC18/05) Long Term Plan Update March 2018 Agenda Item 8 Doc Presented by the Zone Manager (Bruce Peploe) the report provided an update regarding the development of the Long Term Plan. Cr R Mcguire in the meeting from 11.33am. During questions, answers and related discussion the Committee noted the following points: Members noted that the Waikato Regional Council Long Term Plan had been released for consultation on 16 March and submissions could be made up until 16 April. There were also other Long Term Plans from other authorities that were open for consultation. Noting that members of the Committee were involved with the Waikato and Waipa River Restoration Strategy workshops with the Waikato River Authority, the strategy will be launched on 13 April A member noted concern that the response from Waikato Regional Council to a Long Term Plan budget request from Hamilton City Council was significantly lower than the request. It was noted that Hamilton City Council staff are commended for its master planning work to identify works across the city some $26M over 10 years. It was posed that more work would need to be undertaken to ensure that the proposed projects and funding request met with the policy of Project Watershed and a consistent approach was taken. It was noted that the request from Hamilton City Council was for $900,000 per annum. However Waikato Regional Council had committed to funding Doc # Page 5

83 83 Minutes of Central Waikato Catchment Committee Meeting 21 March 2018 $100,000 in year one and this increasing by $50,000 per annum over the life of the Long Term Plan. It is important that the investigation and discussion into the work programme occurred between staff members of the two councils sooner rather than later so that the governors of Hamilton City Council and Waikato Regional Council could be advised in time to make decisions in adopting the Long Term Plans. The Chair acknowledged the provisions made by the Waikato Regional Council in the draft Long Term Plan and that all of the requests from the Committee had been included. The Chair indicated her thanks on behalf of the Committee for addressing the wishes of the committee. The members agreed that a subgroup of the Committee could work together to draft a submission on behalf of the Committee to the Long Term Plan. It was proposed that as well as Waikato Regional Council, it would be equally appropriate to prepare a submission to the Hamilton City Council, Waikato District Council and Waipa District Council for their Long Term Plan. To ensure that there was consistency in approach and content a member noted the need for staff input in to the drafting of the submission. Members indicated their interest in working with the subgroup and it was determined that it would be: o Maxine Moana Tuwhangai o Brendan Hicks o Sue Edmonds o Poto Davies o A member of staff Zone Manager S Edmonds moved/cr R McGuire seconded CWCC18/06 1. THAT the report Long Term Plan Update 2018 (Doc dated 12 March 2018) be received. The motion was put and carried (CWCC18/06) S Edmonds moved/p Davies seconded CWCC18/07 RECOMMENDED 2. THAT the Central Waikato Catchment Committee engages in the Long Term Plan public consultation process as outlined in paragraph 13 of this report. The motion was put and carried (CWCC18/07) R McGuire moved/d Arbury seconded CWCC18/08 RECOMMENDED 3. THAT the Central Waikato Catchment Committee engages in the Long Term Plan public consultation process for Hamilton City Council, Waikato District Council and Waipa District Council by way of subgroup participation. SECTION A: (UNDER DELEGATION AND FOR THE INFORMATION OF COUNCIL) The motion was put and carried (CWCC18/08) Climate Change Guideline Integrated Catchment Management Agenda Item 9 Doc , Doc # Page 6

84 84 Minutes of Central Waikato Catchment Committee Meeting 21 March 2018 Presented by Michelle Archer the report provided an overview of the recently developed Climate Change Guideline prepared for the Integrated Catchment Management directorate. During questions, answers and related discussion the Committee noted the following points: Members were assured that the Climate Change Guideline had been prepared as a living document which would ensure flexibility, noting that there was work underway to provide national guidelines. It had been noted from through Local Government New Zealand that there was a concern nationally around the insurance of assets under a climate change scenario. It was important that insurance was identified as a key risk for councils. The guidelines are a first step in the process to provide guidance to Council and staff and provided a good step in the right direction. Cr B Quayle moved/p Davies seconded CWCC18/09 THAT the report Climate Change Guideline Integrated Catchment Management (Doc dated 10 March 2018) be received. The motion was put and carried (CWCC18/09) Central Waikato Zone Status Report to 28 February 2018 Agenda Item 10 Doc , Presented by the Zone Manager (Bruce Peploe) the report provided an update on the status of zone activities for the year to date. The Senior Catchment Management Officer (Melinda Dresser) presented a summary of works undertaken within the zone. Hamilton City Council Waters Operations Manager (Adam Donaldson) was present to respond to questions on its section of the report. During questions, answers and related discussion the Committee noted the following points: Staff were undertaking work near Ohaupo, on land belonging to the Wallace Corporation on a block of peat land. As part of the project Puniu River Care were supplying 17,000 plants to the project. Work was completed to clear and bury the pine slash piles and planting would commence around June or July Hamilton City Council had been undertaking work to remove logs from the stream outlet at Te Awa o Katapaki Stream. This is expected to significantly improve the passage of high flows during the winter period. For clarity members were advised that the area was along River Links Lane, by the Horsham Downs golf club. Members noted their appreciation to see the results of the work being undertaken with Ngati Haua Mahi Trust on the Mangaonua Stream, as this was recognised as a high priority for the zone. Staff understood that the Ngati Haua Mahi Trust were working with other councils who had interests in the catchment. Hamilton City Council had provided a letter of endorsement for the work happening within city boundaries. A member noted concern over the Committee and Council providing funding from the Reserve fund towards Hamilton City Council for use within the Mangaonua catchment, when the catchment extended in to the Waikato District boundaries. Staff undertook to investigate the full undertaking of the work by Ngati Haua across all of the territorial authority boundaries and report back to the Committee for clarity. Doc # Page 7

85 85 Minutes of Central Waikato Catchment Committee Meeting 21 March 2018 The stormwater guidelines had been generated as a guiding document and had been prepared in conjunction with the territorial authorities input to ensure that there was consistency between the guidelines and district planning rules. Cr R McGuire moved/d Arbury seconded CWCC18/10 THAT the report Central Waikato Zone Status Report to 28 February 2018 (Doc dated 5 March 2018) be received. The motion was put and carried (CWCC18/10) Catchment committee community appointment process Agenda Item 11 Doc Presented by the Zone Manager (Bruce Peploe) the report provided the Committee with an update on the appointment of community appointees to catchment committees and land drainage advisory committees. The Team Leader Business Support (Adele Bird) was present to respond to questions. During questions, answers and related discussion the Committee noted the following points: There was an intention for the Catchment Committee appointment process to be included on the home page of Council s website, so people could be easily directed to the forms and information required to complete an application. Members noted the update to the quorum for the committee in that it now was Chair or Deputy Chair of the Committee, one Waikato Regional Council appointed Councillor and two members of the committee. Members were further advised of the link between the Drainage Chairs and the Catchment Committees, whereby the Chair of each committee would be a member on the other committee. For Central Waikato Catchment Committee, this would see the Chair of the Waikato Central Drainage Advisory Subcommittee included in the membership. M Moana Tuwhangai moved/p Davies seconded CWCC18/11 THAT the report Catchment committee community appointment process (Doc dated 8 March 2018) be received. The motion was put and carried (CWCC18/11) Members Updates Agenda Item 12 A member noted an interest in the preparation and sharing of communications relating to the activities of the committee. Members were advised that currently there is nothing in place that would meet this need but this could be investigated and reported back to the Committee. Doc # Page 8

86 86 Minutes of Central Waikato Catchment Committee Meeting 21 March 2018 Reports for Information Agenda Item 13 Doc , The following reports were provided to the Committee for information: a. Central Waikato Zone Plan Final copies for members. b. Healthy Rivers/Wai Ora: Proposed Plan Change 1 Update. c. Rabbit Virus Release Media release. S Edmonds moved/cr B Quayle seconded CWCC18/12 THAT the reports: a. Central Waikato Zone Plan Final Copies for members; b. Healthy Rivers/Wai Ora: Proposed Plan Change 1 Update; and c. Rabbit Virus Release Media release; be received. The motion was put and carried (CWCC18/12) The Chair acknowledged Bruce Peploe and recognised his retirement from Council after 34 years. Bruce was thanked for the work he had put in to the zone and region over the years. Meeting closed at 12.35pm Doc # Page 9

87 87 Coromandel Catchment Committee OPEN MINUTES Minutes of a meeting of the Coromandel Catchment Committee held at the Te Puru Community Centre Trust Hall, West Crescent, Te Puru, Thames Coast on 1 March 2018 at 10.03am. Chairman Deputy Chairman Waikato Regional Council Coromandel District Council Local Community Representatives Forestry Representative Chair, Integrated Catchment Management Committee (North) Staff John Sanford Kevin Robinson Members Cr Dal Minogue Cr Terry Walker Alan Bridson Brett Wilson Reihana Robinson Steve Couper Cr Stu Husband Adam Munro Section Manager Dean Allen Zone Manager Dominique Thurlow Democracy Advisor Aniwa Tawa opened the meeting with a karakia. SECTION A: (UNDER DELEGATION AND FOR THE INFORMATION OF COUNCIL) Apologies Agenda Item 1 The apologies from Carol Nanning, Joe Davis and the Department of Conservation representative for absence were accepted. Doc #

88 88 Coromandel Catchment Committee Minutes 1 March Confirmation of Agenda Agenda Item 2 Cr Husband moved/a Bridson seconded CLSc18/1 THAT the agenda for the Coromandel Catchment Committee of 1 March 2018 be confirmed as the business for the meeting. The motion was put and carried (CLSc18/1). Disclosures of Interest Agenda Item3 There were no interests disclosed. Public Forum Agenda Item 4 The Chair outlined the process for public forum. The following members of the public spoke on the subjects identified below: Speaker Geoffrey Robinson Topic Biodiversity and natural heritage in the northern part of the Coromandel comprise of pest control operations that use poisons as the main method of control. Concern was expressed around Council s recent decision to grant funding to the Moehau Environment Group for pest control using toxins. It was felt that Waikato Regional Council should cease funding for private contractors for placement of toxic baits. Residents should be able to harvest healthy food from the bush which they had done for centuries. Therefore public funding for 1080 for private contractors should stop immediately. Peter Wood (Doc # ). Mr Wood questioned whether the Coromandel Catchment Committee has provided a submission to the parliamentary bill regarding the control of mangroves by Thames Coromandel District Council and Hauraki District Council. It was felt that Whangamata and Tairua ratepayers are wrongly rated for mangrove management when the real cause is pine forest owners and intensive farming. Doc # Page 2

89 89 Coromandel Catchment Committee Minutes 1 March Waikato Regional Council is responsible for the explosive growth of mangroves in the estuaries through inadequate consenting for pine forest harvesting that allow soil and slash to reach water courses. The price of feral pigs being a food source and recreational sports is to the degradation of our public forests where they are farmed. Feral pigs are a factor in the spread of kauri dieback and should be listed in the Pest Management Strategy. The clearing of river mouths of built up sand and gravel is usually unnecessary as the next rain event takes it away. A request was made for the Coromandel Catchment Committee submission to the Long Term Plan to be made public. Tony Jacobs (Tairua Residents and Ratepayers Association) (Doc # ). Concern was raised about the lack of effective sediment controls in place for forestry in the northern part of Tairua where harvesting was completed in June Pleased to see that a proposal to reduce the high 5.6% interest rate for targeted rates to fairer current market rates is being considered. Dean Allen, Zone Manager for Coromandel, was acknowledged for listening to the Tairua community and working to achieve better protection of the Harbour by implementation of the Catchment Management Plan. Pleased to learn that the Fonterra 50 Catchment project has chosen Tairua catchment for the project. Joyce Birdsall Forestry slash caused an immense amount of damage in and around the country following the Gita cyclone. It was felt that this issue needs to be addressed by the forestry industry. It was suggested that Waikato Regional Council lobby Government to seek changes in regard to forestry. Doc # Page 3

90 90 Coromandel Catchment Committee Minutes 1 March It is great to see the implementation of the Harbour Plans, however there needs to be a concentrated effort by the Waikato Regional Council to let the public what it is doing as the public want to see actions. Peter Ferran Clarification was sought as to where Waikato Regional Council stands in terms of protecting local communities from rising sea levels and from the storm experienced on 5 January The Community is seeking Council s assistance and guidance in this regard. Concern was expressed in relation to the tardiness associated with the dredging of streams in the Coromandel. The Chair thanked the members of the public for their attendance and for taking the time to present their issues to the Committee. Minutes of Coromandel Catchment Committee meeting Agenda Item 5 (Doc # & ) The minutes of the Coromandel Catchment Committee meeting held on 17 November 2017 and the extract from the Integrated Catchment Management Committee meeting held on 7 December 2017 were taken as read. J Sanford moved/cr Minogue seconded CLSc18/2 THAT the minutes of the meeting of the Coromandel Catchment Committee held on 17 November 2017 and the extract from the Integrated Catchment Management Committee meeting of 7 December 2017 be received for information. The motion was put and carried (CLSc18/2). Matters Arising from Previous Meeting Members outlined the following matters arising from the meeting held on 17 November 2017: The narrative in the minutes indicates that landowners around the Wigmore Stream were given the option to connect to the reticulated wastewater system, however a member was of the view that this not the case and that not all of the residents had been given that opportunity. Recommendations and Actions from Coromandel Catchment Committee Meetings Agenda Item 6 (Doc # ) Coromandel Zone Manager (D Allen) reported back on actions and issues discussed from previous Coromandel Catchment Committee meetings. Doc # Page 4

91 91 Coromandel Catchment Committee Minutes 1 March During questions, answers and related discussion the Committee raised or noted the following matters: In respect to implementation of the harbour and catchment management plans and the focus catchment project, it was noted that there is a level of frustration from the community in that they want to see actions. In response the Zone Manager advised that there are four Harbour and Catchment Management Plans for the Coromandel with two in development which was part of the work programme signed off by the Committee. The budgets in the Long Term Plan will allow for physical works to get underway as part of the implementation. Staff advised that reports will be presented to the Coromandel Catchment Committee in May and August 2018 which will outline the budgets for these projects and provide detail on additional projects proposed. J Sanford moved/k Robinson seconded CLSc18/3 THAT the report Recommendations and actions from the Coromandel Catchment Committee (Doc # dated 18 December 2017) be received. The motion was put and carried (CLSc18/3). Coromandel Catchment Committee Chair s Report Agenda Item 7 (Doc # ) The Chairperson spoke to his written report. During questions, answers and related discussion the Committee raised or noted the following matters: Councillor Minogue spoke to the proposed rate increases that have been identified through the Long Term Plan noting that the larger increases relate more specifically to the Lower Waikato and Waihou Piako Zones where there is a need to fund and spread the higher costs of depreciation and interest. However, for the Coromandel Zone, it is expected that the rate increases will be far lower. It was noted that targeted rates need to benefit those who pay. As such it is important that the local communities understand how they will benefit from increased rates. Discussion centred on the composition of the Coromandel Zone. Discussion ensued on the fish friendly research programme that is seeking funding to investigate fish migratory passage and deaths through pump design. J Sanford moved/a Bridson seconded CLSc18/4 THAT the report Coromandel Catchment Committee Chairman s Report dated 12 February 2018 (Doc # ) be received. The motion was put and carried (CLSc18/4). Doc # Page 5

92 92 Coromandel Catchment Committee Minutes 1 March Coromandel Zone Status Report 1 November 2017 to 28 February 2018 Agenda Item 8 (Doc # ) Coromandel Zone Manager (D Allen) outlined the status for Coromandel Zone activities and work programmes, covering the period from 1 November 2017 to 28 February During questions, answers and related discussion the Committee raised or noted the following matters: Significant discussion centred on the Fonterra 50 Catchments Project, specifically the fact that Tairua has been selected for further analysis when there are only 13 dairy farms on the Coromandel. Staff noted that Fonterra has committed to ten catchments across the Waikato region, with Tairua being the only one in the Coromandel. The Zone Manager undertook to bring back a report to the Committee when more detail is known. In relation to the Whangamata mangroves, specifically around the point that the Project Steering Group would receive the 12 month monitoring report in August 2018, and then begin planning for April 2019, it was noted that the community in Whangamata have paid in excess of $1 million in targeted rates, and do not accept the date of April 2019; the community want the original date of August 2018 to remain. In response the Zone Manager advised that initial discussions were undertaken in December 2017 with community representatives to consider the remaining options which include extending the rate an additional year (until 2022/2023) or reducing the extent of clearance in the final stage. These discussions remain ongoing. Whilst this process is underway, rating for the 2022/2023 year has been placed in the Long Term Plan to ensure it is provided for. This can be withdrawn following submissions on the topic, or depending on the outcome of those community discussions. Councillor Minogue indicated that there is a feeling amongst the community that they aren t getting value for money in respect to the targeted rate they are paying for mangrove removal. The Zone Manager advised that largely the project has been successful, however the view of the community is that the project framework did not go far enough. In regard to engagement with partners and stakeholders, it was felt that large private landowners should be included as partners. A member expressed concern about the time it takes for research to be undertaken in respect to the Region s streams and rivers. Disappointment was expressed that Wigmore Stream had not been added to the Waikato Regional Council s monitoring programme. The Zone Manager advised that water quality is a high priority for the Waikato Regional Council and that he had passed on the request for Wigmore Stream to be included in Council s monitoring programme. In response to a question, the Zone Manager advised that the Harbour and Catchment Management Plan Implementation plans have been completed and actions are currently being reviewed and prioritised. Reihana Robinson left the meeting at 12.01pm. K Robinson moved/j Sanford seconded CLSc18/5 THAT the report Coromandel Zone Status Report 1 November 2017 to 28 February 2018 (Doc # dated 1 March 2018) be received. The motion was put and carried (CLSc18/5). Doc # Page 6

93 93 Coromandel Catchment Committee Minutes 1 March SECTION B: (FOR RECOMMENDATION TO COUNCIL) Councillor Husband left the meeting at 12.02pm. Disaster Recovery Fund Application Firth of Thames Storm Event January 2018 Agenda Item 9 (Doc # ) Regional Hazards and Environmental Compliance Officer (R Liefting) provided a summary of the damage caused because of a flood event in the Firth of Thames during early January 2018 and sought funding assistance for subsequent works from the Waikato Regional Council s Disaster Recovery Reserve Fund. Reihana Robinson returned to the meeting at 12.09pm. Councillor Husband returned to the meeting at 12.15pm. During questions, answers and related discussion the Committee raised or noted the following matters: Staff were commended on an excellent report. The need for increased resilience to ensure communities get back to normal following storm events was emphasised. Cr Walker moved/k Robinson seconded CLSc18/6 THAT the report Disaster Recovery Fund Application Firth of Thames Storm Event January 2018 (Doc # dated 1 March 2018) be received. The motion was put and carried (CLSc18/6). Cr Walker moved/r Robinson seconded CLSc18/7 RECOMMENDED THAT the Coromandel Catchment Committee request that Council transfer up to $10,000 from the Regional Disaster Recovery Fund to the Coromandel Zone Reserve to fund the January 2018 storm damage recovery works in the Coromandel Zone. SECTION A: (UNDER DELEGATION AND FOR THE INFORMATION OF COUNCIL) The motion was put and carried (CLSc18/7). Update on Harbour and Catchment Management Plan process for Whitianga/Mercury Bay and Coromandel/Manaia Agenda Item 10 (Doc # ) Catchment Team Leader (A Tawa) provided an overview of the Harbour and Catchment Management Plan, updated the Committee on the Harbour and Catchment Management Plans for Whitianga/Mercury Bay and Coromandel/Manaia and outlined key steps for consultation and plan development. Doc # Page 7

94 94 Coromandel Catchment Committee Minutes 1 March During questions, answers and related discussion the Committee raised or noted the following matters: It was noted that the community are frustrated and want to see actions. The community don t want more plans, they want to see actions on the ground. Staff noted that the Harbour and Catchment Management Plans have been driven by the communities and that budget to action the plans is being sought through the Long Term Plan. A member felt that the process is missing large landowners as key partners. The importance of establishing a link with forestry in regard to the implementation of the Plans was emphasised. Cr Walker moved/b Wilson seconded CLSc18/8 THAT the report Update on Harbour and Catchment Management Plan process for Whitianga/Mercury Bay and Coromandel/Manaia (Doc # dated 23 January 2018) be received. The motion was put and carried (CLSc18/8). Councillor Husband voted against the motion. SECTION B: (FOR RECOMMENDATION TO COUNCIL) Integrated Catchment Committee Updates Agenda Item Long Term Plan Agenda Item 11.1 (Doc # ) Business and Technical Services Manager (G Ryan) provided an update on the development of the Long Term Plan. During questions, answers and related discussion the Committee raised or noted the following matters: Discussion ensued on the Statement of Intent between Thames Coromandel District Council and the Waikato Regional Council which includes a key action item for a Plan Change that will be delivered by way of a review of the policy settings currently in place for mangrove management on the Coromandel. The Policy Manager advised that there is a Bill before Parliament, as such Council is waiting for the outcome of the Bill before a Plan Change is developed. Discussion centred on whether the initiatives from Sea Change Tai Timu Tai Pari Marine Spatial Plan would be implemented through the Long Term Plan. In response, the Policy Manager advised that since June 2017 Council staff have refined scoping work around the Sea Change actions and identified opportunities to better integrate Sea Change actions into usual business programmes or other Long Term Plan components. Members questioned and expressed concern around $3.5 million that has been set aside in the Long Term Plan for wallaby management. Councillor Minogue advised the Committee that wallabies are becoming problematic therefore Council is targeting this pest, in partnership with the Bay of Plenty Regional Council, before the issue becomes out of control. The Section Manager Doc # Page 8

95 95 Coromandel Catchment Committee Minutes 1 March undertook to provide members with pictures of the damage that can be attributed to wallabies. Cr Husband moved/j Sanford seconded CLSc18/9 1. THAT the report Long Term Plan (Doc # dated 19 February 2018) be received. RECOMMENDED 2. THAT the Coromandel Catchment Committee engages in the Long Term Plan public consultation process as outlined in paragraph 13 of this report (Doc # ). SECTION A: (UNDER DELEGATION AND FOR THE INFORMATION OF COUNCIL) The motion was put and carried (CLSc18/9). Catchment Committee Community Appointment Process Agenda Item 11.2 (Doc # ) Business and Technical Services Manager (G Ryan) provided on the appointment of community appointees to catchment committees and land drainage advisory committees. During questions, answers and related discussion the Committee raised or noted the following matters: Discussion centred on the evaluation assessment criteria for determining membership. Councillor Husband advised that the process is essentially the same as it was three years ago, and assured the Committee that the process used is robust. Staff advised the Committee that there has been significant discussion around the role of Committee and whether the role is to represent or advise, which resulted in a strong lean towards the committees having an advisory role. A question was raised as to whether a cost benefit analysis was undertaken to determine how useful the Committees are. In response, whilst an analysis was not undertaken, Council has been very clear around the value that the respective Committees provide. S Couper moved/a Bridson seconded CLSc18/10 THAT the report Catchment Committee Community Appointment Process (Doc # dated 12 February 2018) be received. The motion was put and carried (CLSc18/10). Reihana Robinson and Councillor Husband left the meeting at 1.21pm. The meeting adjourned for lunch at 1.21pm and reconvened at 1.55pm. Doc # Page 9

96 96 Coromandel Catchment Committee Minutes 1 March Willis Report The role of Regional Councils in Biodiversity Management Agenda Item 12 (Doc # ) Senior Biodiversity Officer (A Julian) presented on the summary findings of the report entitled Biodiversity and the role of Regional Councils (Doc #). During questions, answers and related discussion the Committee raised or noted the following matters: Discussion ensued on how social change is achieved, noting that education is key component for behavioural changes. Cr Minogue moved/b Wilson seconded CLSc18/11 THAT the report Willis Report The role of Regional Councils in Biodiversity Management (Doc # dated 1 March 2018) be received. With the consent of the meeting Item 14 was considered at this time. The motion was put and carried (CLSc18/11). National Environmental Standard for Plantation Forestry Agenda Item 14 (Doc # ) Senior Policy Advisors (V Udy and T Quickfall) provided an update on the National Environmental Standard for plantation forestry. During questions, answers and related discussion the Committee raised or noted the following matters: Discussion centred on the implications of the National Environmental Standard for Plantation Forestry on foresters. Members were content that the rules for foresters have been averaged out across the country which has essentially created a level playing field for all those involved in the industry. J Sanford moved/k Robinson seconded CLSc18/12 THAT the report National Environmental Standard for Plantation Forestry (Doc # dated 1 March 2018) be received. The motion was put and carried (CLSc18/12). Coastal Water Quality Monitoring and Information Gathering Overview Agenda Item 13 (Doc # ) Senior Scientist (H Giles) provided an overview of the current coastal water quality monitoring and information gathering programmes that are managed by the Coastal Science Team. Doc # Page 10

97 97 Coromandel Catchment Committee Minutes 1 March During questions, answers and related discussion the Committee raised or noted the following matters: Members questioned why estuaries aren t tested when this where our children swim. In response, it was noted that Council s programme for monitoring follows the Ministry of Health guidelines in respect to open coast beaches. Cr Minogue moved/b Wilson seconded CLSc18/13 THAT the report Coastal water quality monitoring and information gathering overview (Doc # dated 9 February 2018) be received. The motion was put and carried (CLSc18/13). Members Reports Agenda Item 15 Member s Report Brett Wilson Agenda Item 15.3 (Doc # ) Brett Wilson spoke to his written report. During questions, answers and related discussion the Committee raised or noted the following matters: Staff provided an update on the Waikiekie Stream in Whangamata, noting that agreement had been reached in principle with respect to roles and responsibilities associated with the management of the stream J Sanford moved/k Robinson seconded CLSc18/14 THAT the report Member s report from Brett Wilson (Doc # dated 19 February 2018) be received. The motion was put and carried (CLSc18/14). Brett Wilson left the meeting at 3.24pm. Member s Report Reihana Robinson Agenda Item 15.1 (Doc # ) Councillor Walker spoke to Reihana Robinson s written report in her absence. J Sanford moved/k Robinson seconded CLSc18/15 THAT the report Member s report from Reihana Robinson (Doc # dated 12 February 2018) be received. The motion was put and carried (CLSc18/15). Doc # Page 11

98 98 Coromandel Catchment Committee Minutes 1 March Member s Report Terry Walker Agenda Item 15.2 (Doc # ) Councillor Walker spoke to his written report. During questions, answers and related discussion the Committee raised or noted the following matters: The Section Manager undertook to provide Councillor Walker with an update on the revised sea levels from Government and the implications for coastal erosion, dwellings and infrastructure. In respect to the concern raised about 23 tonnes of 1080 stored in the Whitianga Central Business District and whether this was a safety issue, staff advised that the matter is a question for the Department of Conservation. J Sanford moved/k Robinson seconded CLSc18/16 THAT the report Member s report from Councillor Terry Walker (Doc # dated 14 February 2018) be received. The motion was put and carried (CLSc18/16). Member s Report Allan Bridson Agenda Item 15.4 (Doc # ) Allan Bridson spoke to his written report. J Sanford moved/k Robinson seconded CLSc18/17 THAT the report Member s report from Allan Bridson (Doc # dated 19 February 2018) be received. The motion was put and carried (CLSc18/17). Upcoming Agenda Items Agenda Item 16 (Doc # ) Coromandel Zone Manager (D Allen) outlined items for Catchment Committee meetings scheduled in 2018 and sought ideas for future agenda items. During questions, answers and related discussion the Committee raised or noted the following matters: A member questioned the timetabling for the Long Term Plan and whether the Waikato Regional Council intend to travel to Thames. J Sanford moved/k Robinson seconded CLSc18/18 THAT the report Upcoming Agenda Items (Doc # dated 1 March 2018) be received. The motion was put and carried (CLSc18/18). Doc # Page 12

99 99 Coromandel Catchment Committee Minutes 1 March The meeting closed at 3.39pm Doc # Doc # Page 13

100 100 Waihou-Piako Catchment Committee MINUTES Minutes of a meeting of the Waihou-Piako Catchment Committee held in the Diprose Miller Boardroom, 53 Whitaker Street, Te Aroha on Monday 19 March 2018 at 10.02am. Chairman Deputy Chair Waikato Regional Council Hauraki District Council Matamata District Council South Waikato District Council Thames Coromandel District Council Department of Conservation Local Community representatives Chair, Thames Valley Drainage Advisory Subcommittee Staff Present: Robert Hicks Conall Buchanan Cr Hugh Vercoe Cr Phillip Buckthought Cr Donna Arnold Cr Herman van Rooijen Mayor Sandra Goudie John Rich Gary Dalton Andrew McGiven Anthony Arnet In Attendance: Adam Munro Manager Hauraki/Coromandel Karen Botting Zone Manager Hauraki Kenny Growden Operations Team Leader Hauraki/Coromandel Jennie Cox Democracy Advisor

101 101 Apologies Waikato Regional Council Cr ST Husband Waikato Regional Council Cr Alan Livingston Community Representative Roger Hunter Community Representative John Bubb Ngati Haua Rangitionga Kaukau Accepted SECTION A: (UNDER DELEGATION AND FOR THE INFORMATION OF COUNCIL) Confirmation of Agenda (Agenda Item 2) C Buchanan moved/a Arnet seconded. WPCC18/01 THAT the agenda of the meeting of the Waihou-Piako Catchment Committee of 19 March 2018, as circulated, be confirmed as the business for the meeting. The motion was put and carried (WPCC18/01) Disclosures of Interest (Agenda Item 3) There were no disclosures of interest. Minutes of Previous Meeting (Agenda Item #4) Doc # Matters arising: A member sought from staff whether there was any update on the issue of calves in the river and floodgates. It was noted that there were no further issues reported and no more animals located at the floodgates. The matter would be monitored next calving season. Cr P Buckthought, Cr H van Rooijen in the meeting at 10.05am. A member sought an update on Koi carp counts. Members were advised that staff had started to pull together all of the different pieces of information over fish counts and what was being found, to come up with next steps. It was noted that for Council, Bruno David was looking at a project to address the Koi carp and pest fish issue for the region and there would be a holistic approach for the region on the issues. All options were open for a public/private partnership approach to the project. Issues at Tirohia on the Waihou River and the silt build up was raised. The results of the cross section survey would see an action item to come back to the committee. G Dalton in the meeting at 10.08am.

102 102 The original pumps purchased some years ago for the Muggeridges project, were being stored at Ngatea and had been declared as no longer suitable for the project. A member noted that with respect to NZTA not looking at updating or working on the Criterion bridge for another 15 years, there may be opportunity for a priority change with the change in the political landscape and it was noted that Cr Adams was working for the Hauraki District Council on the matter with respect to the Regional Land Transport Plan review. A member noted there was a difference in the recommendations from the committee and what was adopted by Council at their December meeting. It was noted that the Integrated Catchment Management Committee meeting had adopted the minutes as a whole and the two recommendations with respect to Page 36 had both been incorporated in to the Zone Plan. It may have been a typographical error between the meetings. A Mcgiven moved/cr D Arnold seconded. WPCC18/02 1. THAT the Minutes of the Waihou Piako Catchment Committee meeting of 16 November 2017 be received and approved as a true and correct record. 2. THAT the Extract of Council meeting 14 December 2017 as related to Integrated Catchment Management Committee, be received. The motion was put and carried (WPCC18/02) Cr van Rooijen, noted an apology for Stuart Edmeades. The committee accepted the apology. Public Forum (Agenda Item #5) A period of up to 30 minutes where individual members of the public may speak for up to three minutes on items relevant to the Terms of Reference for Waihou-Piako Catchment Committee. Bill Barclay of Thames, spoke to the committee on events of 5 January 2018, and subsequent measures taken in regard to Tararu specifically. A copy of the presentation was tabled for members. (Doc# ) A member noted Tararu community could make a submission to the Long Term Plan. Issues / Actions from Waihou Piako Catchment Committee Meetings (Agenda Item #6) Doc # Presented by the Zone Manager Hauraki (Karen Botting), the report presented actions and issues from previous meetings. During questions, answers and related discussion the Committee noted the following points: Staff were working closely with DOC around the matter of pest fish and it was hoped that the work under way by Bruno David would be able to provide clarity around who had responsibility and in what areas, such as with flood protection.

103 103 A member noted an absence of the pest fish from the Lake at Waikare over duck shooting season. In noting that may have been down to flooding events, members noted staff would have to ask the Lower Waikato Zone staff for a specific understanding of what was happening. In relation to the old Kopu bridge it had been announced that the bridge had been given to the historic trust to run the operation of the bridge for five years. Mayor S Goudie moved/cr D Arnold seconded. WPCC18/03 THAT the report Issues and Actions from Waihou Piako Catchment Committee Meetings (Doc # dated 01 March 2018) be received. The motion was put and carried (WPCC18/03) In noting the presence of the members of the public with an interest in the topic members proposed that the meeting consider Item 11 at this time. Mayor S Goudie moved/cr H Vercoe seconded WPCC18/04 THAT the meeting move to Item 11 January 2018 Storm Tide Event Regional Disaster Recovery. The motion was put and carried (WPCC18/04) SECTION B: (FOR RECOMMENDATION TO COUNCIL) January 2018 Storm Tide Event Regional Disaster Recovery (Agenda Item #11) Doc # Presented by the Manager Hauraki/Coromandel (Adam Munro) the report provided the committee with a summary of the January 4 6 tidal event and the impact on the Waihou Piako zone work programme and sought funding assistance for subsequent remediation works from the Waikato Regional Council s Regional Disaster Recovery Reserve. During questions, answers and related discussion the Committee noted the following points: Some coastal flood protection work at Tararu had been completed by the community around The community did the fundraising and commenced some stop bank measures at that time. Those works were not completed. It was noted that in the area there were a number of Thames Coromandel District Council storm water non-return valves and with the pressure of the storm the valves were forced open. The force of the storm was very dynamic. Even if the drain had been maintained to a pristine standard for the scheme, the flooding still would have occurred. The bank by the yacht club had been constructed by Thames Coromandel District Council in 2009, and it was done as a hasty response to protect the houses at that time. Thames Coromandel District Council had done some work on coastal erosion in 2002 following the Weather Bomb. During this time the Peninsula Project had commenced including the construction of river flood protection schemes along the Thames Coast. At this point the community were offered but turned down the option of a coastal protection scheme due to the costs.

104 104 Waikato Regional Council provides flood protection for the Thames Coast rivers but no tidal protection north of the Kauaeranga River. The rivers where flood protection is provided include include Tararu (which is part of the Waihou Zone), Te Puru, Waiomu/Pohue, and Tapu. The members acknowledged that Council was fulfilling the work as it was rated for, and that for the community to get something more, they would need to provide a submission to the Council Long Term Plans including their willingness to pay for it. Both the Thames Coromandel District Council and Waikato Regional Council Long Term Plans were open for submission. A member noted a request for more understanding on the flooding that occurred on Waitakaruru Canal West Road, where during the flood event, water flowed over the road. It was noted for clarity that on one side of the road the bank was under the control of the Hauraki District Council and the other side of the road was under Waikato Regional Council as part of the Piako River system. There was a noted difference in that the regional council ran a freeboard meaning their bank was 3.5m high but the Hauraki District Council bank was 3.0m high. NZTA would be some months yet in their work repairing the roads along the coast. There was substantial work being undertaken to stabilise the road for use by a large range of large vehicles. Mayor S Goudie moved/cr H van Rooijen seconded. WPCC18/05 1. THAT the report January 2018 Storm Tide event Regional Disaster Recovery (Doc # dated 28th February 2018) be received, and RECOMMENDED 2. THAT the Waihou Piako Catchment Committee request that Council transfer $7,418 from the Regional Disaster Reserve to the Waihou Zone Operating Reserve to fund the January 2018 Storm Tide Event remediation, and 3. THAT the Waihou Piako Catchment Committee request that Council transfer $98,846 from the Regional Disaster Reserve to the Piako Zone Operating Reserve to fund the January 2018 Storm Tide Event remediation. The motion was put and carried (WPCC18/05) The meeting returned to the agenda at Item 7. SECTION A: (UNDER DELEGATION AND FOR THE INFORMATION OF COUNCIL) Waihou Piako Catchment March 2018 Chair Report (Agenda Item #7) Doc # Presented by the Chair (Robert Hicks) the report provided an update on activities since the last meeting. R Hicks moved/mayor S Goudie seconded. WPCC18/06 THAT the report Waihou Piako Catchment March 2018 Chair Report (Doc # dated 5 March 2018) be received. The motion was put and carried (WPCC18/06)

105 105 Waihou Piako Zone Status Report to 28 February 2018 (Agenda Item #8) Doc # Presented by the Zone Manager Hauraki (Karen Botting) the report provided a summary year to date report, and outlined the status of the zone activities and work programmes for the year including: a) Non financial information: i. Long Term Plan (LTP measures) ii. Zone Plan level of services targets b) Financial performance The report covered: Zone Overview Expenditure to date 2017/18 Financial Commentary 2017/18 Key Project Update Other Matters o Puriri River Hydraulic Modelling o Kauoiti Forest Harvest o Forest/Woodlot Management Plan o Ryan s Block Forest o Kaiaua Works and Services project Strategic Direction Waikato Regional Council Long Term Plan Waikato Regional Council 2017/2018 Annual Plan and 2016/17 Annual Report Waikato Regional Plan and Regional Coastal Plan Healthy Rivers Wai Ora Sea Change Tai Timu Tai Pari Marine Spatial Plan During questions, answers and related discussion the Committee noted the following points: There would be an update to the Thames Valley Drainage Subcommittee on the Awaiti canal that would address an issue that had been identified in the Awaiti/Bancroft/Elstow area. Land at the top end of Elstow had sunk between 700mm 1m in depth since the 1980s. There was work to be done around weed cleaning and it was noted that the silt levels were fine. None of the work could be undertaken until June due to consent conditions. The report to the drainage subcommittee would seek a recommendation to the next steps including input on a scheme review at the top of Bancroft/Elstow. It was proposed that the catchments needed to be isolated and reset as without a pump you could not get the water out of the area due to the sinking of the land. The scheme design review would be undertaken to provide understanding as to what could be done. Progress would be reported back to the May meeting of the Committee. Staff were looking at options related to vegetation management for the Ngatea to Pipiroa stop bank. It was noted that the bank was narrow and tricky and was not suitable for grazing. There had been conversations with Hauraki District Council to see if using the area for a dog walking park might be a suitable option. With respect to the Piako river mouth it was noted that the Piako cross section survey would be completed as soon as possible. The cross section surveys for both the Waihou

106 106 and Piako were done some time ago. There was pressure on the technical team and from that the Piako Scheme review was prioritised. The next step was to analyse what the impact meant for the mouth of both the Piako river and the Waihou river, and the analysis would be reported back to the committee. Members noted an interest in including the Waitakaruru river mouth. Staff acknowledged they would work with Hauraki District Council on the Waitakaruru and where needed would apply for an inclusive resource consent for the work required for all three. The work on the Cookson and McGregor floodgate located near Paeroa-Tahuna Road (Swamp Road) was to connect the gate to the drainage network. This would occur in April. It was noted that the gate would help to remediate some of the flood impact there. It was further noted that the asset was a scheme asset but there had been input from the Thames Valley Drainage ratepayers as there was a direct benefit for the Elstow drainage scheme. The matter reported under the Ryan s Block forest had been reported to the police and further information had been sought for clarity from Matamata Piako District Council. Thompson track runs through Waikato Regional Council land and is not the only harvest block to have challenges and staff were looking at what was best regarding security. The gate where the damage had been done was a solid forestry gate. The area involved had a mixture of users and there were landowners with issues around access. There had been concern noted around the sedimentation coming down the river from the block. There would be a report back to the Committee in May around the next steps for the woodlot. The Committee turned to the section of the report that covered the Healthy Rivers Wai Ora update and the Regional Plan review. The Manager Policy, (Tony Quickfall), Team Leader, Water (Policy) (Bruce McAuliffe) and Project Manager, Policy (Roger Matthews) were present to respond to questions. Seachange was an advisory document and was non statutory in nature. Council had received the plan and would be looking at what parts of the plan would be able to be incorporated for the region. There were noted budget and time implications involved with the recommendations from the plan. The Regional Plan review and the Coastal Plan review were being undertaken jointly. The Committee received an update on the status of the Plan Change 1 and the proposed inclusion of the withdrawn portion of the plan following the consultation with Pare Hauraki. As the withdrawn section and variations were notified it would allow for the affected landowners to submit on the variation and the remainder of the plan. Members noted that there was a recommendation to be determined by the Healthy Rivers Wai Ora Committee on 20 March 2018 and by Council on 27 March 2018 to extend the timing for the priority one and two catchments. The proposed extension was for another 20 months as under the present regime there would an expectation for farm environment plans while the hearing process was underway. A member noted the focus on Nitrogen when the Seachange document indicated that sediment and other nutrients were an issue for the zone. In response it was noted for members that it was not clear what the focus would be for the Healthy Rivers Hauraki/Coromandel project, and there was ongoing work to look at the other contaminants including e-coli. It was important to recognise that for the Hauraki/Coromandel catchment the National Policy Statement on Freshwater would override everything. In the Waikato the plan change had been subject to the vision and strategy, while also applying and giving effect to the National Policy Statement. The Hauraki/Coromandel area was awaiting treaty settlement through Pare Hauraki. Any proposed collaborative stakeholder group would be informed by the settlement. There was a substantial amount of resourcing that would be undertaken to support such

107 107 a group and it was potentially a big commitment in time. Council were committed to engagement with the community but how it would look was not yet understood. Members noted recent news articles by market gardeners in the Auckland area who were impacted by the change in land use rules. It was noted that they were impacted by the fact they could not increase the amount of the land they used, but could move around the within the boundaries of their properties. One impact from this rule has seen a number of gardeners move in to the Waihou/Piako Zone where the rules did not apply as they did in the Lower Waikato Zone. Cr H van Rooijen moved/mayor S Goudie seconded. WPCC18/07 THAT the report Waihou Piako Zone Status Report to 28 February 2018 (Doc # dated 7 March 2018) be received. The motion was put and carried (WPCC18/07) SECTION B: (FOR RECOMMENDATION TO COUNCIL) Piako Flood Protection Scheme Service Level Review (Agenda Item #9) Doc # Presented by the Zone Manager Hauraki (Karen Botting), the report provided a summary assessment of the current levels of service of the stopbanks of the Piako Scheme in comparison to the new reviewed design levels, and made recommendations for adoption of revised levels of service. During questions, answers and related discussion the Committee noted the following points: There were no service levels that had changed, things had been corrected or made better but there was no change. The initial model had been created assuming Kopuatai would always be dry and the dome was now considered to be a contributor. The ponding zones had different sequences and that was due to the Kaihere Road to central drain being raised for the tidal impact as well. Some of the 15 km of proposed works were already underway and staff reported that up to 13 km had already been completed. Some work would commence at Kerepehi towards the end of March Staff were awaiting good weather and for the ground to dry out. Cr P Buckthought moved/c Buchanan seconded. WPCC18/08 1. THAT the report Piako Flood Protection Scheme Service Level Review (Doc # dated 1 March 2018) be received, and RECOMMENDED 2. That service levels for each major stopbank and spillway within the Piako River Scheme are adopted (Table 7). 3. THAT the Piako River Scheme design standard is formalised for: A 3.0 m level is adopted as the 100 year tide level for the purposes of design. The current design freeboard of 0.50 m be retained for the foreshore and tidal river stopbanks.

108 108 First Emergency Ponding Zone spillway stopbank levels are set at a 1:10 year river flow event with zero freeboard. Second Emergency Ponding Zone spillway stopbank levels are set at a 1:20 year river flow event, with zero freeboard. 4. That stopbank and spillway bank renewals are prioritised over the next 7 years for the 9% of stopbanks and 9 of 11 spillway banks that are a performance grade of 4 or 5, with priority given to banks protecting urban areas. 5. The standard specifying maximum and minimum levels on spillway stopbanks be reviewed, and a plan created to apply that standard to the spillway stopbanks within the Piako scheme to ensure the ponding zones operate correctly during weather and coastal inundation events. The motion was put and carried (WPCC18/08) The Manager Hauraki/Coromandel acknowledged the large amount of work that had been undertaken by Karen, Kenny and the Hamilton based technical team to complete the review, and thanked the committee for the support of the staff recommendations. March / April 2017 Flood event final assessment of costs and funding from Regional Disaster Reserve (Agenda Item #10) Doc # Presented by the Zone Manager Hauraki (Karen Botting), the report provided the committee with a summary of the financial impact of the March and April 2017 flood events and sought funding assistance for subsequent remediation works from the Waikato Regional Council s Regional Disaster Recovery Reserve. Members noted the report was clear and there were no questions or discussion on the report. Mayor S Goudie moved/a Mcgiven seconded. WPCC18/09 1. That the report March / April 2017 Flood event final assessment of costs and funding from Regional Disaster Reserve (Doc # dated 5 March 2018) be received, and RECOMMENDED 2. That the Waihou Piako Catchment Committee request that Council transfer $99,257 from the Regional Disaster Reserve to the Waihou Zone Operating Reserve to fund the final summary of remediation costs for the March / April 2017 flood events, and 3. That the Waihou Piako Catchment Committee request that Council transfer $148,724 from the Regional Disaster Reserve to the Piako Zone Operating Reserve to fund the final summary of remediation costs for the March / April 2017 flood events. The motion was put and carried (WPCC18/09) SECTION A: (UNDER DELEGATION AND FOR THE INFORMATION OF COUNCIL)

109 109 Kopuatai Peat Dome and ABCD Flaxblock, Structures 2017 Investigative report (Agenda Item #12) Doc # Presented by the Zone Manager Hauraki (Karen Botting) the report provided the committee with the final report of the investigation into the manmade structures within the Kopuatai Peat Dome and ABCD Flaxblock as undertaken by Waikato Regional Council Resource Use Directorate (RUD), Investigations and Incident Response team. During questions, answers and related discussion the Committee noted the following points: Staff acknowledged that the report had been provided to the committee as soon as it became available for release, but had not had sufficient time to fully work through the investigation or implications for the block, or work through the report with DOC. DOC acknowledged that workshopping the report with staff was desired. It was proposed that staff report back to the Committee in May with recommendations. The investigation provided a number of findings/recommendations from the Resource Use Directorate Investigator. There were non-consented structures that had been built prior to the Resource Management Act and weirs that had been built with DOC consent. The consented structures would not have created any adverse impact on the weather event, but the nonconsented structures had caused an issue as the water had flowed, against the flow of the river. The main impacts were on the management of ABCD flaxblock. A weir had been put in with the agreement of DOC, Council and other affected parties. The actual management of the structure had not happened. Work was ongoing with the Upper Piako Wetland Society to complete a scheme review and to model the area. The District Council had input over the years and all parties had agreed to set water levels. Staff proposed a management plan for the scheme to ensure that everyone had set responsibilities and understanding for managing the scheme into the future. Mayor S Goudie moved/cr P Buckthought seconded. WPCC18/10 THAT the report Kopuatai Peat Dome and ABCD Flaxblock, Structures 2017 Investigative report (Doc # dated 1 March 2018) be received. The motion was put and carried (WPCC18/10) SECTION B: (FOR RECOMMENDATION TO COUNCIL) Long Term Plan (Agenda Item #13) Doc # Presented by the Hauraki Zone Manager the report provided the committee with an update regarding the development of the Long Term Plan. During questions, answers and related discussion the Committee noted the following points: On page 228 members noted that the figures in brackets were a change from the current year. The targeted rate impact for the Waihou was projected to be a 7.8% increase in year one, 9% increase in year 2 and 8% in year three. The targeted rate impact for the Piako was 18% increase for year one, 18% in year two and 18% in year three. Members noted concern that the cumulative increases were a large impact for ratepayers.

110 110 Members noted that the reason for the increase in the Piako Zone was due to the age of the scheme and value of the works to complete upgrades to the scheme. The programme of work was such that the investment was needed for the scheme and within the life of the LTP the targeted rate would reduce back to the levels required to cover renewal and depreciation costs of the assets. The presentation provided was a general presentation and provided a number of the impacts for Integrated Catchment Management and were provided out of interest to the Committee. A member proposed that staff draft a submission on behalf of the Committee that noted the tenure of the discussion. It was proposed that the submission be circulated to all members for comment and input prior to the Chair signing off the submission to Council s Long Term Plan. It was noted that members still had an opportunity to submit to Council on their own behalf as well. The plan had been released for consultation and the period closed on 16 April Members noted discussion through earlier meetings of the Committee, where the drainage and flood assets protected the community as well as public infrastructure. The Committee determined that they were in support of Council advocating at the Regional Sector level, for support for Councils from Central Government for funding towards assets that were protecting public infrastructure. It was noted that it was unsustainable to expect the landowners to pay for 100% of the assets and something had to change. C Buchanan moved/mayor S Goudie seconded WPCC18/11 RECOMMENDED THAT staff draft a submission on behalf of the Waihou Piako Catchment Committee, to the Waikato Regional Council Long Term Plan. The submission would be circulated to members by for comment, input and agreement by the members. The motion was put and carried (WPCC18/11) Mayor Goudie out of the meeting at 12.44pm The figures presented took in to account the smoothing of deprecation over the later years of the Long Term Plan. There would be a directed consultation with landowners to highlight the need for the changes in rates and there were some proposed drop in days where people could talk to Council about the Long Term Plan. Dates and locations had not yet been determined but would be communicated to the members as soon as they had been fixed. A Arnet moved/cr D Arnold seconded. WPCC18/12 That the report Long Term Plan (Doc # dated 01 March 2018) be received. That the Committee engages in the Long Term Plan public consultation process as outlined in Paragraph 22 of this report. The motion was put and carried (WPCC18/12) Mayor Goudie in the meeting at 12.46pm.

111 111 SECTION A: (UNDER DELEGATION AND FOR THE INFORMATION OF COUNCIL) Catchment committee community appointment process (Agenda Item #14) Doc # Presented by the Zone Manager Hauraki (Karen Botting) the report provided the Committee with an update on the appointment of community appointees to catchment Committees and land drainage advisory committees. During questions, answers and related discussion the Committee noted the following points: Members noted the nomination panel included the Chair and or Deputy Chair of Council, the Co-Chairs of the Integrated Catchment Management Committee and the Director of the Integrated Catchment Management. Discussion would be held with the local constituent councillors for insight (where possible) in to the nominations. It would be appropriate for members, where they were not planning on applying for the Community Landowner Representative positions, to talk to other members in their community with an interest in flood protection. The term of appointment would be for two years, to realign with the triennial election process (whereby the appointments would be made between 6-8 months following the election). Mayor S Goudie moved/cr H van Rooijen seconded. WPCC18/13 THAT the report Catchment committee community appointment process (Doc # dated 28 February 2018) be received. The motion was put and carried (WPCC18/13) Upcoming and Potential Agenda items (Agenda Item #15) Doc # Presented by the Zone Manager Hauraki (Karen Botting) the report provide an opportunity to discuss items identified to date for Committee meetings in 2017/18 as well as identify any other items to be reported or considered by the Committee. During questions, answers and related discussion the Committee noted the following points: A member asked whether it was appropriate to ask DOC to provide a presentation to the Committee on Koi Carp. The Kopuatai ABCD Block investigation would be reported back. Grazing licences on stop banks a member noted interest in whether there was an opportunity for a compliance or monitoring report of the incidents of damage done by grazing of animals along stop banks. It was proposed that a report could include an audit of issues and recommendations from staff on the matter of grazing licences. Appearance of Yellow Bristle Grass on the Hauraki Rail Trail a member noted concern at the presence of the weed along the trail and that it was a concern to the community. It was proposed that the Committee sought a report that provided an explanation of how the weed would be addressed and controlled given the trail traversed a large portion of the region.

112 112 A McGiven moved/cr P Buckthought seconded. WPCC18/14 That the report Upcoming and Potential agenda items (Doc # dated 19 January 2018) be received. The motion was put and carried (WPCC18/14) Members Reports (Agenda Item #16) The section of the meeting provided an opportunity for members to update the Committee on matters of interest from their community. Conall Buchannan noted there was significant concern as to the functioning of the system following a number of weather incidents but was happy to see that issues were being addressed. Cr Donna Arnold the mayor of Matamata Piako District Council did thank the District Council staff publically for their work during the floods. Garry Dalton thanked the committee for the support and input into matters of concern for the Kaiaua community, and advised he would support someone else from the community through the Community Representative appointment process. Cr Phillip Buckthought noted there had been discontent from the local farmers around drainage issues and flood protection. The last round of drainage meetings had been quite animated and it was important that we got things right going forward with the Long Term Plans. With an increase in rates there would be a lot of comeback from those communities. Cr Hugh Vercoe noted comment from the recent Audit and Risk Committee of Council. There was an expectation that where community groups came to council with a request for work to be done, that it was explained at that time, there would be a cost for the upfront investigation and study in to the issue. The issue had arisen with the Tauhei Flood Management project, whereby a considerable amount of work, time and effort had been put in to the investigation, at cost, without the understanding that this cost would form part of the community agreed funding. The Chair thanked everyone for their input to the meeting. Meeting closed at 1.09pm. Doc #

113 113 MINUTES OF A MEETING OF THE AKA AKA OTAUA LAND DRAINAGE SUBCOMMITTEE OF THE WAIKATO REGIONAL COUNCIL HELD IN THE PRESIDENTS ROOM WAIUKU COSMOPOLITAN CLUB ON FRIDAY 8 DECEMBER Present. MESSRS S GOODWRIGHT ( CHAIRMAN), J KEARY, R LITCHFIELD, C SHUKER, B SMITH, T VOLZ, T WALTERS AND G PEACH (SECRETARY). Also in attendance, Megan Wood (Acting Drainage Manager) 2. Apologies. An apology was received and sustained from Councillor J Church (Waikato District Council) 3. Confirmation of Minutes. CHAIRMAN MR SHUKER. THAT THE MINUTES OF THE MEETING OF THE AKA AKA OTAUA LAND DRAINAGE SUBCOMMITTEE OF THE WAIKATO REGIONAL COUNCIL HELD ON FRIDAY 10 NOVEMBER 2017, AS CIRCULATED, BE APPROVED AND CONFIRMED. 4. Matters Arising From Minutes. (A) Buffer bank and Berm Holmes Canal Ms Wood advised that the suggested maintenance works is being referred to the relevant Manager for report to a future meeting of the Committee. 5. Monthly Financial Report. The Financial Report for November was tabled by Ms Wood. MESSRS KEARY SMITH. THAT THE FINANCIAL REPORT BE RECEIVED. 6. Drain Spraying Report. Mr Shuker reported that the following drains have been sprayed. Ten Foot, Summerville, Aylward, Newcombe Richmond, Henrys, Spencer and Hills. MESSRS SHUKER WALTERS. THAT THE DRAIN SPRAYING REPORT BE RECEIVED.

114 Machine Report. The Chairman advised that the following drains have been cleaned. Contour, Bairds, Hills, Motion, Hyland Raumati, Holmes, Otaua Tributary, Otaua Creek, (up to Bothwell Road), Gardiner and the Bothwell. Some private work was also done. CHAIRMAN MR SHUKER. THAT THE MACHINE REPORT BE RECEIVED. 8. Health and Safety. Nil. 9.Other Business. (a) Mangawhero Stream Mr Volz reported that the ph levels were reasonable. (b) Alligator Weed Spraying The Chairman to check with Mr Mabey on the timing of spraying in the Holmes Canal area. (c) Proposed Subdivision Masters Road The Surveying Company has forwarded a subdivision showing two Transferable Lots of 0.44ha and 0.38ha leaving a balance area of 7.44ha. The southern boundary of the balance area adjoins the Half Mile Drain, which is a Scheme Drain. As comments were required for the Resource Consent, the Chairman and Secretary made an inspection of the property. The smaller lots are a lot higher than the balance area and have no actual drain to the Scheme Drain along Masters Road. An easement for land drainage is not required but, storm water could be a problem if not controlled properly, therefore, a discharge to ground is recommended. The easement along the Half Mile Drain is to protect Councils assets and will adjoin an existing easement on the eastern side of the balance area. The subdivision was discussed with Guy Russell from Council. The recommended conditions of approval of the subdivision by Waikato Regional Council, forwarded to the Surveyor, were, 1. THAT STORMWATER FROM ANY BUILDINGS ERECTED ON LOTS 1 OR 2 BE TO AN APPROVED GROUND WATER DISCHARGE. 2. A LAND DRAINAGE EASEMENT BEING CREATED OVER THE MASTERS ROAD FRONTAGE OF LOT 3 BEING NOT LESS THAT 15 METRES FROM THE ROAD FRONTAGE OF THE LOT. 3. THE CONDITIONS OF THE EASEMENT DOCUMENT BE AS REQUIRED BY THE WAIKATO REGIONAL COUNCIL. CHAIRMAN MR KEARY. THAT THE ACTIONS OF THE CHAIRMAN AND SECRETARY BE APPROVED AND CONFIRMED. Approved and confirmed this 9 day of February (CHAIRMAN)

115 115 MINUTES OF A MEETING OF THE AKA AKA OTAUA LAND DRAINAGE SUBCOMMITTEE OF THE WAIKATO REGIONAL COUNCIL HELD IN THE PRESIDENTS ROOM WAIUKU COSMOPOLITAN CLUB ON FRIDAY 9 FEBRUARY Present. MESSRS S GOODWRIGHT ( CHAIRMAN), J KEARY, R LITCHFIELD, C SHUKER, T VOLZ, T WALTERS, RUSSELL POWELL (DRAINAGE MANAGER) AND G PEACH (SECRETARY). Also in attendance, Councillor J Hayman (WRC) and Megan Wood (Acting Drainage Manager) 2. Apologies. An apology was received and sustained from Mr B Smith. 3. Confirmation of Minutes. CHAIRMAN MR SHUKER. THAT THE MINUTES OF THE MEETING OF THE AKA AKA OTAUA LAND DRAINAGE SUBCOMMITTEE OF THE WAIKATO REGIONAL COUNCIL HELD ON FRIDAY 8 DECEMBER 2017, AS CIRCULATED, BE APPROVED AND CONFIRMED. 4. Matters Arising From Minutes. (A) Buffer bank and Berm Holmes Canal Mr Volz to provide photographs of areas of the Buffer bank to assist during the Main Stopbank inspection. (B) Main Stopbank Inspection As the most suitable tide level During March, being the 9 March which is the next meeting date, it was agreed that the meeting be cancelled and that the inspection be on 9 March. Meeting point to be the Otaua Hall car park at 8.30am. 5. Monthly Financial Report. The Financial Report for January was tabled by Mr Powell. MESSRS KEARY WALTERS. THAT THE FINANCIAL REPORT BE RECEIVED. 6. Drain Spraying Report. Mr Shuker reported that the following drains have been sprayed. Western, Mc Carthy, Eastern, Aka Aka Stream, Half Mile, Rasmussen, Hermitage, Mangawhero, Mawhitiwhiti, Jolly Offset, Hill Road, West and Eastern Otaua, Arrowville and half of the Reserve Drain. MESSRS SHUKER WALTERS. THAT THE DRAIN SPRAYING REPORT BE RECEIVED. Doc #

116 Machine Report. The Chairman advised that the following drains have been cleaned. Bennett s, Mc Carthy, Western Awaroa, and the Aka Aka Stream. Some private work was also done. Garry reported that the growth of weeds in all the drains was very heavy. CHAIRMAN MR LITCHFIELD. THAT THE MACHINE REPORT BE RECEIVED. 8. Health and Safety. Nil. 9. Other Business. (a) Old Aka Aka Dairy Factory Mr John Lever (owner of the property) was in attendance at the meeting to discuss the work that he has carried out on his property to prevent further erosion where it adjoins the Western Drain. Erosion on the opposite side of the drain, which adjoins the Aka Aka Road, needs to be addressed to protect further damage to the drain and his property. It was agreed that Mr Powell inspect the area concerned for report to a future meeting of the Committee. (b) Fish Friendly Floodgates Mr Powell advised that a Report Prepared by NIWA has been received on tests carried out for weed control on Floodgates. Report to be discussed at a future meeting. (c) Rasmussen Culvert Upgrade The Chairman reported that work has been completed on the lowering and replacement of this culvert. Some of the Committee assisted in this work and the replacement was carried out to a high standard. Ratepayers also assisted by allowing their properties to be used for the placement of materials, before and during construction. CHAIRMAN MR VOLZ. THAT LETTERS OF THANKS AND APPRECIATION BE FORWARDED TO MESSRS AUSTIN AND WALTERS FOR THEIR HELP IN THE REPLACEMENT OF THE RASMUSSEN CULVERT. There being no further Business, the meeting closed at 12.19pm. Approved and confirmed this 13 day 0f April (CHAIRMAN) Doc # Page 2

117 117 Waikato Central Drainage Advisory Subcommittee OPEN MINUTES Minutes of a meeting of the Waikato Central Drainage Advisory Subcommittee held in Council Chambers, Waikato Regional Council, 401 Grey Street, Hamilton East on Friday 2 March 2018 at 10.02am. Chairman Local Community Representatives Present: Robert Mourits Members Melville Bain John Blair John Fransen Chris Gardiner Graham Membery David Rawlence Eddie Shattock Maurice Steffert Brian Walker Co Chair of Integrated Catchment Management Committee (South) Cr Stuart Kneebone In Attendance: Staff Matthew Davis Manager Lower Waikato / Waipa/ West Coast Catchments Russell Powell Drainage Manager Steve Edwards Works Supervisor Guy Russell Team Leader Operations Waikato West Coast Jennie Cox Democracy Advisor Doc #

118 Minutes of Waikato Central Drainage Advisory Subcommittee Meeting 2 March 2018 Introduction 118 The Manager Lower Waikato / Waipa / West Coast Catchments, Matthew Davis, introduced the new Drainage Manager, Russell Powell, to the members. In the absence of the Chair Noel Smith, the Deputy Chair Robert Mourits chaired the meeting. Apologies Noel Smith Cr Russ Rimmington on other council business. Accepted SECTION A: (UNDER DELEGATION FOR THE INFORMATION OF COUNCIL) Confirmation of Agenda (Agenda Item 2) Cr Kneebone moved/g Membery seconded. WCDAS18/01 THAT the agenda of the meeting of the Waikato Central Drainage Advisory Subcommittee of 2 March 2018, as circulated, be confirmed as the business for the meeting. The motion was put and carried (WCDAS18/01) Disclosures of Interest (Agenda Item 3) There were no disclosures of interest. Confirmation of Minutes (Agenda Item #4) Doc # J Fransen moved/j Blair seconded. WCDAS18/02 1. THAT the Minutes of the Waikato Central Drainage Advisory Subcommittee meeting of 17 November 2017 be received and approved as a true and correct record. 2. THAT the Extract of the Council meeting dated 14 December 2017 be received. The motion was put and carried (WCDAS18/02) Chairman s report March 2018 (Agenda Item #5) Doc # Presented by the Chair, members were updated on issues of significance and relevance to the subcommittee. Doc # Page 2

119 119 Minutes of Waikato Central Drainage Advisory Subcommittee Meeting 2 March 2018 The Chair Robert Mourits noted: The community may not realise the importance of drainage and often it was not until there were a number of major flood events that people recognised how important the network could be. During questions, answers and related discussion the subcommittee noted the following points: A member noted they would like to see better integration between the catchments and the drainage. In response it was noted that the matter had been thoroughly discussed and the decision of Council had been that the Chairs of the Drainage Advisory Subcommittees would be confirmed as a member on the respective Catchment Committees. For the subcommittee that would mean the Chair would attend the Central Waikato Catchment Committee meetings, and that Chair would be invited to attend the subcommittee meetings. This would provide the link to the Integrated Catchment Committee that the other Drainage Advisory Subcommittees had in place. J Fransen moved/m Steffert seconded. WCDAS18/03 THAT the verbal report Chairman s Report March 2018 (Doc # , dated 19 February 2018) be received. The motion was put and carried (WCDAS18/03) Issues / Actions from Waikato Central Drainage Advisory Subcommittee Meetings February 2018 (Agenda Item #6) Doc # Presented by the Drainage Manager (R Powell) the report provided feedback on the issues and actions discussed at previous meetings of the Subcommittee. During questions, answers and related discussion the Committee noted the following points: Having looked in to the issues on Bellevue Road there was a section that required a survey to look for an alternate drainage outlet. It was noted for members that the landowner had done what they could to remove sections of pipe that had contributed to the issue. The overall issue was an historic one and had been inherited with the drainage district. In noting the general subdivision costs were around 29 30%, a member noted concern that this was still quite high. It was acknowledged that the figures and apportionment had been reviewed and were confirmed to be appropriate. Members noted that there was a cost to doing business including staff time and the focus on health and safety. There was ongoing work by staff to ensure that where possible they were working in the most efficient way possible. A recent example was with the combined consent process. Members enquired whether there was a possibility that costs relating to the development of subdivision could be recovered from the developers. It was noted that the mechanisms for recovering these costs lay with the district councils through their regulatory arms. Doc # Page 3

120 120 Minutes of Waikato Central Drainage Advisory Subcommittee Meeting 2 March 2018 Cr Kneebone moved/m Bain seconded. WCDAS18/04 THAT the report Issues and Actions from Waikato Central Drainage Advisory Subcommittee March 2018 (Doc # dated 19 February 2018) be received. The motion was put and carried (WCDAS18/04) Draft Long Term Plan and drainage rates update February 2018 (Agenda Item #7) Doc # Presented by the Manager (M Davis) the report provided the Subcommittee with an update regarding the proposed drainage rates and relevant matters within the Draft Long Term Plan. During questions, answers and related discussion the Committee noted the following points: In noting the Regional Pest Management Plan a member noted that some areas were pest free but with ongoing planting along drains there was a risk that weeds would creep back in to the area. It was acknowledged that was a concern with more and more plantings happening along streams and waterways. Members of the Drainage Subcommittee noted that to maintain these gains the catchment zones and the drainage areas needed to work in an integrated way. In noting the presence of wallabies it was provided that they were primarily in the forestry area in the Mamaku area and work would be ongoing with Bay of Plenty Regional Council and Department of Conservation to monitor and control the pests. It was noted that the management for wallabies was similar to possums. The Tamahere barge had been off line as not seaworthy for the past two years. It was noted that the barge was beyond repair. The barge was not used for dredging but for accessing and providing maintenance for a number of structures and locations along the lower Waipa and Waikato. These structures and locations are not able to be accessed from land. Members were advised about the processes available to them for providing a submission to Council s Long Term Plan. It was provided that the group could collectively make a submission or individual drainage areas could make a submission or even as an individual. Members noted that the Long Term Plan would be released for consultation from 16 March M Steffert moved/c Gardiner seconded. WCDAS18/05 1. THAT the report Draft Long Term Plan and drainage rates update February 2018 (Doc # dated 21 February 2018) be received. The motion was put and carried (WCDAS18/05) Doc # Page 4

121 121 Minutes of Waikato Central Drainage Advisory Subcommittee Meeting 2 March 2018 Works report 1 November 2017 to 31 January 2018 (Agenda Item #8) Doc # Presented by the Drainage Manager (R Powell) the report provided an update on progress with the work programmes in the drainage area for the period 1 November 2017 to 31 January During questions, answers and related discussion the Subcommittee noted the following points: Members noted it had been an exceptional year for weeds and the weather had impacted a lot of the work undertaken by staff. NIWA had observed that autumn would be wet but warm given the current sea temperatures and likely would continue well in to winter which would provide the ideal condition for weeds to grow. The cross section surveys had been completed on Ballard Road and the figures were being reviewed. The work to be undertaken would go in to the queue until staff were able to get to it. There would be continued communication between staff and the representative for Ballard Road to ensure everyone was up to date between now and the next meeting. It was noted for the meeting that the culverts were okay and the drain had been performing in the past. A member noted that with respect to the Ohaupo subdivision development there was concern that the only option for the development was for the stormwater to be released to the drainage district system. Advice had been received that staff were awaiting hydraulic analysis with respect to the proposed development. Council had been working on a stormwater guidelines document that would be provided to support and guide all developers. A resource consent is required for developments. Territorial authorities have the delegated authority to recoup cost of development for mitigation for damage or impacts on the drainage network and waterways. A member noted concern that the proposed groundwater tests that were undertaken prior to a development provided only a before development measurement. What was not taken in to account was the increase in properties, hard surface installation and the increase in water tables that would inevitably come from the increased development. Development with properties on septic tanks further contribute via discharge to subsurface soil and groundwater. There was not a clear link between the development work and the drainage systems, and there were a number of examples where development had impacted on the groundwater levels and the drainage networks were under pressure as a result. It was noted that the impact of development may be being underestimated. Members noted support for a consideration to a developer fee that could contribute towards the drainage needs of the areas and towards the ongoing needs of the networks. The mechanism was not in place for the Regional Council to collect such a fee and the delegation to do so was with the territorial authorities. Council were undertaking submissions to all of the territorial authorities Long Term Plans to advocate for the option. D Rawlence moved/e Shattock seconded. WCDAS18/06 THAT the report Works report 1 November 2017 to 31 January 2018 (Doc # , dated 19 February 2018) be received. The motion was put and carried (WCDAS18/06) Doc # Page 5

122 Minutes of Waikato Central Drainage Advisory Subcommittee Meeting 2 March 2018 Financial Report February 2018 (Agenda Item #9) Doc # Presented by the Drainage Manager (R Powell) the report presented the financial reports for the financial year through to January The report was accepted and there were no further questions. D Rawlence moved/m Bain seconded. 122 WCDAS18/07 THAT the report Financial Report February 2018 (Doc # dated 19 February 2018) be received. The motion was put and carried (WCDAS18/07) SECTION B: (FOR RECOMMENDATION TO COUNCIL) Appointment process for drainage advisory subcommittee appointees February 2018 (Agenda Item #10) Doc # Presented by the Manager (M Davis) the report outlined the process, including timelines, for the appointment of community/drainage district appointees to the drainage advisory subcommittees. In addition, the report presented a definition of a quorum for the drainage advisory subcommittee meetings. Members were advised that further advice had been received following the provision of the report. To date, the drainage representatives had been appointed by way of an election process. Under the election process, people who could stand for election and who were entitled to vote must qualify by being ratepayers within the areas covered by each Drainage Advisory Subcommittee. If the process were to change to an application process, Council may still stipulate that only ratepayers within the areas covered by each Drainage Advisory Subcommittee may apply, but the selection panel would short list candidates with no election process required (akin to the appointment of the community appointees to the Catchment Committees). During questions, answers and related discussion the subcommittee noted the following points: The proposed update to the process would seek to provide efficiencies for the drainage areas and the process to determine the members would remain with the Catchment Committee Community Representative Appointment Panel. It was noted that the voter turnout for the previous election was around 10%, and for the Waikato Central Drainage area there were only around three or four elections across the membership. Members noted support for the proposed update to the appointment process as outlined within the meeting. C Gardiner moved/d Rawlence seconded. WCDAS18/08 THAT the report Appointment process drainage advisory subcommittee appointees February 2018 (Doc # dated 19 February 2018) be received. Doc # Page 6

123 123 Minutes of Waikato Central Drainage Advisory Subcommittee Meeting 2 March 2018 RECOMMENDED THAT the Drainage Advisory Subcommittee member appointment process move from a voting process to an application process in line with the Catchment Committee Community Representative appointment process. The motion was put and carried (WCDAS18/08) Summary update on current issues March 2018 (Agenda Item #11) Doc # Presented by the Drainage Manager (R Powell) the report updated the Subcommittee on progress with ongoing issues relating to this area, including the Waikato Expressway, Hamilton City Council drainage, Te Awa O Katapaki Stream erosion works, Matangi boundary changes, drainage pamphlet, private hedge cutting, Porter s stormwater pond, Mangaheka Integrated Catchment Management Plan, Lake Ngaroto outlet weir, Tauhei flood control scheme and Waikato Regional Council stormwater management guidelines. During questions, answers and related discussion the subcommittee noted the following points: Hamilton City Council had been active in looking across all the impacts across the drainage networks and had put a substantial amount of money aside in their Long Term Plan budget to work on these concerns. There has been an assumption that WRC would match the funding under the Project Watershed funding model and MOU between the councils, and there was ongoing work between the two councils over the budgets. A member sought an update on where Hamilton City Council were on wastewater and the impacts of the upgrade on their sewage. Members were advised that the matter would be followed up and reported back to the Subcommittee. A member sought consideration around the area that had now been identified as the Mangawara to be cleaned. J Fransen moved/m Steffert seconded. WCDAS18/09 RECOMMENDED THAT the area of drain now identified within the Mangawara scheme, be cleaned to remove silt, between the Orini Road bridge to the Tauhei bridge. The motion was put and carried (WCDAS18/09) Staff were still working on the weir concerns that had been identified within the Lake Ngaroto area. There was a process for cleaning between Singh Road and the outlet weir, and the review of the consent programme was on the works programme. M Steffert moved/m Bain seconded. WCDAS18/10 That the report Summary update on current issues March 2018 (Doc # , dated 19 February 2018) be received. SECTION A: (UNDER DELEGATION FOR THE INFORMATION OF COUNCIL) The motion was put and carried (WCDAS18/10) Doc # Page 7

124 Minutes of Waikato Central Drainage Advisory Subcommittee Meeting 2 March 2018 C Gardiner out of the meeting at 11.50am. 124 Health and Safety for land drainage update February 2018 (Agenda Item #12) Doc # Presented by the Drainage Manager (R Powell) the report updated the Subcommittee on health and safety as it applied to the land drainage work programme. The report was accepted and there were no further questions. G Membery moved/d Rawlence seconded. WCDAS18/11 THAT the report Health and Safety and land drainage update February 2018 (Doc # , dated 19th February 2018) be received. The motion was put and carried (WCDAS18/11) Members Report February 2018 (Agenda Item #13) Doc # The report provided an opportunity for members to present a verbal report on issues of significance or matters of relevance to the Waikato Central Drainage Advisory Subcommittee. C Gardiner in the meeting at 11.52am. Maurice Steffert noted: Neighbour on Piako Road with issues and concerns over drains and culverts. Advice had been received over the years over what could be done with the drains, and a culvert running under the rail line. There was a need for further interaction with staff at the site, and if possible KiwiRail may be needed. Staff undertook to follow up with Mr Steffert and the neighbour with concerns, in an on site meeting. Eddie Shattock noted: Recent issues had been raised within Fencourt that included substantial water run off from the Te Miro hills. It was noted that the flow was restricted where two drains merged. Staff undertook to follow up with Mr Shattock and the neighbours to discuss an opportunity to improve the drainage in the area. Meeting closed at 12.05pm. Doc # Doc # Page 8

125 125 Franklin Waikato Drainage Advisory Subcommittee OPEN MINUTES Minutes of a meeting of the Franklin Waikato Drainage Advisory Subcommittee held at the Te Kauwhata Bowling Club, Waerenga Road, Te Kauwhata on Monday 12 March 2018 at 10.22am. Chairman Deputy Chairman Waikato Regional Council Local Community Representatives Chair of Lower Waikato Catchment Committee (ex officio) Staff Matthew Dean Ashley Thomas Members Cr Jennie Hayman Bryce Finlayson Matthew Peacocke Frank Greene Mike Peters Bruce Darby Malcolm Lumsden Matthew Davis Manager Lower Waikato/Waipa/West Coast Catchments Russell Powell Drainage Manager Dominique Thurlow Democracy Advisor Doc #