Council OPEN MINUTES

Transcription

1 Council OPEN MINUTES Minutes of a Meeting of the Council held in Council Chamber, 401 Grey Street, Hamilton East on Thursday 28 June 2018 at 10.46am. Chairperson Deputy Chairperson Present Staff Cr AD Livingston Cr TS Mahuta Cr JM Hayman Cr J Hennebry Cr ST Husband Cr ST Kneebone Cr FC Lichtwark Cr MD Minogue Cr BT Quayle Cr RM Rimmington Cr RM Simcock Cr GWH Vercoe Cr KA White V Payne Chief Executive C Crickett Director Integrated Catchment Management T May Director Science and Strategy C McLay Director Resource Use N Williams Director Community and Services S McLeay Democracy Advisor Doc #

2 Apologies Apologies were received from Cr Hodge. Cr Rimmington moved/cr Hayman seconded WRC18/219 THAT the apologies of Cr Hodge be accepted. The motion was put and carried (WRC18/219) Confirmation of Agenda (Agenda Item 2) Cr Livingston moved/cr Kneebone seconded WRC18/220 THAT the agenda of the meeting of the Waikato Regional Council of 28 June 2018, as circulated, be confirmed as the business for the meeting. The motion was put and carried (WRC18/220) Disclosures of Interest (Agenda Item 3) There were no disclosures of interest. Leave of Absence (Agenda Item 4) There were no applications for leave of absence Confirmation of Minutes Council 24 May 2018 Open Section (Agenda Item 5.1) Doc # Cr Quayle moved/cr Kneebone seconded WRC18/221 THAT the Minutes of the open section of Council Meeting of 24 May 2018 be approved as a true and correct record. The motion was put and carried (WRC18/221) Doc # Page 2

3 Committees Reporting to Council Hauraki Gulf Forum 14 May 2018 Open Section (Agenda Item 6.1) Doc # and Cr Minogue presented the minutes of the open section of the Hauraki Gulf Forum held on 14 May Cr Minogue moved/cr Hayman seconded WRC18/ THAT the minutes of the open section of the Hauraki Gulf Forum held on 14 May 2018 be received. 2. THAT the decisions in the minutes be noted. The motion was put and carried (WRC18/222) Hamilton Public Transport Joint Committee 18 May 2018 (Agenda Item 6.2) Doc # Cr Rimmington presented the minutes of the Hamilton Public Transport Joint Committee held on 18 May Doc # Page 3

4 Open Minutes of the Hamilton Public Transport Joint Committee 18 May 2018 Hamilton Public Transport Joint Committee OPEN MINUTES Minutes of a meeting of the Regional Public Transport Plan Development Subcommittee held in Council Chambers, Waikato Regional Council, 401 Grey Street, Hamilton East on Friday 18 May 2018 at 10.00am Waikato Regional Council Hamilton City Council Waipa District Council NZ Transport Agency Access & Mobility Present: Members Cr R Rimmington Cr J Hennebry Cr D Macpherson Cr L Tooman Cr J Bannon M Kettle G Pomeroy (non voting) New Zealand Transport Agency Waikato Regional Council staff Hamilton City Council staff IN ATTENDANCE: C O Keefe Principal Planning Advisor M Garrett Chief Financial Officer A Carnell Team Leader, Network planning and performance A Wilson Manager, Public Transport S Marinkovich Team Leader, Finance T Bio Democracy Advisor J Harrison Unit Manager, Hamilton City Transport Doc # Page 4

5 Open Minutes of the Hamilton Public Transport Joint Committee 18 May 2018 The Chair opened the meeting and welcomed Cr Bannon in replacement of Cr Webber of Waipa District Council and Cole O Keefe (Principal Planning Advisor, NZ Transport Agency) to the meeting. Apologies The apologies from Waikato District Councillor D Fulton, Waipa District Councillor G Webber, and Hamilton City Councillor Tooman for early departure were accepted. Accepted Confirmation of Agenda (Agenda Item 2) Cr Hennebry moved/cr Tooman seconded. HPTJC18/04 THAT the agenda of the meeting of the Hamilton Public Transport Joint Committee of 18 May 2018, as circulated, be confirmed as the business for the meeting. The motion was put and carried (HPTJC18/04) Disclosures of Interest (Agenda Item 3) There were no disclosures of interest. Minutes of Previous Meeting Item 4 Doc # Cr Hennebry moved/cr Rimmington seconded. HPTJC18/05 THAT the Minutes of the Hamilton Public Transport Joint Committee meeting of 16 February 2018 be received and approved as a true and correct record. (The motion was put and carried HPTJC18/05) Hamilton Public Transport Update (Agenda Item 6) Doc# A Wilson (Manager, Public Transport) provided the Hamilton Public Transport Joint Committee with a PowerPoint presentation (Doc ) on matters relevant to the implementation and monitoring of the Waikato Regional Public Transport Plan as it affects Hamilton City. The Committee welcomed Andrew Carnell (Network Planning and Performance) to the Transport team. Doc # Page 5

6 Open Minutes of the Hamilton Public Transport Joint Committee 18 May 2018 The Chair noted the arrival of Nat Tatana (Union delegate and Go Bus delegate) and Louisa Jones (Secretary, First Union), who were to present a deputation for bus drivers and welcomed them to the meeting. With the consent of the members, the report for the Hamilton Public Transport Update was put on hold and the deputation was heard. Deputation from Go Bus and First Union (Agenda Item 5) A deputation, which spoke to matters relevant to bus drivers wishes that the Living Wage be paid to all Waikato Regional Council contracted bus drivers in the Waikato, was presented by Nat Tatana (Union delegate and Go Bus delegate). It was noted that the Union had been bargaining with Go Bus since The goal of this was to achieve the living wage for all bus drivers. Recently, there have been industrial actions occurring to highlight the fact that drivers are unable to survive on their current wage of $17.66 and $18.25 per hour. It was emphasised that bus drivers did not want to go on strike but felt that this would be the only avenue for their concerns to be addressed. Go Bus have said that they would be in support of providing the living wage to drivers subject to conditions. One being if Council elected to stipulate specific living wage for all operators. Another being if contract and costs to move to higher rates would be recoverable. The Go Bus contract spans over nine years and was reviewed last year in This meant that it would be eight years until the next review and, given the current situation drivers are faced with, they felt that they could not wait that long for change to happen. The benefits of providing drivers with the living wage were identified as follows; Improved services to the Waikato community; Improved living and social condition for families of the drivers; and Improved working relationship with Go Bus The reality of receiving low wages puts a substantial amount of stress on the drivers. They are forced to work long hours in order to receive more money. This includes weekends meaning they would miss out on family time. It was noted a few drivers have had to visit food banks or take on another job as their income did not provide enough to survive on. In summation, this deputation asked for Council to take action so that drivers could receive a decent living wage. The Chairman speaking on behalf of the Hamilton Public Transport Joint Committee, provided a response to questions and issues raised by Nat Tatana, noting that this had been a powerful presentation from the heart. The Chair was aware that similar discussions had taken place, regarding living wage, with other councils. It was noted by the Hamilton City Council representative his council had not supported the fare increase. However, if a fare increase contributed to bus driver wages and the contract was rewritten to include this then they would support the 5% increase. It was noted that driver wages was a national issue and Waikato Regional Council was a part funder of the service, feedback from conversations with the remaining funders Doc # Page 6

7 Open Minutes of the Hamilton Public Transport Joint Committee 18 May 2018 was required. It was also noted that Waikato Regional Council has sought advice from Central Government. It was explained that Minister Twyford had asked Ministry of Transport, NZ Transport Agency and Ministry of Innovation and Business Employment to look into this matter and report back. This report is expected be available in The Chairman, on behalf of the Committee, thanked Mr Tatana and First Union Assistant General Secretary Louisa Jones for the time taken to present to the Committee. The Chair advised that this topic will go through due process and both the First Union and Go Bus drivers would be informed in due course. With the consent of the members, the meeting resumed with the report for the Hamilton Public Transport Update. Hamilton Public Transport Update (Agenda Item 6) Doc# Implementation planning New ticketing system Pre Implementation Phase New cards would be issued free to any person, prior to the changeover day via various outlets Hamilton Transport Centre, University of Waikato, on the bus and on the website with direct mail out option. An emphasis was placed on community awareness and staff were looking to promote and raise awareness of the new electronic ticketing system update. It was noted that travel on all services would be free for up to seven days prior to the changeover date, provided that there be presentation of a new card when boarding. If a person did not have a new card then they would be required to pay via cash or by using their existing BUSIT card as per normal. The emphasis on communicating this detail to the public would be part of the promotion and awareness operation. Changeover day and beyond A member asked if it was possible to send information to the catchment areas to advise how this would work. It was noted that this information would be provided to them via the same promotion and awareness operation as identified above. In terms of SuperGold card holders, it was understood that there would be no minimum balance required on the new card but this would need to be confirmed. A recommendation from the previous Hamilton Public Transport Joint Committee meeting sought to have new cards provided for free to all SuperGold card entitled passengers unless a replacement was required for a lost or damaged card. This was included as part of the revised implementation plan and the fee for the replacement card would be $5. To ensure that only the appropriate persons would be using SuperGold cards, when tagging on and off the bus there would be a different sound to the normal bus cards, which would give the opportunity for the driver to assess if the customer was eligible for SuperGold. Doc # Page 7

8 Open Minutes of the Hamilton Public Transport Joint Committee 18 May 2018 At this point in time, it was estimated that around 40,000 people use BUSIT cards. Staff wanted to ensure the transition period would run as smoothly as possible and this is where the website would help take stress from the counters. Conversations would occur to introduce a mobile application that users could check their bus card balance, top up bus cards, and report lost and stolen and other functions. Fare increase A 2.5% fare increase for Hamilton was proposed to be implemented at the time as the introduction of the new system. If the ticketing project was delayed, direction would be sought from the Committee on whether to implement the fare increase in advance of the ticketing project. TI was noted that fare increase for the service outside of Hamilton is not proposed due to the fare being subject to considerable change as a result of implementing the new zonal structure. Ministry of Education IT was noted that withdrawal of the 2509 Morrinsville Ministry of Education service has been deferred to July 2019 due to an error in the original assessment and due to capacity issues on public service. The Ministry of Education service from Cambridge will be withdrawn in July Staff noted that there is expected to be capacity on the public service to accommodate students. Members suggested that at the next Regional Transport Committee meeting there be a discussion to send a draft letter to the Minister regarding capacity levels. This action was supported by the Chair. District Services Waipa District A member inquired about what kind of encouragement could be provided to Territorial Authorities to utilize public transport. A suggestion was to provide funding for better bus shelters as there had been indication that one out of three bus shelters are not adequate. Staff agreed that they would need to check on what has been done in the region regarding this and report back if back to the Committee if the bus shelter was approved as a technical specification. Waikato services North Waikato Public Transport Improvements In relation to passenger rail the approach taken was that Waikato Regional Council had submitted to Waikato District Council that staff rail service be entered in their Long Term Plan. If this project proceeded then Waikato Regional Council would take the Hamilton Papakura express bus service in year 2 out of the Long Term Plan. City services New central connector Doc # Page 8

9 Open Minutes of the Hamilton Public Transport Joint Committee 18 May 2018 It was noted that a priority is to get a free CBD zone in the new ticketing system. At this point staff could not confirm that this will be delivered as part of Go Live. It was noted that discussion with organisations and key stakeholders should occur regarding improving CBD bus stops and members were advised that J Harrison (Unit Manager, Hamilton City Transport) and Cr Macpherson would look into this. Rotokauri development The proposed Orbitor bus route change would service the Southern end of Rotokauri. Members were advised that there would be a presentation for this at the next Committee meeting. The key drive for this route change was that it would pick up a larger catchment population. Growth planning This model approach would run as a demand responsive ride share scenario. Smaller vehicles would take people directly to a destination if there was not much demand for it in the first instance. If no demand the vehicles would not run. A member inquired what a trial might look like for instance, somewhere that was not serviced at this point. Staff suggested to look at at the night rider services to use as trial and could potentially do this in the scope of existing budget. A member queried about vehicles that could accommodate persons with impaired mobility. Such vehicles were not being used when users were in school or work so the question was raised as to whether such vehicles could be used in an uber sense within the specification of this proposed trial? Staff agreed it would be a possibility. The Chair noted the Committee s support for running the Night Rider trial and stated that there would need to be consultation with appropriate people regarding budget and how this would look. Operations Activity Report Patronage Update There was an expectation that next month would produce better figures. Reasons for the low levels of patronage in April were attributed to less working days as well as school holidays and Easter weekend falling within April. Cr Tooman out of meeting at 12.06pm Marketing update There would be dedicated cinema advertisements in Hamilton, online advertisements and also within local papers to encourage the public to utilize public transport. In relation to Bus backs, a member suggested having flashing arrows on the bus to indicate to public to let the bus go first. The issue of bylaws was discussed and would be looked in to. Doc # Page 9

10 Open Minutes of the Hamilton Public Transport Joint Committee 18 May 2018 Hamilton City Council Infrastructure Update The Committee was advised that following the 1 st of August 2018, a report would be available regarding the Rototuna north bus stop. It was suggested that busses could have stickers above seats that read Give your seat to Senior or of similar nature. It was noted that the front of the bus was usually reserved for mobility impaired people but nothing that specifically asks for people to give up their seats to the elderly or impaired. Chair thanked staff for their efforts for today s meeting and presentations. Cr Macpherson moved/cr Hennebry seconded. HPTJC18/06 THAT the report Hamilton Public Transport Update (Doc # dated May 2018) be received for information. The motion was put and carried (HPTJC18/06) The meeting closed at 12.27pm Doc # Doc # Page 10

11 * * * * * Return to the meeting of Council 28 June 2018 Open Minutes of the Hamilton Public Transport Joint Committee 18 May 2018 Cr Rimmington moved/cr Vercoe seconded WRC18/ THAT minutes of the Hamilton Public Transport Joint Committee held on 18 May 2018 be received. 2. THAT the decisions in the minutes be noted. The motion was put and carried (WRC18/223) Tῡwharetoa Māori Trust Board and Waikato Regional Council Co Governance Committee 22 May 2018 Open Section (Agenda Item 6.3) Doc # Cr Livingston presented the minutes of the open section of the Tῡwharetoa Māori Trust Board and Waikato Regional Council Co Governance Committee held on 22 May Doc # Page 11

12 Open minutes of the Tῡwharetoa Māori Trust Board and Waikato Regional Council Co Governance Committee 22 May 2018 Tūwharetoa Māori Trust Board and Waikato Regional Council Co Governance Committee OPEN MINUTES Minutes of a meeting of the Tūwharetoa Māori Trust Board and Waikato Regional Council Co Governance Committee held at Council Chambers, Waikato Regional Council, 401 Grey Street on 22 May 2018 at 10.20am. Tūwharetoa Māori Trust Board Waikato Regional Council Waikato Regional Council Tūwharetoa Māori Trust Board Waikato Regional Council Staff Present: Members Trustee M Nepia Co Chair Trustee D Loughlin Deputy Co Chair Trustee H Biddle Cr A Livingston Co Chair Cr K Hodge Cr T Mahuta Cr S Kneebone In attendance Cr F Litchwark T Rameka Chief Executive L Fletcher Project Coordinator C Mohi Environmental Coordinator R Rihana Environmental Coordinator N Hodgson Environmental Coordinator V Payne Chief Executive Officer N Williams Director, Community and Service C McLay Director, Resource Use T May Director, Strategy and Policy T Quickfall Manager Policy, Science and Strategy M Ahipene Manager, Democracy Services A McLeod Area Manager, Upper Waikato/Taupo Area R Matthews Project Manager, Policy M Graham Senior Policy Advisor, Land and Coast U Trebilco Principal Strategic Advisor, Water (Policy) T Dobson Senior Legal Advisor A Pihama Communications Advisor M Carey Kaiwhakarite T Bio Democracy Advisor Doc # Page 12

13 Open minutes of the Tῡwharetoa Māori Trust Board and Waikato Regional Council Co Governance Committee 22 May 2018 Waikato Regional Council Director of Community and Services (N Williams) opened the meeting with a karakia. This was followed with an acknowledgement from Tūwharetoa Māori Trust Board Chief Executive (T Rameka) and welcome from Waikato Regional Council Chairman (Cr A Livingston). Apologies The apologies from Waikato Regional Councillor White and Tūwharetoa Maori Trust Board Trustee Judy Harris were accepted. Confirmation of Agenda Agenda item 3 Cr Livingston moved/cr Kneebone seconded TMTBCG18/01 THAT the agenda of the meeting of the Tūwharetoa Māori Trust Board and Waikato Regional Council Co Governance Committee of 22 May 2018, as circulated, be confirmed as the business for the meeting. The motion was put and carried (TMTBCG18/01) Disclosures of Interest Agenda item 4 There were no disclosures of interest. Minutes of Previous Meeting Agenda 5 item Doc Cr Mahuta moved/trustee Loughlin seconded TMTBCG18/02 THAT the Minutes of the Tūwharetoa Māori Trust Board and Waikato Regional Council Co Governance Committee meeting of 30 November 2017 be confirmed as a true and correct record (Doc # ). The motion was put and carried (TMTBCG18/02) Fresh Water Update Agenda item 6 Director of Science and Strategy (T May) provided a powerpoint presentation (Doc ) to the Committee on work activities associated with the Waikato Regional Council s work on fresh water. Key notes from the presentation were as follows; Open minutes of the Tῡwharetoa Māori Trust Board and Waikato Regional Council Co Governance Committee 22 May 2018 The Auditor General audited Waikato Regional Council in 2011 on their response to water management. Since then the Auditor General has met with Waikato Regional Doc # Page 13

14 Council to discuss their findings and how to improve council s response to water management. The findings would be available at the end of June The Government would attempt to reach the set targets for 2030 and 2040 of lowering the current percentage of unswimmable rivers from 44.3% to 35.8%. The projected improvements of swim ability of Waikato Rivers focused only on E.coli and cyanobacteria. During discussion the following was noted: There would be ongoing discussions with stakeholders and iwi on topics such as fresh water, land use choices and regional development. The Tūwharetoa Trust Board noted that they have an interest in all the areas and looked forward to engaging on them. A member asked what controls or involvement will the Waikato Regional Council have when bigger entities discharge their waters into the Waikato River. The response was that there are consent conditions that have to be complied with. There are measures in place to deal with consent breaches. It was noted that public assistance was good in terms of notification of breaches, as to was self reporting. The Committee thanked staff for the update. Trustee Biddle moved/cr Livingston seconded. TMTBCG18/03 THAT the verbal report Fresh Water Update be received. The motion was put and carried (TMTBCG18/03) Local Government New Zealand (LGNZ) Treaty Settlements Report Agenda item 7 Doc Director, Community and Services (N Williams) presented the report developed by LGNZ and local authorities to the Minister of Treaty of Waitangi Negotiations seeking an increase of financial contribution to local government for implementing Treaty settlement arrangements. During discussion the following was noted: The local government funding review would commence shortly with recommendations expected in February That the Chief Executive has met with Minister Mahuta and Minister Little who have both acknowledged that increasing financial contribution to local government for implementing Treaty settlement arrangements was a national issue and should be looked at. Healthy Rivers Wai Ora had been included in the breakdown of Treaty settlement costs because it was a Treaty legislation related plan change process. The Committee agreed that both organisations should advocate for increasing financial contributions to local government for implementing Treaty settlement arrangements. Cr Hodge moved/trustee Loughlin seconded Doc # Page 14

15 Open minutes of the Tῡwharetoa Māori Trust Board and Waikato Regional Council Co Governance Committee 22 May 2018 TMTBCG18/04 THAT the report Local Government New Zealand (LGNZ) Treaty Settlements Report (Doc # dated 12 March 2018) be received. The motion was put and carried (TMTBCG18/04) Review of the Waikato Regional Coastal Plan and Regional Plan Healthy Environments He Taiao Mauriora Agenda item 8 Doc Presented by Policy Manager (T Quickfall), Senior Policy Advisor (M Graham) and Policy Project Manager for Healthy Environments (R Matthews) the written report provided the Committee with an update on the status of the Waikato Regional Council s review of the Waikato Regional Coastal Plan and the Waikato Regional Plan known as Healthy Environments He Taiao Mauriora. During discussion the following was noted: Council had already received written confirmation in agreement with the proposed governance structure for recommending review changes to the regional plans and to officially commence the review of the regional plan from a number of iwi. Comments indicated that the Trust Board did not support the proposed governance structure of the plan review committee. The Trust requested discussion on developing a model in which Council delegate s co decision making power to Tūwharetoa Maori Trust Board. In response it was noted that Council had approved the proposed governance structure subject to consultation and that statutory requirements in the Resource Management Act prohibited the delegation of approval of a resource management plan. That said, staff noted the request and were supportive of having a conversation about the proposed governance structure. Not all iwi partners would have a direct interest in all topics identified in the plan, for example coastal and geothermal issues. It would be a challenge to gain agreement between all iwi partners however the outcome would be worth the process. The Trust looked forward to receiving more information about Chapter 3.10 (Variation 5) to the Regional Plan, Protecting Lake Taupo. Trustee Loughlin moved/cr Mahuta seconded TMTBCG18/05 THAT the report Review of the Waikato Regional Coastal Plan and Regional Plan Healthy Environments He Taiao Mauriora (Doc # dated 16 May 2018) be received. The motion was put and carried (TMTBCG18/05) Doc # Page 15

16 Open minutes of the Tῡwharetoa Māori Trust Board and Waikato Regional Council Co Governance Committee 22 May 2018 Tūwharetoa Waikato Regional Council Joint Management Agreement Implementation Plan Agenda item 9 Doc and Presented by Director, Community and Services (N Williams) the written report provided the Committee with an update on the activities planned to meet the requirements of the Joint Management Agreement. During discussion the following was noted: All actions identified in the implementation plan were on track. Council staff would discuss the proposed list of Independent Hearing Commissioners with the Trust. Council staff would collate a list of relevant statutory and non statutory documents for discussion with the Trust. Both parties would establish a monitoring framework for regulatory monitoring and enforcement purposes. Trustee Biddle moved/cr Kneebone seconded TMTBCG18/06 1. THAT the report Tūwharetoa Waikato Regional Council Joint Management Agreement Implementation Plan (Doc # dated 14 May 2018) be received. 2. THAT the Tūwharetoa Waikato Regional Council Joint Management Agreement Implementation Plan (Doc # ) be received. The motion was put and carried (TMTBCG18/06) Taupo Waste Water Discharges Update Agenda item 10 Presented by Director of Resource Use (C McLay) the verbal report updated the Committee on discharges of waste water in Taupō. A quick overview was offered and the following notes were outlined: Municipal waste water dischargers were a consented activity. Any discharge of untreated water from a network system was an unauthorised activity under the Resource Management Act There was an expectation that all territorial authorities within the region would actively report overflows. There were measures in place to better address unauthorised waste water discharges. In the past, territorial authorities had been prosecuted for unauthorised discharges with little focus on prevention. There was open communication between Waikato Regional Council and Taupo District Council to ensure that staff were aware of their responsibilities. During discussion the following was noted: Minor offences were delegated to the appropriate staff, however more significant offences warranted a higher degree of expertise. Doc # Page 16

17 Open minutes of the Tῡwharetoa Māori Trust Board and Waikato Regional Council Co Governance Committee 22 May 2018 Significant offences were handled by the enforcement team who conduct a legal review of the offence prior to court action. The investigation may include a cultural impact assessment to inform the Court in their considerations. Members acknowledged the work of the Resource Use Directorate for monitoring discharges to the lake and taking enforcement action when necessary. The Committee encouraged staff to remain vigilant and to hold those responsible to account. The Committee also recognised the need to help educate the community on the issue and encouraged staff to inform the public on media platforms. Cr Mahuta moved/cr Kneebone seconded TMTBCG18/07 THAT the verbal report Taupo Waste Water Discharges Update be received. The motion was put and carried (TMTBCG18/07) TMTBCG18/08 Resolutions to Exclude the Public Agenda Item 11 Cr Livingston moved/cr Kneebone seconded. That the public be excluded from the following part/s of the meeting: The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: General subject of each matter to be considered Reason for passing this resolution in relation to each matter Ground(s) under section 48(1) for the passing of this resolution 12 Tūwharetoa Māori Trust Board and Waikato Regional Council Co Governance minutes 30 November 2017 Good reason to withhold exists under Section 7. That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists. Section 48(1)(a) This resolution is made in reliance on sections 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 7 of that Act, which would be prejudiced by the holding of the relevant part of the proceedings of the meeting in public are as follows: Doc # Page 17

18 Open minutes of the Tῡwharetoa Māori Trust Board and Waikato Regional Council Co Governance Committee 22 May 2018 Item No Interest 12 Maintain legal professional privilege (Section 7(2)(g)) 12 Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (Section 7(2)(i)) Return to Open Meeting 12.12pm. The motion was put and carried (TMTBCG18/08) Prior to closing the meeting the Trust provided a brief update on the court action taken by them with regard to commercial operations on the lake. In summary, hearings were scheduled next year in the High Court. The parties involved were the Tuwharetoa Maori Trust Board/Crown vs Taupo Waters collective who represented 50% of the operators around the lake. Meeting closed with a karakia at 12.17pm. * * * * * Return to the meeting of Council 28 June 2018 Open minutes of the Tῡwharetoa Māori Trust Board and Waikato Regional Council Co Governance Committee 22 May 2018 Cr Mahuta moved/cr Livingston seconded WRC18/ THAT the minutes of the open section of the Tῡwharetoa Māori Trust Board and Waikato Regional Council Co Governance Committee held on 22 May 2018 be received. 2. THAT the decisions in the minutes be noted. The motion was put and carried (WRC18/224) Hearings Appointment Subcommittee 24 May 2018 (Agenda Item 6.4) Doc # Cr Simcock presented the minutes of the Hearings Appointment Subcommittee held on 24 May Doc # Page 18

19 Minutes of the Hearings Appointment Subcommittee 24 May 2018 Hearings Appointment Subcommittee OPEN MINUTES Minutes of a meeting of the Hearings Appointment Subcommittee held in the Committee Room, 401 Grey Street, Hamilton East on 24 May 2018 at 8.47am. Waikato Regional Council Present: Cr Bob Simcock Cr Jennie Hayman Waikato Regional Council Staff In Attendance: N King Senior Policy Advisor, Transport and Infrastructure T Bio Democracy Advisor Doc # Page 19

20 Minutes of the Hearings Appointment Subcommittee 24 May 2018 Apologies Cr A Livingston Cr T Mahuta Accepted Noting the absence of Chair Livingston and Co Chair Mahuta, Cr Hayman made a motion for Cr Simcock to reside over this meeting. Cr Hayman moved/cr Simcock seconded. HAS18/07 THAT Councillor Bob Simcock act as Chairperson for the Hearings Appointment Subcommittee meeting of 24 May The motion was put and carried (HAS18/07) Confirmation of Agenda (Agenda Item 2) Cr Hayman moved/cr Simcock seconded. HAS18/08 THAT the agenda of the meeting of the Hearings Appointment Subcommittee of 24 May 2018, as circulated, be confirmed as the business for the meeting. The motion was put and carried (HAS18/08) Disclosures of Interest (Agenda Item 3) There were no disclosures of interest. Change in membership to the 2018 update of the Waikato Regional Land Transport Plan Hearings Committee (Agenda item 4) Doc # N King (Senior Policy Advisor, Transport and Infrastructure) presented this report to seek a change to the Regional Transport Committee member representing the North Waikato sub region and Waipā/Waitomo/Ōtorohanga sub region on the 2018 update of the Waikato Regional Land Transport Plan Hearings Committee. During questions, answers and related discussion the Committee noted the following points: A member asked what main factors were taken into account for the selection. It was explained that the alternate must be a member of the Regional Transport Committee in the first instance and, in respect to this position, must represent the North Waikato sub region and Waipā/Waitomo/Otorohanga sub region. It was noted Cr Dynes Fulton Doc # Page 20

21 Minutes of the Hearings Appointment Subcommittee 24 May 2018 would be the most appropriate member to replace Cr Grahame Webber on the 2018 update of the Waikato Regional Land Transport Plan Hearings Committee. Cr Simcock moved/cr Hayman seconded. HAS18/09 That the report Change in membership to the 2018 update of the Waikato Regional Land Transport Plan Hearings Committee (Doc # dated 21 May 2018) be received; and That the member of the RTC representing the North Waikato sub region and Waipā/Waitomo/Ōtorohanga sub region, Cr Grahame Webber (Waipā District Council) be changed to Cr Dynes Fulton (Waikato District Council) to ensure the sub region is represented during Hearings and Deliberations. Meeting closed at 8.49am Doc # The motion was put and carried (HAS18/09) Doc # Page 21

22 * * * * * Return to the meeting of Council 28 June 2018 Minutes of the Hearings Appointment Subcommittee 24 May 2018 Cr Simcock moved/cr Hayman seconded WRC18/ THAT the minutes of the Hearings Appointment Subcommittee held on 24 May 2018 be received. 2. THAT the decisions in Section A of the minutes be noted. The motion was put and carried (WRC18/225) CE Employment and Remuneration Committee 5 June 2018 Open Section (Agenda Item 6.5) Doc # Cr Livingston presented the minutes of the open section of the CE Employment and Remuneration Committee held on 5 June Doc # Page 22

23 Open minutes of the CE Employment and Remuneration Committee 5 June 2018 CE Employment and Remuneration Committee OPEN MINUTES Minutes of a meeting of the CE Employment and Remuneration Committee held in Council Chamber, 401 Grey Street, Hamilton East on Tuesday 5 June 2018 at 9.05am. Chairperson Present In Attendance Staff Cr A Livingston Cr J Hennebry Cr B Simcock Cr H Vercoe P Loof Loof Consulting Limited V Payne Chief Executive D Thurlow Democracy Advisor Doc # Page 23

24 Open minutes of the CE Employment and Remuneration Committee 5 June 2018 Apologies (Agenda Item 1) The apology received from Councillor Mahuta was accepted. Confirmation of Agenda (Agenda Item 2) Cr Simcock moved/cr Vercoe seconded CEER18/30 THAT the agenda of the CE Employment & Remuneration Committee of 5 June 2018 as circulated be confirmed as the business for the meeting. The motion was put and carried (CEER18/30) Disclosures of Interest (Agenda Item 3) There were no disclosures of interest noted. SECTION A: (UNDER DELEGATION FOR THE INFORMATION OF COUNCIL) CEER18/31 Resolutions to Exclude the Public (Agenda Item 4) Cr Simcock moved/cr Vercoe seconded That the public be excluded from the following part/s of the meeting: The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: General subject of each matter to be considered 5 Chief Executive Self Assessment FY 17/18 Reason for passing this resolution in relation to each matter Good reason to withhold exists under Section 7. Ground(s) under section 48(1) for the passing of this resolution That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists. Section 48(1)(a) Doc # Page 24

25 Open minutes of the CE Employment and Remuneration Committee 5 June Chief Executive Key Performance Indicators for 2018/19 Good reason to withhold exists under Section 7. That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists. Section 48(1)(a) 7 Chief Executive s Annual Performance Review and Remuneration Review Good reason to withhold exists under Section 7. That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists. Section 48(1)(a) This resolution is made in reliance on sections 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 7 of that Act, which would be prejudiced by the holding of the relevant part of the proceedings of the meeting in public are as follows: Item No Interest 5, 6 & 7 Protect the privacy of natural persons, including that of deceased natural persons (Schedule 7(2)(a)) THAT Paul Loof be permitted to remain at this meeting, after the public has been excluded, because of their knowledge of Items 5, 6 & 7. This knowledge, which will be of assistance in relation to the matter to be discussed, is relevant to that matter because of his role as Council s Independent Human Resources Consultant. The motion was put and carried (CEER18/31) Return to Open Meeting at 11.12am. Meeting closed at 11.12am. Doc # Doc # Page 25

26 * * * * * Return to the meeting of Council 28 June 2018 Open minutes of the CE Employment and Remuneration Committee 5 June 2018 Cr Livingston moved/cr Mahuta seconded WRC18/ THAT the minutes of the open section of the CE Employment and Remuneration Committee held on 5 June be received. 2. THAT the decisions in Section A of the minutes be noted. The motion was put and carried (WRC18/226) Integrated Catchment Management Committee 6 June 2018 (Agenda Item 6.6) Doc # Cr Husband presented the minutes of the Integrated Catchment Management Committee held on 6 June Doc # Page 26

27 Minutes of the Integrated Catchment Management Committee 6 June 2018 Integrated Catchment Management Committee MINUTES Minutes of a meeting of the Integrated Catchment Management Committee held in Council Chambers, 401 Grey Street, Hamilton East on 6 June 2018 at 10.00am. Waikato Regional Council Lake Taupō Catchment Chair Upper Waikato Catchment Chair Lower Waikato Catchment Chair West Coast Catchments Chair Coromandel Catchment Chair Central Waikato Catchment Deputy Chair Department of Conservation Waikato Regional Council Staff Present: Cr S Husband Co Chair (North) Cr S Kneebone Co Chair (South) Cr F Lichtwark Cr D Minogue Cr K White Cr A Livingston S Yerex S Strang M Lumsden W Maag J Sanford B Hicks In Attendance: D Spiers Operations Director C Crickett Director Integrated Catchment Management T Bio Democracy Advisor Doc # Page 27

28 Minutes of the Integrated Catchment Management Committee 6 June 2018 Cr Husband assumed the Chair. Apologies The apologies from Central Waikato Catchment Chair Maxine Moana Tuwhangai, Waihou Piako Catchment Chair Robert Hicks, Waihou Piako Deputy Chair Conall Buchanan and Waikato Regional Councillor Tipa Mahuta were accepted. SECTION A UNDER DELEGATIONFOR THE INFORMATION OF COUNCIL Confirmation of Agenda Agenda Item 2 The Chair of Lower Waikato Catchment Committee Malcolm Lumsden noted his intention to provide a PowerPoint presentation as part of presenting the minutes of the Lower Waikato Catchment Committee. S Yerex moved/s Kneebone seconded ICM18/20 THAT the agenda of the meeting of the Integrated Catchment Management Committee of 6 June 2018, as circulated, be confirmed as the business for the meeting. The motion was put and carried (ICM18/20) Disclosures of Interest (Agenda Item 3) There were no disclosures of interest. Minutes of Previous Meeting (Agenda Item 4) Doc# The minutes of the Integrated Catchment Management Committee meeting of 11 April 2018 were presented. W Maag moved/s Yerex seconded ICM18/21 THAT the Minutes of the Integrated Catchment Management Committee meeting of 11 April 2018 (Doc # ) be received and approved as a correct record. The motion was put and carried (ICM18/21) Pest fish management in the Waikato region A proposal for Waikato Regional Council and the Department of Conservation (Agenda Item 5) Doc# and Doc# Doc # Page 28

29 Minutes of the Integrated Catchment Management Committee 6 June 2018 Department of Conservation Operations Director (D Speirs) and Waikato Regional Council Manager of Integrated Catchment Services (P Whaley) provided background information on the proposed Waikato Region Pest Fish Management plan and summarised key issues associated with the current management framework. J Sanford in meeting at 10.12am Cr Minogue in meeting at 10.13am. During questions, answers and related discussion the following points were noted: A member expressed their interest to participate in discussions with the Department of Conservation and Waikato Regional Council noting there had been previous attempts to address koi carp in places such as Lake Hinewai. It was noted Raglan was not included in the Koi Carp containment area as per Figure 1 on page 35 of the agenda package. Staff were confident that the Koi Carp containment map was accurate and measures had been taken to eradicate those that escaped the containment area. Investigations would be conducted to scope what could and could not be achieved with the allocated budget prior to committing both Waikato Regional Council and Department of Conservation. The Committee acknowledged that should control options become available and prove practical and cost effective those other options would be considered. A member indicated interest in a workshop on the matter and felt that the Community would benefit from this. The Committee thanked staff and Department of Conservation for their time and efforts. S Yerex moved/w Maag seconded ICM18/22 1. THAT the report Pest fish management in the Waikato region A proposal for Waikato Regional Council and the Department of Conservation (Doc# ) dated 25 May 2018 be received. 2. THAT the Pest Fish Management Plan (Doc# ) is endorsed for staff from both Department of Conservation and Waikato Regional Council to implement. The motion was put and carried (ICM18/22) Issues/Actions from Integrated Catchment Management Meetings (Agenda Item 6) Doc# Director Integrated Catchment Management (C Crickett) presented a report on actions and issues discussed at the previous Integrated Catchment Management Committee meeting. The report was taken as read. Doc # Page 29

30 Minutes of the Integrated Catchment Management Committee 6 June 2018 During questions, answers and related discussion it was noted that the RHDV1 K5 virus had been released just after Easter in three hot spots in the Waikato including places such as Coromandel, Karapiro and Taupo. In answer to a question about its effectiveness, it was advised that the RHDV1 K5 was one of many tools to reduce rabbit population rather than eliminate. Cr Minogue moved/j Sandford seconded ICM18/23 THAT the report Issues/Actions from Integrated Catchment Management Meetings (Doc# ) dated 25 May 2018 be received. The motion was put and carried (ICM18/23 Integrated Catchment Management Groups of Activities Financial Status Report to end of April 2018 (Agenda Item 7) Doc# Manager Business and Technical Services (G Ryan) presented a report on the financial status of programmes and activities that fell within the scope of the Integrated Catchment Management Committee. During questions, answers and related discussion the following points were noted: The Tauhei flood protection scheme was an item of consultation for the Waikato Regional Council Long Term Plan. The majority of submitters supported option D which increased channel cleaning frequency to 5 yearly. The option was recently approved by Council. Lake Waikare Northern Operating Control Gate consent was due to expire in M Lumsden moved/s Strang seconded ICM18/24 THAT the report Integrated Catchment Management Groups of Activities Financial Status Report to end of April 2018 (Doc# ) dated 21 May 2018 be received. The motion was put and carried (ICM18/24) Regional disaster recovery provisions (Agenda Item 8) Doc# Manager of Finance, (J Becker) presented a report to provide the Committee with an overview of the provisions that the Council makes and holds with respect to recovery from natural weather and disaster events. During questions, answers and related discussion the following points were noted: Each zone had provision within their operational reserves which enabled emergency works should it be required. Doc # Page 30

31 Minutes of the Integrated Catchment Management Committee 6 June 2018 Staff would assess the event in order to determine the recovery costs required and funding is sought from the appropriate recovery fund, and reported to Council for approval. It was agreed that the paper should also be reported to the catchment committees. M Lumsden moved/cr Kneebone seconded ICM18/25 THAT the report Regional disaster recovery provisions (Doc# ) dated 16 May 2018 be received. The motion was put and carried (ICM18/25) Regional Asset Management Plan Update (Agenda Item 9) Doc# The report presented a summary on the development of the Regional Asset Management Plan that focused on the changes between the current version and previous years, the content and key improvements. It was agreed that the information should also be reported to the catchment committees. Noting the report recommendations, the Chair proposed an alternate recommendation, highlighting the Committee s feedback and seeking input from the catchment committees. During questions, answers and related discussion the following points were noted: NZ Post deliveries were impacting members timely access to documentation. The size of the Regional Asset Management Plan was considerable and electronic versions were challenging to read. The feedback was acknowledged and staff undertook to provide the information in advance of the next round of meetings. M Lumsden moved/w Maag seconded ICM18/26 1. THAT the report Regional Asset Management Plan Update (Doc# ) dated 16 May be received. 2. THAT the Regional Asset Management Plan (Doc# ) be referred to the catchment committees for consideration and input prior to further consideration by the Integrated Catchment Management Committee. The motion was put and carried (ICM18/26) Infrastructure sustainability work programme (Agenda Item 10) Doc# Doc # Page 31

32 Minutes of the Integrated Catchment Management Committee 6 June 2018 Manager of Business and Technical Services (G Ryan) presented a report on a proposed work programme to consider the sustainability of the Council s flood protection and land drainage infrastructure. Chair Integrated Catchment Management (North) noted that the subject matter would be discussed with the catchment committees before returning to Integrated Catchment Management Committee for consideration. J Sandford moved/m Lumsden seconded ICM18/27 1. THAT the report Infrastructure sustainability work programme (Doc# ) dated 22 May 2018 be received. 2. THAT the Infrastructure sustainability work programme (Doc# ) dated 22 May 2018 be referred to the catchment committees for consideration and input prior to further consideration by the Integrated Catchment Management Committee. The motion was put and carried (ICM18/27) SECTION A UNDER DELEGATION FOR THE INFORMATION OF COUNCIL SECTION B FOR RECOMMENDATION TO COUNCIL Catchment Committee Meetings March/May 2018 Agenda Item 11 Upper Waikato Catchment Committee (Agenda Item 11.1) Doc# and Doc# Upper Waikato Catchment Committee (UWCC) Chair (S Strang) presented the minutes of UWCC meeting of 28 March 2018 and 25 May Points of particular note were: That the Whirinaki arm project was in progress. There were concern regarding the stream bank erosion at the Waiotapu Stream. Works in 2017 had addressed stream bank erosion. However, the banks were affected again in late April 2018 and staff recommend a more proactive approach. A lite review of the Upper Waikato Catchment was in progress. The following corrections were requested: A member referred the Committee to agenda item 5 Minutes of previous meeting on page 3 of the minutes of the Upper Waikato Catchment Committee meeting 28 March The request was to change 3 the words Didham and Ruffell on page 16 of the Agenda should read Dylan Ruffle. so that it reads 3 the words Dylan Ruffle on page 16 of the Agenda should read. Didham and Ruffell. Councillor Livingston left the meeting at 11.07am S Strang moved/cr Kneebone seconded Doc # Page 32